Allowable motor vehicle expenses – Salaried employee expenses

You can deduct your motor vehicle expenses if you meet all of the following conditions:

1. You were normally required to work away from your employer’s place of business or in different places
2. Under your contract of employment, you had to pay your own motor vehicle expenses. You are not considered to have paid your own motor vehicle expenses if your employer reimburses you or you refuse a reimbursement or reasonable allowance from your employer
3. You did not receive a non-taxable allowance for motor vehicle expenses. Generally, an allowance is non-taxable when it is based solely on a reasonable per-kilometre rate
4. You keep with your records a copy of Form T2200, Declaration of Conditions of Employment, which has been completed by your employer

The types of expenses you can deduct include:

• fuel (such as gasoline, propane and oil) and electricity
• maintenance and repairs
• insurance
• licence and registration fees
• capital cost allowance
• eligible interest you paid on a loan used to buy the motor vehicle
• eligible leasing costs

If you received a non-taxable motor vehicle allowance, you can deduct your motor vehicle expenses if all of the following conditions are met:

• You can show that the employment-related motor vehicle expenses are in excess of the allowance
• You voluntarily include the amount of the allowance in income
• Conditions 1, 2 and 4 above are met

If you use a motor vehicle for both employment and personal use, you can deduct only the percentage of expenses related to earning income. To support the amount you can deduct, keep a record of both the total kilometres you drove and the kilometres you drove to earn employment income. The CRA considers driving back and forth between home and work as personal use.

If you use more than one motor vehicle to earn employment income, calculate the expenses for each vehicle separately.

For more information, read Archived Interpretation Bulletin IT-522R, Vehicle, Travel and Sales Expenses of Employees.

For more information about allowable motor vehicle expenses, see Motor vehicle expenses.

Completing your tax return

Enter these amounts in the “Calculation of Allowable Motor Vehicle Expenses” area on Form T777, Statement of Employment Expenses, and attach it to your paper return.

Enter on line 22900, the allowable amount of your employment expenses from the total expenses line of Form T777.

Forms and publications

• Form T777, Statement of Employment Expenses
• Form T2200, Declaration of Conditions of Employment
• Archived Interpretation Bulletin IT-522R, Vehicle, Travel and Sales Expenses of Employees