Information Management Administrator

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Do not discuss your application with others (including on social media) besides your partner, or close family members - who should also be reminded about the need to be discreet.

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Closing Date 2022-07-20
Reference Number 22-970-04-102
Job Category Entry Level
Who Can Apply Canadian Citizens
Location Ottawa, Ontario
Salary Range $49,130 - $59,750
Status Indeterminate (permanent)
Language Requirement Bilingual Imperative (BBB/BBB)

Job Summary

  • Experience performing file organization and management (search and retrieval) or managing information life cycle.
  • Experience in data services such as quality assurance and data integrity.
  • Experience providing client service, including but not limited to responding to queries, providing information pertaining to policies and procedures.
  • Experience in data entry 
  • Experience in digitization.
  • Experience working in an information management or record keeping environment using electronic document and records management systems (e.g. Open Text eDOCS, EDRMS/RDIMS/IRIMS, etc.).

Education

  • High School diploma and two (2) years of relevant and significant experience* 
  • College diploma and one (1) year of relevant and significant experience*

The educational program must be from an accredited learning institution recognized in Canada. 

If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense through a recognized credential assessment service.

Note: Any higher level of education could be recognized as experience.

The educational program must be from an accredited learning institution recognized in Canada. 

If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense through a recognized credential assessment service.

Note: Any higher level of education could be recognized as experience.

Experience

*Relevant and significant experience is defined as:

  • Experience in general administrative duties

Candidates must also possess:

  • Experience using a variety of software, including but not limited to : word processing, e-mail, database and spreadsheet applications

Assets:

  • Experience performing file organization and management (search and retrieval) or managing information life cycle.
  • Experience in data services such as quality assurance and data integrity.
  • Experience providing client service, including but not limited to responding to queries, providing information pertaining to policies and procedures.
  • Experience in data entry 
  • Experience in digitization.
  • Experience working in an information management or record keeping environment using electronic document and records management systems (e.g. Open Text eDOCS, EDRMS/RDIMS/IRIMS, etc.).

Competencies

  • Adaptability/Flexibility
  • Client Service
  • Teamwork
  • Rigor
  • Initiative

Conditions of Employment

Not Applicable

Notes

Please clearly demonstrate in your resume and cover letter how you meet each Education and Experience criteria by providing concrete examples including where, when and how these qualifications were acquired.  Failure to do so will result in the screening out of your application. 

A written test will be administered for the screening of candidates. 

While we continue to explore opportunities for flexible work arrangements, the majority of work in our organization must be done in the office and cannot be performed at home

Reference Links

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Others

Important

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying. 

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential. 

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.
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