Reports Clerk

Important

Do not discuss your application with others (including on social media) besides your partner, or close family members - who should also be reminded about the need to be discreet.

Closing Date 2021-12-08
Reference Number 21-970-04-143
Job Category Entry Level
Who Can Apply Canadian Citizens
Location Ottawa, Ontario
Salary Range $49,130 to $59,750 per year (under revision)
Status Term - 6 months
Language Requirement Bilingual Non-Imperative (BBB/BBB)

Job Summary

The incumbent of this position will be responsible for the following functions:

  • Plan and organize the clerical work by monitoring and prioritizing incoming messages and reports, maintaining a log of incoming/outgoing electronic files, and correcting and updating existing entries as directed;
  • Review, examine and analyse incoming reports/messages by conducting research in databases;
  • Collect, compile and categorize statistical data to generate reports tracking progress and status;
  • Ensure accuracy and completeness of messages/reports by consulting with their authors for required clarification;

Education

  • Undergraduate degree with one (1) year of experience or 
  • College diploma with two (2) years of experience.

Any higher level of education could be recognized as experience.

The educational program must be from an accredited learning institution recognized in Canada.  If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.

Experience

The candidate must have experience in a combination of one or more of the following: research and analysis, computer software, data entry, proofreading and/or editing. 

Competencies

  • Analytical skills
  • Communication
  • Organizational skills/Multitasking 
  • Rigour 

A written exam will be administered. 

Conditions of Employment

Not applicable. 

Notes

While we continue to explore opportunities for flexible work arrangements, the majority of work in our organization must be done in the office and cannot be performed at home.

Reference Links

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Others

Important

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

As a separate employer, CSIS has implemented a Directive on COVID-19 vaccination that is consistent with the overall Government of Canada approach to the COVID-19 vaccination of public servants. Applicants to this staffing process should be aware that all employees of CSIS are required to be fully vaccinated against COVID-19 unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act. As such, all persons to be appointed to CSIS will be required to attest to their vaccination status no later than on their first day of employment.   

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strong encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying. 

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential. 

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.
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