Administration of the Access to Information Act: Annual Report 2024 to 2025
July 2025
© His Majesty the King in Right of Canada, as represented by the Minister of Environment and Climate Change, 2025.
This publication may be reproduced for personal or internal use without permission, provided the source is fully acknowledged. However, multiple copy reproduction of this publication in whole or in part for purposes of redistribution requires the prior written permission from the Impact Assessment Agency of Canada, Ottawa, Ontario K1A 0H3, or information@iaac-aeic.gc.ca.
Catalogue Number: En14-12/1E-PDF
ISSN 2562-766X
This document has been issued in French under the title: Application de la Loi sur l’accès à l’information
On this page
- 1. Introduction
- 2. About the Impact Assessment Agency of Canada
- 3. Access to Information at IAAC
- 4. Organizational Structure
- 5. Delegation of Authority
- 6. Performance During the Reporting Period
- 7. Use of Time Extensions
- 8. Consultation Requests
- 9. Sources of Requests
- 10. Informal Requests
- 11. Trends Over Time
- 12. Exemptions and Exclusions
- 13. Training and Awareness
- 14. Policies and Procedures
- 15. Improvements to the ATI Program
- 16. Complaints and Investigations
- 17. Fees and Program Costs
- 18. Proactive Publication
- 19. Monitoring Compliance
- 20. Appendices
1. Introduction
The Access to Information Act (the Act) grants individuals in Canada the legal right to request and receive access to federal government records, with certain exceptions to protect specific types of information. In force since 1983, the legislation has evolved through key amendments in 2006 and 2019, which introduced new obligations including requirements for proactive publication.
In accordance with section 94(1) of the Act and section 20 of the Service Fees Act, this report outlines how the Impact Assessment Agency of Canada (IAAC) fulfilled its responsibilities under the Act for the fiscal year April 1, 2024, to March 31, 2025. Once tabled in Parliament, this report will also be published on IAAC’s website under its "Publications" section.
2. About the Impact Assessment Agency of Canada
IAAC is the federal body accountable to the Minister of Environment and Climate Change that leads and manages the impact assessment process for all federally designated major projects. Its mandate is to help Canada achieve sustainable development by evaluating the environmental, economic, social, and health effects of proposed projects and recommending measures to enhance benefits and mitigate adverse impacts. Through these assessments, IAAC ensures projects are designed and carried out in a way that protects the environment and upholds Indigenous rights while providing clarity and predictability for proponents and investors.
To deliver on this mandate, IAAC coordinates Crown consultation with Indigenous Peoples, offers public participation opportunities and funding, and works closely with provinces, territories, regulators, and international partners to promote a “one-project, one-review” approach. IAAC also monitors compliance with federal conditions of approval, supports research and guidance on best practices, and continually refines its processes to provide transparent, science-based, and timely decisions.
3. Access to Information at IAAC
During the reporting period, the Access to Information and Privacy Office (the ATIP Office) processed access requests, fulfilled proactive publication obligations, and conducted training and awareness activities to enhance legislative compliance.
4. Organizational Structure
The ATIP Office is part of IAAC’s Corporate Services Sector and is responsible for administering both the Access to Information Act and the Privacy Act. It manages responses to formal and informal requests, provides advice across IAAC on access to information and privacy matters, and supports IAAC’s commitment to openness and accountability. The team is led by the ATIP Coordinator and includes two Senior ATIP Analysts and two ATIP Analysts. To ensure timely responses and maintain operational capacity during periods of increased workload, IAAC also contracts additional ATIP Advisors for surge mitigation. Sector liaison officers throughout IAAC support the team by facilitating record retrieval and providing essential context for request processing.
Proactive publication responsibilities under Part 2 of the Act are delegated to the Executive Coordination and Briefing Unit (ECBU), where the Manager serves as the Proactive Disclosure/Open Government Analyst. This role ensures compliance with accessibility, formatting, and language standards for publicly disclosed materials.
For a breakdown of the group(s) and/or position(s) responsible for meeting each applicable proactive publication requirement under Part 2 of the Access to Information Act, see Appendix C: Proactive Publication Under Part 2 of the Access to Information Act.
5. Delegation of Authority
Under subsection 95(1) of the Act, IAAC’s President delegated administrative authorities to the Vice-Presidents, General Counsel, and the ATIP Coordinator. The ATIP Coordinator is primarily responsible for operational tasks, including request processing, consultations, compliance monitoring, and reporting. The Delegation of Authority Instrument in effect during the reporting period is provided in Appendix A.
6. Performance During the Reporting Period
Between April 1, 2024, and March 31, 2025, IAAC closed 38 requests under the Access to Information Act. Of these, 33 (87%) were completed within the legislated timeframes. Over half of the requests were completed within 30 days, demonstrating IAAC’s commitment to timely access.
As of March 31, 2025, four requests remained active. Two were from the 2024-2025 fiscal year and remained within legislated timelines, while the two others were from 2023-2024 and had exceeded their original deadlines due to volume and required consultations. IAAC also had five active complaints: two from 2023-2024 and three from 2024-2025. No translation service requests were received.
Of the 38 closed requests, 22 (57.9%) resulted in partial disclosure and three (7.9%) were fully disclosed. In 12 cases (31.6%), no records were found, and one request (2.6%) was transferred to another institution. These outcomes reflect IAAC’s consistent and fair application of the Act’s exemptions and exclusions. Full statistical data is available in Appendix B.
7. Use of Time Extensions
The Act allows institutions to extend statutory deadlines under specific circumstances, including when responding to an ATI request within the original timeframe would interfere with operations or require consultations. IAAC invoked extensions in 27 of the 38 closed requests:
- seven for operational interference;
- eleven for consultations with other institutions, and
- nine due to third-party notices.
Most extensions lasted between 31 and 60 days and were appropriately documented.
8. Consultation Requests
IAAC received 43 consultation requests from other federal institutions during the reporting year and carried over two from the previous year. A total of 41 consultations were completed, with 91% processed within 30 days, while four were carried over to the next fiscal year. These consultations involved the review of 1,998 pages. No consultations were received from external organizations.
9. Sources of Requests
All 45 formal access requests received in 2024-2025 were submitted through the ATIP Online Request Service. The largest request sources originated from the business sector (31%) and media (27%). Other requests came from public organizations and individuals, with four requesters remaining anonymous. This distribution highlights ongoing interest in IAAC’s regulatory processes.
10. Informal Requests
IAAC processed 76 informal requests, primarily for previously released records. These were submitted electronically, and response times were strong: 29 requests were completed within 15 days, 26 within 30 days, and 14 within 60 days. The informal process supports transparency and broad access to public records.
11. Trends Over Time
Request volumes have remained consistent over the past four years: 54 in 2021-2022, 58 in 2022-2023, 39 in 2023-2024, and 38 in 2024-2025. All records were released electronically, aligning with the Government of Canada’s digital service delivery goals.
12. Exemptions and Exclusions
The most frequently applied exemptions were under section 20 (third-party information), section 21 (internal government operations), and section 19 (personal information). Additionally, 12 exclusions were applied under section 68 (material available for purchase) and two under section 69 (Cabinet confidences), ensuring compliance with legal protections for sensitive information.
13. Training and Awareness
IAAC delivered 18 targeted training sessions on Access to Information and proactive publication, reaching 31 employees. These sessions were supported by ad hoc consultations and intranet-based resources and were tailored to meet team-specific needs.
14. Policies and Procedures
During the reporting period, IAAC launched a LEAN process mapping initiative to improve ATIP operations. The objective was to review and streamline end-to-end workflows, reduce delays, and enhance consistency across the process.
While no new formal policies or guidelines were implemented during this period, the results of the LEAN exercise are informing the development of updated procedures that will align with Treasury Board policy and improve service delivery.
IAAC also maintained internal procedures to support proactive publication under Part 2 of the Access to Information Act, including regular updates to travel and hospitality expenses, contracts both over and under $10,000, grants and contributions, reports tabled in Parliament, and briefing materials for senior officials.
15. Improvements to the ATI Program
IAAC reviewed its ATI processes and introduced several improvements, including streamlining administrative workflows, updating training content, and enhancing collaboration with internal information holders. These actions improved request tracking and reduced processing times.
Moreover, during the reporting period, IAAC selected the AMANDA platform as its new ATIP case management system. This decision followed a review of available technologies to improve tracking, processing, and reporting. Implementation is planned for the 2025-2026 fiscal year and will include configuration, training, and workflow integration. Once in place, AMANDA is expected to streamline file management and enhance service delivery.
16. Complaints and Investigations
During the reporting period, one new complaint was registered with the Office of the Information Commissioner (OIC), and five complaints were carried over from the previous fiscal year. Three complaints were closed, including one well-founded complaint that was resolved following the implementation of the OIC’s recommendations. No complaints resulted in Federal Court proceedings.
The new complaint received during the reporting period alleged that IAAC had improperly withheld information under paragraphs 13(1)(e), 20(1)(b), and 20(1)(d) of the Access to Information Act, and that it did not provide access to portions of the records that could reasonably be severed. These allegations fall under paragraph 30(1)(a) of the Act. The Information Commissioner issued a notice under section 32 indicating an intent to investigate the matter. IAAC was instructed to retain all related records until the investigation, and any subsequent legal proceedings are complete. The complaint remains active; all documentation requested by the OIC has been provided, and IAAC is awaiting the Commissioner’s report.
IAAC remains committed to addressing all complaints promptly and constructively and continues to collaborate with the OIC to implement corrective actions, such as improving internal processes and clarifying response requirements where needed.
17. Fees and Program Costs
IAAC collected $215 in application fees. Two requests were granted fee waivers. The total cost of administering the Access to Information program was $445,316, including $332,421 in salaries and $110,985 in professional services. No other fees were charged or refunded.
18. Proactive Publication
IAAC continued to meet its obligations under Part 2 of the Act and the Directive on the Management of Communications. While most categories of information were published on time, improvements were needed in posting travel and hospitality expenses. The Proactive Disclosure/Open Government Analyst worked with report originators to introduce earlier internal deadlines and implement a risk-managed approval process to enhance compliance. Full details are in Appendix C.
19. Monitoring Compliance
The ATIP Coordinator uses the AccessPro Case Management software to monitor all active requests under the Access to Information Act and the Privacy Act. This includes tracking key legislative timelines, identifying bottlenecks, and flagging files at risk of non-compliance. In support of internal accountability, the ATIP Coordinator generates and submits bi-weekly performance reports to the Head of Information and Data Governance, who reviews trends, workload distribution, and potential resource needs. These reports are also shared with the Executive Teams to provide visibility on ATIP file volume, completion rates, and any emerging challenges that could impact IAAC’s compliance with statutory deadlines.
20. Appendices
- Appendix A: Delegation Order
- Appendix B: Statistical Report on the Access to Information Act (the Act)
- Appendix C: Proactive Publication Under Part 2 of the Access to Information Act (the Act)
Appendix A: Delegation Order
Access to Information Act
Pursuant to section 95(1) of the Access to Information Act, as the head of the Impact Assessment Agency of Canada, I hereby designate the officers and employees of the Impact Assessment Agency of Canada who hold the positions specified in the attached Schedule to exercise or perform any of the powers, duties, or functions vested in me under the provisions of the Access to Information Act as specified in the Schedule.
This Delegation Order is issued in accordance with the authority conferred by the Access to Information Act and shall take effect immediately upon issuance.
Original signed June 17, 2025 by Terence Hubbard, President, Impact Assessment Agency of Canada.
Schedule - Delegation Order (Access to Information Act)
The Access to Information and Privacy Coordinator and the Senior Executive Officers reporting directly to the President of the Impact Assessment Agency of Canada are herby designated to exercise or perform any of the powers, duties or functions of the President as head of the Impact Assessment Agency of Canada under the provisions of the Access to Information Act listed below. This Delegation replaces all previous delegation orders.
Access to Information Act
| 4(2.1) | Responsibility of government institutions |
| 6.1(1), (1.3) (1.4), (2) | Reason for declining to act on the request |
| 7 | Notice where access requested |
| 8(1) | Transfer of request to another government institution |
| 9 | Extension of time limits |
| 10 | Where access is refused |
| 11(2) | Application Fee |
| 12(2)(b) | Language of access |
| 12(3)(b) | Access to record in an alternative format |
| 13 | Exemption – Information obtained in confidence |
| 14 | Exemption – Federal-provincial affairs |
| 15 | Exemption – International affairs and defence |
| 16 | Exemption – Law enforcement and investigations |
| 16.1 | Exemption – Records relating to investigations, examinations, and audits |
| 16.2 | Exemption – Records relating to investigations |
| 16.3 | Exemption – Investigations, examinations and reviews under the Canada Elections Act |
| 16.4 | Exemption – Public Sector Integrity Commissioner |
| 16.5 | Exemption – Public Servants Disclosure Protection Act |
| 16.6 | Exemption – Secretariat of National Security and Intelligence Committee of Parliamentarians |
| 17 | Exemption – Safety of individuals |
| 18 | Exemption – Economic interests of Canada |
| 18.1 | Exemption – Economic interest of the Canada Post Corporation, Export Development Canada, the Public Sector Pension Investment Board and VIA Rail Canada Inc. |
| 19 | Exemption – Personal information |
| 20 | Exemption – Third party information |
| 20.1 | Exemption – Public Sector Pension Investment Board |
| 20.2 | Exemption – Canada Pension Plan Investment Board |
| 20.4 | Exemption – National Arts Centre Corporation |
| 21 | Exemption – Advice, etc. |
| 22 | Exemption – Testing procedures, tests and audits |
| 22.1 | Exemption – Internal audits |
| 23 | Exemption – Protected Information – solicitors, advocates and notaries |
| 23.1 | Exemption – Protected Information – patents and trade-marks |
| 24 | Exemption – Statutory prohibitions |
| 25 | Severability |
| 26 | Exception – Information to be published |
| 27(1), (4) | Notice to third parties |
| 28(1)(b), (2), (4) | Representations of third party and decision |
| 33 | Notice to third parties – Investigations |
| 35(2)(b) | Right to make representations |
| 37(4) | Access to be given to complainant |
| 41(2) | Review by Federal Court – government institution |
| 43(2) | Service or notice |
| 44(2) | Notice to person who request record |
| 52(2), (3) | Special rules for hearings |
| 94(1), (4) | Annual report – government institutions |
| 96(3), (4), (5) | Provision of services related to access to information |
Access to Information Regulations
| 6(1) | Transfer of request |
| 8 | Providing access to record(s) |
| 8.1 | Limitations in respect of format |
Sources:
- Access to Information Act
- Policy on Access to Information
- Access to Information Regulations
- Delegation under the Access to Information Act and the Privacy Act
Appendix B: Statistical Report on the Access to Information Act (the Act)
Name of institution: Impact Assessment Agency of Canada
Reporting period: 2024-04-01 to 2025-03-31
Section 1: Requests under the Access to Information Act
1.1a Number of requests received
| - | Number of Requests |
|---|---|
Received during reporting period |
45 |
Outstanding from previous reporting periods |
9 |
Outstanding from more than one reporting period |
0 |
Total |
54 |
1.1b Number of requests carried into next reporting period
|
Number of Requests |
|---|---|
Closed during reporting period |
38 |
Carried over to next reporting period within legislated timeline |
16 |
Carried over to next reporting period beyond legislated timeline |
0 |
1.2 Sources of requests
Source |
Number of Requests |
|---|---|
Media |
12 |
Academia |
0 |
Business (private sector) |
14 |
Organization |
9 |
Public |
6 |
Decline to Identify |
4 |
Total |
45 |
1.3 Channels of requests
Source |
Number of Requests |
|---|---|
Online |
45 |
0 |
|
0 |
|
In person |
0 |
Phone |
0 |
Fax |
0 |
Total |
45 |
Section 2: Informal requests
2.1a Number of informal requests received
|
Number of Requests |
|---|---|
Received during reporting period |
76 |
Outstanding from previous reporting periods |
0 |
Outstanding from more than one reporting period |
0 |
Total |
76 |
2.1b Number of informal requests carried into next reporting period
|
Number of Requests |
|---|---|
Closed during reporting period |
69 |
Carried over to next reporting period |
7 |
2.2 Channels of informal requests
Source |
Number of Requests |
|---|---|
Online |
76 |
0 |
|
0 |
|
In person |
0 |
Phone |
0 |
Fax |
0 |
Total |
76 |
2.3 Completion time of informal requests
Timeframe |
Number of Requests |
|---|---|
1 to 15 Days |
29 |
16 to 30 Days |
26 |
31 to 60 Days |
14 |
61 to 120 Days |
0 |
121 to 180 Days |
0 |
181 to 365 Days |
0 |
More Than 365 Days |
0 |
Total |
69 |
2.4 Pages released informally
|
Number of Requests |
Number of Pages |
|---|---|---|
Less Than 100 Pages Released |
31 |
947 |
100-500 Pages Released |
17 |
4137 |
501-1000 Pages Released |
9 |
6274 |
1001-5000 Pages Released |
12 |
21762 |
More Than 5000 Pages Released |
0 |
0 |
2.5 Pages re-released informally
|
Number of Requests |
Number of Pages |
|---|---|---|
Less Than 100 Pages Re-released |
0 |
0 |
100-500 Pages Re-released |
0 |
0 |
501-1000 Pages Re-released |
0 |
0 |
1001-5000 Pages Re-released |
0 |
0 |
More Than 5000 Pages Re-released |
0 |
0 |
Section 3: Applications to the Information Commissioner on declining to act on requests
3.1a Number of applications received by the Information Commissioner
|
Number of Requests |
|---|---|
Outstanding from previous reporting period |
0 |
Sent during reporting period |
0 |
Total |
0 |
3.1b Information Commissioner decision
|
Number of Requests |
|---|---|
Approved by the Information Commissioner during reporting period |
0 |
Declined by the Information Commissioner during reporting period |
0 |
Withdrawn during reporting period |
0 |
Section 4: Requests closed during the reporting period
4.1 Disposition and completion time
|
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More than 365 Days |
Total |
|---|---|---|---|---|---|---|---|---|
All disclosed |
0 |
2 |
1 |
0 |
0 |
0 |
0 |
3 |
Disclosed in part |
0 |
2 |
2 |
13 |
4 |
1 |
0 |
22 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
No records exist |
8 |
4 |
0 |
0 |
0 |
0 |
0 |
12 |
Request transferred |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
9 |
8 |
3 |
13 |
4 |
1 |
0 |
38 |
4.2 Number of exemptions per section of the Act
Section of the Act |
Number of Requests Exempted |
|---|---|
13(1)(a) |
0 |
13(1)(b) |
0 |
13(1)(c) |
1 |
13(1)(d) |
0 |
13(1)(e) |
1 |
14 |
3 |
14(a) |
2 |
14(b) |
1 |
15(1) |
0 |
15(1) - International affairs |
0 |
15(1) - Defence |
0 |
15(1) - Subversive activities |
0 |
16(1)(a)(i) |
0 |
16(1)(a)(ii) |
0 |
16(1)(a)(iii) |
0 |
16(1)(b) |
0 |
16(1)(c) |
0 |
16(1)(d) |
0 |
16(2) |
1 |
16(2)(a) |
0 |
16(2)(b) |
0 |
16(2)(c) |
5 |
16(3) |
0 |
16.1(1)(a) |
0 |
16.1(1)(b) |
0 |
16.1(1)(c) |
0 |
16.1(1)(d) |
0 |
16.2(1) |
0 |
16.3 |
0 |
16.4(1)(a) |
0 |
16.4(1)(b) |
0 |
16.5 |
0 |
16.6 |
0 |
17 |
0 |
18(a) |
0 |
18(b) |
1 |
18(c) |
0 |
18(d) |
1 |
18.1(1)(a) |
0 |
18.1(1)(b) |
0 |
18.1(1)(c) |
0 |
18.1(1)(d) |
0 |
19(1) |
18 |
20(1)(a) |
4 |
20(1)(b) |
7 |
20(1)(b.1) |
7 |
20(1)(c) |
4 |
20(1)(d) |
3 |
20.1 |
0 |
20.2 |
0 |
20.4 |
0 |
21(1)(a) |
15 |
21(1)(b) |
14 |
21(1)(c) |
9 |
21(1)(d) |
1 |
22 |
0 |
22.1(1) |
0 |
23 |
7 |
23.1 |
0 |
24(1) |
1 |
26 |
0 |
4.3 Number of exclusions per section of the Act
Section of the Act |
Number of Requests Excluded |
|---|---|
68(a) |
1 |
68(b) |
0 |
68(c) |
0 |
68.1 |
1 |
68.2(a) |
1 |
68.2(b) |
1 |
69(1) |
0 |
69(1)(a) |
0 |
69(1)(b) |
0 |
69(1)(c) |
0 |
69(1)(d) |
0 |
69(1)(e) |
1 |
69(1)(f) |
0 |
69(1)(g) re (a) |
0 |
69(1)(g) re (b) |
0 |
69(1)(g) re (c) |
0 |
69(1)(g) re (d) |
0 |
69(1)(g) re (e) |
1 |
69(1)(g) re (f) |
0 |
69.1(1) |
0 |
4.4 Format of information released
Format |
Number of Requests |
|---|---|
Paper |
0 |
Electronic: E-record |
24 |
Electronic: Data set |
0 |
Electronic: Video |
0 |
Electronic: Audio |
0 |
Other |
1 |
4.5 Complexity
4.5.1 Relevant pages processed and disclosed for paper and e-record formats
|
Number |
|---|---|
Number of Pages Processed |
18074 |
Number of Pages Disclosed |
10832 |
Number of Requests |
25 |
4.5.2 Relevant pages processed per request disposition for paper and e-record formats by size
All disclosed |
Number of Requests |
Number of Pages |
|---|---|---|
Less Than 100 Pages |
2 |
79 |
100-500 Pages |
0 |
0 |
501-1000 Pages |
0 |
0 |
1001-5000 Pages |
1 |
1227 |
More Than 5000 Pages |
0 |
0 |
Disclosed in part |
Number of Requests |
Number of Pages |
|---|---|---|
Less Than 100 Pages |
7 |
311 |
100-500 Pages |
6 |
1747 |
501-1000 Pages |
4 |
2735 |
1001-5000 Pages |
5 |
13037 |
More Than 5000 Pages |
0 |
0 |
All exempted |
Number of Requests |
Number of Pages |
|---|---|---|
Less Than 100 Pages |
0 |
0 |
100-500 Pages |
0 |
0 |
501-1000 Pages |
0 |
0 |
1001-5000 Pages |
0 |
0 |
More Than 5000 Pages |
0 |
0 |
All excluded |
Number of Requests |
Number of Pages |
|---|---|---|
Less Than 100 Pages |
0 |
0 |
100-500 Pages |
0 |
0 |
501-1000 Pages |
0 |
0 |
1001-5000 Pages |
0 |
0 |
More Than 5000 Pages |
0 |
0 |
Request abandoned |
Number of Requests |
Number of Pages |
|---|---|---|
Less Than 100 Pages |
0 |
0 |
100-500 Pages |
0 |
0 |
501-1000 Pages |
0 |
0 |
1001-5000 Pages |
0 |
0 |
More Than 5000 Pages |
0 |
0 |
Neither confirmed nor denied |
Number of Requests |
Number of Pages |
|---|---|---|
Less Than 100 Pages |
0 |
0 |
100-500 Pages |
0 |
0 |
501-1000 Pages |
0 |
0 |
1001-5000 Pages |
0 |
0 |
More Than 5000 Pages |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
Number of Requests |
Number of Pages |
|---|---|---|
Less Than 100 Pages |
0 |
0 |
100-500 Pages |
0 |
0 |
501-1000 Pages |
0 |
0 |
1001-5000 Pages |
0 |
0 |
More Than 5000 Pages |
0 |
0 |
4.5.3 Relevant minutes processed and disclosed for audio formats
|
Number |
|---|---|
Number of Minutes Processed |
0 |
Number of Minutes Disclosed |
0 |
Number of Requests |
0 |
4.5.4 Relevant minutes processed per request disposition for audio formats for all sizes of requests
Disposition |
Number of Requests |
Minutes processed |
|---|---|---|
All disclosed |
0 |
0 |
Disclosed in part |
0 |
0 |
All exempted |
0 |
0 |
All excluded |
0 |
0 |
Request abandoned |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
Total |
0 |
0 |
4.5.5 Relevant minutes processed and disclosed for video formats
|
Number |
|---|---|
Number of Minutes Processed |
0 |
Number of Minutes Disclosed |
0 |
Number of Requests |
0 |
4.5.6 Relevant minutes processed per request disposition for video formats for all sizes of requests
Disposition |
Number of Requests |
Minutes processed |
|---|---|---|
All disclosed |
0 |
0 |
Disclosed in part |
0 |
0 |
All exempted |
0 |
0 |
All excluded |
0 |
0 |
Request abandoned |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
Total |
0 |
0 |
4.5.7 Other complexities
Disposition |
Consultation Required |
Legal Advice Sought |
Other |
Total |
|---|---|---|---|---|
All disclosed |
0 |
0 |
0 |
0 |
Disclosed in part |
18 |
2 |
0 |
20 |
All exempted |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
Total |
18 |
2 |
0 |
20 |
4.6 Closed requests
4.6.1 Requests closed within legislated timelines
|
Number |
|---|---|
Number of requests closed within legislated timelines |
33 |
Percentage of requests closed within legislated timelines (%) |
87 |
4.7 Deemed refusals
4.7.1 Reasons for not meeting legislated timelines
Principal Reason |
Number of requests closed past the legislated timelines |
|---|---|
Interference with operations/ Workload |
0 |
External Consultation |
2 |
Internal Consultation |
1 |
Other |
2 |
Total |
5 |
4.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of days past legislated timelines |
Number of requests past legislated timeline where no extension was taken |
Number of requests past legislated timeline where an extension was taken |
Total |
|---|---|---|---|
1 to 15 days |
0 |
4 |
4 |
16 to 30 days |
0 |
0 |
0 |
31 to 60 days |
0 |
1 |
1 |
61 to 120 days |
0 |
0 |
0 |
121 to 180 days |
0 |
0 |
0 |
181 to 365 days |
0 |
0 |
0 |
More than 365 days |
0 |
0 |
0 |
Total |
0 |
5 |
5 |
4.8 Requests for translation
Translation Requests |
Accepted |
Refused |
Total |
|---|---|---|---|
English to French |
0 |
0 |
0 |
French to English |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
Section 5: Extensions
5.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken |
9(1)(a) Interference with Operations/ Workload |
9(1)(b) Consultation Section 69 |
9(1)(b) Consultation Other |
9(1)(c) Third-Party Notice |
|---|---|---|---|---|
All disclosed |
1 |
0 |
0 |
0 |
Disclosed in part |
6 |
0 |
11 |
9 |
All exempted |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
No records exist |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
Total |
7 |
0 |
11 |
9 |
5.2 Length of extensions
Length of Extensions |
9(1)(a) Interference with Operations/ Workload |
9(1)(b) Consultation Section 69 |
9(1)(b) Consultation Other |
9(1)(c) Third-Party Notice |
|---|---|---|---|---|
30 days or less |
2 |
0 |
2 |
0 |
31 to 60 days |
2 |
0 |
8 |
9 |
61 to 120 days |
1 |
0 |
1 |
0 |
121 to 180 days |
1 |
0 |
0 |
0 |
181 to 365 days |
1 |
0 |
0 |
0 |
365 days or more |
0 |
0 |
0 |
0 |
Total |
7 |
0 |
11 |
9 |
Section 6: Fees
6.1a Fees collected
Fee Type |
Number of Requests |
Amount |
|---|---|---|
Application |
43 |
$215 |
Other fees |
0 |
$0 |
Total |
43 |
$215 |
6.1b Fees waived
Fee Type |
Number of Requests |
Amount |
|---|---|---|
Application |
2 |
$10 |
Other fees |
0 |
$0 |
Total |
2 |
$10 |
6.1c Fees refunded
Fee Type |
Number of Requests |
Amount |
|---|---|---|
Application |
0 |
$0 |
Other fees |
0 |
$0 |
Total |
0 |
$0 |
Section 7: Consultations received from other Institutions and Organizations
7.1a Consultations received from other Government of Canada institutions
|
Number of Requests |
Number of Pages to Review |
|---|---|---|
Received during reporting period |
43 |
1576 |
Outstanding from previous reporting periods |
2 |
422 |
Total |
45 |
1998 |
7.1b Number of consultation requests from other Government of Canada institutions carried into next reporting period
|
Number of Requests |
Number of Pages to Review |
|---|---|---|
Closed during reporting period |
41 |
1994 |
Carried over within negotiated timelines |
4 |
4 |
Carried over beyond negotiated timelines |
0 |
0 |
7.1c Consultations received from other organizations
|
Number of Requests |
Number of Pages to Review |
|---|---|---|
Received during reporting period |
0 |
0 |
Outstanding from previous reporting periods |
0 |
0 |
Total |
0 |
0 |
7.1d Number of consultation requests from other organizations carried into next reporting period
|
Number of Requests |
Number of Pages to Review |
|---|---|---|
Closed during reporting period |
0 |
0 |
Carried over within negotiated timelines |
0 |
0 |
Carried over beyond negotiated timelines |
0 |
0 |
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
|
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
|---|---|---|---|---|---|---|---|---|
Disclose entirely |
14 |
6 |
0 |
0 |
0 |
0 |
0 |
20 |
Disclose in part |
3 |
10 |
1 |
3 |
0 |
0 |
0 |
17 |
Exempt entirely |
0 |
1 |
0 |
0 |
0 |
0 |
0 |
1 |
Exclude entirely |
0 |
1 |
0 |
0 |
0 |
0 |
0 |
1 |
Consult other institution |
4 |
0 |
0 |
0 |
0 |
0 |
0 |
4 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
21 |
18 |
1 |
3 |
0 |
0 |
0 |
43 |
7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada
|
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
|---|---|---|---|---|---|---|---|---|
Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 8: Completion time of consultations on Cabinet confidences
8.1 Requests with Legal Services for all sizes
Number of Days |
Number of Requests |
Pages Disclosed |
|---|---|---|
1 to 15 |
0 |
0 |
16 to 30 |
0 |
0 |
31 to 60 |
0 |
0 |
61 to 120 |
0 |
0 |
121 to 180 |
0 |
0 |
181 to 365 |
0 |
0 |
More than 365 |
0 |
0 |
Total |
0 |
0 |
8.2 Requests with Privy Council Office
Number of Days |
Number of Requests |
Pages Disclosed |
Size |
|---|---|---|---|
1 to 15 |
0 |
0 |
n/a |
16 to 30 |
0 |
0 |
n/a |
31 to 60 |
0 |
0 |
n/a |
61 to 120 |
0 |
0 |
n/a |
121 to 180 |
0 |
0 |
n/a |
181 to 365 |
0 |
0 |
n/a |
More than 365 |
0 |
0 |
n/a |
Total |
0 |
0 |
n/a |
Section 9: Investigations and reports of finding
9.1 Investigations
Section |
Quantity |
|---|---|
Section 32 Notice of intention to investigate |
1 |
Subsection 30(5) Ceased to investigate |
0 |
Section 35 Formal Representations |
4 |
9.2 Investigations and Reports of finding
|
Section 37(1) Initial Reports |
Section 37(2) Final Reports |
|---|---|---|
Received |
3 |
0 |
Containing recommendations issued by the Information Commissioner |
0 |
0 |
Containing orders issued by the Information Commissioner |
0 |
0 |
Section 10: Court action
10.1 Court actions on complaints
|
Section 41 |
|---|---|
Complainant (1) |
0 |
Institution (2) |
0 |
Third Party (3) |
0 |
Privacy Commissioner (4) |
0 |
Total |
0 |
10.2 Court actions on third party notifications under paragraph 28(1)(b)
|
Section 44 |
|---|---|
Under paragraph 28(1)(b) |
0 |
Section 11: Resources related to the Access to Information Act
11.1 Allocated costs
Expenditures |
Amount |
|---|---|
Salaries |
$332,421 |
Overtime |
$1,910 |
Professional services contracts |
$110,985 |
Other |
$0 |
Total |
$445,316 |
11.2 Human resources
Resources |
Person Years Dedicated to Access to Information Activities |
|---|---|
Full-time employees |
3.910 |
Part-time and casual employees |
0.000 |
Regional staff |
0.000 |
Consultants and IAAC personnel |
2.000 |
Students |
0.000 |
Total |
5.910 |
The following table summarizes the volume of pages released by IAAC in response to Access to Information requests during the 2024-2025 reporting period. These figures reflect informal releases and the volume of records disclosed based on request complexity.
Category |
Value |
|---|---|
Less than 100 pages released (requests) |
31 |
Less than 100 pages released (pages) |
947 |
100–500 pages released (requests) |
17 |
100–500 pages released (pages) |
4137 |
501–1000 pages released (requests) |
9 |
501–1000 pages released (pages) |
6274 |
1001–5000 pages released (requests) |
12 |
1001–5000 pages released (pages) |
21762 |
More than 5000 pages released (requests) |
0 |
More than 5000 pages released (pages) |
0 |
Appendix C: Proactive Publication Under Part 2 of the Access to Information Act (the Act)
Proactive Publication Requirements Table
All Government Institutions as defined in section 3 of the Access to Information Act
Legislative Requirement |
Section of ATIA |
Publication Timeline |
Does requirement apply to your institution? (Y/N) |
Internal group(s) or positions(s) responsible for fulfilling requirement |
% of proactive publication requirements published within legislated timelines |
Link to web page where published |
|---|---|---|---|---|---|---|
Travel Expenses |
82 |
Within 30 days after the end of the month of reimbursement |
Y |
Report prepared by Finance team and posted by PD/OG |
67% |
|
Hospitality Expenses |
83 |
Within 30 days after the end of the month of reimbursement |
Y |
Report prepared by Finance team and posted by PD/OG |
75% |
|
Reports tabled in Parliament |
84 |
Within 30 days after tabling |
Y |
Metadata report prepared by ECBU team, reviewed by the subject-matter-expert, and posted by PD/OG |
60% |
Reports: https://www.canada.ca/en/impact-assessment-agency/corporate/transparency.html |
All Government entities or Departments, agencies, and other bodies subject to the Act and listed in Schedules I, I.1, or II of the Financial Administration Act
Legislative Requirement |
Section of ATIA |
Publication Timeline |
Does requirement apply to your institution? (Y/N) |
Internal group(s) or positions(s) responsible for fulfilling requirement |
% of proactive publication requirements published within legislated timelines |
Link to web page where published |
|---|---|---|---|---|---|---|
Contracts over $10,000 |
86 |
Q1-3: Within 30 days after the quarter Q4: Within 60 days after the quarter |
Y |
Report prepared by Finance team and posted by PD/OG |
80% |
|
Grants & Contributions over $25,000 |
87 |
Within 30 days after the quarter |
Y |
Report prepared by IR team and posted by PD/OG |
75% |
|
Packages of briefing materials prepared for new or incoming deputy heads or equivalent |
88(a) |
Within 120 days after appointment |
N |
- |
N/A |
- |
Titles and reference numbers of memoranda prepared for a deputy head or equivalent, that is received by their office |
88(b) |
Within 30 days after the end of the month received |
Y |
Report prepared by ECBU team and posted by PD/OG |
75% |
|
Packages of briefing materials prepared for a deputy head or equivalent’s appearance before a committee of Parliament |
88(c) |
Within 120 days after appearance |
Y |
Report prepared by ECBU team and posted by PD/OG |
0% |
Report: https://www.canada.ca/en/impact-assessment-agency/corporate/transparency.html Metadata: https://search.open.canada.ca/opendata/ |
All Government institutions that are departments named in Schedule I to the Financial Administration Act or portions of the core public administration named in Schedule IV to that Act (i.e. government institutions for which Treasury Board is the employer)
Legislative Requirement |
Section of ATIA |
Publication Timeline |
Does requirement apply to your institution? (Y/N) |
Internal group(s) or positions(s) responsible for fulfilling requirement |
% of proactive publication requirements published within legislated timelines |
Link to web page where published |
|---|---|---|---|---|---|---|
Reclassification of positions |
85 |
Within 30 days after the quarter |
Y |
Report prepared by HR and posted by PD/OG |
75% |
Ministers’ Offices
Legislative Requirement |
Section of ATIA |
Publication Timeline |
Does requirement apply to your institution? (Y/N) |
Internal group(s) or positions(s) responsible for fulfilling requirement |
% of proactive publication requirements published within legislated timelines |
Link to web page where published |
|---|---|---|---|---|---|---|
Packages of briefing materials prepared by a government institution for new or incoming ministers |
74(a) |
Within 120 days after appointment |
N |
|
N/A |
Briefing materials: https://www.canada.ca/en/impact-assessment-agency/corporate/transparency.html Metadata: https://search.open.canada.ca/opendata/ |
Titles and reference numbers of memoranda prepared by a government institution for the minister, which is received by their office |
74(b) |
Within 30 days after the end of the month received |
Y |
Report prepared by ECBU team and posted by PD/OG |
75% |
|
Package of question period notes prepared by a government institution for the minister and in use on the last sitting day of the House of Commons in June and December |
74(c) |
Within 30 days after last sitting day of the House of Common in June and December |
Y |
Report prepared by ECCC or PCO and posted by them. |
This data is held by ECCC and PCO and will be included in their statistics. |
|
Packages of briefing materials prepared by a government institution for a minister’s appearance before a committee of Parliament |
74(d) |
Within 120 days after appearance |
Y |
Report prepared by ECBU team and posted by PD/OG |
67% |
Report: https://www.canada.ca/en/impact-assessment-agency/corporate/transparency.html Metadata: https://search.open.canada.ca/opendata/ |
Travel Expenses |
75 |
Within 30 days after the end of the month of reimbursement |
Y |
Report prepared by Finance team and posted by PD/OG |
67% |
|
Hospitality Expenses |
76 |
Within 30 days after the end of the month of reimbursement |
Y |
Report prepared by Finance team and posted by PD/OG |
75% |
|
Contracts over $10,000 |
77 |
Q1-3: Within 30 days after the quarter Q4: Within 60 days after the quarter |
Y |
Report prepared by Finance team and posted by PD/OG |
80% |
|
Ministers’ Offices Expenses |
78 |
Within 120 days after the fiscal year |
Y |
Currently published by TBS on behalf of all institutions. |
This data is held by TBS and will be included in their statistics. |
Legend of Acronyms
- ATIA
- Access to Information Act
- ECBU
- Executive Coordination and Briefing Unit
- ECCC
- Environment and Climate Change Canada
- HR
- Human Resources
- IR
- Indigenous Relations
- PCO
- Privy Council Office
- PD/OG
- Proactive Disclosure / Open Government