Help with filing webform XE8, Excise Tax Act application for refund of federal excise tax on gasoline

Before you file

Use the webforms to file an XE8 application for refund. The webforms will let you:

  • apply online for a refund
  • validate data in real time and to correct errors reported by an error message before
  • calculate totals
  • print or save a PDF version of your confirmation page
  • securely send an XE8 application for refund over the Internet

Have your paperwork and other documents ready.

For security reasons, our servers end a XE8 webforms session after 18 minutes of inactivity. If your session ends, you will have to reauthenticate yourself and re-enter your data.

Subsection 68.16(1) of the Excise Tax Act specifies that we will not pay a refund unless you apply within two years of the day you paid the amount.

Fill out the application for refund

Screen id: B-RE-REF-01

Period covered

Start date (YYYY–MM–DD): Enter the first day of the period covered by this application for refund.
End date (YYYY–MM–DD): Enter the last day of the period covered by this application for refund.

If you receive this error message “91776 – You cannot electronically file a return/refund for this period. Please refer to the Help section for more information,” you must enter more recent period dates or send a paper return to:

Canada Revenue Agency
Prince Edward Island Tax Centre
275 Pope Road
Summerside PE  C1N 6E7

Previous: Returns you to the My Business Account homepage.
Next: Takes you to the next step.

Screen id: B-RE-XE8-01

Claimant information

Type of claimant:  Choose either Registered Canadian amateur athletic association or Registered charity as your claimant type.
Account number of the related association or charity:  Enter the 15-digit account number of the association or charity related to this XE8 application for refund.
Previous: Returns you to the previous screen.
Next: Takes you to the next step.

Screen id: B-RE-XE8-02

Claimed amounts

This claim covers more than one vehicle:  Choose "Yes" if this claim covers more than one vehicle and "No" if it does not.

Calculation of refund

Enter the quantity of gasoline and the amount of refund that you are claiming.  To calculate the Amount claimed, multiply the quantity of gasoline by the rate or click “Calculate.”  You can calculate your refund in either litres or kilometres.  You cannot, however, use both methods to claim a refund for the same gasoline purchase.

Calculate: Calculates the Total amount claimed.

Previous: Returns you to the previous screen.
Next: Takes you to the next step.

Screen id: B-RE-XE8-03

Refund options

Choose the following option that describes how you want your refund issued or applied:

  • I want to receive the refund by cheque or direct deposit:  Choose this option if you want us to send you a refund cheque or to direct deposit your refund directly into your bank account.

Direct deposit is the fastest way to get your money.  It is also reliable, secure and convenient.  Go to Direct deposit and enrol today.

  • Transfer amount:  Choose this option if you want to transfer the refund or a part of the refund to another filing period or Canada Revenue Agency account.  If choosing this option, enter the following information:
    • Amount – the dollar amount to be transferred
    • Account number – 15-digit account number where the amount is to be transferred to
    • Period ending (YYYY–MM–DD) – the filing period the amount is to be transferred to

Previous: Returns you to the previous screen.
Next: Takes you to the next step.

Screen id: B-RE-XE8-04

Summary

You will see a summary of your completed application for refund.  Check all of your data and make any changes before sending your application for refund. If you find an error, click the "Previous" button to make corrections.

Certification statement: You must tick the box certifying that the information you provided is accurate and complete before you can click “Submit”, otherwise the application for refund will not be sent.
.
Previous: Returns you to the previous screen.
Submit: Automatically sends the application for refund to the Canada Revenue Agency. You will then see a confirmation page.

Screen id: B-RE-XE8-05

Confirmation

The confirmation page gives details of your refund information, along with the filing date and confirmation number of the application for refund.

Keep the confirmation number for your records. Do not send us a paper copy of the documents you filed online.

Print: Print the confirmation page.

View in PDF: You can save and print a copy of this application for refund in PDF format.

File another refund: Returns you to the first page so you can file another refund for the same account.

Correct errors

If you make an error while filling out your XE8 application for refund, you will see an explanatory error message above the field that contains the error.  

Correct all errors before going to the next page in the process. You will not be allowed to send your application for refund until you correct all errors.

After you have corrected all the errors, click “Next.”

After you file

Confirmation number

You will receive a confirmation number after you have corrected all errors and sent your application for refund for processing. This confirmation number means that the Canada Revenue Agency received your refund application.

You can save or print a copy of the confirmation page and the completed XE8 application for refund for your records. To print a copy of the confirmation page, click “Print.” To save a copy of the completed XE8 application for refund, click "View in PDF."

Do not mail us a paper copy of the refund application(s) you filed online.

After we receive your submission

We may contact you to verify your supporting documentation. This does not mean you are being audited. It is simply part of our process for all paper and electronic applications for refunds.

Email notifications

Business owners registered in My Business Account can add an email address to receive notifications when their Canada Revenue Agency mail is available to view in their secure online account, and when other important changes are made to their account. When businesses register to receive notifications, the Canada Revenue Agency will no longer print and mail most of their correspondence items. To register, select “Notification preferences” and follow the steps.

Troubleshooting XE8 online applications for refund

Why can't you change your browser setting while you are in a secure session?

Do not modify your browser setting while in a secure XE8 webforms session because it may cause your browser to freeze or the session to end.

The secure webpages for the XE8 application for refund do not display properly. Why?

Several factors can affect how these pages will display on your system. Try the following:

  • Use the default browser settings.
  • Maximize your browser window.
  • Close the Favorites window.
  • Use the browser's Reload or Refresh button.
  • Make sure you have enough RAM for your browser's requirements.
You were away from your computer for 30 minutes. Can you still complete your application for refund?

For security reasons, our servers will end a secure XE8 webforms session after 18 minutes of inactivity. You will have to reauthenticate yourself and re-enter your data because any data you entered will have been lost.

You lost the connection to the XE8 webforms secure site. What should you do?

You will have to reauthenticate yourself and re-enter your data because any data you entered will have been lost.

You sent your application for refund, but you did not get a confirmation number. What should you do?

This means your submission was unsuccessful. To get help using My Business Account, go to Business enquiries. You may have to reauthenticate yourself and re-enter your data because any data you entered will have been lost.

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