Status Report on Transformational and Major Crown Projects

 

This table applies to all Transformational Projects and Major Crown Projects in accordance with Treasury Board policies. Please see the Policy on the Management of Projects and the policy on Management of Major Crown Projects.

Government of Canada Secret Infrastructure Program (GCSI)
Project Name Government of Canada Secret Infrastructure Program (GCSI)
Description Establish a single government-wide network for dissemination of classified information.
Project Phase Phase 1 – Initial planning and identification

 

Sponsoring and Participating Departments and Agencies
Sponsoring and Participating Departments and Agencies
Sponsoring Department Shared Services Canada
Contracting Authority Shared Services Canada
Participating Department Shared Services Canada

 

Prime and Major Subcontractor(s)
Prime and Major Subcontractor(s)
Prime Contractor N/A
Major Subcontractor(s) N/A

 

Major Milestones and Dates
Major Milestones
Major Milestone Date
MC Submission Q3 FY 2014–15

Project Outcome: Establish a single secret intranet for the Government of Canada.

Progress Report and Explanations of Variances: Current state assessment conducted. Program definition is ongoing. The Business Transformation Committee has been briefed throughout the various stages.

Industrial Benefits: N/A

Project Name Workplace Communication Services
Description SSC plans to establish a workplace communication service and introduce new capabilities to achieve greater efficiencies, reduce costs, and improve overall service quality. The four service components of Workplace Communication Services include:
  • IP Telephony
  • Instant Messaging
  • Presence
  • Desktop Video
Project Phase Phase 3 – Planning

 

Sponsoring and Participating Departments and Agencies
Sponsoring Department Shared Services Canada
Contracting Authority Shared Services Canada
Participating Department Shared Services Canada

 

Prime and Major Subcontractor(s)
Prime Contractor N/A
Major Subcontractor N/A

 

Major Milestones
Major Milestone Date
Industry Engagement Day September 24, 2013
Gate 1 Approval January 23, 2014
Pre-qualification of suppliers April 11, 2014
Gate 2 Approval April 17, 2014
TB Submission Project Approval June 17, 2014

Project Outcomes:

  • Reduce complexity and provide greater telecommunication capacity, reliability and capability to enable partners and clients to deliver optimum support service to Canadians;
  • Reduce duplication by transforming the more than 10 separate telephone service contracts to a shared service;
  • Carry interdepartmental communications over Canada’s wide area network (GC WAN); and
  • Provide increased communication capabilities (e.g. desktop video, instant messaging and presence).

Progress Report and Explanations of Variances:

  • The Treasury Board approved the Workplace Communication Services project with an estimated cost of $66.3 million.

Industrial Benefits: The Government of Canada has determined that its procurement activities should be consistent with, and supportive of, such national objectives as industrial and regional development, aboriginal economic development, the environment and other approved socio‑economic objectives. To ensure that maximum benefit to Canada is achieved, the Government of Canada has confirmed that all major federal procurements will be reviewed for industrial and regional development opportunities. The Government of Canada has also recognized that in certain instances, special provisions may be necessary to develop regional economies and the Canadian industrial base, as well as to support other national objectives. Industry Canada is responsible for the coordination and management of the Canadian Annual Procurement Strategy – the process and strategy by which the Government of Canada ensures procurement supports industrial and regional development. SSC worked with Industry Canada and Aboriginal Affairs and Northern Development Canada to ensure that regional participation in the new Workplace Communication Services contract is aligned with these Government of Canada policies and priorities. The Workplace Communication Services contract mandatory requirements will include the need to leverage the expertise of regional small enterprises to promote the Government of Canada Regional Prosperity Program and aboriginal participation.

Project Name Economic Action Plan (EAP) 10: Email
Description Harvest cost savings through contract consolidation and single service.
Project Phase Phase 5 – Close out

 

Sponsoring and Participating Departments and Agencies
Sponsoring Department Shared Services Canada
Contracting Authority Shared Services Canada
Participating Department Shared Services Canada

 

Prime and Major Subcontractor(s)
Prime Contractor N/A
Major Subcontractor N/A

 

Major Milestones
Major Milestone Date
SSC Gate 3 (TBS Gate 5) March 31, 2013

Project Outcomes: Accelerate the delivery of transformational benefits generated by the consolidation of 63 separate and distinct email systems into a single email service. This will be achieved by capturing savings from immediate short-term opportunities as identified in the EAP Financial Tracking and Reporting Framework, Annex 10 – EAP 10 E-mail.

Progress Report and Explanations of Variances:

Project Deliverable 1: Savings Tracking Spreadsheet
Stakeholder: Charles Saikaly
Description: Tool to track savings and costs
Acceptance Criteria: Management approval of data to be tracked
Due Date: November 2012
Project Deliverable 2: Savings Reporting Spreadsheet
Stakeholder: Charles Saikaly
Description: Report delivered in acceptable/actionable format to management
Acceptance Criteria: Management approval of the report format
Due Date: December 2012
Project Deliverable 3: Final Report
Stakeholder: Dale Johnston
Description: Final report indicating steady state savings have been achieved
Acceptance Criteria: Report that indicates that this project can be closed because our reports now indicate that the steady state annualized savings have been achieved
Due Date: May 2015

Industrial Benefits: N/A

Project Name Email Transformation Initiative (ETI)
Description Email transformation throughout the Government of Canada.
Project Phase Phase 4 – Implementation

 

Sponsoring and Participating Departments and Agencies
Sponsoring Department Shared Services Canada
Contracting Authority Shared Services Canada
Participating Department Shared Services Canada

 

Prime and Major Subcontractor(s)
Prime Contractor Bell, 160 Elgin Street, Ottawa, Ontario

Microsoft Licensing, GP, PO  Box 7808, Postal Station A, Toronto, Ontario

BlackBerry, 2200 University Ave. E, Waterloo, Ontario

Titus Inc, 343 Preston Street, Suite 800, Ottawa, Ontario
Major Subcontractor CGI, 1350 René-Lévesque Boulevard West,15th floor, Montreal, Quebec

 

Major Milestones
Major Milestone Date
SSC Gate 3 (TBS Gate 5)
SSC Gate 4 (TBS Gate 6)
June 27, 2013
August 21, 2014 (planned)

Project Outcomes:

The intended business outcomes of the project are:

  • A reduction in the cost of delivering email services to departments and agencies;
  • Improved access by the public to Government of Canada employees, thereby enhancing the delivery of information and services to Canadians; and
  • Addressing of key security issues of email systems, which are among the most vulnerable systems in government.

Progress Report and Explanations of Variances:

Schedule is late. Project cost is below planned expenditures. Project scope has not changed.  Due to the complications of transitioning 377,000 users from 3 distinct email technology platforms, which encompass varying standards and security levels, the project has experienced delays on both the prime contractor for email and the preparation work within the Government of Canada.

Industrial Benefits: Private sector vendors will provide goods and services for the new email solution.

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