Promotional Items and Volume Printing — Sample Template for Approvals
This template aims to facilitate the necessary approvals for volume printing of communications products and the development, production, acquisition, distribution and use of promotional items in departments.
Instructions for completing the template
This template is optional. The following tips will help you complete it:
- Review the Definitions for Volume Printing and Promotional Items and Communications Products
- Include all relevant documentation (e.g. communications strategy, distribution plan, etc.)
- Seek approval of managers, i.e. Manager, Director General of Communications or designate and Head of Communications.
- Seek approval of the Deputy Head and Minister for volume printing projects that have been requested by the minister.
- Download and complete the sample template — Approval for Promotional Items and Volume Printing (Word document — 26 KB).
- Submit package for approval.
| Product (communications product and/or promotional item) | Description and rationale | Identify which situation in requirement 6.3.3 is being met to undertake volume printing | Quantity | Printing costs for communications products | Costs for promotional items | Distribution cost | Warehousing cost |
|---|---|---|---|---|---|---|---|
Approvals
Heads of communications are responsible for approving volume printing and the development, production, acquisition, distribution and use of promotional items under Requirements 6.2.1 and 6.3.3 of the Procedures for Publishing. Approval of the Minister is required when volume printing does not align with one of the situations outlined in requirement 6.3.3 of the Procedures for Publishing.
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