Departmental Sustainable Development Strategy - 2014-15 Departmental Performance Report - Treasury Board of Canada Secretariat

Departmental Sustainable Development Strategy

Overview of the Federal Government's Approach to Sustainable Development

The Federal Sustainable Development Strategy (FSDS) 2013–, tabled on , guides the Government of Canada's sustainable development activities, as required by the Federal Sustainable Development Act (FSDA). In keeping with the objectives of the FSDA, namely, to make environmental decision making more transparent and accountable to Parliament, the Treasury Board of Canada Secretariat (Secretariat) supports the implementation of the FSDS through the activities found in this departmental strategy.

Accordingly, the Secretariat's Departmental Sustainable Development Strategy (DSDS) presents the results for commitments for Theme IV – Shrinking the Environmental Footprint – Beginning With Government, based on the 2010– FSDS.

Theme IV: Targets and Implementation Strategies
Goal 7: Waste and Asset Management
Table Note 1

On December 8, 2015, the applied title of the Department of Public Works and Government Services changed from Public Works and Government Services Canada (PWGSC) to Public Services and Procurement Canada (PSPC).

Return to table note 1 referrer

Target 7.2: Green Procurement

As of April 1, 2014, the Government of Canada will continue to take action to embed environmental considerations into public procurement, in accordance with the federal Policy on Green Procurement.

Scope and Context [optional]

This target applies to procurement activities generated to support departmental operations at the Treasury Board of Canada Secretariat.

Link to Department's PAA [optional]

Program Activity: Internal Services

Financial Performance Expectations [optional]

N/A

Performance Measurement
Expected result

Environmentally responsible acquisition, use and disposal of goods and services.

Performance Indicator Performance Target

Departmental approach to further the implementation of the Policy on Green Procurement in place as of April 1, 2014.

Fully implemented

100%

Number and percentage of specialists in procurement and/or materiel management who have completed the Canada School of Public Service Green Procurement course, or equivalent, in the given fiscal year.

17

100%

Achieved

Number and percentage of managers and functional heads of procurement and materiel whose performance evaluation includes support and contribution towards green procurement, in the given fiscal year.

6

100%

Achieved

Departmental Green Procurement Target:

By , 100% of vehicles purchased are rightsized for operational needs and are the most fuel efficient vehicle in their class in the Government Motor Vehicle Ordering Guide and/or are an alternative fuel vehicle.

Performance Indicator Performance Target

Number of vehicle purchases that meet the target relative to the total number of all vehicle purchases in the given year.

100%

Achieved

Departmental Green Procurement Target:

By , monitoring purchases to ensure a higher recycled content and increase in green purchases are achieved.

Performance Indicator Performance Target

By , 95% of copy paper and stationery acquisitions will contain a minimum of 30% recycled content and be certified to a recognized environmental standard to reduce the environmental impact of its production.

100%

Achieved

By , 90% of toner cartridges are recycled at end of life.

100%

Achieved

Departmental Green Procurement Target:

By , information on green procurement is provided on the InfoSite contracting, procurement and materiel management.

Performance Indicator Performance Target

Ensure that green procurement information is easily accessible on the InfoSite under Contracting, Procurement and Materiel Management.

Achieved

Information is easily accessible on the information site.

Implementation Strategy Element or Best Practice Performance Target

7.2.1.5. Leverage common use procurement instruments, where available and feasible.

Achieved

The Secretariat always uses Public Services and Procurement Canadatable note 1 procurement instruments, when they are available and it is feasible to use them.

Best Practice

7.2.3. Train acquisition cardholders in green procurement.

Achieved

It is mandatory that all acquisition cardholders take a green procurement course.

Best Practice

7.2.4. Increase awareness of the Policy on Green Procurement among managers.

Achieved

The Secretariat provided training sessions that included information on green procurement. The intranet site was refreshed, and the information was easily accessible.

Additional Activities Performance Target

Ensure green procurement training for employees that manage low dollar value (LDV) acquisitions.

Achieved

LDV training sessions and acquisition cardholder prerequisite training both include information on green procurement.

Target 7.3: Sustainable Workplace Operations

As of , the Government of Canada will update and adopt policies and practices to improve the sustainability of its workplace operations.

Scope and Context [optional]

This target applies to select internal services areas that support departmental operations at the Secretariat.

Link to department's PAA [optional]

Program Activity: Internal Services

Financial Performance Expectations [optional]

N/A

Performance Measurement
Expected Result

Departmental workplace operations have a reduced environmental impact.

Performance Indicator Performance Target

An approach to maintain or improve the sustainability of the departmental workplace is in place by .

Achieved

The Secretariat continued the campaign to improve sustainability by cleaning up, streamlining and improving departmental workplace operations and by increasing the scanning, shredding and recycling of paper documents.

Implementation Strategy Element or Best Practice Performance Target

7.3.1.1. Engage employees in greening government operation practices.

Achieved

The Secretariat continued to engage the administrative services community, and departmental employees more broadly, in challenges and opportunities related to document management and reduction, in order to prepare for the relocation of 65% of employees to the James Michael Flaherty Building.

7.3.1.2. Integrate environmental considerations into corporate policies, processes and practices in accordance with departmental refresh cycles.

Achieved

Continued to adhere to asset/materiel life cycle management guidance outlined in the Asset Management Framework.

7.3.1.3. Maintain or improve existing approaches to sustainable workplace practices (i.e., printer ratios, paper usage, and green meetings).

Printer ratios: An 8:1 average ratio of office employees to printing units, where building occupancy levels, security considerations, and space configuration allow.

Exceeded: The Secretariat reached a 10:1 average ratio of employees to printing units.

Green meetings: By 2015–, 100% of employees have access to a mobile device (tablet or laptop) to reference meeting material digitally and avoid printing.

In progress

Paper usage: The Secretariat continues to reduce paper consumption. The new target has increased to 25% from the baseline target of a 20% reduction in paper consumption, set in 2011–.

Achieved

7.3.1.4. Minimize the ratio of information technology (IT) assets per employee.

Achieved

The Secretariat ensured a maximum of two network access devices per employee by adopting mobile computing and telephony (laptops or tablets and mobile phones). Employees that have an elevated level of security or network access requirements are excluded.

7.3.1.5. Select and operate IT and office equipment in a manner that reduces energy consumption and materiel usage.

Achieved

All multi-functional devices are set to hibernate when not in use.

7.3.1.6. Dispose of e-waste in an environmentally sound and secure manner.

Achieved

Continued to adhere to e-waste guidance outlined in the Asset Management Framework.

7.3.1.7. Reuse or recycle workplace materiel and assets in an environmentally sound and secure manner.

Achieved

Continued to adhere to reuse and recycling guidance outlined in the Asset Management Framework.

7.3.1.9. Increase the population density in office buildings, and space utilization in special purpose buildings.

In Progress

By 2015–16, the Secretariat will have a minimum of 65% of its employee population adhering to the Workplace 2.0 office space utilization standards. The Secretariat has no special purpose buildings.

7.3.1.10. Maintain or improve sustainable fleet management.

Achieved

Adherence to the Directive on Fleet Management: Executive Vehicles, subsection 5.4, for the purchase and use of executive vehicles.

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