Disposal at sea: permit renewal application form guide

If a permit has been deemed eligible for renewal by Environment Canada, a permit holder can apply for a permit renewal (see section 2.5 of the Applicant’s Guide - Chapter 2: The legislative and process framework). For more information on renewable permits or permit renewal eligibility, the Applicant should contact the nearest Disposal at Sea Program office (see the Applicant’s Guide - Appendix A: Disposal at Sea Program Contacts).

This document helps permit applicants provide the information required to complete the Application for Permit Renewal (Disposal at Sea), as stated in the Disposal at Sea Permit Application Regulations. The Applicant must complete the application form attached to this guide and submit it at least 90 days before the original permit expires. The numbers in this guidance document correspond to the section numbers in the Application for Permit Renewal (Disposal at Sea).

This application guide outlines the minimum information required to apply for the renewal of a routine, low-risk project that is not expected to change from year to year, as determined in consultation with Environment Canada. Permit renewals, like original permits, have a maximum duration of 1 year. A permit can be renewed no more than four times, within a five year window of the original permit start date. The Applicant must complete and sign the permit renewal form and attach the $2,500.00 non-refundable permit renewal application fee. For all other projects, contact the nearest Disposal at Sea Program office for further guidance.

As in the case of original permits, once a permit renewal has been issued, any changes must be requested in the form of an amendment (see the Applicant’s Guide - Chapter 4: Once a permit has been issued).

Permit to be Renewed

The last four digits of the permit number and the expiry date (year/month/day) of the original permit to be renewed. Information provided here is for the original permit and not for previously issued permit renewals.

Part A - Applicant Information

Boxes 1-5: Name of Applicant and Contact Information

Legal name that will appear on the permit, of the company or other organization that is responsible for the proposed activity and for ensuring that operations are conducted in accordance with all permit conditions. Provide Applicant’s contact information, including telephone number, fax number, email address and mailing address in the appropriate boxes.

Box 6: Type of Business

Brief description of what the Applicant or the Applicant’s company does (e.g., dredging contractor, port authority, federal government). In the case of government applicants, the department and branch should be added if it is not listed under “Name of Applicant and Contact Information.”

Boxes 7-10: Name of Individual(s) Responsible for Proposed Activity

The person authorized to sign on behalf of the Applicant and who can certify that the information provided in this application is true, complete and accurate. Provide the individual’s address and other contact information, including telephone number, fax number and email address in the appropriate boxes if not already provided.

Boxes 11-14: Name of Technical Contact(s) for Proposed Activity

The person knowledgeable about the technical details of the proposed disposal at sea activity, including equipment and/or site selection. If a permit renewal is issued, the technical contact should be able to provide status information on the project during operations. Provide the technical contact’s address and other contact information, including telephone number, fax number and email address in the appropriate boxes.

Part B - Information on Proposed Activity

Box 15: Description of Activity

For a permit to be renewed there is expected to be no changes to the project activity. Depending on the nature of changes to the project, EC may conclude that changes are insubstantial and unlikely to change the conditions or assumptions associated with the original permit, and therefore issue a permit renewal. However, if there are any significant changes associated with the project, EC may consider the project substantially changed from the original permit application such that there is insufficient information to assess the potential impacts of the proposed project. At this point, the renewal will not be considered any further.

Provide a detailed description of any changes to the project and associated activities described in the original permit application. This includes, but is not limited to, any changes to the following:

descriptions of load site(s) and disposal site(s), including latitude and longitude (required in decimal degrees to five decimal places referencing NAD83);
routes between loading site(s) and disposal site(s);
equipment and methods used for loading and disposal;
waste or other matter characterization;
mitigation measures and time restrictions;
number and duration of previous permit renewals;
quantities to be disposed of as authorized in the original permit application; and
alternative options to disposal at sea.

Any new information obtained since the original permit was issued must also be submitted with the permit renewal application form. Only changes to the original permit application should be provided in this section; any information submitted in the original permit that has not changed does not need to be provided. If there are no changes to the project described in the original permit, it should be noted in this section.

Box 16: Term of Permit Requested on Renewal

Provide the duration of permit requested for renewal (year/month/day to year/month/day), up to a maximum of one year. It is expected that the proposed start date for a renewal will be the day after the expiry date of the original permit.

Box 17: Total Quantity

The maximum total quantity requested for disposal under the renewed permit. Applicants are encouraged to estimate the total quantity for disposal as accurately as possible to avoid a need for permit amendments.

For dredged material and excavated material, the total quantity is provided as a maximum total volume (place measure) in cubic metres (rounded to the nearest thousand). Place measure is the volume calculated based on the length, width and depth of the area to be dredged or excavated.

For fish waste and other waste types, the total quantity is provided as the maximum estimated quantity of waste for disposal in metric tonnes.

Box 18: New Approvals

List all authorizations received since the original permit application was submitted. Include any federal, provincial, territorial, municipal or local agency assessments as appropriate. If no new required authorizations have been received, it should be noted in this section.

Box 19: Notice of Application

Provide proof of publication of the Notice of Application, i.e., a printed copy of the original (see Applicant’s Guide - Appendix B: Template - Notice of Application to Dispose of Waste or Other Matter at Sea) and information on the name, place and date of publication. Applicants must publish a Notice of Application in a newspaper of general circulation in the area where the proposed loading and disposal activities will take place. If no appropriate newspaper is available in the vicinity, Environment Canada may consider the posting of the Notice of Application in a locally appropriate publicly accessible place (e.g., post office) as being equivalent to publication in a local paper. Where a post office is to be used, it is expected that the posted notice should be available for a reasonable period of time (e.g., 14 days). The Notice of Application should be published in locally relevant languages and should explain the proposed activities, including duration, location and quantities of material intended for disposal. Contact the nearest Disposal at Sea Program office for further information (see the Applicant’s Guide - Appendix A: Disposal at Sea Program Contacts).

Part C - Carrier Information

Boxes 20-23: Name and Address of Carrier

The individual(s) responsible for the carrier (the ship, aircraft, platform or structure used to carry out the disposal). Provide the complete name, address, telephone number, fax number and email address of the individual responsible for the carrier in the appropriate boxes. If unavailable, the carrier information can be provided at a later date; contact the nearest Disposal at Sea Program office for further guidance.

Boxes 24-27: Name, Title and Address of Owner

If different from above, the individual(s) who hold(s) the deed to the carrier (e.g., ship, aircraft, platform or structure used to carry out the disposal) that is to be engaged to move the substance intended for disposal. Provide the complete name, title, address, telephone number, fax number and email address in the appropriate boxes.

Boxes 28-31: Name of Individuals Responsible for Loading or Disposal on Behalf of Applicant

The individual or master of the carrier (e.g., ship, aircraft, platform or structure used to carry out the disposal) who is to be engaged to move the substance intended for disposal, or other individuals responsible for loading and disposal if different from “Name and Address of Carrier.” Provide the complete name, telephone number, fax number and email address in the appropriate boxes.

Box 32: Name or Number of Ship, Aircraft, Platform or Structure Used to Carry Out Disposal

The name or number of the ship, aircraft, platform or structure used to carry out the disposal (e.g., Wood Scow "Julie Plante," Registration number: 1234567).

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