Canada-Northwest Territories Aging with Dignity Funding Agreement (2023-24 to 2027-28)

Tables of contents

Funding agreement

(the "Agreement")

BETWEEN:

HIS MAJESTY THE KING IN RIGHT OF CANADA (hereinafter referred to as "Canada" or "Government of Canada") as represented by the Minister of Health (herein referred to as "the federal Minister")

- and -

GOVERNMENT OF THE NORTHWEST TERRITORIES (hereinafter referred to as "Northwest Territories" or "Government of the Northwest Territories") as represented by the Minister of Health and Social Services (herein referred to as "the territorial Minister")

REFERRED to collectively as the "Parties", and individually as a "Party"

PREAMBLE

WHEREAS, on July 6, 2023, Canada and the Northwest Territories announced an overarching agreement in principle on Working Together to Improve Health Care for Canadians, supported by almost $200 billion over ten years in federal funding, including $46.2 billion in new funding to provinces and territories, Canada and the Northwest Territories acknowledged the importance of helping Canadians age closer to home;

WHEREAS, Canada has also announced a 5 per cent Canada Health Transfer (CHT) guarantee for the next five years, starting in 2023-24, which will be provided through annual top-up payments as required. This is projected to provide approximately an additional $17 billion over 10 years in new support. The last top-up payment will be rolled into the CHT base at the end of the five years to ensure a permanent funding increase, providing certainty and sustainability to provinces and territories;

WHEREAS, in the area of home and community care, Working Together to Improve Health Care for Canadians also includes a commitment by Canada and the Northwest Territories to continue to work to support collaboration on the Common Statement of Principles on Shared Health Priorities (hereinafter referred to as the "Common Statement", attached hereto as Annex 1), supported by the federal Budget 2017 investment of $6 billion over ten years;

WHEREAS, this Agreement also provides financial support for long-term care as it relates to the Government of Canada's Budget 2021 investment of $3 billion over 5 years to support provinces and territories in keeping long-term care residents safe and improve their quality of life;

WHEREAS, the Northwest Territories has the primary responsibility for delivering health care services to its residents and supports diversity, equity, and the needs of underserved and/or disadvantaged populations, including, but not limited to First Nations, Inuit and Métis, official language minority communities, rural and remote communities, children, racialized communities (including Black Canadians), and LGBTIQA2S+;

WHEREAS, Canada authorized the federal Minister to enter into agreements with the provinces and territories, for the purpose of identifying activities that provinces and territories will undertake in respect of long-term care, and for funding in this Agreement associated with the federal investment for home and community care consistent with the Common Statement (and menu of actions outlined in Annex 1);

WHEREAS, the Hospital Insurance and Health and Social Services Administration Act authorized the territorial Minister to enter into agreements with the Government of Canada under which Canada undertakes to provide funding toward costs incurred by the Government of the Northwest Territories associated with the federal investment for long-term care, and home and community care consistent with the Common Statement; and

NOW THEREFORE, this Agreement sets out the terms between Canada and the Northwest Territories as follows:

1.0 Key principles and collaboration

The key principles and commitment to collaboration agreed to in Working Together to Improve Health Care for Canadians are outlined below.

1.1 Canada and the Northwest Territories acknowledge that this Agreement will mutually respect each government's jurisdiction, and be underpinned by key principles, including:

1.2 Canada and the Northwest Territories acknowledge the importance of supporting health data infrastructure, data collection and public reporting, and will work together to improve the collection, sharing and use of de-identified health information, respecting federal/provincial/territorial privacy legislation, to improve transparency on results and to help manage public health emergencies, and to ensure Canadians can access their own health information and benefit from it being shared between health workers across health settings. This includes:

1.3 Canada and the Northwest Territories acknowledge they will work with other provinces and territories to streamline foreign credential recognition for internationally-educated health professionals, and to advance labour mobility, starting with multi-jurisdictional recognition of health professional licences.

1.4 Canada and the Northwest Territories acknowledge a mutual intent to engage in a two-phased formal review process:

  1. Phase 1: This review will be done in 2026 by a joint committee of Federal, Provincial, and Territorial health and finance officials to assess results and determine next steps for bilateral agreements related to improvements to home and community care, mental health, substance use, and addiction services associated with the Common Statement and long-term care; and
  2. Phase 2: A formal five-year review of the healthcare plan outlined on February 7, 2023, recognizing the importance of long-term sustainability for provincial-territorial health systems. This review would consist of an assessment of both the bilateral agreements (herein) and the CHT investments (not included as part of this bilateral agreement). The review will be done by a joint committee of Federal, Provincial, and Territorial health and finance officials, commencing by March 31, 2027, and concluded by December 31, 2027, to consider results achieved thus far in the four shared health priority areas and will include:
    1. an assessment of progress-to-date on public reporting to Canadians using the common indicators;
    2. sharing of de-identified health information, and other health data commitments; and
    3. current and forward-looking Federal, Provincial, and Territorial investments to support this plan.

2.0 Objectives

2.1 Canada and the Northwest Territories agree that, with financial support from Canada, the Northwest Territories will continue to build and enhance health care systems towards achieving some or all of the objectives of:

3.0 Action plan

3.1 The Northwest Territories will set out in their Action Plan (attached as Annex 4) how the federal investment under this Agreement will be used, as well as details on targets and timeframes for each of the initiatives supported under the Agreement.

3.2 The Northwest Territories will invest federal funding as part of the 2017 commitment for home and community care provided through this Agreement in alignment with the menu of actions listed in the Common Statement.

3.3 The Northwest Territories will invest federal funding for long-term care provided through this Agreement to bolster efforts to support workforce improvements and standards by:

3.4 In developing initiatives under this Agreement, the Northwest Territories agrees to implement measures that also respond to the needs of underserved and/or disadvantaged populations, including, but not limited to First Nations, Inuit and Métis, official language minority communities, rural and remote communities, children, racialized communities (including Black Canadians), and LGBTIQA2S+.

3.5 The Northwest Territories' approach to achieving home and community care and long-term care objectives is set out in their five-year Action Plan, as set out in Annex 4.

4.0 Term of agreement

4.1 This Agreement comes into effect upon the date of the last signature of the Parties and will remain in effect until March 31, 2028, unless terminated in accordance with section 11 of this Agreement. Funding provided under this Agreement will be for five years and will cover the period April 1, 2023 to March 31, 2028 ("the Term").

5.0 Financial provisions

5.1 The funding provided under this Agreement is in addition to and not in lieu of those that Canada currently provides under the CHT to support delivering health care services within the territory.

5.2 Allocation to the Northwest Territories

5.2.1 In this Agreement, "Fiscal Year" means the period commencing on April 1 of any calendar year and terminating on March 31 of the immediately following calendar year.

5.2.2 Canada has designated the following maximum amounts to be transferred in total to all provinces and territories under this initiative based on the allocation method outlined in subsection 5.2.3 for the Term of this Agreement.

Budget 2017 Home and Community Care

  1. $600 million for the Fiscal Year beginning on April 1, 2023
  2. $600 million for the Fiscal Year beginning on April 1, 2024
  3. $600 million for the Fiscal Year beginning on April 1, 2025
  4. $600 million for the Fiscal Year beginning on April 1, 2026

Budget 2021 Long-Term Care

  1. $600 million for the Fiscal Year beginning on April 1, 2023
  2. $600 million for the Fiscal Year beginning on April 1, 2024
  3. $600 million for the Fiscal Year beginning on April 1, 2025
  4. $600 million for the Fiscal Year beginning on April 1, 2026
  5. $600 million for the Fiscal Year beginning on April 1, 2027

5.2.3 Allocation Method

5.2.4 Subject to annual adjustment based on the formulas described in section 5.2.3, the Northwest Territories estimated share of the amounts will be:

Fiscal Year Budget 2017 Home and Community Care
Estimated amount to be paid to the Northwest TerritoriesFootnote * (subject to annual adjustment)
Budget 2021 Long-Term Care
Estimated amount to be paid to the Northwest TerritoriesFootnote * (subject to annual adjustment)
2023-2024 $700,000 $1,880,000
2024-2025 $700,000 $1,880,000
2025-2026 $700,000 $1,880,000
2026-2027 $700,000 $1,880,000
2027-2028 n/a $1,880,000

Footnotes

Footnote *

Amount represent annual estimates based on Statistics Canada's July 1st, 2022, population estimates.

Return to footnote * referrer

5.3 Payment

5.3.1 Funding provided by Canada will be paid in semi-annual installments as follows:

  1. In 2023-24, the first installment will be paid within approximately 30 business days of execution of this Agreement by the Parties. The second installment will be paid on or about November 15.
  2. Starting in 2024-25, the first installment will be paid on or about April 15 of each Fiscal Year and the second installment will be paid on or about November 15 of each Fiscal Year.
  3. The first installment will be equal to 50% of the notional amount set out in section 5.2.4 as adjusted by section 5.2.3.
  4. The second installment will be equal to the balance of funding provided by Canada for the Fiscal Year as determined under sections 5.2.3 and 5.2.4.
  5. Canada will notify the Northwest Territories prior to the first payment of each Fiscal Year, of their notional amount. The notional amount will be based on the Statistics Canada quarterly preliminary population estimates on July 1 of the preceding Fiscal Year. Prior to the second payment, Canada will notify the Northwest Territories of the amount of the second installment as determined under sections 5.2.3 and 5.2.4.
  6. Canada shall withhold payments if the Northwest Territories has failed to provide reporting in accordance with 7.1.
  7. Canada shall withhold the second payment in 2023-24 if the Northwest Territories has failed to satisfy all reporting requirements associated with the preceding Canada – the Northwest Territories Home and Community Care and Mental Health and Addictions Services Funding Agreement 2022-23, specifically to:
    1. continue to participate in a Federal-Provincial-Territorial process to improve reporting on and provide data to CIHI for the 6 common indicators (listed in Annex 3) to measure pan-Canadian progress on improving access to home and community care; and
    2. submit an annual financial statement, with attestation from the Department of Health and Social Services' Financial Officer, of funding received the preceding Fiscal Year from Canada for home and community care under the Canada – the Northwest Territories Home and Community Care and Mental Health and Addictions Services Funding Agreement 2022-23 compared against the Expenditure Plan, and noting any variances, between actual expenditures and the Expenditure Plan.
  8. The sum of both installments constitutes a final payment and is not subject to any further payment once the second installment has been paid.
  9. Payment of Canada's funding for this Agreement is subject to an annual appropriation by the Parliament of Canada for this purpose.

5.3.2 Where the Northwest Territories will use cost-recovery agreements with one or more privately-owned for-profit facilities as an accountability measure and the Northwest Territories has failed to put in place a cost-recovery agreement by April 1, 2024, Canada shall deduct from the payment referred to in subsection 5.3.1(b) an amount equivalent to the amount of funding noted in Annex 4 to be provided by the Northwest Territories to those facilities with whom they do not have the required cost-recovery agreements in place.

5.4 Retaining funds

5.4.1 For Fiscal Years 2023-24 through 2026-27, upon request, the Northwest Territories may retain and carry forward to the next Fiscal Year up to 10 percent of funding that is in excess of the amount of the eligible costs actually incurred in a Fiscal Year and use the amount carried forward for expenditures on eligible areas of investment. Any request to retain and carry forward an amount exceeding 10 percent will be subject to discussion and mutual agreement in writing by their designated officials, at the Assistant Deputy Minister level (herein referred to as "Designated Officials"), and is subject to monitoring and reporting to Canada on the management and spending of the funds carried forward on a quarterly basis.

5.4.2 For Fiscal Year 2027-28, the Northwest Territories is not entitled to retain any amounts beyond March 31, 2028. Any amounts that remain unexpended at the end of that Fiscal Year are considered debts due to Canada and shall be repaid in accordance with section 5.5.2.

5.4.3 Any amount carried forward from one Fiscal Year to the next under this subsection is supplementary to the maximum amount payable to the Northwest Territories under subsection 5.2.4 of this Agreement in the next Fiscal Year.

5.5 Repayment of overpayment

5.5.1. In the event payments made exceed the amount to which the Northwest Territories is entitled under this Agreement, the amount of the excess is a debt due to Canada and, unless otherwise agreed to in writing by the Parties, the Northwest Territories shall repay the amount within sixty (60) calendar days of written notice from Canada.

5.5.2 Funds not spent within the Term of the Agreement will be considered a debt due to Canada and the Northwest Territories shall repay the amount within sixty (60) calendar days of written notice from Canada.

5.6 Use of funds

5.6.1 The Parties agree that funds provided under this Agreement will only be used by the Northwest Territories in accordance with the initiatives outlined in Annex 4.

5.7 Eligible expenditures

5.7.1 Eligible expenditures under this Agreement are the following:

5.7.2 The Parties agree that the long-term care funding may be provided to:

6.0 Accountability mechanisms for long-term care

6.1 Where federal funding is provided to privately-owned, for-profit facilities in accordance with this Agreement, the Northwest Territories agrees to put in place the accountability mechanisms outlined in Annex 4.

6.2 Where the Northwest Territories has cost-recovery agreements in place with one or more privately-owned for-profit facilities pursuant to subsection 6.1, the Northwest Territories agrees to report on these in accordance with the requirements set out in subsection 8.1.1 and invest all funds recovered through those agreements in accordance with the terms of this Agreement and the initiatives outlined in Annex 4.

7.0 Performance measurement

7.1 The Northwest Territories agrees to designate an official or official(s), for the duration of this Agreement to participate in a CIHI led Federal-Provincial-Territorial indicator process to:

  1. Improve reporting on common indicators to measure pan-Canadian progress on improving access to home and community care, associated with the commitment in the Common Statement;
  2. Develop new common indicators for long-term care; and
  3. Share available disaggregated data with CIHI and work with CIHI to improve availability of disaggregated data for existing and new common indicators to enable reporting on progress for underserved and/or disadvantaged populations including, but not limited to, Indigenous peoples, First Nations, Inuit, Métis, official language minority communities, rural and remote communities, children, racialized communities (including Black Canadians), and LGBTIQA2S+.

8.0 Reporting to Canadians

8.1 Funding conditions and reporting

8.1.1 By no later than October 1, in each fiscal year, with respect of the previous Fiscal Year, the Northwest Territories agrees to:

  1. Provide data and information annually to CIHI related to the home and community care common indicators (listed in Annex 3) identified as part of the commitment made in the Common Statement, and, new common indicators on long-term care.
  2. Beginning in Fiscal Year 2024-25, report annually and publicly in an integrated manner to residents of the Northwest Territories on progress made on targets outlined in Annex 4 (Action Plan).
  3. Beginning in Fiscal Year 2024-25, provide to Canada an annual financial statement, with attestation from the Department of Health and Social Services' Financial Officer, of funding received the preceding Fiscal Year from Canada under this Agreement or the Previous Agreement compared against the Action Plan, and noting any variances, between actual expenditures and the Action Plan:
    1. The revenue section of the statement shall show the amount received from Canada under this Agreement during the Fiscal Year;
    2. The total amount of funding used for home and community care and long-term care;
    3. If applicable, the amount of any funding carried forward under section 5.4;
    4. If applicable, the amount of overpayment that is to be repaid to Canada under section 5.5; and
    5. With respect to the long-term care funding under this Agreement, where cost-recovery is used, the annual financial statement will also set out:
      1. The amount of the federal funding flowing to private, for-profit facilities; and
      2. The estimated amount of funds to be recovered under cost-recovery agreements, where applicable, and the priority areas where those funds will be reinvested.

8.1.2 The Northwest Territories will provide quarterly reporting to Canada on the management and spending of the funds retained to the next Fiscal Year.

8.2 Audit

8.2.1 The Northwest Territories will ensure that expenditure information presented in the annual financial statement is, in accordance with the Northwest Territories' standard accounting practices, complete and accurate.

8.3 Evaluation

8.3.1 Responsibility for evaluation of programs rests with the Northwest Territories in accordance with its own evaluation policies and practices.

9.0 Communications

9.1 The Parties agree on the importance of communicating with citizens about the objectives of this Agreement in an open, transparent, effective and proactive manner through appropriate public information activities.

9.2 Each Party will receive the appropriate credit and visibility when investments financed through funds granted under this Agreement are announced to the public.

9.3 In the spirit of transparency and open government, Canada will make this Agreement, including any amendments, publicly available on a Government of Canada website.

9.4 The Northwest Territories will make publicly available, clearly identified on a Government of Northwest Territories website, this agreement, including any amendments.

9.5 Canada, with prior notice to the Northwest Territories, may incorporate all or any part of the data and information in 8.1, or any part of evaluation and audit reports made public by the Northwest Territories into any report that Canada may prepare for its own purposes, including any reports to the Parliament of Canada or reports that may be made public.

9.6 Canada reserves the right to conduct public communications, announcements, events, outreach and promotional activities about the Common Statement and this Agreement. Canada agrees to give the Northwest Territories 10 days advance notice and advance copies of public communications related to the Common Statement, this Agreement, and results of the investments of this Agreement.

9.7 The Northwest Territories reserves the right to conduct public communications, announcements, events, outreach and promotional activities about the Common Statement and this Agreement. The Northwest Territories agrees to give Canada 10 days advance notice and advance copies of public communications related to the Common Statement, this Agreement, and results of the investments of this Agreement.

9.8 Canada and the Northwest Territories agree to participate in a joint announcement upon signing of this Agreement.

9.9 Canada and the Northwest Territories agree to work together to identify mutually agreeable opportunities for joint announcements relating to programs funded under this Agreement.

10.0 Dispute resolution

10.1 The Parties are committed to working together and avoiding disputes through government-to-government information exchange, advance notice, early consultation, and discussion, clarification, and resolution of issues, as they arise.

10.2 If at any time a Party is of the opinion that the other Party has failed to comply with any of its obligations or undertakings under this Agreement or is in breach of any term or condition of the Agreement, that Party may notify the other Party in writing of the failure or breach. Upon such notice, the Parties will endeavour to resolve the issue in dispute bilaterally through their Designated Officials.

10.3 If a dispute cannot be resolved by Designated Officials, then the dispute will be referred to the Deputy Ministers of Canada and the Northwest Territories responsible for health, and if it cannot be resolved by them, then the federal Minister(s) and the territorial Minister(s) shall endeavour to resolve the dispute.

11.0 Amendments to the agreement

11.1 The main text of this Agreement may be amended at any time by mutual consent of the Parties. Any amendments shall be in writing and signed, in the case of Canada, by the federal Minister(s), and in the case of the Northwest Territories, by the territorial Minister(s).

11.2 Annex 4 may be amended at any time by mutual consent of the Parties. Any amendments to Annex 4 shall be in writing and signed by each Party's Designated Official.

12.0 Termination

12.1 Either Party may terminate this Agreement at any time if the terms are not respected by giving at least 6 months written notice of intention to terminate.

12.2 As of the effective date of termination of this Agreement, Canada shall have no obligation to make any further payments.

12.3 Sections 1.0 and 9.0 of this Agreement survive for the period of the 10-year Working Together to Improve Health Care for Canadians plan.

12.4 Sections 5.4 and 7.0 of this Agreement survive the termination or expiration of this Agreement until reporting obligations are completed.

13.0 Notice

13.1 Any notice, information, or document provided for under this Agreement will be effectively given if delivered or sent by letter, email, postage or other charges prepaid. Any communication that is delivered will be deemed to have been received in delivery; and, except in periods of postal disruption, any communication mailed by post will be deemed to have been received eight calendar days after being mailed.

The address of the Designated Official for Canada shall be:

Assistant Deputy Minister, Strategic Policy Branch
Health Canada
70 Colombine Driveway
Brooke Claxton Building
Ottawa, Ontario
K1A 0K9
Email: jocelyne.voisin@hc-sc.gc.ca

The address of the Designated Official for the Northwest Territories shall be:

Assistant Deputy Minister, Finance, Policy and Planning Branch
Tatsaotı̨̀ne Building, 7th Floor
5015 - 49th Street
P.O. Box 1320
Yellowknife, NWT
X1A 2L9
Email: Jeannie_Mathison@gov.nt.ca

14.0 General

14.1 This Agreement, including Annexes, comprises the entire Agreement entered into by the Parties.

14.2 This Agreement shall be governed by and interpreted in accordance with the laws of Canada and the Northwest Territories.

14.3 No member of the House of Commons or of the Senate of Canada or of the Legislature of the Northwest Territories shall be admitted to any share or part of this Agreement, or to any benefit arising therefrom.

14.4 If for any reason a provision of this Agreement, that is not a fundamental term, is found by a court of competent jurisdiction to be or to have become invalid or unenforceable, in whole or in part, it will be severed and deleted from this Agreement, but all the other provisions of this Agreement will continue to be valid and enforceable.

14.5 This Agreement may be executed in counterparts, in which case (i) the counterparts together shall constitute one agreement, and (ii) communication of execution by fax transmission or emailed in PDF shall constitute good delivery. Electronic signature(s) may be accepted as originals so long as the source of the transmission can be reasonably connected to the signatory.

IN WITNESS WHEREOF the Parties have executed this Agreement through duly authorized representatives.

SIGNED on behalf of Canada by the Minister of Health

The Honourable Mark Holland, Minister of Health

SIGNED on behalf of the Northwest Territories by the Minister of Health and Social Services

The Honourable Julie Green, Minister of Health and Social Services

Annex 1 – Common Statement of Principles on Shared Health Priorities

Common Statement of Principles on Shared Health Priorities

Annex 2 – Shared pan-Canadian interoperability roadmap

Figure 1: 5-Year Shared Pan-Canadian Interoperability Roadmap

Text description

The Roadmap outlines 8 categories of activities planned for fiscal years 2023 to 2027, followed by anticipated outcomes enabled. Notes are also included throughout to highlight a "milestone", where "vendor input is required", and/or when an activity is "continued" across multiple fiscal years.

Patient Summary

  • Fiscal Year 2023
    • Alberta & Ontario Trial Implementation & onboard 2-3 Jurisdictions
    • Update based on Trial Implementations
    • Update and publish the Canadian Health Data Exchange (CA:FeX) Specification
  • Fiscal Year 2024
    • Update specification to fully align to IPS/CA Core+ and reflect implementation feedback
    • Onboard remaining jurisdictions
    • Publish vendor conformance requirements and represent in national procurements [vendor input required]
  • Fiscal Year 2025
    • Advance implementation and adoption
    • Pan-Canadian vendor compliance service *(Pan-Canadian interoperability compliance testing service in place, vendors conform to pan-Canadian standards in stages.) [vendor input required]
  • Fiscal Year 2026
    • Advance implementation and adoption [continued]
    • Conduct performance evaluation
    • Update specification to reflect updated CA Core+ [milestone]
  • Fiscal Year 2027
    • Advance implementation and adoption [continued]
    • Conduct performance evaluation [continued]

Data Portability

  • Fiscal Year 2023
    • Develop Primary Care Dataset V1 & EMR Extract Specification V1 [milestone]
    • Represent Data Portability components in the Canadian Health Data Exchange (CA:FeX) Specification
  • Fiscal Year 2024
    • Trial Implementation of specifications
    • Extend CA Core+ to include other settings (e.g. Acute Care, Mental Health)
  • Fiscal Year 2025
    • Expand adoption and refinement to include LTC, Community Care and implementation feedback
    • Include requirements in national procurements (e.g. Acute Care, LTC, Mental Health, Community Care)
  • Fiscal Year 2026
    • Expand adoption of Specifications
    • Complete specifications [milestone]
    • Pan-Canadian vendor compliance service *(Pan-Canadian interoperability compliance testing service in place, vendors conform to pan-Canadian standards in stages.) [vendor input required]
    • Conduct performance evaluation
  • Fiscal Year 2027
    • Expand adoption of Specifications [continued]
    • Conduct performance evaluation [continued]

Patient Access

  • Fiscal Year 2023
    • Assess patient data and access needs across jurisdictions
    • Assess the feasibility of IPA standard and decide on Canadian adoption of same
  • Fiscal Year 2024
    • Co-design patient data access design/Blueprint to represent policy and consent in alignment with IPA
    • Implementation and refinement of the Canadian Health Data Exchange Specification to include Patient Access components [milestone]
  • Fiscal Year 2025
    • Update data exchange specification to support patient Digital Identities
    • Expand adoption of Canadian Health Data Exchange Specification
  • Fiscal Year 2026
    • Develop pan-Canadian guidance documentation for basic digital consent
    • Expand adoption of Canadian Health Data Exchange Specification [continued]
    • Conduct performance evaluation
  • Fiscal Year 2027
    • Develop advanced guidance documentation to integrate policy and consent into data access
    • Expand adoption of Canadian Health Data Exchange Specification [continued]
    • Conduct performance evaluation [continued]

eReferral & eConsult

  • Fiscal Year 2023
    • Consolidate existing specifications and publish pan-Canadian specification with procurement requirements [milestone]
  • Fiscal Year 2024
    • Publish conformance requirements for vendors [vendor input required]
    • Implementation of pan-Canadian specifications
  • Fiscal Year 2025
    • Evolve specification to integrate other services (e.g. PS-CA. Provider Directories and Digital Identities)
    • Pan-Canadian vendor compliance service *(Pan-Canadian interoperability compliance testing service in place, vendors conform to pan-Canadian standards in stages.) [vendor input required]
  • Fiscal Year 2026
    • Complete Specification [milestone]
    • Conduct performance evaluation [continued]
  • Fiscal Year 2027
    • Conduct performance evaluation [continued]

Enablers

  • Fiscal Years 2023 to 2027
    • Governance
    • Change Management
    • Vendor Mobilization

Data

  • Fiscal Year 2023
    • p-CHDCF, CA Core+ and Consistent Data Semantics
    • Data Matching
  • Fiscal Year 2024
    • p-CHDCF, CA Core+ and Consistent Data Semantics [continued]
    • Data Matching [continued]
  • Fiscal Year 2025
    • p-CHDCF, CA Core+ and Consistent Data Semantics [continued]
    • Data Matching [continued]
  • Fiscal Year 2026
    • p-CHDCF, CA Core+ and Consistent Data Semantics [continued]
  • Fiscal Year 2027
    • N/A

Access & Exchange

  • Fiscal Year 2023
    • Consistent, Secure, HIE Exchange
    • Healthcare Directories and Resource Locations
  • Fiscal Year 2024
    • Consistent, Secure, HIE Exchange [continued]
    • Provider Directories
    • Digital Identities & Identity Proofing
    • Healthcare Directories and Resource Locations [continued]
  • Fiscal Year 2025
    • Consistent, Secure, HIE Exchange [continued]
    • Provider Directories [continued]
    • Digital Identities & Identity Proofing [continued]
    • Healthcare Directories and Resource Locations [continued]
  • Fiscal Year 2026
    • Consistent, Secure, HIE Exchange [continued]
    • Provider Directories [continued]
    • Digital Identities & Identity Proofing [continued]
    • Consistent Patient Access
    • Healthcare Directories and Resource Locations [continued]
  • Fiscal Year 2027
    • Consistent, Secure, HIE Exchange [continued]
    • Consistent Patient Access [continued]

Trusted Framework

  • Fiscal Year 2023
    • Jurisdictional Needs Assessment [milestone]
    • Scalable Data Sharing Governance Framework
    • Industry-wide, Testing and Conformance
  • Fiscal Year 2024
    • TEF development (contingent on PT support)
    • Scalable Data Sharing Governance Framework [continued]
    • Industry-wide, Testing and Conformance [continued]
  • Fiscal Year 2025
    • Consistent Representation of Policy & Consent
    • Scalable Data Sharing Governance Framework [continued]
    • Industry-wide, Testing and Conformance [continued]
  • Fiscal Year 2026
    • Consistent Representation of Policy & Consent [continued]
    • Scalable Data Sharing Governance Framework [continued]
    • Industry-wide, Testing and Conformance [continued]
  • Fiscal Year 2027
    • Consistent Representation of Policy & Consent [continued]
    • Scalable Data Sharing Governance Framework [continued]
    • Industry-wide, Testing and Conformance [continued]

Outcomes

  • Ability to import/export primary care data to, from and between EMRs
  • Clinicians able to change EMRs
  • Governance model established
  • Vendor support services available to all jurisdictions
  • National procurement framework established
  • Change management program in place
  • 50% of Canadians enabled to directly access their longitudinal record
  • 60% of primary care physicians reporting ability to exchange patient summary record
  • 70% of clinicians with EMRs enabled to send clinical summaries through a vendor conformed solution
  • 75% of Canadians enabled to access their patient summary record
  • Benefits realized:
    • Health System – $500M in improved interactions, effective use of ED, in-patient services, an reduction in duplicate tests
    • Canadians – over $500M in saved patient time
    • Clinicians – over $350M in save

Annex 3 – Indicators: Access to Home and Community Care

Indicator

Annex 4 – Action plan

Northwest Territories Aging with Dignity action plan

Introduction

The Northwest Territories (NWT) population is 45,493 people spread over 33 communities on a land mass of 1,144,000 kmFootnote 2, with many communities without year-round access to larger centres ("fly-in communities") Footnote 1. NWT communities range in size from the capital city of Yellowknife with a population of 21,720 to the community of Kakisa with under 50 peopleFootnote 1. The number and proportion of seniors in the NWT has steadily been increasing since 2016 and is anticipated to continue increasing from 2022 to 2035. Accordingly, the seniors (65+) population is forecasted to increase 59% by the year 2035 for a total of 7,250 seniors (65+) and represent 16% of the NWT population.Footnote 2 Just over two thirds of the current senior population is concentrated in and around the four largest communities of the NWT while the remaining third is spread out over more than 25 communities. NWT communities also vary in living experiences and conditions; culture; and access to services and programs.

The NWT has a large and diverse Indigenous population, who represent approximately 51% of the current population. The legacy of colonization and residential schools and the associated intergenerational traumas continue to affect the wellness of residents and communities. Despite the challenges experienced by NWT residents, there are many committed people in our communities who are working hard to keep communities healthy and support the people around them. Communities know what they need to achieve increased wellness. Therefore, in developing initiatives to improve access to health and social services, community participation needs to be fostered, and demographic and infrastructure differences need to be reflected in our planning to ensure services are culturally safe and meet the diverse needs of each community services.

The mandate of the 19th Legislative Assembly of the Government of the Northwest Territories (GNWT), released in February 2020, included a priority to enable seniors to age in place with dignity. To support this mandate, the GNWT Department of Health and Social Services (Department) has been focused on ensuring a continuum of service options are available to support the needs of our growing population of seniors.

The Department is mandated to provide a broad range of health and social programs and services; and to support the Minister of Health and Social Services in carrying out this mandate by:

The Health and Social Services Authorities (HSSAs) are responsible for the delivery of health and social services, and are funded by the Department to:

There are currently three HSSAs in the NWT:

Home and Community Care (HCC) services and Long Term Care (LTC) services are administered under the larger NWT Continuing Care Services program, which also includes Supported Living (SL) services for adults with disabilities. Continuing Care services in the NWT are largely delivered by the HSSAs and are intended to maintain or improve the physical, social, and psychological health of individuals who are not able to fully care for themselves. While available to all residents of the NWT, most services are provided to seniors and elders; growth in the NWT seniors population and prevalence of chronic health conditions resulting in disability are the largest driver of future need for these services. The Department is committed to delivering culturally respectful and safe HCC services, within the context of a whole of government mandate commitment to enable seniors to age in place with dignity. The Department is also committed to ensuring culturally safe LTC services are available to those whose health and personal care needs can no longer be met in the community. This includes our commitment to hiring local and Indigenous staff where possible (GNWT Indigenous Recruitment and Retention Framework), hiring interpreter services to serve Indigenous clients where local staff may not speak the client's Indigenous language; and implementation of Guidelines for Serving Traditional Foods in NWT Health and Social Services Facilities.

HCC and LTC services are integrated with other core health and social services delivered by the HSSAs such as Primary Care Services, Rehabilitation Services and Mental Health and Addictions Services. This integration ensures that NWT residents have access to a multidisciplinary team to support assessment and intervention and facilitates access to specialist services and medical equipment and supplies.

Recruitment and retention of health human resources is essential to ensure the availability of Continuing Care service, however, as in many Canadian jurisdictions, it is a challenge to recruit workers to fill vacant positions. Additionally, the GNWT has made a commitment to increase the number of resident health care professionals by at least 20%; this will ensure a more sustainable workforce with knowledge of the NWT context to ensure we are able to provide culturally safe services. The primary health human resources required to deliver HCC and LTC services are Practical Nurses (PNs) and Personal Support Workers (PSWs), that are hired within the health and social services system under the job titles of Licensed Practical Nurses (LPNs), Home Support Workers (HSWs) in HCC, and Resident Care Aides (RCAs) in LTC. The GNWT has made incremental investments in the last several years to contract Aurora College to expand the PSW program in the NWT, including a distance delivery option, and to deliver a PN program. Distance delivery has increased options for individuals from remote and Indigenous communities to complete training through a blended approach of online classes and in-person practicums. This will increase our system capacity to provide culturally safe services in Continuing Care programs by training a workforce that has the necessary language/cultural skills to meet diverse client needs.

Home and community care

Context

HCC services are a suite of services delivered by the HSSAs to NWT residents of all ages in their homes, or other places of residence such as group homes or independent seniors housing units. HCC services include nursing and personal care services which are delivered based on an assessment of the individual's needs. Also offered through HCC are adult day services and respite services which focus specifically on supporting both the individual and their family caregivers to ensure this caregiving relationship can continue. Home-based palliative care services and acute care nursing services related to early discharge from the hospital are also provided as part of the suite of HCC services. Some HCC service elements, such as advanced foot care services and intravenous therapy (IV-therapy), may be offered within HSSA infrastructure, such as primary care clinics.

The Department has committed to addressing access to appropriate health services and supports in home and community to meet the needs of the growing population of seniors in a manner that supports aging in place. The Department priorities were articulated within the Continuing Care Services Action Plan (CCSAP) 2017/18 to 2021/22 under the following objectives:

The CCSAP objectives and activities aim to reduce some of the gaps in the GNWT health and social services system for seniors and other adults who require supportive services to remain living at home.

The Department completed a comprehensive review of HCC services in September 2019. It contained 22 recommendations related to scope of services, projected resource requirements, standards for the program and other recommendations. These recommendations are focused on positioning the HCC program to provide consistent, effective client centered services and will assist the Department with decisions related to program scope, future investments and allocation of resources in HCC. The Report recommended the Department focus on defining the scope of services, develop updated HCC Standards, increase oversight for services in small communities, expand hours of services, continue to implement interRAI and pilot the Paid Family/Community Caregiver option within HCC, improve communications about HCC services to clients and with other organizations to improve the coordination of services; improve data collection, ensure home support workers are certified and receive training, and plan for an 80% increase in service requirements by 2035.

In addition to these strategic and HCC program priorities, the COVID-19 pandemic highlighted the importance of rigorous infection prevention and control (IPAC) policies and practices in the delivery of health care programs. As HCC clients tend to have multiple chronic health conditions or frailty that makes them more vulnerable to severe outcomes from COVID-19, developing and implementing IPAC policies and training within HCC is of importance to ensure the safety of health care workers and clients.

HCC federal funding over the last six years has been invested in projects to advance activities identified in the CCSAP and recommendations of the Review, and address IPAC challenges highlighted through the COVID -19 pandemic response, namely:

Initiatives to be supported by federal funding over the next four years;

1. Implementation of InterRAI CCIS

Aging with Dignity funding from 2023-24 to 2026-27 will be used to advance the implementation and support ongoing operational needs of the interRAI CCIS. These activities are a continuation of current activities funded under the HCC bilateral agreement, in alignment with the 2017 Common Statement of Principles on Shared Health Priorities action "Enhancing home care infrastructure". Funding will be used for 3 FTE on the interRAI CCIS Project team, contract costs, and training activities for implementation of the interRAI tools and CCIS.

InterRAI is a key activity to improve Continuing Care services, and support NWT seniors to age in place with dignity. InterRAI assessment tools will allow health care providers to complete effective client assessments to identify client care needs, which is foundational to ensuring services are put in place to meets client's needs. The interRAI tools will also provide an effective mechanism to monitor change in Continuing Care client's health status and the needs of family caregivers; this will allow Continuing Care services to engage other services, such as respite, social worker or rehabilitation services, to ensure clients' and caregivers outcomes are improved and they receive optimal care. The interRAI CCIS will give the Department a standardized and evidenced-based way to assess the care and service needs of clients and align resources to support them. InterRAI will allow the Department to monitor and report on client outcomes and system performance, which will better support more efficient and effective planning for and delivery of Continuing Care Services.

The Report of the Auditor General of Canada Report to the Northwest Territories Legislative Assembly (2011); the Continuing Care Review (2013);NWT Home Community Care Review Report(2019) and the NWT Long Term Care Program Review (2015) present the case for implementing use of interRAI assessments in the NWT. The LTC and HCC review reports both specifically recommended implementing interRAI to support analysis and evidence-informed decisions on clinical practice, planning and resource allocation. The Department completed a comprehensive HCC Review resulting in the recommendation to implement interRAI assessment tools and a Continuing Care Information System (CCIS) to improve program and service data capture and to ensure investments are aligned with needs across the system, which requires an information system capable of reporting on service data in addition to interRAI data.

interRAI CCIS is a critical tool to ensure the GNWT can support the needs of seniors, and enable them to age in place, in an evidence informed manner. Final preparations of the CCIS are underway and implementation of the interRAI CCIS will begin in 2023-24.

The NWT has a large and diverse Indigenous population, who represent approximately 51% of the current population. The interRAI CCIS will provide the Department with data on Continuing Care client demographics (age, ethnicity, language, gender), service utilization data (e.g. number of new referrals and discharges), as well as interRAI data on client outcomes and quality indicators, such as cognitive function, medication, incontinence, nutrition, physical function and pain. Together, the various data available through the interRAI tools and the CCIS will assist the Department to better understand the needs of clients by community and regions of the NWT. This will support the Department to ensure adequate resources are in place to meet the diverse needs of residents of the NWT, including inequities in access to Continuing Care services for Indigenous people of the NWT.

2. Infection Prevention and Control (IPAC) coordinator

Aging with Dignity funding from 2023-24 to 2026-27 will be used to continue to support a dedicated professional for IPAC Coordinator for continuing care programs to ensure IPAC training and practices are integrated and embedded in programming across the system. The position will support caregivers within the continuing care program areas by establishing, implementing and monitoring standardized IPAC policies and procedures that are aligned with established best practice. This is achieved by working collaboratively with continuing care services to assess and audit Continuing Care settings, and providing input on policies, resources and training to meet specific needs of caregivers. This will help to mitigate IPAC risks which could impact on staff safety, service delivery and availability, including the spread of communicable diseases in home and facility settings. The NWT will use Aging with Dignity funding to support the Coordinator, ongoing operational costs and compliance audits across the NWT. These activities are a continuation of current activities funded under the HCC bilateral agreement, in alignment with the 2017 Common Statement of Principles on Shared Health Priorities action "Increasing support for caregivers". These activities also align with the shared priority under the Working Together to Improve Health Care for Canadians focused on enabling Canadians to age with dignity closer to home with access to home care or care in safe long term care facilities.

The COVID-19 pandemic highlighted the importance of rigorous infection prevention and control (IPAC) policies and practices in the delivery of health care programs. As HCC and LTC clients tend to have multiple chronic health conditions or frailty that makes them more vulnerable to severe outcomes from COVID-19 and other communicable diseases. The nature of the delivery of HCC services involves the movement of service providers and equipment between multiple service settings, therefore developing and implementing IPAC policies and training within HCC is critical to ensuring the safety of health care workers and clients.

The NWT has a large and diverse Indigenous population, who represent approximately 51% of the current population. The IPAC Coordinator will use a cultural safety lens in addition to IPAC best practices to ensure that Continuing Care services are delivered in a client centred, safe and effective manner.

Summary of funding and planned expenditures
Home and Community Care 2023-24 2024-25 2025-26 2026-27 Total
Total funding available $839,000Footnote 3 $700,000 $700,000 $700,000 N/A
Initiative 1 – Enhancing Home Care and infrastructure -interRAI Project
InterRAI CCIS Project $628,000 $470,000 $471,000 $473,000 $2,042,000
Initiative 2 – Increasing Support for Caregivers – Territorial IPAC Coordinator
Territorial IPAC Coordinator $211,000 $230,000 $229,000 $227,000 $897,000
Total planned expenditure $839,000 $700,000 $700,000 $700,000 $2,939,000

Measuring and reporting on results

The NWT will continue to report Wait Times for Home Care Services to CIHI. Over the next few years with the implementation of InterRAI across the NWT, there will be opportunity for the NWT to support new and existing data capacity, collection, and management.

In addition to reporting through established annual and business planning processes, a reporting on indicators presented in this Action Plan will occur through the public website of the Department of Health and Social Services.

Summary of jurisdiction-specific indicators and targets
Indicator Baseline Target Timeframe
Initiative 1- Enhancing Home Care Infrastructure – InterRAI Project
Number of communities that have transitioned to InterRAI and CCIS 0 (2022-23) 33 2025-2026Footnote 4
Initiative 2- Increasing Support for Caregivers – Territorial IPAC Coordinator
Number of IPAC site visits completed each year 0 7 2026-2027

Long-term care

Context

LTC facilities in the NWT provide nursing and personal care services to individuals who have complex health conditions that require monitoring and who need personal care throughout the day and night which can no longer be met in the community with support from HCC. LTC primarily serves seniors and elders, however, persons admitted to these facilities may be of any age.

There are currently 9 GNWT funded LTC facilities operating in the NWT in 7 regional centres, providing a combined total of 200 beds. These 200 beds include 183 long-stay beds for permanent residents, and 17 palliative and respite care beds intended for shorter-term stays for community dwelling clients with continuing care needs and their family and community caregivers. Seven of the existing LTC facilities are operated by the GNWT, while two are operated by a Yellowknife based non-government organization (NGO). All NWT LTC facilities are accredited through the Accreditation Canada process.

The Department will use Aging with Dignity funding to support 2 activities. Flexibility in using the funding across the 5 years of the agreement is critical to ensuring project success.

Initiatives to be supported by incremental federal funding over the next five years

Priority Area 1 – Workforce stability

1. LTC staffing standard

The Department's draft revised LTC Standards (not yet implemented) require a minimum of 3.6 hours of direct care per resident per day within LTC facilities for clinical staffing requirements. Some NWT LTC facilities already meet this standard while some do not. These facilities will require new resources to enable the adoption of the direct care hours standard when implemented in Fall 2023. Aging with Dignity funding from 2023-24 to 2027-28 will be used to support this transition including adopting a staffing ratio of 30% nursing to 70% Resident Care Aide (RCA), and the requirement for RN coverage 24/7.

The primary health human resources required to deliver HCC and LTC services are Practical Nurses (PNs) and Personal Support Workers (PSWs), that are hired within the health and social services system under the job titles of Licensed Practical Nurses (LPNs), Home Support Workers (HSWs) in HCC, and Resident Care Aides (RCAs) in LTC. The GNWT has made incremental investments in the last several years to contract Aurora College to expand the PSW program in the NWT, including a distance delivery option, and to deliver a PN program. The distance delivery option has increased options for individuals from remote and Indigenous communities to complete training through a blended approach of online classes and in-person practicums. This will increase our system capacity to provide culturally safe services in Continuing Care programs by training a workforce that has the necessary language/cultural skills to meet diverse client needs.

The NWT Long Term Care Program Review (2015) recommended the implementation of 3.6 hours of direct care in LTC facilities. Through a review of research and a jurisdictional scan completed by the Department in 2019, it was concluded that many jurisdictions have legislated that there must be an RN on site 24/7 to provide clinical oversight, and the trend towards a higher percentage of nursing care to respond to the growing complexity of LTC residents. The importance of quality and safety in LTC services was highlighted during the COVID-19 pandemic. As a result, the federal government initiated the development of national LTC standards.

The recently published Health Standards Organization (HSO) LTC Standards has set a LTC staffing standard of 4.1 hours of direct care per day to improve quality of care, especially as residents' care needs become more complex. The NWT needs to take steps to move towards this standard; this will occur by initially ensuring all NWT LTC facilities provide 3.6 hours of direct care with funding for a higher ratio of nursing/care aides to ensure adequate clinical oversight to services. Additional funding will be required by 2026-27 to ensure NWT LTC facilities meet the new Health Standard Organization (HSO) Standard of 4.1 hours of direct care.

The NWT has a large and diverse Indigenous population, who represent approximately 51% of the current population. The percentage of LTC residents who are Indigenous is currently over 60%, which is reflective of differences in social determinants of health in Indigenous people, which have been noted in the NWT and elsewhere in Canada. Ensuring LTC residents receive culturally and clinically safe LTC services is paramount to addressing the health and social needs of LTC residents, in particular those who are Indigenous and may experience barriers to receiving health services.

Priority Area 2 – Long-term care standards

1. Territorial housekeeping specialist and furniture and equipment replacement

IPAC assessments conducted in NWT LTC facilities have identified deficiencies including lack of standardized training in cleaning practices, and equipment and furniture that requires replacement due to wear. Aging with Dignity funding from 2023-24 to 2024-25 will be used to establish a Territorial Housekeeping Specialist to address deficiencies through the development and implementation of housekeeping policies and standardized training, and funding to replace LTC equipment and furnishings to ensure IPAC standards are met. These activities will contribute to meeting LTC standards for quality and safety, and assist NWT facilities to address deficiencies in their audit. LTC standards will provide the mechanism for accountability and oversight for housekeeping policies and training, once implemented. LTC furnishings and equipment replacement will be completed by the Health and Social Services Authorities, with input from the Department and through engagement with elders and LTC residents to ensure it is appropriate and resident informed.

The COVID-19 pandemic highlighted the importance of rigorous infection prevention and control policies and practices in the delivery of health care programs. To improve quality and safety in LTC, federal Safe Long Term Care funding was used in 2021-22 and 2022-23 to complete IPAC audits of each NWT LTC facility. These audits revealed deficiencies in several LTC facilities. Addressing the deficiencies will improve resident care and safety.

The NWT has a large and diverse Indigenous population, who represent approximately 51% of the current population. The percentage of LTC residents who are Indigenous is currently over 60%, which is reflective of differences in social determinants of health in Indigenous people, which have been noted in the NWT and elsewhere in Canada. Ensuring IPAC standards are being met will ensure LTC residents receive culturally and clinically safe LTC services, which is paramount to addressing the health and social needs of LTC residents, in particular those who are Indigenous and may experience barriers to receiving health services.

Summary of funding and planned expenditures
Long-Term Care 2023-24 2024-25 2025-26 2026-27 2027-28 Total
Funding available $1,880,000 $1,880,000Footnote 1 $1,880,000 $1,880,000 $1,880,000 N/A
Carryover - $1,299,000 $727,000 $533,000 $291,000 N/A
Total $1,880,000 $3,179,000 $2,607,000 $2,413,000 $2,171,000 N/A
Priority Area 1 – Workforce Stability
Direct Care Staffing Standard $543,000 $2,028,000 $2,074,000 $2,122,000 $2,171,000 $8,938,000
Priority Area 2 – Long-Term Care Standards
Territorial Housekeeping Specialist $38,000 $174,000 - - - $212,000
Furniture and equipment replacement - $250,000 - - - $250,000
Total planned expenditure $581,000 $2,452,000 $2,074,000 $2,122,000 $2,171,000 $9,400,000
Carryover Available $1,299,000 $727,000 $533,000 $291,000 - -

Measuring and reporting on results

Currently the NWT does not report LTC data to CIHI. Over the next few years with the implementation of InterRAI across the NWT, there will be opportunity for the NWT to support new and existing data capacity, collection and management.

In addition to reporting through established annual and business planning processes, a reporting on indicators presented in this Action Plan will occur through the public website of the Department of Health and Social Services.

Summary of jurisdiction-specific indicators and targets
IndicatorFootnote 5 Baseline Target Timeframe
Priority Area 1- Workforce Stability
Percent of facilities that meet Standards for Direct Care Staffing 22% (2/9) facilities meet the staffing standard 56% (5/9) 2027-2028
Priority Area 2- Long-Term Care Standards
Number of IPAC site visits completed each fiscal year 0 9 facilities 2024-2025
Number of Compliance Audits of cleaning practices completed each fiscal year 0 9 facilities 2024-2025

Footnotes

Footnote 1

NWT Bureau of Statistics. (2023). Population Estimates by Community. Retrieved from: www.statsnwt.ca/population/population-estimates/bycommunity.php

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Footnote 2

Statistics Canada (2022) Population Projections.

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Footnote 3

Total federal funding available for 2023-2024 includes the estimated $139,000 carry-forward from the Canada-NWT Home and Community Care and Mental Health and Substance Use 2022-2023 Agreement

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Footnote 4

The target of 33 communities will be maintained to the end of the funding period.

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Footnote 5

All indicator targets were chosen to reflect the current capacity for data collection and reporting, and the introduction of new, time limited activities. There is limited capacity for outcomes-based reporting at this time, so many of the indicators were selected to demonstrate the output of the work being completed. However, the indicators and targets may need to be revisited at a later point in this Action Plan period to reassess whether a results/outcome-based measure can be established.

Timeframes were based on anticipated timelines for activities to be initiated and occurring, including the completion of staffing processes for new positions, where applicable.

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