Privacy Act - Annual Report 2017-2018

1. Introduction

The National Security and Intelligence Committee of Parliamentarians (NSICOP) was created by an act of Parliament in June 2017.  It represents the newest addition to Canada’s security and intelligence review apparatus.  The Committee has the broad mandate to review the legislative, regulatory, policy, administrative, and financial framework for national security and intelligence. It may also review any activity carried out by a department or agency that relates to national security or intelligence, as well as any matter relating to national security or intelligence referred to it by a minister of the Crown. The Committee is composed of eight Members of the House of Commons and three Senators from the recognized political parties in Parliament, each of whom has been granted a Top Secret security clearance to fulfill their responsibilities.

The mandate of the Committee is designed to complement those of other review bodies to strengthen accountability for Canada’s national security and intelligence activities, thereby enhancing Parliamentary and public understanding and trust of those activities.  The NSICOP Act also establishes a Secretariat whose role is to assist the Committee in fulfilling its mandate. 

This report is presented to Parliament for the fiscal year 2017-2018, in accordance with section 72 of the Privacy Act, which purpose is to protect the privacy of individuals with respect to their personal information held by a government institution and to provide a right of access to that information.   

2. Organization

The Executive Director of the Secretariat is appointed by the Governor in Council.  According to section 28 of the NSICOP Act, the Executive Director is the chief executive officer and has the control and management of the Secretariat and all matters connected with it. This includes responsibility for the administration of the Privacy Act.

3. Delegation of powers

The Minister heading each government institution is responsible for the implementation of the Privacy Act within his or her institution. For the purposes of the NSICOP Act, the Leader of the Government in the House of Commons has been designated by the Governor in Council as the Minister responsible for the Secretariat.

A Delegation Order has been signed.  The persons holding the position or acting in the position of Executive Director and the Director of Operations have full delegation to exercise or perform any of the powers, duties and functions under the Privacy Act.  A copy of the Delegation Order is included as Appendix “A”.  

4. Statistical report

Section 22.4 of the NSICOP Act specifies that the Secretariat of the National Security and Intelligence Committee of Parliamentarians shall refuse to disclose personal information that was obtained or created by it or on its behalf in the course of assisting the Committee in fulfilling its mandate.  

5. Privacy

The Secretariat will apply the policies and guidelines of the Treasury Board on access to information and privacy.   

6. Requests, complaints and investigations

During the 2017-2018 fiscal year, the Secretariat did not receive any requests for records under the Privacy Act, nor was it the subject of any complaints.    

7. Privacy breaches

There were no privacy breaches during the reporting period.

8. Privacy impact assessment (PIA)

There were no privacy impact assessments (PIA) completed during the reporting period.

9. Disclosure pursuant to subsection 8(2)(m) of the Privacy Act

There was no disclosure made pursuant to subsection 8(2)(m) of the Privacy Act during the reporting period.

10. Appendix A: Delegation order

Privacy Act

The Leader of the Government in the House of Commons, as the Minister responsible for the Secretariat of the National Security and Intelligence Committee of Parliamentarians, and pursuant to section 73 of the Privacy Acta, hereby designates the officers holding the positions set out in the schedule hereto, and any persons acting in those positions, to exercise or perform the powers, duties and functions of the Leader of the Government in the House of Commons as the head of a government institution under the sections of the Act and the regulations opposite each position in the schedule.

This delegation order supercedes all previous delegation orders.

Leader of the Government in the House of Commons

July 10, 2018

a R.S. 1985, c. P-21

Schedule

Position Sections of the Privacy Acta Sections of the Privacy Regulationsb
1. Executive Director, Secretariat Full delegation. Full delegation.
2. Director of Operations, Secretariat Full delegation. Full delegation.
a R.S. 1985, c. P-21
b SOR/83-508
8(4); 8(5); 9(1); 9(4); 10(1); 14; 15; 16; 17; 19; 35(4). 7; 9; 11(2); 11(4).

Library and Archives Canada Cataloguing in Publication

© Secretariat of the National Security and Intelligence Committee of Parliamentarians, 2018
All rights reserved

All requests for permission to reproduce this document or any part
thereof shall be addressed to Secretariat of the National Security and Intelligence Committee of Parliamentarians.

Cette publication est également disponible en français :
Rapport annuel. Loi sur la protection des renseignements personnels (Comité des parlementaires sur la sécurité nationale et le renseignement (Canada))

ISSN 2562-9107

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