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Departmental Sustainable Development Strategy - 2015–16 Departmental Performance Report - Treasury Board of Canada Secretariat


Departmental Sustainable Development Strategy

Overview of the Federal Government’s Approach to Sustainable Development

The Federal Sustainable Development Strategy (FSDS) 2013–16, presents the Government of Canada’s sustainable development activities, as required by the Federal Sustainable Development Act (FSDA). In keeping with the objectives of the Act to make environmental decision making more transparent and accountable to Parliament, the Treasury Board of Canada Secretariat (the Secretariat) supports the implementation of the FSDS through the activities described in this supplementary information table.

This Departmental Sustainable Development Strategy presents the results for Theme IV – Shrinking the Environmental Footprint – Beginning with Government. It covers the Secretariat’s performance indicators and targets, in particular, those related to electronic waste, managed print, paper consumption, green meetings and green procurement.

Theme IV: Shrinking the Environmental Footprint – Beginning with Government

Goal 7: Waste and Asset Management

Greening Government Operations

Target 7.2: Green Procurement

As of , the Government of Canada will continue to take action to embed environmental considerations into public procurement, in accordance with the federal Policy on Green Procurement.

Scope and Context

This target applies to procurement activities generated to support departmental operations at the Treasury Board of Canada Secretariat (the Secretariat).

Link to the Organization’s Program(s)

Program Activity: Internal Services

Financial Performance Expectations

N/A

Performance Measurement

Expected result

Environmentally responsible acquisition, use and disposal of goods and services.

Performance indicator Performance level achieved
Departmental approach to further the implementation of the Policy on Green Procurement in place as of . Fully implemented by 2014-15
Number and percentage of procurement and/or materiel management specialists who completed the Canada School of Public Service Green Procurement course (C215) or equivalent, in fiscal year 2015–16.
  • 13 specialists
  • 100%
  • Achieved
Number and percentage of managers and functional heads of procurement and materiel whose performance evaluation includes support and contribution toward green procurement, in fiscal year 2015–16.
  • 6 managers and functional heads
  • 100%
  • Achieved

Departmental green procurement target

By , 100% of vehicles purchased will be right-sized for operational needs and will be the most fuel-efficient vehicle in their class in the Government Motor Vehicle Ordering Guide and/or will be an alternative fuel vehicle.

Performance indicator Performance level achieved
Number of vehicle purchases that meet the target relative to the total number of all vehicle purchases in the given year.
  • 100%
  • Achieved

Departmental green procurement target

By , purchases will be monitored to ensure a higher percentage of recycled content and an increase in green purchases.

Performance indicator Performance level achieved
By , 95% of copy paper will contain a minimum of 30% recycled content and will be certified to a recognized environmental standard to reduce the environmental impact of its production.
  • 100%
  • Exceeded
By , 90% of toner cartridges are recycled at end of life.
  • 100%
  • Exceeded

Departmental green procurement target

By , the initiation of a contract under the Secretariat’s authority will not require paper.

Performance indicator Performance level achieved
Functional specialists in procurement will receive an electronically approved contract initiation form and will no longer require wet-ink signatures.
  • In progress
  • The online contract initiation form is targeted for release in fall 2016.
Implementation strategy element or best practice Performance level achieved
7.2.1.5. Leverage common-use procurement instruments where available and feasible.
  • Achieved
  • The Secretariat uses Public Services and Procurement Canada procurement instruments, when they are available and when it is feasible to use them.
Best Practice
7.2.3. Train acquisition cardholders in green procurement.
  • Achieved
  • It is mandatory for all acquisition cardholders to take a green procurement course.
Best Practice
7.2.4. Increase awareness of the Policy on Green Procurement among managers.
  • Achieved
  • Managers receive information about the Policy on Green Procurement during the procurement process.
Additional activities Performance level achieved
Ensure that employees who manage low-dollar-value (LDV) acquisitions receive green procurement training.
  • Achieved
  • LDV training sessions and acquisition cardholder prerequisite training both include information on green procurement.
Target 7.3: Sustainable Workplace Operations

As of , the Government of Canada will update and adopt policies and practices to improve the sustainability of its workplace operations.

Scope and Context

This target applies to select Internal Services areas that support departmental operations at the Treasury Board of Canada Secretariat.

Link to the Organization’s Program(s)

Program Activity: Internal Services

Financial Performance Expectations

N/A

Performance Measurement

Expected result

Departmental workplace operations have a reduced environmental impact.

Additional activities Performance level achieved
Approach to maintain or improve the sustainability of the departmental workplace is in place by .
  • Achieved in 2014–15
  • In 2015–16, the Secretariat continued to improve sustainability by continuing its campaign to become paperless and by streamlining and improving departmental workplace operations by increasing the use of tablets at meetings and by increasing the use of electronic tools for sharing information.
Implementation strategy element or best practice Performance level achieved
7.3.1.1. Engage employees in greening government operations practices.
  • Achieved
  • The Secretariat continued to engage all of its employees, in particular, those in the administrative services community, in challenges and opportunities related to document management and reduction. More specifically, employees are now using the new information management architecture to save documents electronically, which has reduced the use of paper records.
7.3.1.2. Integrate environmental considerations into corporate policies, processes and practices in accordance with departmental refresh cycles.
  • Achieved
  • The Secretariat continued to adhere to asset and materiel life-cycle management guidance outlined in the Asset Management Framework.
7.3.1.3. Maintain or improve existing approaches to sustainable workplace practices (printer ratios, paper usage, and green meetings).
  • Printer ratios: In 2015–16, the average ratio of office employees to printers where building occupancy levels, security considerations and space configurations allow was 8:1.
  • Achieved.
  • Green meetings: 100% of employees have access to a mobile device (tablet or laptop) to reference meeting material digitally and avoid printing.
  • Achieved.
  • Paper usage: The Secretariat set a new target —a 25% per employee reduction in paper consumption from the 2011–12 baseline. In 2015–16 the Secretariat achieved a 74% reduction from the 2011–12 baseline.
  • Exceeded
7.3.1.4. Minimize the ratio of information technology (IT) assets per employee.
  • Exceeded
  • The Secretariat’s current ratio of computing devices to employees is 1:1, excluding exceptions for operational needs or duty to accommodate. This exceeds the Secretariat’s target of ensuring a maximum of two network access devices per employee when an employee adopts mobile computing and telephony, excluding employees who have elevated security or network access requirements.
7.3.1.5. Select and operate IT and office equipment in a manner that reduces energy consumption and material usage.
  • Achieved
  • All multi-functional devices are set to hibernate when not in use.
7.3.1.6. Dispose of e-waste in an environmentally sound and secure manner.
  • Achieved
  • Continued to adhere to e-waste guidance outlined in the Asset Management Framework.
7.3.1.7. Reuse or recycle workplace materiel and assets in an environmentally sound and secure manner.
  • Achieved
  • Continued to adhere to reuse and recycling guidance outlined in the Asset Management Framework.
7.3.1.9. Increase the population density in office buildings, and increase space utilization in special-purpose buildings.
  • Achieved
  • 65% or 1,500 of the Secretariat’s employees now work in offices fit up to the Workplace 2.0 office space utilization standard. The Secretariat has no special-purpose buildings.
7.3.1.10. Maintain or improve sustainable fleet management.
  • Achieved
  • Departmental vehicles continue to adhere to the Treasury Board Directive on Fleet Management: Executive Vehicles, subsection 5.4, for the purchase and use of vehicle fleets.

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