Canadian Radio-television and Telecommunications Commission
Letter on Implementation of the Call to Action on Anti-Racism, Equity and Inclusion

Summer 2021 update

Dear Janice Charette:

Further to my letter of March 5, 2021, I am writing to give you a status update on the Canadian Radio-television and Telecommunications Commission’s (CRTC) Action Plan to Address Systemic Racism and Advance Inclusion and Diversity. As you will note from the attached action plan (Annex A), implementation is well underway and we are moving the marker forward on the important topics of racism, discrimination, diversity, inclusion and mental health in the workplace.

The CRTC’s 2020 Public Service Employee Survey (PSES) results indicate an improvement with respect to the experiences of visible minorities, with positive responses in key categories (Employee Engagement, Empowerment, Inclusion and Diversity, and Workplace Well-being) increasing by 10 to 15%. Work remains to be done toward improving the experience of persons with disabilities, which will be one of our main areas of focus in the coming years. We will continue to gather employee perspectives by means of our internal survey Introspect, which will help us evolve our approach for greater impact, and to improve experiences for all employee communities.

One of our main challenges in moving forward will be shifting our efforts from increasing employee awareness of a number of diversity topics to implementing specific, targeted and directed actions that are visible to all employees. We have started by developing annual diversity staffing targets over the next few years, both for the CRTC as a whole and specific to our executive cadre (Annex B). We have also developed guidance for the implementation of our staffing plan (Annex C). Our sector management teams will also set their own individual targets, so that leadership and accountability of these important goals are shared across all parts the organization. This will amplify our efforts towards diversity in our recruitment and retention, which have already begun. In 2020-2021, 35.8% of all employees joining the CRTC and 40% of appointees to executive positions were Indigenous, Black and other racialized employees; increases of 8.9% and 6.7% from the previous year. For our executive cadre, we expect to close our previous gap and meet our aspirational target for this designated group by September 1st, 2021, and we are well on our way to meet or exceed our 2021 targets for other designated groups.

A direct appeal has been made to employees who are unused to sharing their views, and, in particular, those affected by racism, discrimination and lack of inclusion. To ensure the views of all employees are represented, we have asked all employees for direct input on important policy and program changes, for example, to an update of our Code of Conduct and on the prioritization of other policy instruments for review. We regularly seek input from bargaining agent representatives and employee representative committees. Employee views on the representativeness of their committees is a topic that will be explored in a future internal survey.

No plan is without its challenges and barriers. As we move forward on our journey, another challenge will be that our progress in increasing diversity needs to be obvious to our employees. Although some representation is clearly visible, some is not, for example, in the case of invisible disabilities. The CRTC will develop a concerted communications campaign to explain these ‘invisible’ elements of diversity so that the workforce can be more aware of its own diversity.

As I noted in my first letter, the CRTC set out to develop an Anti-Racism and Anti-Discrimination (ARAD) Strategy to identify barriers to inclusion. Employees, managers and executives all showed strong support for this initiative through their participation in its engagement and awareness phase. An employee survey (independent of our own internal survey) had 225 respondents and the all-staff engagement session had 257 participants; a participation rate unanticipated by our consultant based on a population of approximately 500. All of our executives completed a self-reflection exercise on intercultural competence, participated in a group discussion and a workshop on unconscious bias while 158 managers and supervisors participated in an awareness session on unconscious bias and micro-aggressions. Training on diversity and unconscious bias has also become mandatory for all employees as well as for selection board members with the launch of our three-year Employment Equity, Inclusion and Diversity Plan in May 2021. We anticipate finalizing the report of findings and an Action Framework in Fall 2021, which will help guide anti-racism and anti-discrimination activities moving forward.

Some highlights of other major activities in support of diversity include:

With all of the actions being undertaken I am confident that we are moving in the right direction and believe that CRTC is making progress toward becoming a truly diverse, healthy, safe and inclusive workplace.

Sincerely,

Ian Scott
Chairperson and Chief Executive Officer
Canadian Radio-television and Telecommunications Commission

Annex A: CRTC Action plan to address systemic racism and advance inclusion and diversity – August 2021 status update

Progress since Clerk's message on Call to Action (January 22, 2021).

Changing the public service culture

Engaging in dialogue that will de-stigmatize discussions on racism and systemic barriers by:

Fostering inclusive leadership by:

Reflecting diversity and promoting inclusion

Actively supporting the promotion, sponsorship and career development of Black people and other racialized groups, Indigenous People, and persons with disabilities by:

Actively supporting the recruitment and retention of Black people and other racialized groups, Indigenous People, and persons with disabilities by:

Updating policy and programs: Our future workplace

Establishing and overseeing a review of all internal systems, policies, programs and initiatives by:

Increasing accessibility internally by:

Annex B: Stretch targets for the CRTC and the EX/LC group

For the CRTC

Representation, WFA and targets for Women

 

TBS data March 31, 2020

forecast/ target*
March 2022

Target* March 2023

Target* March 2024

Designated Group Members

265

270

275

278

All Employees

493

500

500

505

Representation

53.8%

54.0%

55.0%

55.0%

WFA estimate

50.7%

50.7%

50.7%

50.7%

Is the internal representation rate for women equal to or above their respective WFA for your organization?

Yes & meets CRTC target

Yes & meets CRTC target

Yes & meets CRTC target

Yes & meets CRTC target

 

Representation, WFA and targets for Indigenous Peoples

 

TBS data March 31, 2020

forecast/ target* March 2022

Target* March 2023

Target* March 2024

Designated Group Members

24

23

25

25

All Employees

493

500

500

505

Representation

4.9%

4.6%

5.0%

5.0 %

WFA estimate

2.6%

2.6%

2.6%

2.6%

Is the internal representation rate for Indigenous Peoples equal to or above their respective WFA for your organization?

Yes & meets CRTC target

Yes & meets CRTC target

Yes & meets CRTC target

Yes & meets CRTC target

 

Representation, WFA and targets for Members of Visible Minorities

 

TBS data March 31, 2020

forecast/ target* March 2022

Target* March 2023

Target* March 2024

Designated Group Members

86

87

97

107

All Employees

493

500

500

505

Representation

17.4%

17.4%

19.4%

21.2%

WFA estimate

16.7%

16.7%

16.7%

16.7%

Is the internal representation rate for members of visible minorities groups equal to or above their respective WFA for your organization?

Yes

Yes

Yes

Yes & meets CRTC target

 

Representation, WFA and targets for Persons with Disabilities

 

TBS data March 31, 2020

forecast/ target* March 2022

Target* March 2023

Target* March 2024

Designated Group Members

23

33

41

48

All Employees

493

500

500

505

Representation

4.7%

6.6%

8.2%

9.5%

WFA estimate

9.2%

9.2%

9.2%

9.2%

Is the internal representation rate for persons with disabilities equal to or above their respective WFA for your organization?

No

No

No

Yes

 

CRTC

 

TBS data March 31, 2020

forecast/ target* March 2022

Target* March 2023

Target* March 2024

Are the internal representation rates for employment equity designated group members equal to or above their respective WFA for your organization?

No

No

No

Yes

*These CRTC targets are aspirational; gains expected from recruitment/ proposed hiring practices and increased self-identification. Based on a stable WFA and negligible population increase.

For the CRTC EX/LC group

Representation, WFA and targets for Women, Executives only

 

TBS data March 31, 2020

forecast/ target* March 2022

Target* March 2023

Target* March 2024

Designated Group Members

11

134

16

17

All Employees

32

35

35

36

Representation

34.4

37.0%

45.7%

47.2%

WFA estimate

45.1%

45.1%

45.1%

45.1%

Is the internal representation rate for women equal to or above their respective WFA for your organization?

No

No

Yes

Yes & meets CRTC target

 

Representation, WFA and targets for Indigenous Peoples, Executives only

 

TBS data March 31, 2020

forecast/ target* March 2022

Target* March 2023

Target* March 2024

Designated Group Members

0

1

2

3

All Employees

32

35

35

36

Representation

0.0

2.9%

5.7%

8.3%

WFA estimate

6.4%

6.4%

6.4%

6.4%

Is the internal representation rate for Indigenous Peoples equal to or above their respective WFA for your organization?

No

No

No

Yes & meets CRTC target

 

Representation, WFA and targets for Members of Visible Minorities, Executives only

 

TBS data March 31, 2020

forecast/ target* March 2022

Target* March 2023

Target* March 2024

Designated Group Members

1

3

4

4

All Employees

32

35

35

36

Representation

3.1%

8.6%

11.4%

11.1%

WFA estimate

7.6%

7.6%

7.6%

7.6%

Is the internal representation rate for members of visible minorities groups equal to or above their respective WFA for your organization?

No

Yes

Yes & meets CRTC target

Yes & meets CRTC target

 

Representation, WFA and targets for Persons with Disabilities, Executives only

 

TBS data March 31, 2020

forecast/ target* March 2022

Target* March 2023

Target* March 2024

Designated Group Members

1

1

2

3

All Employees

32

35

35

36

Representation

3.1%

2.9%

5.7%

8.3%

WFA estimate

5.3%

5.3%

5.3%

5.3%

Is the internal representation rate for persons with disabilities, groups equal to or above their respective WFA for your organization?

No

No

Yes

Yes & meets CRTC target

 

CRTC EX/LC group

 

TBS data March 31, 2020

forecast/ target* March 2022

Target* March 2023

Target* March 2024

Are the internal representation rates for employment equity designated group members equal to or above their respective WFA for the executive group in your organization?

No

No

No

Yes & meets CRTC targets

*CRTC executive targets are aspirational; gains expected from recruitment/proposed hiring practices applied to turnover due to retirement and departures. Based on negligible WFA and population increase.

Annex C: Guidance for the 2021-2024 CRTC Staffing Plan

"Deputies will be required to present a staffing plan demonstrating the rate of hiring and promotions of individuals at the executive and non-executive levels, who self-identify in at least one of the EE [Employment Equity] groups, that will aim to close the gap within the next 4 years, with demonstrable and steady progress made annually starting in 2021. Organizations are expected to consider their Workforce Availability statistics as their baseline and create stretch targets."5

As per the latest Management Accountability Framework (MAF) results, a federal organization "report card", CRTC met 3 of 4 WFA targets for the organization but did not meet any for the executive group. TBS recommended that CRTC focus on closing EE gaps, including at the EX level.

CRTC Executives only (EX/LC)

Women, Executives only

Representation

34.4%

Workforce Availability (WFA) Estimate

45.1%

Met WFA target?

No

Indigenous Peoples, Executives only

Representation

0.0%

WFA Estimate

6.4%

Met WFA target?

No

Visible Minorities, Executives only

Representation

3.1%

WFA Estimate

7.6%

Met WFA target?

No

Persons with Disabilities, Executives only

Representation

3.1%

WFA Estimate

5.3%

Met WFA target?

No

 

CRTC

Women

Representation

53.8%

Down from 54.93%6

WFA Estimate

50.7%

 

Met WFA target?

Yes

 

Indigenous Peoples

Representation

4.9%

Down from 5.38%7

WFA Estimate

2.6%

 

Met WFA target?

Yes

 

Visible Minorities

Representation

17.4%

Up from 16.14%8

WFA Estimate

16.7%

 

Met WFA target?

Yes

 

Persons with Disabilities

Representation

4.7%

Up from 3.36%9

WFA Estimate

9.2%

 

Met WFA target?

No

 

To support our Chairperson in meeting his deputy head commitments and the objectives of the Call to action on anti-racism, equity, and inclusion, the CRTC 2021-2024 HR Plan and staffing plan will include the following actions:

For all groups

  1. Appoint to maintain all representation levels:
    1. for categories already meeting current targets; and
    2. ensure that those groups not yet meeting targets do not drop. That is:


    If a member known to be part of an EE group leaves a sector or the EX/LC group, replacement hiring or promotion for that position should include an organizational requirement to fill an EE group gap (in same or other below target EE group).

  2. Recruit persons with disabilities as a priority at all levels to close gaps in representation.


    Removing barriers to inclusion is essential to our diversity and inclusion goals at all levels. In regards to Official Languages (OL):

    1. In staffing processes targeted to EE groups, explore means to ensure that OL requirements do not pose barriers; and
    2. Adapt language training provided by the CRTC to members of EE groups to support their career development and meet accommodation needs as required.

For the EX/LC group

  1. Appointment and Recruitment stretch targets to meet (as a baseline) and exceed WFA levels  to reach the following levels by 2024, with measurable progress made starting in 2021:
    1. 17 women (47.2%), 3 Indigenous persons (8.3%), 4 visible minorities (11.1%), 2 persons with disabilities (5.7%).
    2. Given the very small population total, small variations have a large effect. The above are based on current population of 35 EXC/LCs and are stretched to maintain levels should population increase to a total of 36.
    3. Close monitoring will be needed to maintain baseline levels should a member of an EE group leave and not be replaced by another from the same group. This may be a consideration in setting the next set of internal stretch targets.
  2. Support the participation of Indigenous employees, Black and other racialized employees and employees with disabilities in leadership development programs:
    1. All EXs having self-identified as a member of an EE group and having received a rating of "well placed" or higher in the Executive Talent Management System (ETMS) to have a detailed talent and training plans in place, including career development services (e.g. official language training, coaching); and
    2. In keeping with the criteria for the last (2020) EX 1-3 Executive Leadership Development Program, CRTC nominees for the program will be members of EE groups.

For the non-executive group

  1.  
    1. All EX minus 1 managers eligible for the program and with potential to move to the EX/LC level will be encouraged, with priority given to those who are members of EE groups, to participate in:
      1. the Aspiring Directors program; and
      2. language training.
    2. Encourage employees from EE groups to participate in:
      1. the Management Development program; and
      2. language training.

In addition, sponsorship of high-potential Indigenous employees and Black and other racialized employees to prepare them for leadership roles will be explored as part of the Mentorship Plus Program. As this is a new program, CRTC is awaiting further details and guidance on the approach that will be taken for the public service prior to implementing it.

The final goal is to arrive at CRTC EE reports with no Below Target performance indicators and Target Met totals for all EE groups at both the sector and CRTC level, then to maintain these levels indefinitely.

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