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Prepare your information for a cannabis licence application: Cultivation, processing and sale for medical purposes with possession of cannabis licence

On this page

  1. 1.0 CTLS submission information
    1. 1.1 For corporations, cooperatives or partnerships
    2. 1.2 Site details
    3. 1.3 Identified people
    4. 1.4 Site ownership
    5. 1.5 Organizational security plan
    6. 1.6 Good production practices
    7. 1.7 Record keeping
    8. 1.8 Key investor reports
    9. 1.9 For cultivation licences: Sources of starting material
  2. 2.0 Site evidence package
    1. 2.1 How to format
    2. 2.2 What to prepare
  3. 3.0 Forms and template

This page describes what you need to prepare before you can submit it in the Cannabis Tracking and Licensing System (CTLS) and in the site evidence package. This page only applies to these licences:

For information on applying for sale for medical purposes without possession of cannabis licences, refer to Prepare your information: Sale for medical purposes without possession of cannabis licences.

Note: Health Canada recommends using a document naming convention for all the information you have to submit. Following the document naming convention will help us process your application more efficiently.

1.0 CTLS submission information

Generally, the information you need to submit in the CTLS is the same for these licences. It will be clearly indicated if the section doesn't apply to a licence.

1.1 For corporations, cooperatives or partnerships

You'll have to create a corporate profile in the CTLS, if you don't already have one, if you're applying for the licence as:

This section provides the information you need to prepare when you're creating a new corporate profile.

1.1.1 Parent (owning) corporation

Any controlling corporation is required to create a corporate profile, and directors and officers of that corporation need to apply for security clearances. Refer to Who needs a security clearance for more information.

You need to gather the CTLS Account IDs of any controlling corporation, if applicable.

1.1.2 Certificate of incorporation or business registration document

You need to prepare the following document depending on your organization.

1.1.3 Directors, officers, partners

You need to gather the CTLS Account IDs of all your directors, officers and partners.

Important: If you'll be conducting Health Canada-regulated cannabis activities in First Nations, Inuit or Métis communities, contact the Navigator Service at navigator-navigateur@hc-sc.gc.ca.

1.2 Site details

This section provides information on what you need to prepare about your site.

Important: If you'll be conducting Health Canada-regulated cannabis activities in First Nations, Inuit or Métis communities, contact the Navigator Service at navigator-navigateur@hc-sc.gc.ca.

1.2.1 Health Canada licences, registrations and authorizations

You need to prepare information about licences, registrations and authorizations issued to the applicant from Health Canada for the same site. This can include information about any:

For each licence, registration or authorization, submit:

If the applicant doesn't have any licences, registrations and authorizations issued by Health Canada, indicate this in the document.

1.2.2 Aerial view

You need to prepare a clear and legible aerial view of the proposed site and surrounding area.

Note: A web mapping service, such as Google Maps, is enough for an aerial view. It needs to show an accurate and up to date proposed site and surrounding 500 metre radius.

1.2.3 For a site with multiple addresses

If your site has multiple addresses, such as an area that's exclusively used by the applicant with several buildings, prepare a document listing all addresses.

1.3 Identified people

This section provides information you need to prepare about the identified people that you'll need to submit.

1.3.1 Key site personnel

You need to gather the CTLS Account IDs of all your key site personnel. Include the following personnel.

1.3.2 Associated individuals

You need to prepare information for the associated individuals, if applicable.

1.3.2.1 Consent to communicate, reporter and responsible for finance

You need to gather the CTLS Account IDs of the people who will:

For reporters and people responsible for finance, you'll need to include them in the list of all associated individuals requiring security clearances.

1.3.2.2 Associated individuals requiring security clearances, if applicable

You need to prepare a document containing a list of all associated individuals requiring security clearances (including reporters and people responsible for finance), if applicable. Include the following for each person:

1.3.3 For processing licences: Quality assurance person

This section only applies to micro-processing and standard processing licences. For each of your identified quality assurance person (QAP) and up to 2 alternates (AQAP), if applicable:

Important: If you're a processor who is only conducting activities with reference standards and test kits, you do not need to have a QAP.

For the Qualifications of the proposed QAP or alternate form:

There are many ways to show how the QAP is qualified for the role. The QAP doesn't need a specific degree or diploma, or previous experience in the cannabis industry. You can show how your QAP is qualified by providing information about their quality assurance training or experience, or a combination of both in other similar fields, such as:

In the Qualifications of the proposed QAP or alternate QAP section of the form, you need to provide information about your QAP's knowledge of, experience with, and training in all the sections. This is not required if the QAP has been previously approved by Health Canada. Refer to the following examples of principles and practices you can use to show how the QAP is qualified for the role:

  1. Development and approval of SOPs (standard operating procedures)
    • Preparing SOPs, such as document creation
    • Implementing SOPs, such as:
      • training
      • document control
      • compliance and following procedures
    • Maintaining SOPs, such as updating and revising SOPs
    • Managing of a SOP program
  2. Good production practices (GPP) relating to facilities, equipment, sanitation, and employee hygiene
    • Facilities, such as:
      • air filtration and ventilation
      • lighting
      • water supply
      • temperature and humidity control
      • waste disposal
    • Equipment and conveyances, such as pruning shears and forklifts
    • Design and construction of facilities and equipment allow for production under sanitary conditions
    • Sanitation programs
    • Employee hygiene SOPs
  3. Investigations and risk mitigation
    • Identifying and investigating cannabis or ingredients which pose a risk of injury to human health, for example:
      • identifying hazards and source
      • determining affected lots or batches
      • determining seriousness of issue considering the exposure and toxicity, or the severity of adverse health consequences
    • Implementing and evaluating risk mitigation measures relating to cannabis or ingredients that pose a risk of injury to human health, for example:
      • increasing the monitoring of quality indicators
      • quarantining affected lots or batches
      • conducting a recall
      • performing an effectiveness study
    • Ensuring compliance with Part 5 of the Cannabis Regulations and Part 6 of the Cannabis Regulations, relating to:
      • identifying non-compliances, such as:
        • reviewing of out-of-specification test results
        • assessing personnel regularly
        • performing random verification of quality processes. For example, making sure protocols or procedures, and documentation practices are followed
      • investigating non-compliances, such as performing root cause analyses
      • implementing and evaluating risk mitigation measures relating to non-compliances, such as:
        • quarantining lots or batches
        • implementing process controls
        • performing regular training programs
        • complying with limits on microbial contaminations
        • complying with limits on use of caffeine
        • complying with restrictions on ingredients in extracts
  4. Complaint management or investigation
    • Determining if a complaint is quality related, such as:
      • interviewing the person who filed the complaint
      • reassessing lot or batch production records
      • re-testing retention samples
    • Performing root cause analyses
    • Implementing and evaluating corrective and preventative actions to address the immediate situation and to prevent similar future occurrences
  5. Approving product quality prior to release for sale
    • Following procedures for releasing products for sale, such as:
      • quarantining a lot or batch temporarily
      • reviewing lot or batch production records
      • performing visual inspection
      • tracking and releasing the lot or batch
    • Determining at what stage in production to test products. For example, testing the products before or after packaging
    • Assessing documents and information when approving a product lot or batch, for example:
      • assessing test results or the Certificate of Analysis against defined specifications
      • assessing lot or batch production records, such as historical information about:
        • storage or operating conditions
        • areas used
        • name of operator or technicians
        • date of operations
        • documented sanitation records
    • Determining the criteria for approving a product lot or batch
  6. Testing
    • Understanding analytical testing and validation of testing methods, which may include assessing the following elements:
      • specificity
      • linearity
      • accuracy
      • precision
      • range
      • limit of quantification
      • limit of detection
    • Interpreting test results, relating to:
      • trending and statistical analysis, such as:
        • tracking quality indicators or attributes
        • determining outliers and significance
      • products, such as:
        • microbial and chemical contamination
        • disintegration and dissolution of cannabis capsules, if applicable, as set out in a publication referred to Schedule B of the Food and Drugs Act
        • cannabinoid content
    • Collecting samples in a representative manner
    • Retaining samples for potential lot or batch investigation
  7. Recall and adverse reaction reporting
    • Performing recalls, such as:
      • product tracking
      • analysis of distribution records
      • recall simulations
      • product reconciliation
      • effectiveness checks
      • risk based decision making
      • required notifications for stakeholders and authorities
      • recall evaluation or audit
      • plan of action
      • initiation time
    • Reporting and assessing adverse reactions, such as:
      • identifying adverse reactions and assessing whether they are product related
      • following reporting requirements

1.4 Site ownership

You need to prepare 1 of the 2 options depending on the site ownership.

Important: If you'll be conducting Health Canada-regulated cannabis activities in First Nations, Inuit or Métis communities, contact the Navigator Service at navigator-navigateur@hc-sc.gc.ca.

1.5 Organizational security plan

You need to prepare a copy of your organizational security plan (OSP). Refer to Cannabis organizational security plan for information on what to include in the OSP.

Important: The information submitted in the OSP and the CTLS needs to be consistent. Discrepancies or inconsistencies can cause a delay in processing your application.

1.6 Good production practices

This section provides information you need to prepare about your good production practices (GPP) that will need to be submitted.

Refer to the Good production practices guide for cannabis for how to meet good production practices requirements. It gives examples of principles and practices you can use to show your compliance.

Important: If you're a processor who is only conducting activities with reference standards and test kits, they do not need to meet GPP.

1.6.1 Good production practices report

You need to prepare a GPP report that addresses all the information described in each of the following sections. The GPP report can be in a document with each of the sections outlined, or in separate documents.

1.6.1.1 Storage

Include the following information in your GPP report.

A description of your storage procedures. Include:

Consider where you store:

1.6.1.2 Building or part of building

Include the following information in your GPP report.

Note: Refer to Before you start applying for a licence for information about good production practices for building construction materials.

Figures 1 to 4 show an example of a process flow diagram. Do not copy this example, it's a fictional setting. These process flows can include:

Figure 1 shows how cannabis is received into the building from the Shipping / Receiving Area. Flow arrow 1 represents cannabis plants and seeds received from the Shipping / Receiving Area It goes through Corridor 2 into 3 possible areas:

Figure 1: Process flow of receiving cannabis into the building
Figure 1. Text version below.
Figure 1 - Text version

Figure 1 shows how cannabis is received into the building from the Shipping / Receiving Area. It goes through Corridor 2 into 3 possible areas:

  • they're transferred into the Grow room 1
  • they're transferred into the Grow room 2
  • they're transferred to the Storage area

Figure 2 shows the transfer of cannabis plants and seeds within the building.

Figure 2: Process flow of growing and transferring cannabis within the building
Figure 2. Text version below.
Figure 2 - Text version

Figure 2 shows the transfer of cannabis within the building.

  • Flow arrow 2 shows the transfer from the Storage area, going through Corridor 2, into Grow room 1 or Grow room 2
  • Flow arrow 3 shows the transfer from Grow room 1, going through Corridor 2, into Grow room 2

Figure 3 shows the transfer of harvested cannabis into the operations areas and storage area in the building.

Figure 3: Process flow of processing and storing cannabis within the building
Figure 3. Text version below.
Figure 3 - Text version

Figure 3 shows the transfer of cannabis into the operations areas and storage area in the building.

  • Flow arrow 4 shows the transfer of cannabis from Grow room 1 or Grow room 2, going through Corridor 2, into the Drying room
  • Flow arrow 5 shows the transfer of cannabis from the Drying room, going through Corridor 2, into 2 possible areas:
    • the Packaging room
    • the Storage area
  • Flow arrow 6 shows the transfer of cannabis from the Storage area, going through Corridor 2, into the Packaging room
  • Flow arrow 7 shows the transfer of cannabis from the Packaging room, going through Corridor 2, into the Storage area

Figure 4 shows the transfer of packaged and labelled cannabis and cannabis waste out of the building.

Figure 4: Process flow of shipping cannabis out of the building
Figure 4. Text version below.
Figure 4 - Text version

Figure 4 shows the transfer of cannabis out of the building.

  • Flow arrow 8 shows the transfer of cannabis from the Storage area, going through Corridor 2 and the Shipping/Receiving area, out of the building
  • Flow arrow 9 shows the transfer of cannabis from all the operations areas and storage area, going through Corridor 2 and the Shipping/Receiving area, out of the building
1.6.1.3 Filtration and ventilation system

Include the following information in your GPP report.

Figure 5 shows an example of a filtration and ventilation diagram. Do not copy this example, it's a fictional setting.

Figure 5: Air filtration and ventilation diagram
Figure 5. Text version below.
Figure 5 - Text version

The air is drawn into the building through a HEPA (high-efficiency particulate air) filter, before circulating through the duct openings and duct vents into the Storage area, Packaging room, Drying room, Grow room 1 and Grow room 2. There are also portable carbon filters in these areas. The air is drawn out from these areas through the duct openings, duct vents, and a carbon filter before it's exhausted outside of the building.

For more information about cannabis odours, odour control technologies and Health Canada's role in regulating cannabis odours in commercial production sites, refer to Cannabis odours and odour control.

1.6.1.4 Supply of water

Include the following information in your GPP report.

Note: Refer to Before you start applying for a licence for information about good production practices for water sources when processing cannabis extracts, edibles and topicals.

1.6.1.5 Lighting

Include the following information in your GPP report.

1.6.1.6 Sanitation program

Include the following information in your GPP report.

1.6.1.7 Hand cleaning and hand sanitizing stations and lavatories

Include the following information in your GPP report.

1.6.2 For processing licences: Good production practices attestation

You need to fill out the Good production practices attestation.

1.7 Record keeping

This section provides information you need to prepare about record keeping that will need to be submitted.

1.7.1 Record keeping attestation

You need to fill out the Record keeping attestation.

1.7.2 For sale for medical purposes licences: Proposed record keeping methods

You need to prepare the following.

1.8 Key investor reports

You need to prepare either a report or an attestation about key investors. Refer to Cannabis key investors for more information about the requirements for applicants:

1.9 For cultivation licences: Source of starting material

This section only applies to micro-cultivation, nursery and standard cultivation licences.

You can receive starting materials (cannabis plants and seeds) that were obtained:

You can also receive starting materials from a source that is not listed above, on an exceptional basis. You'll need to submit a declaration under subsection 10(2) of the Cannabis Regulations for your licence application. It needs to:

Before Health Canada and the Canada Revenue Agency (CRA) issue your licence:

Important: If you possess more cannabis starting material than what you've declared, or do any activities other than the ones you're allowed, it may result in enforcement actions from Health Canada and the CRA, such as financial penalties or seizure of material.

Once Health Canada and the CRA issue your licence:

All cannabis produced under the licence, regardless of its original source need to meet Part 5 of the Cannabis Regulations and Part 6 of the Cannabis Regulations.

2.0 Site evidence package

Note: Health Canada recommends that you develop your site evidence package at the same time as completing your application in the CTLS.

The site evidence package needs to show that your site is fully built and meets the physical security measures and the good production practices of the Cannabis Regulations. This includes submitting evidence to show that you have an operational and functional site. For example, a building equipped with all permanent fixtures, such as:

For examples of principles and practices that you can use to show compliance for your fully built site, use:

The requirements for an operational and functional site only apply to the areas of your site where you plan to conduct activities with cannabis when you first get your licence. For example, if you'll only use some areas of the building, then you're only required to submit site evidence for the areas you'll use and would like to be approved, instead of the entire building.

You aren't required to submit any information on your cultivation and processing equipment or have it present during the site evidence video walkthrough. This includes your:

2.1 How to format

You need to prepare the site evidence package using the following format.

You don't have to use any professional or special equipment to produce your footage. You can use a smart phone or a camera. Just make sure you have good lighting, so that the features in the video recording are clearly visible.

2.2 What to prepare

The site evidence package you have to submit for micro-cultivation, nursery and micro-processing licences are different from that for standard cultivation, standard processing and sale for medical purposes with possession of cannabis licences. The main difference is the different physical security requirements you have to meet.

Important: If you're applying for a micro-cultivation, nursery or micro-processing licence together with:

  • a sale for medical purposes with possession of cannabis licence, you need to meet the physical security requirements for both licences, and will have to submit your physical security information in your site evidence package to show this
  • a sale for medical purposes without possession of cannabis licence, you don't need to meet the extra physical security measures

2.2.1 For micro-cultivation, nursery, and micro-processing licences

This section provides information about what you need to prepare for your site evidence package for micro-cultivation, nursery and micro-processing licences.

2.2.1.1 Site plan (includes storage areas)

You need to include the following information in your site plan.

  • Site perimeter
    • Perimeter clearly identified (for example, highlight the fence or building envelope)
    • Label what the perimeter is (for example, a fence or a building envelope)
  • Buildings
    • Footprint of any buildings clearly identified and uniquely labelled
    • If the site perimeter is the building envelope, indicate the doors and windows along the site perimeter
    • Indicate if the building is a multi-unit building or a stand-alone site (only the applicant uses this building)
      • If it's a multi-unit building, you need to identify the site perimeter and label all units with their current use (such as the occupant's company name)
    • Storage areas (also capture them on the floor plan)
      • Location clearly identified within each building
    • Outdoor grow areas, if applicable
      • Footprint of any outdoor grow area clearly identified and uniquely labelled.
      • Latitude and longitude coordinates for all four outer most points or corners for each grow area
2.2.1.2 Floor plans

Important: Your floor plans need to include all areas and rooms, even if there are no activities with cannabis occurring inside. For example, lavatories and transitory areas such as hallways.

You need to prepare floor plans for each building on your site where cannabis activities will take place. You can submit multiple floor plans to show different information. For example, a floor plan showing only the grow surface areas information or the cannabis flow information only. In each building's floor plan, include the following.

  • Clear delineation of areas where operations, grow and storage activities will take place
  • Storage areas (also capture them on the site plan)
    • Locations clearly identified within each building and uniquely labelled
    • Locations and names of your access control or restriction devices
  • Flow of cannabis between the areas (for example, arrows drawn between areas [dirty to clean])
  • For micro-cultivation and nursery licences: grow surface areas
    • Clearly identify grow surface areas on the site plan and floor plans
      • Include all indoor and outdoor grow areas
      • Include dimensions in square meters (m2)
    • Indicate if the grow surface areas have multiple surfaces (levels)
      • For example, vertically arranged where surfaces are above one another (such as multiple layers of shelves)
    • Submit a sample calculation of the total grow surface area to show that it doesn't exceed the limit
      • You need to account for each grow surface area, including any vertically arranged surfaces
      • If you're planning to use only certain grow areas at specific time periods (for example, on a rotational basis because of weather), explain how you'll not exceed the applicable size limit at any given time
2.2.1.3 Physical barrier and site design

You need to prepare the following information.

  • A description of the site and how you'll prevent unauthorized access. Include any access controls at entry or exit points of the site, such as:
    • doors
    • windows
    • fence gates
    • vent openings
  • A description of materials used as physical barriers to prevent unauthorized access to the site perimeter and for all storage areas. This includes:
    • floors
    • walls
    • doors
    • fences
    • ceilings
    • windows
    • vent openings
2.2.1.4 Restricted access

You need to prepare the following information.

  • A description of how the access to storage areas is restricted to only people whose presence is required
  • Details on the types and specifications of access control or restriction devices for the storage areas. For example:
    • padlock
    • combination lock
    • door lock and key
    • proximity card readers or keypads with electric door strikes or electromagnetic locks
  • Information on employees' access levels and method (such as issued cards, fobs, PINs, keys) for storage areas
2.2.1.5 Photographs

You need to prepare photographs in separate files for each side of the defined site perimeter (for example, east, west, south and north).

2.2.1.6 Guided video tour

You need to include the following information in the guided video tour of the entire site.

  • Site perimeter
    • Physical barrier (for example, fence or building envelope)
  • Outdoor grow areas
  • For each building, the entire building envelope (for example, east, west, south and north sides)
    • Physical barrier (for example, the building envelope)
  • Indoor areas
    • Production process flow
      • Have someone moving through the different areas describing the intended production process flow of the cannabis through the facility
    • Operations areas, including grow areas
    • Storage areas
      • Physical barriers and access control or restriction devices
      • Good production practices features

2.2.2 For standard cultivation, standard processing and sale for medical purposes with possession of cannabis licences

This section provides information about what you need to prepare for your site evidence package for a standard cultivation, standard processing and a sale for medical purposes with possession of cannabis licences.

2.2.2.1 Site plan (includes storage areas)

You need to include the following information in your site plan.

  • Site perimeter
    • Perimeter clearly identified (for example, highlight the fence or building envelope)
    • Label what the perimeter is (for example, a fence or a building envelope)
    • Locations of the security devices and visual monitoring devices. Identify and uniquely label each device
    • Direction or area covered by the security devices and visual monitoring devices (for example, arrows drawn or area highlighted)
  • Buildings
    • Footprint of any buildings clearly identified and uniquely labelled
    • If the site perimeter is the building envelope, indicate the doors and windows along the site perimeter
    • Indicate if the building is a multi-unit building or a stand-alone site (only the applicant uses this building)
      • If it's a multi-unit building, you need to identify the site perimeter and label all units with their current use (such as the occupant's company name)
  • Storage areas (also capture them on the floor plan)
    • Location clearly identified within each building
    • Locations of the security devices and visual monitoring devices for the storage areas. Identify and uniquely label each device
    • Direction or area covered by the security devices and visual monitoring devices (for example, arrows drawn or area highlighted)
  • Outdoor grow areas, if applicable
    • Footprint of any outdoor grow area clearly identified and uniquely labelled
    • Latitude and longitude coordinates for all four outer most points or corners for each grow area
2.2.2.2 For outdoor areas (security and visual monitoring devices)

You need to include the following information (can be on the site plan).

  • Locations of the security devices and visual monitoring devices. Identify and uniquely label each device
  • Direction or area covered by the security devices and visual monitoring devices (for example, arrows drawn or area highlighted)
2.2.2.3 Floor plans

Important: Your floor plan needs to include all areas and rooms, even if there are no activities with cannabis occurring inside. For example, lavatories and transitory areas such as hallways.

You need to prepare floor plans for each building on your site where cannabis activities will take place. You can submit multiple floor plans to show different information. For example, a floor plan showing only the security device information or the cannabis flow information only. In each building's floor plan, include the following.

  • Clear delineation of areas where operations, grow and storage activities will take place
  • Storage areas (also capture them on the site plan)
    • Locations clearly identified within each building and uniquely labelled
    • Locations of the security devices and visual monitoring devices clearly identified and uniquely labelled
    • Direction or area covered by the security devices and visual monitoring devices (for example, arrows drawn or area highlighted)
    • Locations and names of your access control or restriction devices
  • Areas that storage areas are in
    • Locations of the security devices and visual monitoring devices clearly identified and uniquely labelled
    • Direction or area covered by the security devices and visual monitoring devices (for example, arrows drawn or area highlighted)
  • Any operations area (including indoor grow areas)
    • Locations of the security devices and visual monitoring devices clearly identified and uniquely labelled
    • Direction or area covered by the security devices and visual monitoring devices (for example, arrows drawn or area highlighted)
    • Locations and names of your access control or restriction devices
  • Flow of cannabis between the areas (for example, arrows drawn between areas [dirty to clean])
2.2.2.4 Physical barrier and site design

You need to prepare the following information.

  • A description of the site and how you'll prevent unauthorized access. Include any access controls at entry or exit points of the site, such as:
    • doors
    • windows
    • fence gates
    • vent openings
  • A description of materials used as physical barriers to prevent intrusion for the site perimeter, all the operations areas (including all grow areas), and storage areas and the areas they're in. This includes:
    • floors
    • walls
    • doors
    • fences
    • ceilings
    • windows
    • vent openings
2.2.2.5 Visual monitoring devices

This section provides information you need to prepare about your visual monitoring devices that will need to be submitted.

2.2.2.5.1 Visual monitoring devices detail

You need to prepare the following information.

  • A description of each device type and specifications, including:
    • operating temperature range
    • any special features (such as infrared or night vision, weatherproofing for outdoor use)
  • A description of how the devices work at all times (for example, during a power outage). This can include having:
    • a back-up generator
    • an uninterruptible power supply

2.2.2.5.2 Still shots and footage from visual recording devices

You need to prepare still shots from all visual recording devices (daytime and nighttime shots for each device) covering:

  • the site perimeter (for example, east, west, south and north)
  • all operations areas, including the entry and exit points of all grow areas
  • all storage areas and the areas they're in

Important: You need to submit a daytime and nighttime shot for each device in separate files.

  • Footage from visual recording devices covering:
    • the site perimeter (for example, east, west, south and north)
      • show complete coverage by displaying multiple visual recording device feeds that shows a person walking around the perimeter
    • all operations areas, including the entry and exit points of the grow areas
  • all storage areas and the areas they're in
2.2.2.6 Intrusion detection devices

This section provides information you need to prepare about your intrusion detection devices that will need to be submitted.

2.2.2.6.1 Intrusion detection devices detail

You need to prepare the following information.

  • Details on your intrusion devices and systems
    • Each device type and specifications, including:
      • intended use
      • operating temperature range
      • motion detection range, if applicable
      • any special features (such as weatherproofing for outdoor use, tamper-resistance)
    • A description of how the systems work at all times (for example, during operating hours and a power outage). This can include having:
      • a back-up generator
      • an uninterruptible power supply
    • A description of how the systems detect tampering at all times (such as back up telephone line, double relay)
    • A description of how the systems are continuously monitored (365 days a year, 7 days a week and 24 hours a day), either on-site or off-site (for example, use of a ULC-certified monitoring company)
  • A description of the procedure when an alarm is triggered and your response. Include creating and retaining records of detected occurrences:
    • date and time of the occurrence
    • date and time of response including measures taken

2.2.2.6.2 Alarm security reports

You need to prepare the following information.

  • Test reports for intrusion detection devices
    • In these areas:
      • site perimeter
      • all outdoor and indoor operating areas
    • storage areas and the areas they're in
      • For each area:
        • date and time of the test for each device
        • name of the device (same names as on site and floor plans)
        • name of area where the device is (same names as on site and floor plans)
    • Alarm zone assigned to each intrusion detection device
    • Access (entry and exit) log reports for all doors leading to and from storage areas. These reports need to contain, for each access:
      • date and time
      • name of the device (same as on site and floor plans)
      • name of area where the device is
      • name of the person (entering and exiting)
2.2.2.7 Restricted access

You need to prepare the following information.

  • A description of how the access to operations areas (including grow areas), and storage areas is restricted to only people whose presence is required
  • Details on the types and specifications of access control or restriction devices. For example:
    • padlock
    • combination lock
    • door lock and key
    • proximity card readers or keypads with electric door strikes or electromagnetic locks
  • Information on employees' access levels and method (such as issued cards, fobs, PINs, keys) for the operation areas including grow areas, storage areas and the areas they're in
2.2.2.8 Access log

You need to prepare the access (entry and exit) logs for all doors leading to and from storage areas. Include the following:

  • a description of how you'll log access to storage areas for employees, as well as visitors and contractors
  • the method used to record the identities of every entry or exit of a storage area
  • the information that will be recorded, for example:
    • date and time of entry and exit
    • name of the area being accessed
    • identifier for the access point used such as door or gate
    • name of person accessing the storage areas
2.2.2.9 Photographs

You need to prepare photographs in separate files for each side of the defined site perimeter (for example, east, west, south and north).

2.2.2.10 Guided video tour

You need to include the following information in the guided video tour of the entire site.

  • Site perimeter
    • Physical barrier (for example, fence or building envelope)
    • All security features
  • Outdoor grow areas
    • All security features
  • For each building, the entire building envelope (for example, east, west, south and north sides)
    • Physical barrier (for example, building envelope)
  • Indoor areas
    • Production process flow
      • Have someone moving through the different areas describing the intended production process flow of the cannabis through the facility
    • Operation areas, including all grow areas
  • Storage areas and the areas they're in
    • All security features
    • Good production practices features

3.0 Forms and template

Attestations required in completing your licence application:

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