Registering a Charity for Income Tax Purposes

T4063(E) Rev. 17

If you are blind or partially sighted, you can get our publications in braille, large print, etext, or MP3 by going to Forms and publications – About multiple formats. You can also get our publications and your personalized correspondence in these formats by calling 1-800-959-5525.

Is this guide for you?

This guide will help you to complete Form T2050, Application to Register a Charity Under the Income Tax Act.

To find Form T2050, and our other forms and publications, go to Find a form. You can also call Client Service at 1-800-267-2384.

Glossary

For definitions of key terms in this guide, go to Glossary. The terms in the glossary do not replace enacted or proposed law.

Copying our information

The information in this publication can be copied for personal or public non-commercial purposes, without charge. You are asked to:

  • copy the information accurately
  • give the title of this publication and name the Canada Revenue Agency (CRA) as the author
  • state that your material is a copy of an official work published by the Government of Canada and that your copy has not been endorsed by, or produced in affiliation with, the Government of Canada

Commercial reproduction and distribution are not allowed, except with written permission from the Canada Revenue Agency copyright administrator. For more information, contact the Canada Revenue Agency at  pacrownco_g@cra-arc.gc.ca.

Canada Revenue Agency’s Service Pledge

You can expect reliable, responsive, fair service in the official language of your choice. We will explain our decisions and actions, and seek your suggestions on ways to improve our service.

Charities Directorate

The Charities Directorate of the Canada Revenue Agency (CRA) administers the Income Tax Act and the Charities Registration (Security Information) Act as they apply to registered charities.

What is a registered charity?

Organizations that meet the requirements of the Income Tax Act can become registered charities with the CRA. A registered charity is an organization established and operated for charitable purposes, it must devote its resources to charitable activities, and can issue official donation receipts. The charity must be resident in Canada, and cannot use its income to benefit its members.

Before you start

It is important to determine if registration is right for your organization. There are a number of legislative and regulatory obligations a registered charity must meet for the various levels of government (federal, provincial, territorial, and municipal). A registered charity also has obligations to the recipients of its charitable activities, to its volunteers, to its donors, and to the general public.

Before you complete and send Form T2050, Application to Register a Charity Under the Income Tax Act, to the Charities Directorate, we recommend that you read the information at Applying for registration.

Our webpages provide valuable information to help you make an informed decision. This information includes:

  • advantages of registration
  • consequences of voluntarily ending registration
  • definition of a registered charity versus a non-profit organization, and the requirements of each under the Income Tax Act
  • factors that will prevent an organization from being registered as a charity
  • consequences of not meeting the obligations of registration as a charity
  • registration requirements for registered national arts service organizations and registered Canadian amateur athletic associations

Our webpages are updated with information on policy and legislation, and they are the starting point for any organization that is considering charitable registration.

Before sending us an application, ask yourself:

Are there other registered charities with the same purposes and activities?

There are about 86,000 registered charities in Canada. Some may already be doing the same kind of charitable work as your organization, and in the same region.

Many charities find it difficult to get access to the limited funding that is available to the charitable sector, and this can be a problem for new charities.

Before setting up a charity, you should think about offering your services to, or combining with, an existing charity that may be doing similar charitable work.

For example, if your organization will be providing financial and/or material relief to the victims of natural disasters or sudden catastrophes, you may want to consider offering money or services to an existing Canadian registered charity.

Is it important for your organization to be able to issue official donation receipts?

In certain cases, it may be more beneficial to an organization to structure itself to operate as a non-profit organization instead of a registered charity. Non-profit organizations cannot issue official donation receipts; they are not limited to the same regulatory and legislative requirements as registered charities; and some non-profit organizations may qualify for tax-exempt status.

To be tax-exempt as a non-profit organization, an organization cannot be eligible for registration as a charity. The CRA tax services offices are responsible for determining if an organization qualifies for tax-exempt status as a non-profit organization.

Goods and services tax/harmonized sales tax (GST/HST)

If your organization becomes a registered charity, the GST/HST rules may change. It could affect the GST/HST status of your supplies, the way you complete your GST/HST return, as well as the ability to claim a partial rebate for the GST/HST you pay. For more information, go to Info Sheet GI-067, Basic GST/HST Guidelines for Charities or call Business enquiries at 1-800-959-5525. If the charity is in Quebec, contact Revenu Québec at 1-800-567-4692 or visit their website at revenuquebec.ca.

Application review process

What happens after my application is received?

After we receive your application, we will review it for completeness (for example, all questions are answered, and complete financial statements and governing documents are included). If it is not complete, we will return it to you, identifying what information is required from you before we can process the application. 

We will then decide if it is a simple application (we have all the information we need to determine if the organization qualifies for charitable registration), or a regular application (we need more information before we can determine if the organization qualifies for charitable registration).

We aim to review simple applications within two months, and regular applications within six months. See our service standards.

If we decide that you have submitted a regular application, we will send you an acknowledgement letter. Your application will then be assigned to an officer for review on a first-in, first-out basis.

What causes delays?

Delays in processing occur for many reasons, most commonly as a result of missing or incomplete information. Organizations can avoid delays by:

  • sending detailed financial information
  • giving us enough details on the organization’s activities, to allow us to determine whether the activities are charitable at law
  • making sure that the organization’s legal (official) purposes as stated in its governing document, reflect its statement of activities
  • including details on any arrangements in place between the organization and any third party, especially if that is how the organization is operating outside Canada

During the review process, we may ask for documents or details that we need to continue processing your application. Generally, you will have 60 days to respond. If you do not respond by the date we specified, we will close the file without contacting you.

If your application is approved

We will send you a notification of registration letter. This letter will include important information about the rights and obligations of a registered charity (for example, a registered charity’s requirement to file its annual information return), and will also provide the registered charity with a charitable business number (see Q4 “Business number” in the next section).

The notification of registration letter should be kept with the charity’s books and records for the duration of the charity’s existence, plus two years after the charity ceases to exist.

If the organization is not likely to qualify

We will send a letter explaining why. You will have 60 days to reply to our concerns. If you do not respond by the date we specified we will close the file without contacting you.

If the organization is denied registration

We will send you a notice of refusal to register letter. The organization can appeal the decision by filing a notice of objection within 90 days of the day on which the Minister of National Revenue’s decision was mailed. In all cases, the organization will have to provide the reasons for the objection and all the relevant facts. An organization can file a notice of objection to the Minister by writing to:

Assistant Commissioner
Appeals Branch
Canada Revenue Agency
13th Floor
250 Albert Street
Ottawa ON  K1A 0L5

Completing Form T2050, Application to Register a Charity Under the Income Tax Act

The following questions correspond to the question numbers on Form T2050, Application to Register a Charity Under the Income Tax Act. All questions that apply must be answered. If a question does not apply to your organization, tick “N/A” (not applicable) or enter “N/A” in the space provided. Where answers to questions are left blank, we may ask for the missing information, or we may reject the application as not complete.

If there is not enough space on the application to provide the requested information, attach more sheets with the organization’s name at the top of each sheet and the question number to which the sheet relates.

Send your completed application to:

Charities Directorate
Canada Revenue Agency
Ottawa ON K1A 0L5

You should keep a copy of your completed application for your records.

Who should complete the application?

The application form should be completed by either:

  • a person holding a responsible position in the organization (for example, the chairperson, president, or treasurer); or
  • a person appointed by the organization to act on its behalf (for example, a legal representative).

Part 1 – Identification of the organization applying for registration

Q1 Current legal name of the organization

Give the legal name of the organization as it appears on its governing document. A charity is registered under this name only.

Q2 Current operating or trade name

Give the current operating name, trade name, translated name, or any other name that the organization uses or is known by.

Q3 Previous names

Give any other name under which the organization has operated.

Q4 Business Number

A business number (BN) is assigned to organizations that have accounts with the CRA. Having a BN does not mean that an organization is a business.

Give the organization’s BN, if it already has one.

An organization does not need to have a BN before it applies for charitable registration.

The BN consists of two parts:

  • nine digits to identify an organization (for example, 12345 6789)
  • two letters and four digits to identify the type of accounts an organization might have (for example, the suffix RR0001 is used to identify charity accounts)

A sample BN identifying an organization as a charity could be: 12345 6789 RR0001. This same organization might also be a GST/HST registrant, and its GST/HST account could be identified by the BN 12345 6789 RT0001. To help identify what number should be assigned to a successful applicant for registration as a charity, we need to know if an organization already has a BN with us.

Note

Although a charitable business number is opened for each applicant as part of the registration process, this account is not valid unless the organization becomes registered. Therefore, if an organization issues a receipt to a donor using an unregistered account, that receipt will not be accepted.

Q5 Mailing address

Give a complete address (street name and number, floor, suite or apartment number, post office box number, rural route number, postal code). This is the address we will use when we send mail to the organization.

Give the organization’s telephone number, fax number, and website address. Do not give an email address in this section. At this time, we cannot use email to discuss the details of an application.

Q6 Previous contact with CRA

If the organization has previously applied for charitable status and has received correspondence from us, give the reference number assigned to the organization by the Charities Directorate. This reference number is on the first page of any written correspondence sent from the Directorate.

Q7 Re-registration

If the organization was registered as a charity and had its registration revoked, and this application is for re-registration, tick Yes, and complete sections a) and b).

If you are applying for an organization that has had its charitable registration revoked, we recommend that you go to Re-registration.

Part 2 – Organizational structure

Q8 Internal divisions of Canadian registered charities

An internal division is a branch, section, or division of a registered charity. It does not have its own governing document but operates under the governing document of its head body.

An internal division must give us a letter of good standing from its head body.

For more information, go to Head bodies and their internal divisions.

To speak to a client service representative about your particular situation, contact us at: 1-800-267-2384.

Q9 Governing documents

Every registered charity (other than an internal division) must be established by a governing document such as letters patent, articles of incorporation, trust document, or constitution. This document must identify the charitable purposes for which the organization is established and describe its structure and internal procedures.

Note

For a non-exhaustive list of charitable purposes that have been pre-approved as being acceptable, go to Charitable purposes.

An organization’s governing document forms part of its application for charitable registration and a complete, legible paper copy must be included with the application. All amendments to any governing document must be submitted along with the original establishing document.

Registered charities are designated as charitable organizations, public foundations, or private foundations.

Charitable organizations can either be incorporated or established by a constitution or trust document.

Public or private foundations can only be incorporated, or established in the form of a trust.

For a detailed description of these three types of designations, go to Types of registered charities (designations).

A brief description is also provided at Q10.

Q9.1 Incorporated

Incorporating documents vary, depending on which federal, provincial, or territorial statute an organization is incorporated under. For example, the documents could be a certificate and articles of incorporation, letters patent, or a memorandum of incorporation. For information on legislative requirements of incorporation, see the incorporating authority’s website.

For federal incorporation, visit Innovation, Science and Economic Development and see the section on creating a not-for-profit corporation. For provincial or territorial incorporation, go to Provincial and territorial government contacts.

Incorporation under some federal and provincial statutes may not be acceptable for charitable registration. In particular, most business corporations acts (federal and provincial) are designed for businesses that intend to earn a profit. Organizations that want to be registered as a charity and want to incorporate under a business corporations act should make sure that the act, or the section of the act under which they choose to incorporate, is suitable for a not-for-profit corporation seeking registration as a charity.

In addition, certain provincial statutes have clauses that can be problematic for registration. For more information, go to Incorporation documents.

Q9.1a) Incorporating documents

We need a complete and legible paper copy of the document bearing the seal, signature, or stamp of the federal, provincial, or territorial incorporating authority acknowledging its approval of the incorporation. Copies of any later documents that amend the governing document (for example, supplementary letters patent) are part of the organization’s governing documents, and must be included with the application for registration.

Q9.1b) Bylaws

An incorporated organization’s bylaws usually form part of its incorporating documents. If the bylaws do not require a stamp from the incorporating authority, they should be signed by at least two directors, trustees, or like officials. Include the effective date of the bylaws and the date that each of the two officials signed the bylaws.

Q9.1c) Certificate of good standing or its equivalent

A certificate of good standing is a document issued by the relevant federal, provincial, or territorial incorporating authority stating that the organization is duly incorporated and that it is in good standing under the constituting legislation. The name of this document may vary from jurisdiction to jurisdiction. Contact the relevant federal, provincial, or territorial incorporating authority for a copy of this document.

A certificate of good standing is required in the following circumstances:

New applicants: When an organization has existed for five or more years between the day it was incorporated and the day it applied for registration, we must receive a certificate of good standing.

Re-registrations: Incorporated entities applying to be re-registered must always submit a certificate of good standing.

Q9.2a) Not incorporated

If an organization is not incorporated and does not want to incorporate for charitable registration, it will need to send us a constitution, trust, will, or other governing document. A list of requirements for a constitution and trust document can be found at Governing documents.

If the organization is not incorporated, but has bylaws, these may be accepted as the organization’s governing document, as long as they contain all the required elements of a constitution. Submit a paper copy of the bylaws, along with any amendments, including the effective date of the bylaws, signed and dated by at least three directors.

Although a document produced by an organization itself, such as a constitution or trust deed, may be acceptable for purposes of registration as a charity under the Income Tax Act, the document may not be acceptable for other purposes. An organization that intends to establish a trust should get independent legal advice.

Note

Organizations that own, or intend to own, land or buildings are usually incorporated for the purpose of holding title to the real property. An unincorporated charity can also have the use of real property where it is held in trust by trustees acting for the organization. For more information, see Q16b).

Will the Charities Directorate accept draft governing documents?

The Charities Directorate will not review applications submitted with draft governing documents. These applications will be treated as incomplete and returned to the applicant. To submit a complete application, you must include certified governing documents.

For incorporated organizations (for example, established by letters patent, a memorandum of association, an application to form a society, etc.), certified means that the documents have an effective date and are stamped or signed by the appropriate incorporating authority. For organizations created by a constitution, certified means that the constitution contains the signatures of at least three current directors/trustees or like officials of the organization and has an effective date. For trust documents, certified means that the document contains the signature(s) of at least one of the trustee(s) and has an effective date.

Q10 Designation

The answer given to this question will help determine whether the applicant is designated as a charitable organization, a public foundation, or a private foundation.

The designation a charity receives depends on its structure, its source of funding, and its mode of operation. We apply various criteria to determine the designation of a registered charity. For more information, go to Types of registered charities (designations).

We give brief definitions of each of the three designations below.

Charitable organization

  • mainly does its own charitable activities
  • more than 50% of its directors, trustees, or like officials deal with each other at arm’s length

Public foundation

  • generally gives more than 50% of its income annually to qualified donees, but may also do some of its own charitable activities
  • more than 50% of its directors, trustees, or like officials deal with each other at arm’s length

Private foundation

  • may do its own charitable activities or fund other qualified donees
  • 50% or more of its directors, trustees, or like officials are not at arm’s length
  • more than 50% of its funding comes from a person or group of persons that controls the charity in some way

The questions in this section deal with the tax concept of at arm’s length. This concept describes a relationship where two parties act independently of each other and are not related. The opposite, not at arm’s length, refers to people who are related or who are acting jointly without separate interests.

For more information about related persons and dealing at arm’s length, go to Income Tax Folio - S1-F5-C1: Related persons and dealing at arm's length.

10a) Tick Yes if the organization has been formed to give more than 50% of its income to registered charities or other qualified donees. For more information, go to List of a charities and other qualified donees.

10b) If 50% or more of the organization’s officials (listed at Q18) are not at arm’s length (either by family or business connections), list the names of the officials and describe these relationships. If not, go to the next question.

Family connections

Related persons are individuals who are related to each other by blood, marriage, common-law partnership, or adoption. Examples of blood relatives include grandparents, parents, brothers, sisters, and children (including adopted children). Examples of persons related by spousal relationship include the grandparents of a spouse, the parents of a spouse, the brothers and sisters of a spouse, the spouse of a child, and the spouse of a grandchild. Nieces, nephews, aunts, and uncles are generally considered to be not related for purposes of the Income Tax Act.

Example

A board of directors/trustees has the following seven members:

Omar Khan, Allan Lee, Faye Cheng, Wayne Morris, Sarah Smith, Pierre Fournier, Rajinder Sidhu.

Two of the members of the board, Allan Lee and Sarah Smith, live in a common-law relationship. The other five members of the board have no links either to Allan or Sarah, or with each other.

Allan and Sarah are related, and do not deal at arm’s length with each other. In this situation, fewer than 50% of the organization’s officials are not at arm’s length and the organization could be designated as a charitable organization or a public foundation, if it qualifies for registration.

However, if Pierre’s wife, Anne, and adopted daughter, Nadia, become members of the board, the number of not at arm’s length directors/trustees rises to five out of nine, even though the three members of the Fournier family have no ties with Allan and Sarah, the common-law couple.

New board: Omar Khan, Allan Lee, Faye Cheng, Sarah Smith, Wayne Morris, Pierre Fournier, Anne Fournier, Nadia Fournier, Rajinder Sidhu.

This re-organization of board members has resulted in 50% or more of the organization’s officials being not at arm’s length. If the organization qualifies for registration, it would now be designated as a private foundation.

Business connections

It is generally a question of fact whether unrelated parties deal at arm’s length at any time. So it is possible that individuals not related by a family connection may still be considered not at arm’s length.

Example

A board of directors has three members:

Abdul Khan, Mike Simmons, James Connelly.

Two of the members of the board, Abdul Khan and Mike Simmons, are also partners of the same law firm.

Although Abdul Khan and Mike Simmons are not related (since they are not related by blood, marriage, or common-law relationship), if factors establish that they do not deal at arm’s length with each other, the organization would be designated as a private foundation because more than 50% of the directors are not at arm’s length.

Note

Private foundations cannot carry on any business. However, charitable organizations and public foundations can carry on a related business. If the organization plans to carry on a related business, it should make sure that more than 50% of its board is at arm’s length. See Q13.

10c) If the organization expects to receive more than 50% of its capital from one source or a group of persons that are not at arm’s length with each other, tick Yes and complete section 10d). If not, go to Q11.

10d) This question refers to a major contributor. A major contributor is a person (for example, an individual, corporation, trust, or unincorporated entity), or a group of persons who are not at arm's length, or any individual member thereof, from which the organization receives more than 50% of its capital (for example, funds or assets).

Example

An organization has received a $500,000 donation from one donor, Richard Rich. The organization’s total assets are $800,000 and the organization is made up of a three-member board of directors/trustees: Dave Rich, Emily Cook, Christine Petrovic.

Since Richard Rich has contributed more than 50% of the organization’s capital, he is considered a major contributor. Richard Rich is related to both Dave Rich (brother) and Emily Cook (daughter-in-law). Although Dave Rich and Emily Cook are not related to each other, they are related to the major contributor, Richard Rich.

The organization would be designated as a private foundation because more than 50% of the directors (two of the three directors) are not at arm’s length to the major contributor.

However, if two members are added to the board (Melanie Smith and Ranu Dosanjh) who are not related to each other nor are they related to Dave, Emily, Christine, or Richard, the organization could be designated as either a charitable organization or a public foundation because more than 50% of the directors are at arm’s length with each other and to the major contributor.

10d) 1. If the organization expects to receive more than 50% of its capital from a major contributor, give the name of the individual or entity that will provide the funding and any relationship of the contributor to the board members.

10d) 2. If the major contributor or any board member related to the major contributor will be involved in the organization’s operations, describe the nature of this involvement.

10d) 3. If the organization’s officials have any personal or business ties with the major contributor or any person related to the major contributor, describe these relationships.

Part 3 – Activities of the organization

Q11 Charitable purposes and activities

Note

The organization should give enough detail so that we can determine whether its activities are charitable. Most delays in processing applications are because the description of the organization’s activities is incomplete. We need information that will give us a full and clear understanding of what the organization is doing now and what it plans to do in the future.

Q11a) When determining if an organization can be registered, we need to know what activities the organization will carry out to achieve each of the formal purposes listed in its governing documents. It is not enough to restate the formal purposes. In completing this section, you should describe in detail the charitable activities the organization will do and give details on the resources (financial or material) that it intends to make available to other organizations. For a summary of the type of information we are looking for, go to Charitable purposes and activities.

We do not need details of activities related only to fundraising or administration in response to this question. Details about fundraising activities should be reported under Q12.

The type of information that is relevant depends on the organization’s purposes and what activities it plans to carry out.

The following examples show the degree of detail we need:

To gift funds to qualified donees as defined in subsection 149.1(1) of the Income Tax Act:

Rather than use its resources on its own activities, a registered charity can gift resources to qualified donees. For more information, go to List of charities and other qualified donees.

If the organization will be transferring gifts to other organizations, state both:

  • the name of the qualified donee the organization intends to give funds to
  • the business number of the organization (if known)

To advance education by providing scholarships to students to attend university:

  • Describe the nature of the scholarship (for example, to recognize academic excellence, to recognize community service, to increase opportunities for people from marginalized groups).
  • List the eligibility requirements and the criteria for selection.
  • Describe where and how the scholarship will be advertised.
  • Describe the process used to select candidates (Will there be an application form? Who will be members of the selection committee, and why? Is your organization represented on the committee? How often will the selection committee meet? Where will decisions be recorded?).
  • Tell us how much money will be distributed and how often.

To provide a public amenity by administering and maintaining a multi-use facility for the community of (specify community):

  • Tell us where the facility will be established.
  • Tell us who you think will use the facility (for example, seniors, new immigrants, children, young families, athletes, artists, or neighbourhood groups) and why.
  • Describe the structure and/or services the facility will provide (for example, indoor/outdoor sports facilities, meeting rooms, catering services, daycare services).
  • Submit a schedule of events (if available).
  • Describe any activities that will be organized by the operators of the facility, as opposed to other groups.
  • Describe the membership structure (Will the facility be open to the public? Will the users of the facility need to be members? What will be the cost of membership?).

To relieve poverty by providing residential accommodation and incidental facilities for the poor:

  • Describe the location and number of units of the housing.
  • Describe the type of services that will be provided.
  • Describe the potential beneficiaries.
  • Describe how rent will be determined.
  • Include copies of any agreements or draft agreements that your organization may have with other entities to operate the housing facility.

Q11b) If the organization is doing activities described in Q11a), tick Yes. If not, enter the date when the organization plans to start its activities.

Q11c) Activities outside of Canada

If the organization is doing any activities listed in Q11a) outside of Canada, tick Yes, and give the following information requested on pages 7 and 8 of Form T2050:

  • the countries, and the locations within the countries, where the activities will be carried out (include a photocopy of the area on a map, if necessary)
  • whether the organization will carry out its activities outside Canada through its own volunteers or employees, through an agent, or through some other intermediary
  • if the organization is relying on another organization or individual to do its activities outside of Canada, describe the control measures that will be established to make sure that the organization’s charitable activities are properly carried out; if there is a written agreement, or some other arrangement, include a copy of the agreement or a complete description of the arrangement
  • if applicable, the name, address, and a description of any foreign individuals or organizations that will receive funds or goods from the Canadian organization and copies of any current or proposed written agreements

For more information, go to Guidance CG-002, Canadian registered charities carrying out activities outside Canada.

Q11d) Attach any copies of other relevant information such as minutes of meetings, newspaper clippings, website addresses, videos, CDs, fundraising materials, pamphlets, brochures, or other items that further describe the organization’s work and its purposes. This information will give us a better understanding of what the organization is trying to do and help us to determine if it is eligible for registration as a charity. It is important to make sure that any supplementary information supplied with the application is in English or French, or accompanied by an English or French translation.

Q12 Fundraising activities

Describe the fundraising activities that the organization will do on a one-time, periodic, or ongoing basis.

Q12a) Describe the different types of fundraising activities the organization intends to do, how often, and approximately what proportion of the people involved will be the organization’s volunteers. For more information, go to Guidance CG-013, Fundraising by registered charities.

Q12b) If a professional fundraiser from outside the organization will be involved in any, or all, of the organization’s fundraising activities, tick Yes and give complete details, including the name of the fundraiser and copies of any current or proposed contracts.

Q12c) If the organization intends to receive non-cash gifts on a regular basis, tick Yes and describe the nature of the non-cash gift (for example, equipment, shares, buildings, land, medical supplies, software, or art work).

Q12d) If the organization is involved with, plans to be involved with, or is in any way associated with, a tax shelter arrangement, tick Yes. Tax shelter arrangements include:

  • a gifting arrangement or the acquisition of property, where it is represented to the buyer or donor that the tax benefits and deductions arising from the arrangement or acquisition will equal or exceed the net costs of entering into the arrangement or the property
  • a gifting arrangement where the donor incurs a limited recourse debt related to the gift. Generally a limited recourse debt is one where the borrower is not at risk for the repayment

Q13 Revenue from sale of goods, services, or use of assets

This question refers to any fees or regular income received from the sale of goods or services. The term “regular” does not necessarily mean daily. It means on a repeated basis where there is a system in place and continuity to transactions being carried on, such as fees earned by a church that rents out its parking lot on weekdays.

This question includes revenue from goods or services provided as part of the organization’s activities, such as admissions to a museum, the sale of goods produced by students in a trades training program, monthly operation of a used clothing store, or an annual summer camp.

Charitable organizations and public foundations can lose their registration if they carry on an unrelated business. However, the law allows charitable organizations and public foundations to carry on a related business. A related business is a revenue-generating activity that is either related to a charity’s purposes, or is run mainly by volunteers.

For more information, go to Policy statement CPS-019, What is a related business?

Note

Charities designated as private foundations are an exception—they can lose their registration if they carry on any kind of business, whether related or unrelated.

  1. If your organization is earning regular income, describe the activity in detail. For example, describe the type of goods the organization will sell, any service it will offer for a fee, and any resources or facilities from which it will generate revenues. Explain how these activities relate to the organization’s purposes.
  2. Give the percentage of the organization’s total resources (human, financial, and physical) that will be devoted to doing these activities.
    The term human resources refers to the number of volunteers and staff and the time they devote to the activity. In estimating the percentage of its human resources the organization expects to use in carrying out its revenue-generating activity, consider how many of the volunteers and staff will be involved, how much of their time will be devoted to these activities, and how much time will be spent organizing, monitoring, and making decisions about the activities. For example, if your charity has 10 employees and two are working half of their time on revenue-generating activities, then 10% of the charity’s human resources is used for these activities.
    The term physical resources refers to the physical assets of the organization, such as a car, building, or office equipment. As with human resources, consider how much of the organization’s assets will be used for revenue-generating activities and for how long. For example, if the space in your charity’s building is 800 square feet and an office of 200 square feet is used for its only revenue-generating activity, then 25% of the physical resources is used for revenue-generating activities.
  3. Give the percentage of volunteers who carry out these activities. For example, if there are five people who run a shop, four are volunteers, and one is a paid manager, then 80% of the human resources involved are volunteers.

Q14 Political activities

A registered charity may pursue political activities if they are:

  1. non-partisan in nature. A charity must not directly or indirectly support or oppose a political party or candidate for public office. For example, a registered charity cannot purchase tickets (or reimburse its employees or the expense of purchasing tickets) to a fundraising event held by a political party;
  2. connected directly to the charity’s purposes. A charity is only permitted to devote its resources to political activities about an issue, policy, or law that is connected to its charitable purposes. For example, a registered charity established for the purpose of wildlife conservation could not engage in political activities related to prison reform; and
  3. subordinate to the charity’s purposes. A charity can only engage in political activities provided it has satisfied the requirement that it devote substantially all its resources to charitable activities. Generally a registered charity may devote no more than 10% of its resources to political activities.

We consider an activity to be political if a charity:

  1. explicitly makes a call for political action (for example, encourages the public to contact an elected representative or public official and urge them to retain, oppose, or change the law, policy, or decision of any level of government in Canada or a foreign country)
  2. explicitly communicates to the public that the law, policy, or decision of any level of government in Canada or a foreign country should be retained (if the retention of the law, policy, or decision is being reconsidered by a government), opposed, or changed
  3. explicitly indicates in its materials (whether internal or external) that the intention of the activity is to incite, or organize to put pressure on, an elected representative or public official to retain, oppose, or change the law, policy, or decision of any level of government in Canada or a foreign country

Note

A political activity now includes the making of gifts to qualified donees intended for political activities. Under the new rules, when a registered charity makes a gift to a qualified donee and a purpose of the gift is to support the political activities of the recipient, the gift is considered an expenditure on political activities. This means that a registered charity must now declare an amount that it gave to another qualified donee to conduct political activities as part of its own political activities and count this amount against the allowable limit.

A charity is not necessarily engaging in a political activity when it addresses a government body on legislative and policy matters. When a charity makes a representation (oral or written presentation or brief), whether by invitation or not, to an elected representative or public official, the activity is considered to be charitable as long as it:

  • relates to an issue that is connected to the charity’s purposes
  • is well-reasoned
  • does not contain information that the charity knows or ought to know is false, inaccurate or misleading

However, making representations to elected or public officials cannot be all the charity does and should be subordinate to its charitable purposes; otherwise it may indicate that the charity has an unstated political purpose. For more information, go to Policy statement CPS-022, Political activities.

Q15 Financial transactions with the organization’s officials

If the organization plans or has entered into a transaction (for example, financial or real estate) with its officials, founders, members, employees, or any person or organization related to these people, tick Yes and describe the transaction.

The information supplied will establish whether the transaction would be consistent with the common law definition of charity and whether it would also comply with the provisions of the Income Tax Act. For example, if the organization intends to lend funds to one of its directors, or has done so, we would want to know the amount involved, the terms of the loan (for example, interest payable, the loan repayment schedule, and the guarantee taken), and the position of the individual within the organization.

Similarly, if an individual who serves on the organization’s board of directors also serves on the board of a company that will rent space from the organization, state the terms of the lease, including the number of square feet of the space to be rented, the fair market value of the rent for that space, and the monthly rent the company will pay.

Q16 Ownership

  1. If the organization owns or expects to own more than 2% of the outstanding shares of any class of shares of a corporation, tick Yes. A share represents ownership in a corporation. Some corporations issue more than one class of share, where the holders of different classes of shares are entitled to different treatment, and all holders of the same class of shares are treated the same. For example, holders of Class A shares have voting rights, but holders of Class B shares do not.
  2. For more information about charities and corporate holdings, go to Guide T2082, Excess corporate holdings regime for private foundations. If the organization owns or has plans to own, any real property (land or buildings), tick Yes.

    If an organization owns (or intends to own) land or buildings, it may choose to become incorporated for the purpose of holding title to the real property. Incorporation can ensure that a charity is better able to control its assets.

Note

An unincorporated charity can have the use of real property where it is held in trust by trustees acting for the organization. Unincorporated organizations should get legal advice before acquiring real property.

Part 4 – Financial information of the organization

This section must be completed even if the organization is not operating. If the organization has been operating for more than one year, this section must be completed and the organization has to submit a separate copy of its most recent financial statements.

The financial statements submitted with the application are considered separate from the application and will stay confidential.

At a minimum, financial statements should include a statement of revenue and expenditures, as well as a statement of assets and liabilities for a complete fiscal period. The statements should show the different sources of an organization’s income and how the organization spent its money during that period.

Q17 Proposed budget

If the organization has been operating for more than one year, tick Attached.

Enter the organization’s fiscal period-end (month and day).

A fiscal period is the 12 months (or, for incorporated charities, a period of up to 53 weeks) covered by an organization’s financial statements.

Many organizations select a fiscal period that matches the calendar year (January 1 to December 31). Others select a different fiscal period (for example, April 1 to March 31).

If the organization’s fiscal period-end is identified in its governing document, this fiscal period should be the same as what is recorded on the form. If it is different, give an explanation.

Any change in a charity’s fiscal period-end affects its obligations under the Act, in particular the requirement to file information returns. If we register the organization as a charity, it cannot change its fiscal period without first obtaining our approval.

Proposed operating budget for the next fiscal period (covering a 12-month period)

We require a projection of what the organization expects to spend and receive in the next fiscal period to gain a better understanding of how the organization intends to operate. For example, the next complete fiscal period for an organization applying for registration in November 2011, with a fiscal period from July 1 to June 30, is July 1, 2012, to June 30, 2013.

Complete only the categories that relate to your organization’s activities and provide approximate amounts. The amounts may be rounded off to the nearest $100 or $1,000, where reasonable.

a) Revenue

Gifts

A gift is a voluntary transfer of property without valuable consideration for the donor. For more information about gifts, gifting arrangements, and determining the fair market value of transferred property, go to P113, Gifts and Income Tax.

Line 001 – Gifts from individuals – Enter the total value of cash and other gifts the organization expects to receive from individual donors.

Line 002 – Gifts from corporations and businesses – Enter the total amount the organization expects to receive as gifts from organizations that are not registered charities, such as non-profit organizations or businesses. Enter the name of the donor organization (if known) and the approximate amount to be received.

Line 003 – Gifts from other registered charities – Enter the total amount the organization expects to receive as gifts from registered charities. Give the names of the charities donating the gifts, as well as the business numbers (if known) and the approximate amounts you expect to receive. To determine if an organization is a registered charity, go to List of charities and other qualified donees.

Every gift that a registered charity receives from a qualified donee for political activities counts towards the recipient charity’s limits for political activities.

Line 004 – Government grants, contributions, or contracts – Enter the total amount the organization expects to receive from government grants, contributions, and contracts.

Line 005 – Fundraising activities carried on by the organization itself – Enter the total income the organization expects to receive from the fundraising activities described in Q12. Do not include amounts received from professional fundraisers or other organizations contracted to raise funds for the organization.

Line 006 – Fundraising carried on by fundraisers outside of the organization – Enter the total amount the organization expects to raise from fundraising events or campaigns using a third-party organization, such as a professional telemarketer or fundraising company. You should include the gross amount the third-party organization will raise before deductions, such as remuneration and expenses. Attach a copy of any proposed or existing contracts.

Line 007 – Revenue from the sale of goods, services, or the use of assets – Enter the total amount the organization expects to generate through regular activities as described in Q13. You should enter gross amounts before deductions for expenditures such as operating costs. For example, include income from selling goods or services such as operating a catering service, church bookstore, or hospital gift shop; and fees from sources such as subscriptions for magazines, operating a daycare, registrations for seminars and courses, and from students for tuition. Include income earned from the rental of property or buildings owned by the organization.

Line 008 – Other – Enter all other income not already reported on lines 001 to 007, such as membership dues, interest, and dividends. In the space provided, briefly explain the source of the income and the approximate amount of revenue expected.

Line 009 – Total estimated revenue from all sources – Add lines 001 to 008 inclusive, and enter the total on line 009.

b) Expenditures

Charitable activities

List each of the organization’s charitable activities and the corresponding amount the organization expects to spend for each activity in the lines below. If you need more space, attach more pages and refer to those pages on these lines.

Line 010 – Enter the total amount the organization expects to spend directly on each activity – Enter the total amount the organization intends to spend on its charitable activities only. Do not include any expenses for activities that are not charitable, such as management, administration, fundraising, or political activities. These expenses should be recorded in the appropriate line numbers below.

In the space provided, briefly describe each charitable activity and the approximate amount to be spent on it.

For example, a hospital would include the salaries of the medical and nursing staff that are treating the patients, and those carrying out support services that allow the patient to stay in the hospital, such as kitchen and housekeeping staff. Include costs for supplies, such as medications and beds. A religious organization would include not only the salary of the person who holds the religious ceremonies, but also the cost of maintaining and heating the building, printing religious materials, and other expenditures required to carry out the charitable activities.

Line 011 – Gifts to qualified donees – A registered charity can give property (for example, money, equipment, educational materials, or land) to other organizations, if the other organizations are qualified donees. For a list, go to List of charities and other qualified donees.

If a registered charity makes a gift to a qualified donee to carry out political activities, the gift itself is considered the donor’s political activity and counts towards its allowable limit.

Enter the total value of all gifts the organization plans to make to qualified donees. If you know the names of the qualified donees your organization plans to make gifts to, list the name of each of the qualified donees, and enter the value of each gift that will be made.

Line 012 – Expenditures incurred for fundraising carried on by the organization itself – Enter the total amount the organization expects to spend to raise funds itself (not through any outside organization). Examples of such disbursements are:

  • expenses for fundraising activities, including salaries and overhead costs, promotional materials such as posters and newspaper ads, campaign supplies, electronic data processing, and year-round office expenses directly related to fundraising
  • expenses for the production and distribution of materials promoting the charity and its activities with the main goal of attracting donors and their gifts
  • costs for direct mail canvassing, including printing, paper, envelopes, and postage

Line 013 – Expenditures incurred for paying fundraisers outside of the organization – Enter the total amount the organization expects to spend on raising funds by using the services of a third party. Examples of such disbursements are:

  • fees the charity paid to outside fundraising consultants or agencies (or amounts retained by them)
  • all expenses incurred for fundraising activities, including overhead costs, promotional materials, campaign supplies, electronic data processing, and year-round office expenses directly related to fundraising

Line 014 – Expenditures for the sale of goods, services, or use of assets (described in Q13) – Enter the total costs associated with the sale of the organization’s goods or services, or the use of the charity’s assets. For example, a hospital could be operating a coffee shop in the facility, and be using the proceeds from the sales to run its charitable activities. In this case, you would enter the costs associated with operating the coffee shop such as employee salaries, maintenance costs, and the cost of goods including coffee and food.

Line 015 – Expenditures incurred for political activities – Enter the total amount the organization expects to spend on political activities as described in Q14, such as letter-writing campaigns, public rallies, and lobbying. If a registered charity makes a gift to a qualified donee to carry out political activities, the gift is considered the donor’s political activity.

Management and Administration

Enter the total amount your organization intends to spend on management and administration in the lines below.

Line 016 – Remuneration – Enter the total amount the organization will pay persons with management or administrative roles (for example, salaries, wages, commissions, bonuses, fees, and honoraria), plus the fair market value of any benefits (for example, the private use of a car or office space).

Note

Some expenses may be prorated between charitable expenses and management and administrative expenses. For example, if an employee is hired to manage the charitable activities of the organization, but is also responsible for the organization’s bookkeeping, this employee’s salary should be prorated between time spent on managing the organization’s charitable activities, and time spent maintaining the organization’s books and records. The part of the salary for managing the organization’s charitable activities should be reported on line 010, and the part for managing the books and records should be reported on line 016.

Do not include reimbursements to directors or trustees for expenditures related to carrying out the duties of these positions (for example, a director’s travel expenses and out-of-town accommodation to attend a board meeting). These expenses are considered to be associated with occupying the position of director/trustee, and are not considered to be charitable, management, or administrative expenses. These expenses should be recorded on line 021 or 022, as appropriate.

Provincial/territorial law determines the circumstances under which a charity’s directors or trustees can be compensated. Some provinces permit a charity to pay its directors or trustees for any services they provide to the charity. However, in general, a charity cannot compensate its directors or trustees simply for occupying the position of director or trustee. If an organization is not certain about what compensation it can provide to its directors or trustees, it should get legal advice.

Line 017 – Accounting and legal services – Enter the total amount to be spent on accounting and legal fees not directly related to the charitable activities. For example, a charity with a purpose to relieve poverty by offering legal advice to the poor, would not include the salary of the lawyer providing the advice.

Line 018 – Occupancy costs - Enter the total amount to be spent on occupancy costs (such as rent, mortgage payments, building maintenance, insurance, heat, and electricity) not related to the organization’s charitable activities. Do not include amounts already reported on line 010.

Note

Occupancy costs may need to be prorated between charitable expenses and management and administrative expenses. For example, a building may be used mainly for a drop-in program for people with disabilities and include offices for the bookkeeper, director of corporate fundraising, and administrative director. All expenses associated with maintaining the building (such as, rent, insurance, heat, and electricity) would need to be prorated between the amount of space used on the charitable activities (line 010) and the administrative activities (line 018).

Line 019 – Supplies and equipment – Enter the total amount to be spent for items such as office supplies, telephone and fax costs, as well as other items the organization uses (for example, postage stamps, fax machines, envelopes, photocopiers), not related to the organization’s charitable activities.

Line 020 – Printing, publications, and advertising – Enter the total amount to be spent on the production and distribution of promotional materials not directly related to the organization’s charitable activities. For example, if a hospital that operates a coffee shop also issues flyers promoting its menu, this promotional cost is not directly related to the charitable activities, and should be entered on this line. Also, an organization that maintains a webpage, which is not being used to promote its charitable activities, should enter any costs associated with the maintenance of the webpage on this line.

Line 021 – Travel – Enter the total amount spent on travel costs which are not related to operating your charitable activities, or costs that are considered management and administrative expenses (amounts already included on line 010 or 016). For example, travel expenses and out-of-town accommodation for a director/trustee to attend a board meeting. See the note under line 016.

Line 022 – Other – Enter the total amount for all other expenditures and give a brief description of the expense. For example, the amount could include bank charges and the cost of maintaining life-insurance policies that donors have given to the organization.

Line 023 – Total estimated expenditures – Add lines 010 to 022 inclusive, and enter the total on line 023.

c) Revenue and expenditures outside of Canada

If any of the amounts reported in section a) Revenue, are from outside of Canada, name the source of the revenue and the corresponding amount. If any of the expenditures in section b) Expenditures, are incurred for activities outside of Canada (activities described in Q11c), give the location (country, including region) where the expenditures will be made, the intended activity and/or recipient, and the amount of money and/or value of the property involved.

d) Assets and Liabilities

Assets

Line 030 – Cash, bank accounts, and short-term investments – Enter the amount or approximate amount, if the actual amount is unknown, of cash, bank accounts, and readily available investments that the organization expects to have by the end of its next fiscal period.

Line 031 – Long-term investments – Enter the amount or approximate amount, if the actual amount is unknown, of any long-term investments that the organization expects to have by the end of its next fiscal period.

Line 032 – Capital assets – On the lines of the form, list each of the capital assets (for example, community hall, playing fields, and vehicles) that the organization expects to have by the end of its next fiscal period and the cost or fair market value. Give the total value of these capital assets on line 032.

Line 033 – Total assets – Add lines 030 to 032 inclusive, and enter the total on line 033.

Liabilities

Line 034 – Total Liabilities – On the lines of the form, specify the nature of the liability (for example, mortgage, amounts owed for services received, amounts owed to retired employees) and the approximate dollar amount the organization expects to owe by the end of the next fiscal year. Give the total value on line 034.

Part 5 – Information about the organization’s officials

Q18 Public information

Note

If the organization is registered as a charity, the full names and positions of the officials will be available to the public.

Directors, trustees, officers, and like officials are individuals who make up the organization’s elected or appointed governing board. These people hold positions such as chair, president, treasurer, and secretary, positions that are usually identified in the organization’s governing document.

Give us the full names of all the organization’s directors, trustees, officers, or like officials, and their position within the organization (for example, treasurer, board member, trustee, or religious leader). If there is not enough space on the application, attach a separate sheet.

Full name includes at least the first name and last name (surname). Where a particular name is shared by two or more members of the governing body, include additional given names or initials to clearly identify each individual. For a congregation, include the name of the religious leader in charge, even if this person is not a director or trustee.

Confidential information

Note

The address, telephone number, occupation, and date of birth of officials will not be made public. This information will remain confidential, even if the organization is registered as a charity.

Information from this column will stay confidential and will not be made publicly available except in circumstances where the release of any or all of the information is required by law or, in certain exceptional circumstances, where it is permitted by law.

According to the Income Tax Act, circumstances where the law would require or permit the disclosure of such information includes a court order, warrant, or subpoena issued for criminal proceedings initiated under any act of Parliament, or any legal proceedings relating to the administration or enforcement of the Income Tax Act, the Canada Pension Plan, the Unemployment Insurance Act, or the Employment Insurance Act, or any other act of Parliament or law of a province that provides for the imposition or collection of a tax or duty.

Other circumstances where we are required or permitted by law to disclose certain records would include requests made under the authority of the Auditor General Act, warrants issued by the Canadian Security Intelligence Service Act, and enquiries from the Department of Finance Canada for information to form or evaluate fiscal policy.

Under “Confidential information,” we need the home address (including postal code), telephone number, occupation, and date of birth for each director, trustee, or like official of the organization.

If any of the directors or like officials live outside Canada, include the name of the country, as well as the postal code or its equivalent, as part of their home address.

Each director and like official must give their date of birth and home address to help with administering and enforcing the Income Tax Act. The date of birth information provides further means of identification of these individuals who are fiscally accountable for the management of the charity.

Part 6 – Confidential Information

Note

All the information given in this part is confidential, subject to the limits identified above.

Q19 Physical location of the organization

Some organizations are physically located at an address other than their mailing address or the address where they keep their books and records. Give either a complete street address or a legal description of the physical location (for example, a lot or concession number) that clearly shows where the organization carries out its activities. If the organization uses more than one location, give us the location where most of the organization’s activities take place. A post office box number or rural route number alone is not sufficient.

Q20 Physical location of books and records

Give either a complete street address or a legal description of the physical location (for example, a lot or concession number) that clearly shows where the organization will keep its books and records. A post office box number or rural route number is not sufficient.

Q21 Authorized representative/contact person

If one of the directors or trustees listed in Q18 is the authorized representative of the organization, give that person’s name. However, if the authorized representative is not a director or trustee of the organization, give the person’s name, full mailing address, telephone number, and fax number. Correspondence will be addressed to the person identified in this section as the organization’s authorized representative. If the authorized representative changes, notify us in writing.

Part 7 – Final steps and certification

Make sure that the application is dated and signed by two individuals authorized to sign for the organization, and give their position within the organization. The application will not be processed if this part is not completed properly. Directors, trustees, treasurers, or any officer holding a position of responsibility within the organization can sign the application.

We will accept a completed original or faxed application that includes all of the necessary supporting materials.

The organization’s treasurer should sign any financial statements that have not been professionally audited.

Need more information?

Website

For more information about registered charities and their obligations under the Act, go to Charities and giving.

Telephone numbers

If you need more information on a topic, you can reach the Charities Directorate by calling:

  • 1-800-267-2384
  • 1-800-665-0354 TTY service for persons with a hearing or speech impairment

Fax numbers

The Directorate’s fax numbers are:

  • 613-952-6020 (Determinations)
  • 613-954-8037 (Client Service)
  • 613-957-8925 (Monitoring)

Electronic mailing list

Stay notified when important new information is added to the Charities and giving webpages (for example, a new guidance product or webinar) by going to Electronic mailing list and subscribing to the "Charities and giving – What’s new" mailing list. Your email address will remain confidential and will not be disclosed or used for any purpose other than the delivery of the CRA information that you have requested.

Your opinion counts!

We review our publications every year. If you have any comments or suggestions that would help us improve this guide, we would like to hear from you. You can email your comments or suggestions to charities-bienfaisance@cra.gc.ca.

You can also send your comments to:

Charities Directorate
Canada Revenue Agency
Ottawa ON  K1A 0L5

Report a problem or mistake on this page
Please select all that apply:

Thank you for your help!

You will not receive a reply. For enquiries, contact us.

Date modified: