What’s new for 2025

T619

The T619 has been updated for 2025.

Please note that the 2025 version will be accepted for processing starting January 13, 2025 and it should be also used for prior-year information returns (example, amended 2022 T4s).

More information - T619

For a business that files their own electronic return, the transmitter account number on the T619 should be the same as what is reported on the summary.

A third party transmitter can sign in using MyBA/RAC applications and submit an XML file that includes returns for other businesses. However, the MyBA account/RepID used at sign in must be the same provided in the T619 CRA transmitter account number/transmitter RepID.

For the email address provided in the T619 contact information, it can be a generic mailbox if it is easier for you. If you have two email addresses – a primary and a secondary – they can be provided using the two different field lines.

For more details, see the changes in the T619, Electronic Transmittal XML specifications

You can download the new XML schema package that is available for use starting January 13, 2025.

Information return type

Starting January 2025, all returns filed in the same submission must be the same information return type.

For example: If you file a T4 information return type, you can file for multiple BNs, but all returns must be T4 information return type. If not, the file will be invalid and rejected.

Although the XML can only include one form type, the summary count information is still needed since there can be multiple distinct returns, and therefore, distinct summaries for the same form type.

A file can also include returns for multiple taxation years (e.g., a T4 return for taxation year 2023, and a T4 return for taxation year 2024).

Online Validations

While using the Internet filing applications (Web forms or Internet File Transfer), new online validations will take place in January 2025 to help you with your filing.

The transmitter will be notified of any issues that occurs with the submitted files.

To make sure your files will be submitted properly;

• File must be 150 MB or less, if more then it should be zipped. (.zip)
• File must follow the CRA’s published schemas and XML specifications
• File must be an approved CRA file format (.xml)
• The T619 electronic transmittal record must be included in the file
• The transmitter CRA account number or RepID entered in the T619 electronic transmittal record must match the account number (MyBA or WAC) or Rep ID (RAC) used to sign in
• Use the appropriate account number (BN15, Trust, NR4)
  • Note: Account must be in open or pending closed status
• Use the XML format or compressed file (.zip) containing only one XML file (a .pdf saved as XML will not pass the validation)
• Only one return type in each file (ex: One file for T4, another one for T4A, not both in the same one)
• Mandatory field identifiers are present and valid

More information - Online Validations

If you file an Amendment for filer account number, tax year or filer information (such as business name) the return will be rejected.

If your file is too large to be validated online, it will be validated offline. Once validations are complete, a notification will be sent to the emails addresses entered on the T619 form. Please note that only the returns that contain discrepancies or errors will be rejected.

When a return is filed on the own behalf of a business, a confirmation of receipt is sent to the email address associated with their account. The confirmation of receipt sent only includes the submission number, the date and time received. An error report will be available for download in MyBA.

When a return is filed on behalf of others, a confirmation of receipt is sent by email to the transmitter (contact email provided on the T619). The confirmation of receipt sent to the transmitter includes the submission number, count of reported returns, count of calculated returns, count of in progress returns, count of rejected returns and the date and time received. A report will be available for download at the time of filing when the confirmation of receipt is displayed on screen.

WebForms and Internet File Transfer (IFT)

New interfaces for Web Forms and Internet File Transfer (IFT) will take place in January 2025. The process will still be the same, only the visual will change. Please note that .xml file saved before January 2025 will not be accepted.

Internet filing maintenance

As usual, the Internet filing will unavailable due to maintenance at the end of the year, but it will be earlier and longer than usual, starting December 2, 2024. The system will reopen January 13, 2025.

Part XX

New Part XX Information Return – Reporting Rules for Digital Platform Operators can be submitted to CRA starting January 13, 2025.

The Part XX is an information return type that allows platform operators fulfill their due diligence and reporting requirements related to the reporting rules for Digital Platform Operators. For more details, please refer to Guidance on the Reporting Rules for Digital Platform Operators.

You can submit your Part XX information return via Internet File Transfer (IFT) only.