2024-2025 Annual Report to Parliament : The Administration of the Access to Information Act
1. Introduction
The purpose of the Access to Information Act is to enhance transparency by granting individuals the right to access records held by federal government institutions. This right is grounded in the principle that government information should be accessible to the public, that any exceptions to this right should be limited and clearly defined, and that decisions regarding the disclosure of information should be subject to independent review.
1.1 Background
Section 94 of the Access to Information Act requires that the head of every government institution prepare and submit to Parliament an annual report on the administration of the Act within the institution. This is the twenty third annual report to Parliament on performance with respect to administration of the Act by the Office of the Ombudsman for the Department of National Defence and the Canadian Forces (the Office of the Ombudsman or the Ombudsman).
The Office of the Ombudsman is committed to openness and transparency about its administration and functioning. It endeavours to ensure that information about its work is widely disseminated and easily available. Thus, the Ombudsman’s annual reports, special reports and press releases are posted on its website as soon as they are released. The website also contains case studies and statistics on the Ombudsman’s caseload, and educational materials on subjects of interest to our constituents.
Confidentiality plays a key role in handling complaint files and conducting investigations. To protect the personal information of individuals who come forward, all identifying details are removed before any case study or report is released.
1.2 Mandate of the Office of the Ombudsman for the Department of National Defence and the Canadian Forces
The first Ombudsman for the Department of National Defence and the Canadian Forces was appointed in June 1998 by Governor in Council (Federal Cabinet). The creation of an Ombudsman institution was part of a wide range of initiatives brought forth by the Government of Canada to enhance the overall fairness and effectiveness of the military justice system, enhance the transparency of internal review mechanisms, streamline the Canadian Forces grievance process, and promote greater openness, accountability and transparency within the Department of National Defence and the Canadian Forces.
The duties and functions of the Ombudsman for the Department of National Defence (DND) and the Canadian Forces (CF) are outlined in Annex A of DAOD 5047-1, titled “Ministerial Directives Respecting the Ombudsman for the Department of National Defence and the Canadian Forces.”
The Ministerial Directives confirm that the Ombudsman and the Office of the Ombudsman operate independently of both the military chain of command and the civilian management of the Department of National Defence. Thus, the Ombudsman reports directly to, and is accountable solely to, the Minister of National Defence, who oversees the Canadian Forces, and all matters related to National Defence. Nonetheless, the Ombudsman functions at arm’s length from the Minister, thereby preserving independence from the executive function.
The Ministerial Directives provide that the Ombudsman is to act on the Minister’s behalf, as a neutral and objective sounding board, mediator, investigator, and reporter on matters related to DND/CF. The Office of the Ombudsman also acts as a direct source of information, referral, and
education to assist individuals in accessing existing internal channels of assistance and redress. The overall goal of the Office of the Ombudsman is to contribute to substantial and long-lasting improvements to the welfare of the Defence community.
Under the Ministerial Directives, the Ombudsman is required to issue an annual report to the Minister of National Defence on the operations of the Office. The Ministerial Directives further provide that the Office of the Ombudsman may publish reports concerning any investigation if the Ombudsman considers that it is in the public interest to do so.
2. Structure of the Access to Information and Privacy unit
The ATIP unit for the Office of the Ombudsman is part of the Legal Services Directorate. It is managed by the institution’s ATIP Coordinator. Pursuant to section 95 of the Access to Information Act and section 73 of the Privacy Act, the Minister of National Defence designated the Ombudsman’s ATIP Coordinator to exercise all powers and perform the duties and functions of the Minister under these Acts concerning the Office of the Ombudsman. This arrangement reflects the Ombudsman’s independent, arm’s length relationship with DND/CF. A copy of the delegation order appears in section 3 of this report.
A major challenge to the application of the ATIP legislation lies in the Ministerial Directives that establish the Office of the Ombudsman. One of the main functions of the Office is to conduct confidential investigations, yet its records are not fully protected by having either the status of an investigative body under the regulation or having a specific provision protecting the Ombudsman’s investigative records. A further challenge is caused by the fact that some of the information that is required by this Office to conduct its investigations is held by other parts of the Defence portfolio that are designated as investigative bodies or who claim exemptions under the ATIP legislation.
Because of the interplay of the Ombudsman’s mandate and legislation, legal guidance is often called upon to find the balance between the application of the mandate and compliance with legislation.
2.1 Activities
The ATIP unit is responsible for the following activities:
- Processing requests under the Access to Information Act and the Privacy
- Responding to consultation requests from other government
- Monitoring institutional compliance with legislation, regulations and relevant procedures and policies.
- Acting on behalf of the Office of the Ombudsman in dealings with the Treasury Board Secretariat, the offices of the Information Commissioner and Privacy Commissioner as well as other government institutions regarding the administration and application of the above legislation as it relates to the Office Ombudsman.
- Preparing annual reports to Parliament and other statutory reports and material that may be required by central agencies.
- Developing and delivering awareness training to the managers and employees of the Ombudsman to ensure responsiveness to the legal obligations imposed by legislation and relevant regulations.
- Conducting Privacy Impact Assessments (PIAs) and providing direction to program managers regarding the completion of these assessments.
- Reviewing potential privacy breaches and taking steps to deal with
- Updating the Ombudsman’s Info Source page annually or as
- Participating in and contributing to ATIP professional’s
- Developing and implementing internal policies and
The ATIP unit has one officer responsible for administering the processing of ATIP files, among other duties. The ATIP unit also engages a consultant, on an as-needed basis, to assist with processing of requests. The Office of the Ombudsman is not a party to any service agreements under section 96 of the Access to Information Act.
2.2 Proactive publication
Proactive publications are the responsibility of the section that generates the relevant documents. The ATIP unit provides support, for example by reviewing documents to ensure that they do not contain information that is subject to exemptions or exclusions under the Act.
As the Ombudsman’s Office is part of the Defence portfolio, all documents made public in accordance with the proactive disclosure requirements of the Act are reported on the National Defence website.
In keeping with the Ombudsman’s goal of promoting transparency as well as the Open Government initiative, correspondence between the Ombudsman and senior officials on matters of interest to our constituency is posted on our website. In accordance with the Directive on Open Government, the Access to Information and Privacy (ATIP) unit reviews correspondence prior to release to ensure it does not contain any information raising concerns about privacy, confidentiality or security. Correspondence can be found on the Ombudsman website in the “Ombudsman Letters” section. Additionally, the ATIP unit publishes summaries of completed requests for access to information on the Open Government website.
Legislative Requirement |
Section |
Publication Timeline |
Institutional Requirement |
All Government Institutions as defined in section 3 of the Access to Information Act |
|||
Travel Expenses |
82 |
Within 30 days after the end of the month of reimbursement |
Y |
Hospitality Expenses |
83 |
Within 30 days after the end of the month of reimbursement |
Y |
Reports tabled in Parliament |
84 |
Within 30 days after tabling |
Y |
Government entities or Departments, agencies, and other bodies subject to the Act and listed in Schedules I, I.1, or II of the Financial Administration Act |
|||
Contracts over $10,000 |
86 |
Q1-3: Within 30 days after the quarter Q4: Within 60 days after the quarter |
Y |
Grants & Contributions over $25,000 |
87 |
Within 30 days after the quarter |
Y |
Packages of briefing materials prepared for new or incoming deputy heads or equivalent |
88(a) |
Within 120 days after appointment |
Y |
Titles and reference numbers of memoranda prepared for a deputy head or equivalent, that is received by their office |
88(b) |
Within 30 days after the end of the month received |
Y |
Packages of briefing materials prepared for a deputy head or equivalent’s appearance before a committee of Parliament |
88(c) |
Within 120 days after appearance |
Y |
Government institutions that are departments named in Schedule I to the Financial Administration Act or portions of the core public administration named in Schedule IV to that Act (i.e. government institutions for which Treasury Board is the employer) |
|||
Reclassification of positions |
85 |
Within 30 days after the quarter |
|
Ministers |
|||
Packages of briefing materials prepared by a government institution for new or incoming ministers |
74(a) |
Within 120 days after appointment |
|
Titles and reference numbers of memoranda prepared by a government institution for the minister, that is received by their office |
74(b) |
Within 30 days after the end of the month received |
|
Package of question period notes prepared by a government institution for the minister and in use on the last sitting day of the House of Commons in June and December |
74(c) |
Within 30 days after last sitting day of the House of Common in June and December |
|
Packages of briefing materials prepared by a government institution for a minister’s appearance before a committee of Parliament |
74(d) |
Within 120 days after appearance |
|
Travel Expenses |
75 |
Within 30 days after the end of the |
|
|
|
month of reimbursement |
|
Hospitality Expenses |
76 |
Within 30 days after the end of the month of reimbursement |
|
Contracts over $10,000 |
77 |
Q1-3: Within 30 days after the quarter Q4: Within 60 days after the quarter |
|
Ministers’ Offices Expenses *Note: This consolidated report is currently published by TBS on behalf of all institutions. |
78 |
Within 120 days after the fiscal year |
|
3. Delegation Order
DESIGNATION ORDER
Access to Information Act and Privacy Act
The Minister of National Defence, pursuant to section 95(1) of the Access to Information Act and section 73(1) of the Privacy Act, herby designates the person holding the position of Access to Information and Privacy Coordinatior for the Office of the Ombudsman for the Department of National Defence and the Canadian Forces, or the person actiong in that position, to exercise all powers and perform the duties and functions of the Minister of National Devence under these acts, concerning the Office o fthe Ombudsman for the Department of National Devence and the Canadian Forces.
This designation replaces all previous designation orders.
Date AUG 07 2019
The Hon Harjut S Sajjan, PC, OMM, MSM, CD, MP
Minister of National Defence
4. Performance
Annex 1 provides a statistical summary of the requests received and/or finalized during this reporting period (2024-25).
The Office of the Ombudsman received no (0) requests for information under the Access to Information Act during the period from April 1, 2024, to March 31, 2025.
The Office received no (0) consultations from other government institutions concerning the
Access to Information Act.
Requests for information about the Office’s policies and procedures and for general information are responded to on an informal basis where possible. During the current reporting period the ATIP unit did not process any informal requests.
During this reporting period, the Office of the Ombudsman received no (0) complaints under the Access to Information Act and concluded no audits or investigations. There are no (0) open complaints or audits with the Information Commissioner regarding the Office of the Ombudsman from other periods.
The Office of the Ombudsman maintains a policy of keeping all parties informed about the progress of their cases. Additionally, as part of our duty to assist, the ATIP unit regularly engages with individuals seeking records or guidance on navigating the ATIP process. This includes people who contact the Office while attempting to reach the Department of National Defence or other organisations, often due to misdirection from online searches or referrals from other organizations. These inquiries have included members of the public, media representatives, and other stakeholders. In each case, every effort is made to assist these individuals by way of redirecting them appropriately and/or explaining the process for submitting information requests to the correct government institution. Over recent years, including the current reporting period, we have observed a steady increase in such inquiries by email as well as by phone.
Although no requests under the Access to Information Act were received during the reporting period, the volume of requests can vary significantly from year to year. The combination of unpredictable demand, increasingly high record volumes, and the sensitive nature of files underscores the importance of maintaining robust capacity to meet our obligations under the legislation.
5. Training and Awareness
Those responsible for the delivery of the Ombudsman’s ATIP services regularly attend learning activities presented by the Treasury Board Secretariat, Information and Privacy Policy Division and other institutions.
In the reporting period, ATIP staff attended (virtually) two (2) Treasury Board Secretariat coordinators and community meetings.
ATIP unit also delivered a presentation to all staff (approximately 70 employees) on rights and responsibilities related to access to information and privacy covering all mandatory training requirements under the Directive on Personal Information Requests and Correction of Personal Information.
New employees also get a separate briefing about their responsibilities under the Access to Information Act and the Privacy Act during their onboarding session.
6. Policies, Guidelines, and Procedures
The Office of the Ombudsman has not implemented any new and/or revised institution-specific policy, guideline, or procedure during this reporting period.
7. Monitoring – Access to Information Requests
The ATIP unit uses a tracking spreadsheet to monitor processing times for access to information requests. The ATIP Coordinator reports to the senior management committee as necessary for their situational awareness. The senior management committee includes the Ombudsman, Directors General and Directors.
Contracts, agreements and arrangements are reviewed by Legal Services to ensure compliance with institutional needs and legal requirements, including those related to the protection of personal information. This is done during the contracting process.
Annex 1: Statistical Report on the Access to Information Act
Statistical Report on the Access to Information Act
Name of institution: Ombudsman for the Department of National Defence and Canadian Forces
Reportingperiod: 2024-04-01 to 2025-03-31
Section 1: Requests Under the Access to Information Act
- Number of requests
|
Number of Requests |
|
Received during reporting period |
0 |
|
Outstanding from previous reporting periods |
0 |
|
• Outstanding from previous reporting period |
0 |
|
• Outstanding from more than one reporting period |
0 |
|
Total |
0 |
|
Closed during reporting period |
0 |
|
Carried over to next reporting period |
0 |
|
• Carried over within legislated timeline |
0 |
|
• Carried over beyond legislated timeline |
0 |
|
- Sources of requests
Source |
Number of Requests |
Media |
0 |
Academia |
0 |
Business (private sector) |
0 |
Organization |
0 |
Public |
0 |
Decline to Identify |
0 |
Total |
0 |
- Channelsof requests
Source |
Number of Requests |
Online |
0 |
0 |
|
0 |
|
In person |
0 |
Phone |
0 |
Fax |
0 |
Total |
0 |
- Numberofinformal requests
|
Number of Requests |
|
Received during reporting period |
0 |
|
Outstanding from previous reporting periods |
0 |
|
• Outstanding from previous reporting period |
0 |
|
• Outstanding from more than one reporting period |
0 |
|
Total |
0 |
|
Closed during reporting period |
0 |
|
Carried over to next reporting period |
0 |
|
- Channelsof informal requests
Source |
Number of Requests |
Online |
0 |
0 |
|
0 |
|
In person |
0 |
Phone |
0 |
Fax |
0 |
Total |
0 |
- Completion time of informalrequests
CompletionTime |
|||||||
1 to 15 Days |
16to30Days |
31to60Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
- Pagesreleasedinformally
Less Than 100 Pages Released |
100-500 Pages Released |
501-1000 Pages Released |
1001-5000 Pages Released |
MoreThan5000Pages Released |
|||||
NumberofRequests |
PagesReleased |
NumberofRequests |
PagesReleased |
NumberofRequests |
PagesReleased |
NumberofRequests |
Pages Released |
NumberofRequests |
PagesReleased |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
- Pagesre-releasedinformally
Less Than 100 Pages Re-released |
100-500 Pages Re-released |
501-1000 Pages Re-released |
1001-5000 Pages Re-released |
More Than 5000 Pages Re-released |
|||||
NumberofRequests |
PagesRe-released |
NumberofRequests |
PagesRe-released |
NumberofRequests |
PagesRe-released |
NumberofRequests |
PagesRe-released |
NumberofRequests |
PagesRe-released |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section3:ApplicationstotheInformation Commissioner on Declining to act on Requests
|
Number of Requests |
Outstanding from previous reporting period |
0 |
Sent during reporting period |
0 |
Total |
0 |
Approved by the Information Commissioner during reporting period |
0 |
Declined by the Information Commissioner during reporting period |
0 |
Withdrawn during reporting period |
0 |
Carried over to next reporting period |
0 |
Section 4: Requests Closed During the Reporting Period
- Dispositionandcompletion time
Disposition of Requests |
CompletionTime |
|||||||
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
MoreThan 365 Days |
Total |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
No records exist |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request transferred |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
- Exemptions
Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
13(1)(a) |
0 |
16(2) |
0 |
18(a) |
0 |
20.1 |
0 |
13(1)(b) |
0 |
16(2)(a) |
0 |
18(b) |
0 |
20.2 |
0 |
13(1)(c) |
0 |
16(2)(b) |
0 |
18(c) |
0 |
20.4 |
0 |
13(1)(d) |
0 |
16(2)(c) |
0 |
18(d) |
0 |
21(1)(a) |
0 |
13(1)(e) |
0 |
16(3) |
0 |
18.1(1)(a) |
0 |
21(1)(b) |
0 |
14 |
0 |
16.1(1)(a) |
0 |
18.1(1)(b) |
0 |
21(1)(c) |
0 |
14(a) |
0 |
16.1(1)(b) |
0 |
18.1(1)(c) |
0 |
21(1)(d) |
0 |
14(b) |
0 |
16.1(1)(c) |
0 |
18.1(1)(d) |
0 |
22 |
0 |
15(1) |
0 |
16.1(1)(d) |
0 |
19(1) |
0 |
22.1(1) |
0 |
15(1) - I.A.* |
0 |
16.2(1) |
0 |
20(1)(a) |
0 |
23 |
0 |
15(1) - Def.* |
0 |
16.3 |
0 |
20(1)(b) |
0 |
23.1 |
0 |
15(1) - S.A.* |
0 |
16.4(1)(a) |
0 |
20(1)(b.1) |
0 |
24(1) |
0 |
16(1)(a)(i) |
0 |
16.4(1)(b) |
0 |
20(1)(c) |
0 |
26 |
0 |
16(1)(a)(ii) |
0 |
16.5 |
0 |
20(1)(d) |
0 |
|
|
16(1)(a)(iii) |
0 |
16.6 |
0 |
|
|||
16(1)(b) |
0 |
17 |
0 |
||||
16(1)(c) |
0 |
* I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities |
|||||
16(1)(d) |
0 |
||||||
- Exclusions
Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
68(a) |
0 |
69(1) |
0 |
69(1)(g) re (a) |
0 |
68(b) |
0 |
69(1)(a) |
0 |
69(1)(g) re (b) |
0 |
68(c) |
0 |
69(1)(b) |
0 |
69(1)(g) re (c) |
0 |
68.1 |
0 |
69(1)(c) |
0 |
69(1)(g) re (d) |
0 |
68.2(a) |
0 |
69(1)(d) |
0 |
69(1)(g) re (e) |
0 |
68.2(b) |
0 |
69(1)(e) |
0 |
69(1)(g) re (f) |
0 |
|
69(1)(f) |
0 |
69.1(1) |
0 |
|
- Formatof information released
Paper |
Electronic |
Other |
|||
E-record |
Data set |
Video |
Audio |
||
0 |
0 |
0 |
0 |
0 |
0 |
- Complexity
- Relevant pagesprocessed anddisclosed forpaperand e-recordformats
Number of Pages Processed |
Number of Pages Disclosed |
Number of Requests |
0 |
0 |
0 |
- Relevant pagesprocessedperrequestdispositionforpaperande-record formats by size of requests
Disposition |
Less Than 100 Pages Processed |
100-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
Number of Requests |
PagesProcessed |
Number of Requests |
PagesProcessed |
Number of Requests |
PagesProcessed |
Number of Requests |
PagesProcessed |
Number of Requests |
PagesProcessed |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
- Relevantminutesprocessedanddisclosed foraudioformats
Number of Minutes Processed |
Number of Minutes Disclosed |
Number of Requests |
0 |
0 |
0 |
- Relevant minutes processedperrequestdispositionforaudioformatsbysizeofrequests
Disposition |
Less Than 60 Minutes Processed |
60 - 120 Minutes Processed |
More than 120 Minutes Processed |
|||
NumberofRequests |
Minutes Processed |
NumberofRequests |
Minutes Processed |
NumberofRequests |
Minutes Processed |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
- Relevantminutesprocessedand disclosedforvideo formats
Number of Minutes Processed |
Number of Minutes Disclosed |
Number of Requests |
0 |
0 |
0 |
- Relevant minutes processedperrequestdispositionforvideo formatsbysize of requests
Disposition |
Less Than 60 Minutes Processed |
60 - 120 Minutes Processed |
Morethan120MinutesProcessed |
|||
NumberofRequests |
Minutes Processed |
NumberofRequests |
Minutes Processed |
NumberofRequests |
Minutes Processed |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
- Othercomplexities
Disposition |
ConsultationRequired |
Legal Advice Sought |
Other |
Total |
All disclosed |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
- Closedrequests
- Requestsclosedwithinlegislatedtimelines
Number of requests closed within legislated timelines |
0 |
Percentage of requests closed within legislated timelines (%) |
0 |
- Deemedrefusals
- Reasonsfornot meetinglegislatedtimelines
Number of requests closed past the legislated timelines |
Principal Reason |
|||
Interference with operations/ Workload |
ExternalConsultation |
InternalConsultation |
Other |
|
0 |
0 |
0 |
0 |
0 |
- Requestsclosedbeyond legislatedtimelines(including anyextension taken)
Number of days past legislated timelines |
Number of requests past legislated timeline where no extension was taken |
Number of requests past legislated timeline where an extension was taken |
Total |
1 to 15 days |
0 |
0 |
0 |
16 to 30 days |
0 |
0 |
0 |
31 to 60 days |
0 |
0 |
0 |
61 to 120 days |
0 |
0 |
0 |
121 to 180 days |
0 |
0 |
0 |
181 to 365 days |
0 |
0 |
0 |
More than 365 days |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
- Requestsfortranslation
TranslationRequests |
Accepted |
Refused |
Total |
English to French |
0 |
0 |
0 |
French to English |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
- Reasonsforextensionsand disposition ofrequests
Disposition of Requests Where an Extension Was Taken |
9(1)(a) Interference With Operations/ Workload |
9(1)(b) Consultation |
9(1)(c) Third-PartyNotice |
|
Section 69 |
Other |
|||
All disclosed |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
No records exist |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
- Length of extensions
Length of Extensions |
9(1)(a) Interference With Operations/ Workload |
9(1)(b) Consultation |
9(1)(c) Third-PartyNotice |
|
Section 69 |
Other |
|||
30 days or less |
0 |
0 |
0 |
0 |
31 to 60 days |
0 |
0 |
0 |
0 |
61 to 120 days |
0 |
0 |
0 |
0 |
121 to 180 days |
0 |
0 |
0 |
0 |
181 to 365 days |
0 |
0 |
0 |
0 |
365 days or more |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
Fee Type |
Fee Collected |
Fee Waived |
Fee Refunded |
|||
NumberofRequests |
Amount |
NumberofRequests |
Amount |
NumberofRequests |
Amount |
|
Application |
0 |
$0.00 |
0 |
$0.00 |
0 |
$0.00 |
Other fees |
0 |
$0.00 |
0 |
$0.00 |
0 |
$0.00 |
Total |
0 |
$0.00 |
0 |
$0.00 |
0 |
$0.00 |
Section 7: Consultations Received From Other Institutions and Organizations
- Consultationsreceivedfrom otherGovernmentof Canada institutions and other organizations
Consultations |
OtherGovernmentofCanada Institutions |
Number of Pages to Review |
OtherOrganizations |
Number of Pages to Review |
Received during the reporting period |
0 |
0 |
0 |
0 |
Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
Closed during the reporting period |
0 |
0 |
0 |
0 |
Carried over within negotiated timelines |
0 |
0 |
0 |
0 |
Carried over beyond negotiated timelines |
0 |
0 |
0 |
0 |
- Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation |
Number of Days Required to Complete Consultation Requests |
|||||||
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
|
Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
- Recommendations and completion time for consultations received from other organizations outside the Government of Canada
Recommendation |
Number of Days Required to Complete Consultation Requests |
|||||||
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
|
Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
- Requestswith LegalServices
Number of Days |
Fewer Than 100 Pages Processed |
100-500PagesProcessed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
Number of Requests |
PagesDisclosed |
Number of Requests |
PagesDisclosed |
Number of Requests |
PagesDisclosed |
Number of Requests |
PagesDisclosed |
Number of Requests |
Pages Disclosed |
|
1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
- Requests withPrivyCouncilOffice
Number of Days |
Fewer Than 100 Pages Processed |
100‒500PagesProcessed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
Number of Requests |
PagesDisclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
PagesDisclosed |
Number of Requests |
PagesDisclosed |
Number of Requests |
PagesDisclosed |
|
1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 9: Investigations and Reports of finding
- Investigations
Section 32 Notice of intention to investigate |
Subsection30(5) Ceased to investigate |
Section 35 Formal Representations |
0 |
0 |
0 |
- Investigations andReportsof finding
Section 37(1) Initial Reports |
Section 37(2) Final Reports |
||||
Received |
Containingrecommendationsissued by the Information Commissioner |
Containingordersissued by the Information Commissioner |
Received |
Containingrecommendationsissued by the Information Commissioner |
Containingorders issuedby the Information Commissioner |
0 |
0 |
0 |
0 |
0 |
0 |
Section 10: Court Action
- Courtactions oncomplaints
Section 41 |
||||
Complainant(1) |
Institution(2) |
ThirdParty (3) |
PrivacyCommissioner(4) |
Total |
0 |
0 |
0 |
0 |
0 |
- Courtactionsonthirdpartynotificationsunderparagraph28(1)(b)
Section11:ResourcesRelated to the Access to Information Act
- AllocatedCosts
Expenditures |
Amount |
|
Salaries |
$6,943 |
|
Overtime |
$0 |
|
Goods and Services |
$0 |
|
• Professional services contracts |
$0 |
|
• Other |
$0 |
|
Total |
$6,943 |
|
- HumanResources
Resources |
Person Years Dedicated to Access to Information Activities |
Full-time employees |
0.065 |
Part-time and casual employees |
0.000 |
Regional staff |
0.000 |
Consultants and agency personnel |
0.000 |
Students |
0.000 |
Total |
0.065 |
Note: Enter values to three decimal places.
Supplemental Statistical Report on the Access to Information Act and the Privacy Act
Name of institution: Ombudsman for National Defence and Canadian Forces
Reporting period: 2024-04-01 to 2025-03-31
|
- Enter the number of open requests that are outstanding from previous reporting periods.
Fiscal Year Open Requests Were Received |
Open Requests that are Within Legislated Timelines as of March 31, 2025 |
Open Requests that are Beyond Legislated Timelines as of March 31, 2025 |
Total |
Received in 2024-25 |
0 |
0 |
0 |
Received in 2023-24 |
0 |
0 |
0 |
Received in 2022-23 |
0 |
0 |
0 |
Received in 2021-22 |
0 |
0 |
0 |
Received in 2020-21 |
0 |
0 |
0 |
Received in 2019-20 |
0 |
0 |
0 |
Received in 2018-19 |
0 |
0 |
0 |
Received in 2017-18 |
0 |
0 |
0 |
Received in 2016-17 |
0 |
0 |
0 |
Received in 2015-16 or earlier |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
- Enter the number of open complaints with the Information Commissioner of Canada that a from previous reporting
Fiscal Year Open Complaints Were Received by Institution |
Number of Open Complaints |
Received in 2024-25 |
0 |
Received in 2023-24 |
0 |
Received in 2022-23 |
0 |
Received in 2021-22 |
0 |
Received in 2020-21 |
0 |
Received in 2019-20 |
0 |
Received in 2018-19 |
0 |
Received in 2017-18 |
0 |
Received in 2016-17 |
0 |
Received in 2015-16 or earlier |
0 |
Total |
0 |
- Enter the number of open requests that are outstanding from previous reporting periods.
Fiscal Year Open Requests Were Received |
Open Requests that are Within Legislated Timelines as of March 31, 2024 |
Open Requests that are Beyond Legislated Timelines as of March 31, 2024 |
Total |
Received in 2024-25 |
0 |
0 |
0 |
Received in 2023-24 |
0 |
0 |
0 |
Received in 2022-23 |
0 |
0 |
0 |
Received in 2021-22 |
0 |
0 |
0 |
Received in 2020-21 |
0 |
0 |
0 |
Received in 2019-20 |
0 |
0 |
0 |
Received in 2018-19 |
0 |
0 |
0 |
Received in 2017-18 |
0 |
0 |
0 |
Received in 2016-17 |
0 |
0 |
0 |
Received in 2015-16 or earlier |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
- Enter the number of open complaints with the Privacy Commissioner of Canada that are o from previous reporting periods.
Fiscal Year Open Complaints Were Received by Institution |
Number of Open Complaints |
Received in 2024-25 |
0 |
Received in 2023-24 |
0 |
Received in 2022-23 |
0 |
Received in 2021-22 |
0 |
Received in 2020-21 |
0 |
Received in 2019-20 |
0 |
Received in 2018-19 |
0 |
Received in 2017-18 |
0 |
Received in 2016-17 |
0 |
Received in 2015-16 or earlier |
0 |
Total |
0 |
Section 3: Social Insurance Number
| Has your institution begun a new collection or a new consistent use of the SIN in 2024-25? | No |
Section 4: Universal Access under the Privacy Act
| How many requests were received from foreign nationals outside of Canada in 2024-25? | 0 |