Introduction to Info Source

Introduction to Info Source

Info Source: Sources of Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The Atlantic Canada Opportunities Agency (ACOA) is the federal department responsible for the Government of Canada’s economic development efforts in the provinces of New Brunswick, Prince Edward Island, Nova Scotia, and Newfoundland and Labrador. ACOA reports to Parliament via the Minister of Official Languages and Minister responsible for the Atlantic Canada Opportunities Agency. The Agency was established in 1987, with legislative status under the Government Organization Act, Atlantic Canada, 1987. Part I of the Act (cited as the Atlantic Canada Opportunities Agency Act) established the Agency, while Part II established Enterprise Cape Breton Corporation (ECBC). ECBC was dissolved on June 19, 2014, and the economic business and community development activities of ECBC were transferred over to ACOA.

Responsibilities

The Atlantic Canada Opportunities Agency works in partnership with Atlantic Canadians to improve the economy of communities throughout the region and to enhance the region’s competitiveness. Working with partners in government, the private sector, academia and other non-government sectors, ACOA seeks to advance economic opportunities and innovation in order to serve the needs of businesses, organizations, individuals and communities. This work addresses the Agency’s mandate “to enhance the growth of earned income and employment opportunities in Atlantic Canada.”

The Agency’s head office is in Moncton, New Brunswick. Regional offices are located in all four provincial capitals in Atlantic Canada, each led by a regional vice-president. The Agency also provides services via a range of local field offices throughout the four provinces. In addition, through its Ottawa office, ACOA ensures that Atlantic Canada’s interests are reflected in the policies and programs developed by other departments and agencies of the federal government.

Please refer to the Agency’s annual Departmental Plans and Departmental Results Report for more information on initiatives and specific plans.

The Atlantic Canada Opportunities Agency has developed a Programs’ Policies and Procedures Manual to support and guide staff involved in the administration and delivery of grants and contributions programs, notably the Regional Economic Growth through Innovation Program, the Business Development Program, the Innovative Communities Fund, the Atlantic Policy Research Initiative, the Atlantic Innovation Fund, and the Community Futures Program. The Agency’s manual also covers short-term temporary initiatives such as the Regional Relief and Recovery Fund, the Canadian Seafood Stabilization Fund, the Regional Air Transportation Initiative, the Women Entrepreneurship Strategy: Ecosystem Fund and Entrepreneurship Fund, the Black Entrepreneurship Program: Ecosystem Fund, the Canada Community Revitalization Fund, the Tourism Relief Fund, the Jobs and Growth Fund, the Aerospace Regional Recovery Initiative, the Canada Coal Transition Initiative, the Canada Coal Transition Initiative – Infrastructure and the Canadian Experience Fund. The policies and procedures stem from a variety of sources, which includes:

• the Atlantic Canada Opportunities Agency Act;
• the terms and conditions of the Agency transfer payment programs;
• the Treasury Board Secretariat Policy and Directive on Transfer Payments;
• the Financial Administration Act;
• Government of Canada rules, regulations and policies;
• ACOA values and ethics code.

Information about the Agency’s project grants and contributions is published through the Open Government portal at: https://open.canada.ca/en/search/grants?search_api_fulltext=&=Search. Since April 2012, internal audits relating to ACOA are being provided by the Internal Audit Sector of the Office of the Comptroller General.

Institutional functions, programs and activities

The Atlantic Canada Opportunities Agency Departmental Results Framework (DRF) comprises one core responsibility and three departmental results supported by seven DRF programs, as described below.

1. Core responsibility: economic development in Atlantic Canada

Support Atlantic Canada’s economic growth, wealth creation and economic prosperity through inclusive clean growth and building on competitive regional strengths. Help small and medium-sized enterprise (SME) growth through direct financial assistance and indirectly to business support organizations. SMEs become more innovative by adopting new technologies and processes and pursuing new avenues for expansion and market diversification in order to compete and succeed in a global market.

1.1 Departmental result 1: communities are economically diversified in Atlantic Canada

1.2 Departmental result 2: businesses invest in the development and commercialization of innovative technologies in Atlantic Canada

1.3 Departmental result 3: businesses are innovative and growing in Atlantic Canada

2. Departmental results framework programs

2.1 Inclusive communities

For an economically diversified Atlantic Canada, communities must have the capacity and resources to be more inclusive; and for sustainable growth, entrepreneurs must be equipped to be competitive on the global market. Geographic communities and communities of interest such as industry associations and non-profit organizations need to invest in initiatives that stimulate economic growth. The Agency works with these communities through strategic investments to increase human capacity of people and organizations to increase and sustain growth and well-being. The lack of business capital available in rural regions impedes the establishment and expansion of small and medium-size enterprises essential to the vitality and sustainability of communities. The Agency provides targeted support to Community Business Development Corporations, through the Community Futures Program, in Atlantic Canada, which provide essential investment capital focused on small rural businesses, and other services including business counselling and skills development. This program targets groups such as youth, women, Indigenous people, immigrants, including international students. It is well-aligned with the Atlantic Canada Opportunities Agency Act^{Footnote 1} and its activities, which include support for enterprises, business associations, and community organizations, as well as other activities aimed at improving the business environment.

Class of records for inclusive communities

Description: Includes records related to addressing the need for access to capital for the creation or expansion of small businesses located in rural and Indigenous communities throughout Atlantic Canada. Records may include information about the Community Business Development Corporations as well as other not-for-profit organizations that provide initiatives such as: the Seed Capital Initiative, Consulting and Advisory Services, the Women Entrepreneurship Strategy, the Canada Coal Transition Initiative, the Canada Coal Transition Initiative – Infrastructure, the Canadian Experiences Fund and other initiatives and funds, Indigenous organizations and communities, and transfer payment programs, including the Community Futures Program, the Innovative Communities Fund, the Business Development Program, and the Regional Economic Growth through Innovation Program. These records also include information on internal policies in program or client-service delivery, information on plans and priorities and reports on results obtained.

Document types: agendas, analyses, audit and evaluation documentation, audit reports, briefing notes, communications materials, correspondence, correspondence with other government departments, directives, evaluation criteria, evaluation reports, funding guidelines, guidelines, inquiries, legal opinions, memorandums, news clippings, plans and priorities documentation, presentations, question period notes, reports to Parliament and statistical reports.

Record number: ACOA 105

Class of records for inclusive communities grants and contributions

Description: Includes records related to the development and management of grants and contributions under the Business Development Program, the Innovative Communities Fund, the Community Futures Program, and the Regional Economic Growth through Innovation Program, including the processing of applications, the disbursement process and the monitoring of projects. Records may include company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental impact assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected. The records may also contain information pertaining to grants and contributions programs or sub-programs that are no longer available (e.g., the Action Program, the Action Loan Program, the Canadian Fisheries Adjustment and Restructuring Program, the Community Adjustment Fund, the Community Diversification Fund, the Community Futures Program, the Co-operation Program, the Fisheries Alternative Program, and the Strategic Community Investment Fund).

Document types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, contribution agreements, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project assessment forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.

Record number: ACOA 105-1

Personal information bank for grants and contributions

Description: This bank describes information collected in support of requests for grants and contributions from individuals, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the requirements of the contribution agreement. The personal information may include name, contact information, language preference, biographical information, professional references, signature, financial information, date of birth, social insurance number and photograph.

Class of individuals: individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality.

Purpose: Personal information is collected to assess and process requests for funding in accordance with the Atlantic Canada Opportunities Agency Act and the Financial Administration Act. The social insurance number is collected in accordance with the Income Tax Act.

Consistent uses: The names of successful applicants and selected relevant information are included in public records and published on the Agency’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ACOA’s success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency (Minister of National Revenue) for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.

Retention and disposal standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.

RDA number: 98/012

Related record number: ACOA 101-1, ACOA 102-1, ACOA 103-1, ACOA 104-1, ACOA 105-1, ACOA 106-1

TBS registration: 007070

Bank number: ACOA PPU 005

2.2 Diversified communities

Economic development in rural areas continues to be a challenge in light of the traditional industries’ decline, population shifts and infrastructure issues. These issues emphasize the need to support initiatives that increase competitiveness of Atlantic Canada rural communities and businesses. Such initiatives include: strategic planning activities related to economic development of geographic regions and sectors of interest, and infrastructure required to attract and retain labour; transportation and other types of infrastructure that supports economic activity and specific sectors; and marketing and skills development. Basic infrastructure such as transportation access, water/sewage, broadband and telecommunication and community/recreational facilities are considered essential to the development of local and regional economies. The key purpose of these types of projects is to revitalize and strengthen rural community infrastructure by improving community facilities, including new construction that are or will be used, in whole or in part, for activities such as tourism-related events, trade shows, business meetings, training sessions, symposiums and conferences that will lead to diversified communities. This program is well-aligned with the ACOA Act^{Footnote 2} and the types of activities mandated under the Act, which includes support for enterprises, and support for business associations and other activities related to improving the business environment.

Class of records for diversified communities

Description: Includes records related to working in co-operation with communities and to making strategic investments to capitalize on opportunities for sustainable economic growth and to build community development capacity. Records may include information about communities in transition, economic adjustment and natural disasters, as well as Indigenous, Acadian and Francophone communities. They may also include information on programs and initiatives such as: the Innovative Communities Fund, the Women Entrepreneurship Strategy, the Canada Coal Transition Initiative, the Canada Coal Transition Initiative – Infrastructure, the Canada Community Revitalization Fund, Regional Air Transportation Initiative and the Canadian Experiences Fund. These records may also include information related to community development economic plans and strategies, information on internal policies in program or client service delivery, information on plans and priorities, reports on key areas of investments and reports on results obtained.

Document types: agendas, analyses, applications, audit and evaluation documentation, audit reports, briefing notes, business cases, business plans, client monitoring reports, communications materials, consultation reports, correspondence, correspondence with other government departments, directives, evaluation criteria, evaluation reports, feasibility studies, financial records, funding guidelines, guidelines, initiative updates, inquiries, legal opinions, contribution agreements, manuals, memorandums, news clippings, presentations, proposals, question period notes, records of decisions, reports to Parliament, statistical reports, statements of work and surveys.

Record number: ACOA 104

Class of records for diversified communities grants and contributions

Description: Includes records related to the development and management of grants and contributions under the following programs: the Innovative Communities Fund and the Business Development Program, including the processing of applications, the disbursement process and the monitoring of projects. Records may include company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental impact assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected. Records may also contain information pertaining to special initiatives, such as the Economic Development Initiative and the Black Entrepreneurship Program Ecosystem Fund. The records also contain information pertaining to grants and contributions programs or sub-programs that are no longer available (e.g., the Building Canada Fund – Communities Component, the Canada 150 Community Infrastructure Program, the Atlantic Canada Cultural and Economic Partnership, the Canadian Fisheries Adjustment and Restructuring Program, the Community Adjustment Fund, the Community Diversification Fund, the Co-operation Program, the Fisheries Alternative Program, the Goose Bay Diversification Fund, the Recreational Infrastructure Canada Program, the Strategic Community Investment Fund, the Atlantic Base Closure Adjustment Fund/Program, the Community Futures Program, the Infrastructure Canada Program, the Canada Strategic Infrastructure Fund and the Community Infrastructure Improvement Fund).

Document types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, contribution agreements, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project assessment forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.

Record number: ACOA 104-1

Personal information bank for grants and contributions

Description: This bank describes information collected in support of requests for grants and contributions from individuals, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the requirements of the contribution agreement. The personal information may include name, contact information, language preference, biographical information, professional references, signature, financial information, date of birth, social insurance number and photograph.

Class of individuals: individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality.

Purpose: Personal information is collected to assess and process requests for funding in accordance with the Atlantic Canada Opportunities Agency Act and the Financial Administration Act. The social insurance number is collected in accordance with the Income Tax Act.

Consistent uses: The names of successful applicants and selected relevant information are included in public records and published on the Agency’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ACOA’s success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency (Minister of National Revenue) for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.

Retention and disposal standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.

RDA number: 98/012

Related record number: ACOA 101-1, ACOA 102-1, ACOA 103-1, ACOA 104-1, ACOA 105-1, ACOA 106-1

TBS registration: 007070

Bank number: ACOA PPU 005

2.3 Research and development, and commercialization

The Atlantic Canada Opportunities Agency (ACOA) plays an important role in ensuring that Atlantic Canada continues to maximize benefits from national research and development (R&D) programs and builds on the momentum of rising business expenditures in R&D in the region. R&D and commercialization are fundamental to increasing the region’s competitiveness and to closing the productivity gap with the rest of the country. The Agency invests in innovation by supporting the development and commercialization of new products, services and processes. ACOA also provides support for the adoption and adaptation of leading-edge technologies. Clients include businesses, universities, non-governmental organizations, research institutes and other not-for-profit organizations.

With ACOA’s financial assistance, small and medium sized enterprises (SMEs) and institutions can acquire the resources (equipment, etc.) and expertise needed to develop new or enhanced technologies, products, processes and services for commercial use. SMEs and institutions create R&D partnerships to pursue institution or industry-initiated product/process/service concepts that leads to intellectual property development and advances innovation in the region.

This is well-aligned with the ACOA Act^{Footnote 3} and its activities, including support for enterprises and other activities aimed at improving the business environment.

Class of records for research and development and commercialization

Description: Includes records related to raising the levels of R&D, innovation and commercialization to increase Atlantic Canada’s competitiveness and to close the productivity gap with the rest of the country. Records may include information about industry trends, innovation, labour productivity, levels of R&D, R&D projects, spending, technology adoption, exporting, educational attainment and worker training. These records may also include information related to consultations with experts and/or other government institutions, records to evaluate the evolution of program delivery, meeting minutes, possible media coverage and periodic reports of results achieved.

Document types: acts of Parliament, agendas, analyses, applications, audit and evaluation documentation, audit reports, briefing books, briefing notes, business plans, client monitoring reports, communications materials, consultation reports, contracts, correspondence, correspondence with other government departments, credit check reports, delegation/designation of authorities, delegation reports, delivery mechanisms, directives, environmental impact assessments, evaluation criteria, evaluation reports, feasibility studies, financial records, funding guidelines, guidelines, implementation timelines, initiative updates, inquiries, legal opinions, letters of agreement, letters of intent, contribution agreements, manuals, marketing plans, memorandums, memorandums of understanding, minutes, monitoring reports, news clippings, operating plans, plans and priorities documentation, photographs, policy studies, policy documents, presentations, procedures, project plans, project assessment forms, proposals, publications, question period notes, recommendations, records of decisions, recovery documents and procedures, regulations, repayment schedules, reports, reports to Parliament, request for proposals results reports, research studies, service level agreements, speeches, statistical reports, statements of work, studies and work plans.

Record number: ACOA 101

Class of records for innovation and commercialization grants and contributions

Description: Includes records related to the development and management of grants and contributions under the Regional Economic Growth through Innovation Program and the Atlantic Innovation Fund, including the processing of applications, the disbursement process and the monitoring of projects. Records may include company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected.

Document types: applications, audit reports, briefing notes, business plans, by-laws, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, contribution agreements, local purchase orders, manuals, marketing plans, commercialization plans, growth plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project assessment forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.

Record number: ACOA 101-1

Personal information bank for grants and contributions

Description: This bank describes information collected in support of requests for grants and contributions from individuals, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the requirements of the contribution agreement. The personal information may include name, contact information, language preference, biographical information, professional references, signature, financial information, date of birth, social insurance number and photograph.

Class of individuals: individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality.

Purpose: Personal information is collected to assess and process requests for funding in accordance with the Atlantic Canada Opportunities Agency Act and the Financial Administration Act. The social insurance number is collected in accordance with the Income Tax Act.

Consistent uses: The names of successful applicants and selected relevant information are included in public records and published on the Agency’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ACOA’s success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency (Minister of National Revenue) for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.

Retention and disposal standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.

RDA number: 98/012

Related record number: ACOA 101-1, ACOA 102-1, ACOA 103-1, ACOA 104-1, ACOA 105-1, ACOA 106-1,

TBS registration: 007070

Bank number: ACOA PPU 005

Personal information bank for peer reviewers

Description: This bank describes information collected from peer reviewers in support of scientific reviews of an applicant’s project proposals for funding under the Regional Economic Growth through Innovation Program and the Atlantic Innovation Fund. The personal information may include name, contact information, financial or contract information, language preference, biographical information, education, employment history, professional references, signature and social insurance number.

Class of individuals: Individuals in specific scientific and innovative fields who perform peer reviews of scientific project proponents.

Purpose: The personal information is used to evaluate the credentials of peer reviewers required to review the Atlantic Innovation Fund proposals for project funding, to pay for their services when required and to maintain an inventory of such reviewers. The social insurance number is used for income tax purposes under the authority of the Income Tax Act.

Consistent uses: A list of peer reviewers is maintained for call-back purposes. Information may be shared with the Canada Revenue Agency (CRA); refer to CRA PPU 150 - Information Returns (Infodec) Databank. Information may also be used for evaluation and reporting to senior management.

Retention and disposal standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.

RDA number: 98/012

Related record numbers: ACOA 101-1

TBS registration: 20090345

Bank number: ACOA PPU 111

2.4 Innovation Ecosystem

The Atlantic Canada Opportunities Agency (ACOA) develops and facilitates strategic networks, partnerships and initiatives to develop an innovation ecosystem. Activities that are key to this ecosystem include networking, engagement and coordination activities to foster collaboration with various stakeholders such as other federal departments, Provinces, industry associations and educational institutions. ACOA aims to increase awareness, knowledge, influence and capacity to innovate in new and traditional sectors, pursue new opportunities, and solve challenges. This program helps build the ecosystem by supporting competitive clusters and business incubators and accelerators, and by funding innovation infrastructure. It helps communities of interest, such as business associations and development organizations, to promote innovation and mitigate risks, including in rural areas. ACOA engages with key stakeholders, networks and partnerships to ensure that innovation challenges and opportunities identified by SMEs are addressed in a coordinated manner. It lays the foundation for SMEs to successfully innovate and commercialize technologies. This program is well-aligned with the ACOA Act^{Footnote 4} and its activities, including support for enterprises and business associations, and other activities aimed at improving the business environment.

Class of records for innovation ecosystem

Description: Includes records related to raising the levels of R&D, innovation and commercialization to increase Atlantic Canada’s competitiveness and to close the productivity gap with the rest of the country. Records may include information about industry trends, innovation, labour productivity, levels of R&D, the Productivity and Business Skills Initiative, the Jobs and Growth Fund, the Canada Coal Transition Initiative, the Canada Coal Transition Initiative – Infrastructure, Women Entrepreneurship Strategy – Ecosystem Fund, and the Black Entrepreneurship Program – Ecosystem Fund, R&D projects, spending, technology adoption, exporting, educational attainment and worker training. These records may also include information related to consultations with experts and/or other government institutions, records to evaluate the evolution of program delivery, meeting minutes, possible media coverage and periodic reports of results achieved.

Document types: acts of Parliament, agendas, analyses, applications, audit and evaluation documentation, audit reports, briefing books, briefing notes, business plans, client monitoring reports, communications materials, consultation reports, contracts, correspondence, correspondence with other government departments, credit check reports, delegation/designation of authorities, delegation reports, delivery mechanisms, directives, environmental impact assessments, evaluation criteria, evaluation reports, feasibility studies, financial records, funding guidelines, guidelines, implementation timelines, initiative updates, inquiries, legal opinions, letters of agreement, letters of intent, contribution agreements, manuals, marketing plans, memorandums, memorandums of understanding, minutes, monitoring reports, news clippings, operating plans, plans and priorities documentation, photographs, policy studies, policy documents, presentations, procedures, project plans, project assessment forms, proposals, publications, question period notes, recommendations, records of decisions, recovery documents and procedures, regulations, repayment schedules, reports, reports to Parliament, request for proposals results reports, research studies, service level agreements, speeches, statistical reports, statements of work, studies and work plans.

Record number: ACOA 101

Class of records for innovation ecosystem grants and contributions

Description: Includes records related to the development and management of grants and contributions under the Atlantic Innovation Fund and the Regional Economic Growth through Innovation Program, including the processing of applications, the disbursement process and the monitoring of projects. Records may include company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental impact assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected.

Document types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, contribution agreements, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project summary forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.

Record number: ACOA 101-1

Personal information bank for grants and contributions

Description: This bank describes information collected in support of requests for grants and contributions from individuals, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the requirements of the contribution agreement. The personal information may include name, contact information, language preference, biographical information, professional references, signature, financial information, date of birth, social insurance number and photograph.

Class of individuals: individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality.

Purpose: Personal information is collected to assess and process requests for funding in accordance with the Atlantic Canada Opportunities Agency Act and the Financial Administration Act. The social insurance number is collected in accordance with the Income Tax Act.

Consistent uses: The names of successful applicants and selected relevant information are included in public records and published on the Agency’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ACOA’s success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency (Minister of National Revenue) for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.

Retention and disposal standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.

RDA number: 98/012

Related record number: ACOA 101-1, ACOA 102-1, ACOA 103-1, ACOA 104-1, ACOA 105-1, ACOA 106-1

TBS registration: 007070

Bank number: ACOA PPU 005

Personal information bank for peer reviewers

Description: This bank describes information collected from peer reviewers in support of scientific reviews of an applicant’s project proposals for funding under the Regional Economic Growth through Innovation Program the Business Development Program and the Atlantic Innovation Fund, and. The personal information may include name, contact information, financial or contract information, language preference, biographical information, education, employment history, professional references, signature and social insurance number.

Class of individuals: Individuals in specific scientific and innovative fields who perform peer reviews of scientific project proponents.

Purpose: The personal information is used to evaluate the credentials of peer reviewers required to review Atlantic Innovation Fund proposals for project funding, to pay for their services when required and to maintain an inventory of such reviewers. The social insurance number is used for income tax purposes under the authority of the Income Tax Act.

Consistent uses: A list of peer reviewers is maintained for call-back purposes. Information may be shared with the Canada Revenue Agency (CRA); refer to CRA PPU 150 - Information Returns (Infodec) Databank. Information may also be used for evaluation and reporting to senior management.

Retention and disposal standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.

RDA number: 98/012

Related record numbers: ACOA 101-1

TBS registration: 20090345

Bank number: ACOA PPU 111

2.5 Business growth

The Atlantic Canada Opportunities Agency (ACOA) invests in business growth to enhance Atlantic Canadians’ access to the information and financing they need to grow a business. This enables businesses to become more innovative, productive and grow, which generates wealth and jobs. Investments are made through direct repayable and non-repayable contributions to businesses that increase their competitiveness with activities aimed at productivity improvements (new technology/equipment purchase), clean-tech adoption/adaptation, start-ups, expansions, modernizations, and domestic marketing. Non-repayable contributions are made to non-profit organizations such as business and economic development associations supporting business start-up and clean growth. ACOA also administers Business Information Services, a comprehensive source of information on government services, programs, regulations and resources for businesses. By reducing the complexity of dealing with governments, Business Information Services helps the business development process. This program is well-aligned with the ACOA Act^{Footnote 5} and its activities, including support for enterprises and business associations, and other activities aimed at improving the business environment.

Class of records for business growth

Description: Includes records related to direct assistance to enterprises for establishment, expansion or modernization; records related to fostering the development of adequate debt financing from banks and credit unions as well as equity capital from angel investors, venture capital firms and public markets; records related that ensure more Atlantic Canadians develop the motivation and skills required to successfully start, sustain and grow a business. Records may also include information about increasing the productivity of enterprises, acquiring technically proven equipment, and developing domestic marketing plans; information about access to new capital for Atlantic Canadian enterprises, the promotion of capital retention in the region, angel networks; and the provision of significant leveraging of funds from other sources. Records may also include information about economic development associations and educational institutions that undertake activities to foster entrepreneurship and business skills development, consultations with experts and/or other government institutions, records to evaluate the evolution of program delivery, meeting minutes, possible media coverage and periodic reports of results achieved. These records also include information related to the Business Development Program, the Regional Economic Growth through Innovation Program, the Women Entrepreneurship Strategy – Entrepreneurship Fund, the Canada Coal Transition Initiative, the Canada Coal Transition Initiative – Infrastructure, the Jobs and Growth Fund, the Aerospace Regional Recovery Initiative, the Regional Recovery Relief Fund, the Canadian Seafood Stabilization Fund, and the Canadian Experiences Fund, and may contain information pertaining to programs or sub-programs that are no longer available (e.g., the Action Program, the Action Loan Program, the Growth Works Atlantic Venture Fund Ltd, the Atlantic Enterprise Program, the Atlantic Population Strategy, the Community Adjustment Fund, the Women in Business Initiative and the Young Entrepreneur Development Initiative).

Document types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, contribution agreements, marketing plans, memorandums of understanding, minutes, news clippings, policy documents, project assessment forms, proposals, question period notes, reports, requests for proposals and statements of work.

Record number: ACOA 102

Class of records for business growth grants and contributions

Description: Includes records related to the development and management of grants and contributions under the Business Development Program, the Regional Economic Growth through Innovation Program, and the Productivity and Business Skills Initiative. These records include information about the processing of applications, the disbursement process and the monitoring of projects. Records may include company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental impact assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected. The records also contain information pertaining to grants and contributions programs or sub-programs that are no longer available (e.g., the Action Program, the Action Loan Program, the GrowthWorks Atlantic Venture Fund Ltd, the Atlantic Enterprise Program, the Atlantic Population Strategy, the Community Adjustment Fund, the Women in Business Initiative and the Young Entrepreneur Development Initiative).

Document types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, contribution agreements, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project assessment forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.

Record number: ACOA 102-1

Personal information bank for crants and contributions

Description: This bank describes information collected in support of requests for grants and contributions from individuals, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the requirements of the contribution agreement. The personal information may include name, contact information, language preference, biographical information, professional references, signature, financial information, date of birth, social insurance number and photograph.

Class of individuals: individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality.

Purpose: Personal information is collected to assess and process requests for funding in accordance with the Atlantic Canada Opportunities Agency Act and the Financial Administration Act. The social insurance number is collected in accordance with the Income Tax Act.

Consistent uses: The names of successful applicants and selected relevant information are included in public records and published on the Agency’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ACOA’s success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency (Minister of National Revenue) for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.

Retention and disposal standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.

RDA number: 98/012

Related record number: ACOA 101-1, ACOA 102-1, ACOA 103-1, ACOA 104-1, ACOA 105-1, ACOA 106-1

TBS registration: 007070

Bank number: ACOA PPU 005

2.6 Trade and investment

The Atlantic Canada Opportunities Agency (ACOA) pursues trade and investment opportunities with a view to increase the number of exporters and the volume of export sales, attract foreign direct investment and support the commercialization of technology. The Agency promotes Atlantic Canada abroad as a world leader in various fields and ways such as: energy production; export and research; a centre of innovation; a skilled labour pool; a reliable supplier of quality products at competitive prices; and the gateway to the North American market. The Agency plays a role in coordinating the efforts of federal, provincial and private-sector organizations in Atlantic Canada in pursuing trade and investment opportunities. Clients include businesses, non-profit organizations, learning and research institutions and provincial governments. ACOA also strives to build a foundation for long-term growth through global competitiveness, primarily through the commercial and non-commercial elements of the Business Development Program (BDP), and the Regional Economic Growth through Innovation Program. As an economic sector, tourism offers significant wealth and job creation opportunities for small and medium enterprises. This program is well-aligned with the ACOA Act^{Footnote 6} and the types of activities mandated under the Act, which includes support for enterprises, and support for business associations and other activities related to improving the business environment.

Class of records for trade and investment

Description: Includes records that relate to international opportunities with a view to increasing the number of exporters and the volume of export sales, to attract foreign direct investment and to support the international commercialization of technology. These records include information related to establishing and managing the objectives and expected results that relate to the investment activities, strengthening the export capabilities of small and medium-sized enterprises, and developing and implementing sector export strategies, trade and skills development commercialization activities and communication efforts. Records may include information about investment research, intelligence gathering, dissemination, awareness, promotion and partnerships, information on services to potential investors (including the development of business cases and customizing exploratory visits to Atlantic Canada), the North American Platform Program, and the Atlantic Trade and Investment Growth Strategy. Records may include information concerning internal policies in program or client service delivery, information on plans and priorities, trade missions, studies and research papers, and reports on results obtained. They may also include information on initiatives such as the Women Entrepreneurship Strategy, Tourism Relief Fund, and the Canadian Experiences Fund.

Document types: agendas, analyses, applications, audit and evaluation documentation, audit reports, briefing books, briefing notes, business plans, client monitoring reports, communications materials, consultation reports, contracts, central agency reports, correspondence, correspondence with other government departments, delegation/designation of authorities, delegation reports, delivery mechanisms, directives, environmental impact assessments, evaluation criteria, evaluation reports, feasibility studies, financial records, funding guidelines, guidelines, implementation timelines, initiative updates, inquiries, itineraries, legal opinions, letters of agreement, letters of intent, contribution agreements, local purchase orders, manuals, marketing plans, memorandums, memorandums of understanding, minutes, monitoring reports, news clippings, operating plans, plans and priorities documentation, photographs, policy studies, policy documents, presentations, procedures, project plans, project assessment forms, proposals, publications, recommendations, records of decisions, regulations, reports, reports to Parliament, request for proposals results reports, research studies, service level agreements, speeches, statistical reports, statements of work, studies and work plans.

Record number: ACOA 103

Class of records for trade and investment grants and contributions

Description: Includes records related to the development and management of Operations and Maintenance Payments as well as grants and contributions related to the Atlantic Trade and Investment Growth Agreement, the Business Development Program, the Regional Economic Growth through Innovation Program and the North American Platform Program, including the processing of applications, the disbursement process and the monitoring of projects. Records may include company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental impact assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected. The records also contain information pertaining to grants and contributions programs or sub-programs that are no longer available (e.g., the International Business Development Program and the Atlantic Trade and Investment Partnership).

Document types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, contribution agreements, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project assessment forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.

Record number: ACOA 103-1

Personal information bank for grants and contributions

Description: This bank describes information collected in support of requests for grants and contributions from individuals, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the requirements of the contribution agreement. The personal information may include name, contact information, language preference, biographical information, professional references, signature, financial information, date of birth, social insurance number and photograph.

Class of individuals: individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality.

Purpose: Personal information is collected to assess and process requests for funding in accordance with the Atlantic Canada Opportunities Agency Act and the Financial Administration Act. The social insurance number is collected in accordance with the Income Tax Act.

Consistent uses: The names of successful applicants and selected relevant information are included in public records and published on the Agency’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ACOA’s success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency (Minister of National Revenue) for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.

Retention and disposal standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.

RDA number: 98/012

Related record number: ACOA 101-1, ACOA 102-1, ACOA 103-1, ACOA 104-1, ACOA 105-1, ACOA 106-1

TBS registration: 007070

Bank number: ACOA PPU 005

2.7 Policy, research and engagement

The Policy, Research and Engagement (PRE) program is central to identifying and effectively responding to opportunities and challenges facing the regional economy. PRE provides intelligence, analysis and well-grounded advice on a broad range of issues and topics, and it informs and supports the Atlantic Canada Opportunities Agency (ACOA) and ministerial decision making. PRE helps carry the Agency’s agenda forward and ensures that ACOA remains relevant and responsive to opportunities and challenges by offering strategic, researched policy positions that reflect the region’s potential, by influencing national policies, and by coordinating other policies and programs within the region to form integrated approaches to economic development. Clients include economic, business and industry associations, post-secondary educational institutions, research institutions and organizations, independent researchers, and other federal government ministers. PRE programming is well aligned with the ACOA Act^{Footnote 7} and the types of activities mandated under the Act, which includes support for enterprises through policy and program, and through advocacy of the interests of Atlantic Canada in national policies and programs.

Class of record for policy, research and engagement

Description: Includes records related to research, analysis and advice needed to gain a better understanding of Atlantic Canada’s economy, to guide program activities, to back up advocacy efforts and to support coordination initiatives. Records may include information about policy research and analysis, consultations with client groups, policy-oriented conferences or workshops, presentations, strategies on key industries in the Atlantic region, notes from internal policy meetings and exchanges of correspondence with key stakeholders. These records could include information related to the Atlantic Policy Research Initiative, Atlantica, the Business Development Program, Metropolis, the Organization for Economic Co-operation and Development and various sectoral and specific industry-related documentation.

Document types: analyses, briefing books, briefing notes, consultation reports, contracts, correspondence, environmental scans, proposals, publications, records of decisions, reports, statistical reports and surveys.

Record number: ACOA 106

Class of record for policy, research and engagement grants and contributions

Description: Includes records related the development and management of grants and contributions under the Atlantic Policy Research Initiative (APRI) and the Business Development Program (BDP), including the processing of applications, the disbursement process and the monitoring of projects. Records may include company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental impact assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected. The records may also contain information pertaining to grants and contributions programs or sub-programs that are no longer available (e.g., the Pan-Atlantic Economic Coordination Research Initiative).

Document types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, letters of intent, contribution agreements, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project assessment forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.

Record number: ACOA 106-

Personal information bank for grants and contributions

Description: This bank describes information collected in support of requests for grants and contributions from individuals, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the requirements of the contribution agreement. The personal information may include name, contact information, language preference, biographical information, professional references, signature, financial information, date of birth, social insurance number and photograph.

Class of individuals: individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality.

Purpose: Personal information is collected to assess and process requests for funding in accordance with the Atlantic Canada Opportunities Agency Act and the Financial Administration Act. The social insurance number is collected in accordance with the Income Tax Act.

Consistent uses: The names of successful applicants and selected relevant information are included in public records and published on the Agency’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ACOA’s success stories. Information may be used for internal audit, evaluation and reporting purposes. As required, information is shared with the Canada Revenue Agency (Minister of National Revenue) for the recovery or collection of indebtedness to the Crown in accordance with subsection 155(1) of the Financial Administration Act.

Retention and disposal standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.

RDA number: 98/012

Related record number: ACOA 101-1, ACOA 102-1, ACOA 103-1, ACOA 104-1, ACOA 105-1, ACOA 106-1

TBS registration: 007070

Bank number: ACOA PPU 005

Class of records for the Canada-France Regional Joint Cooperation Commission

Description: In December 1994, Canada and France signed an agreement establishing the Regional Joint Cooperation Commission in order to encourage co-operation between the Atlantic Provinces and the French territory of Saint-Pierre and Miquelon. The Privy Council Office mandated ACOA to coordinate the Joint Commission on behalf of Canada and to act as co-chair for the Government. The information concerns the coordination of working subcommittees in accordance with the terms and conditions of the memorandum of understanding between the Saint-Pierre and Miquelon prefect and ACOA for improved regional co-operation. The documents can deal with action programs on regional co-operation, the execution of specific projects and institutional co-operation between federal departments directly related to co-operation projects since 1996.

Document types: agendas, analyses, briefing books, briefing notes, communications materials, consultation reports, contracts, correspondence, correspondence with other government departments, delegation/designation of authorities, delegation reports, implementation timelines, initiative updates, inquiries, letters of intent, local purchase orders, marketing plans, memorandums, memorandums of understanding, minutes, monitoring reports, news clippings, photographs, presentations, project plans, proposals, publications, recommendations, records of decisions, reports, research studies, speeches, statistical reports, studies and work plans.

Record number: ACOA 106-2

Class of record for advocacy

Description: Includes records related to advocacy activities aimed at advancing the region’s interests in national policy and program development and at pursuing regional industrial benefits from public-sector procurement. Records may include information about policy analysis, needs and impacts of proposals to central agencies and sponsoring departments, engaging regional counterparts, stakeholders and government representatives, the government’s procurement agenda, and alerting and advising government officials on emerging issues, new initiatives and programs proposals. May also include information related to the Atlantic Shipbuilding Action Plan, aerospace, defense, energy, the environment, aquaculture, international trade, population and immigration, science and technology, infrastructure, resource industries and bioscience.

Document types: acts of Parliament, analyses, briefing books, briefing notes, business plans, central agency reports, communications materials, contracts, correspondence, correspondence with other government departments, directives, evaluation criteria, evaluation reports, financial records, guidelines, inquiries, legal opinions, contribution agreements, marketing plans, memorandums, memorandums of understanding, news clippings, policy studies, policy documents, presentations, project plans, project summary forms, proposals, question period notes, recommendations, records of decisions, regulations, reports, reports to Parliament, requests for proposals, research studies, statements of work, studies and work plans.

Record number: ACOA 107

Class of record for coordination

Description: Includes records related to the coordination of policies and programs of the Government of Canada in relation to opportunities for the economic development of Atlantic Canada. Records may include information about initiatives, expert panels, round tables and development efforts. These records may also include information related to the Atlantic Population Strategy, the Atlantic Growth Strategy, and other federal-provincial initiatives.

Document types: analyses, briefing notes, correspondence, correspondence with other government departments, memorandums, memorandums of understanding, minutes, news clippings, plans and priorities documentation, presentations, publications, records of decisions, reports, research studies, speeches and studies.

Record number: ACOA 108

3. Other information holdings – inactive programs

Enterprise Cape Breton Corporation (ECBC) was the main federal organization for economic development in Cape Breton Island and Mulgrave, Nova Scotia, until its dissolution on June 19, 2014. That responsibility, as well as the relevant records, were transferred to the Atlantic Canada Opportunities Agency (ACOA). Records are no longer collected. The records related to the following program activities will be retained by ACOA until Library and Archives Canada gives permission for their destruction or requests their transfer as archival records.

3.1 Regional service delivery by ECBC

Through this program activity Enterprise Cape Breton Corporation (ECBC) is responsible for the delivery of the programs of the Atlantic Canada Opportunity Agency (ACOA) on Cape Breton Island and in the Mulgrave area. The ACOA programs include: the Business Development Program which is designed to help establish, expand and modernize certain businesses; Consultant Advisory Services which provides clients with access to consulting expertise in pursuing business opportunities or solving problems; Community-based Business Development Program which supports autonomous, not-for-profit community business development corporations to help entrepreneurs in rural areas obtain access to the information, advice and capital required to succeed; Innovative Communities Fund Program which invests in strategic projects that build the economies of Atlantic Canada’s communities; and the Atlantic Innovation Fund which encourages partnerships among private-sector firms, universities, colleges and other research institutions to develop new or improved products and services.

Class of records for regional service delivery by ECBC

Description: Includes records related to applications for grants and contributions from businesses, business associations, not-for-profit organizations, municipalities and community groups. Records may include applications, project proposals, proposal evaluations and analysis, project monitoring and payment claims. Records may include information on the Business Development Program; Consultant Advisory Services; Community-Based Business Development Program; Innovative Communities Fund; and the Atlantic Innovation Fund.

Document types: agendas, analyses, applications, audit and evaluation documentation, briefing notes, business plans, client monitoring reports, communications materials, consultation reports, correspondence, correspondence with other government departments, directives, inquiries, evaluation criteria, feasibility studies, financial records, funding guidelines, guidelines, initiative updates, legal opinions, letters of offer, manuals, memorandums, news clippings, presentations, proposals, question period notes, records of decision, report to parliament, statistical reports, and statements of work.

Record number: ECBC 2056, ECBC 2061, ECBC 2071, ECBC 5000, ECBC 6005, ECBC 6018

Personal information bank for regional service delivery grants and contributions

Description: This bank describes information that is used in support of requests for grants and contributions from individuals, businesses, federal or provincial governments, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the terms and conditions of the contribution agreement. The personal information may include name, contact information, biographical information, citizenship status, credit information, date of birth, educational information, financial information, signature and social insurance number (SIN).

Class of individuals: applicants to the programs of the Atlantic Canada Opportunities Agency delivered by Enterprise Cape Breton Corporation and authorized representatives of applicants (e.g., accountants, lawyers or consultants); individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality; contractors and consultants working on behalf of applicants (e.g., engineering consultants, business consultants, construction contractors).

Purpose: The personal information is used to administer, determine eligibility to and disburse funds in respect of the grants and contributions programs of the Atlantic Canada Opportunities Agency (ACOA) for which Enterprise Cape Breton Corporation (ECBC) acts as a delivery agent on Cape Breton Island. Personal information is collected pursuant to section 34 of the Enterprise Cape Breton Corporation Act and section 131 of the Financial Administration Act. The social insurance number is collected pursuant to the Income Tax Act and is used to collect unpaid loans to the Crown. Specific legislative authorities of the grants and contributions programs of ACOA are identified in the personal information bank descriptions listed in ACOA’s Info Source chapter.

Consistent uses: The information may be used or disclosed for reporting to senior management. The names of successful applicants and selected relevant project information are included in public records and published on the Corporation’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ECBC’s success stories. Information may be used for internal audit, evaluation and reporting purposes. Name, contact information, financial information, credit information, social insurance number and date of birth may be shared with the Atlantic Canada Opportunities Agency: Grants and Contributions – ACOA PPU 005. The SIN may be shared with the Canada Revenue Agency (CRA): Debts Written Off as Uncollectible, CRA PPU 060. Information is used or disclosed for mailing list purposes. Information is published on the internet/intranet.

Retention and disposal standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.

RDA number: 98/012

Related record number: ECBC 2056, ECBC 2061, ECBC 2071, ECBC 5000, ECBC 6005, ECBC 6018

TBS Registration: 20130031

Bank number: ECBC PPU 001

3.2 Commercial development by ECBC

Recognizing the challenges faced by small and medium-sized enterprises in its mandate area, the Enterprise Cape Breton Corporation (ECBC), through this program activity, worked with potential and existing entrepreneurs to assess and to provide various forms of assistance including equity, secured and unsecured loans, as well as non-repayable contributions. The assistance provided support for initiatives such as marketing, productivity improvement, innovation, human resource development, entrepreneurship, trade and investment, development and capital additions and improvements for new and existing businesses.

Class of record for commercial development by ECBC

Description: Includes records related to applications for financing from businesses, business associations and not-for-profit organizations related to the development and management of financing, including the processing of applications, the disbursement process and the monitoring of projects. Records may include records related to business and investment attraction activities, applications for funding for festivals and events, and applications to access capital for the creation or expansion of businesses located in Enterprise Cape Breton Corporation’s mandate area. Records may include applications, company profiles, financial information, project descriptions, proposals, recovery information, advance payment requests, shareholder information, proof of payments and verification of contracts and contribution agreements compliance. Records may also include consultations with other government institutions, credit checks, environmental assessments, possible media coverage relating to specific projects, reports on results obtained and reports from recipients related to the determination of whether the agreement has been respected.

Document types: applications, audit reports, briefing notes, business plans, client monitoring reports, contracts, credit check reports, correspondence, evaluation reports, financial records, funding guidelines, legal opinions, letters of intent, letters of offer, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, policy documents, project summary forms, proposals, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.

Record number: ECBC 5000, ECBC 5006, ECBC 5555

Personal information bank for support to business

Description: This bank describes information that is used in support of requests for support to business assistance from individuals, businesses, organizations, corporations and municipalities and in records required to confirm that the recipient has respected the terms and conditions of the support to business assistance agreement. The personal information may include name, contact information, biographical information, citizenship status, credit information, educational information, financial information, views and opinions of or about individuals and signature.

Note: Enterprise Cape Breton Corporation (ECBC) provides both direct and indirect support to business. Direct support includes assistance for business establishment, expansion and modernization, trade development, investment attraction, training and skills development, planning, business counselling and marketing. Indirect support includes assistance to non-commercial or non-profit organizations and industry organizations that provide services in support of trade, investment, entrepreneurship development, small and medium-sized businesses development and local economic development initiatives.

Class of individuals: applicants to Enterprise Cape Breton Corporation’s commercial development program and authorized representatives of applicants (e.g., accountants, lawyers or consultants); individuals, sole proprietors, partners in a business, government employees, and employees of an organization, a corporation or a municipality; contractors and consultants working on behalf of applicants (e.g., engineering consultants, business consultants, construction contractors).

Purpose: The personal information is used to administer, determine eligibility to and disburse funds in respect of the commercial development program of Enterprise Cape Breton Corporation (ECBC) which includes loans, grants, equity investments, loan guarantees, property acquisition and disposition and mortgages. Personal information is collected pursuant to section 34 of the Enterprise Cape Breton Corporation Act and section 131 of the Financial Administration Act.

Consistent uses: The information may be used or disclosed for reporting to senior management. The names of successful applicants and selected relevant project information are included in public records and published on the Corporation’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ECBC’s success stories. Information may be used for internal audit, evaluation and reporting purposes. Name, contact information, financial information and credit information may be shared with the Canada Revenue Agency: Debts Written Off as Uncollectible, CRA PPU 060. Information is used or disclosed for mailing list purposes. Information is published on the internet/intranet.

Retention and disposal standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.

RDA number: 98/012

Related record number: ECBC 5000, ECBC 5006, ECBC 5555

TBS registration: 20130032

Bank number: ECBC PPU 002

Personal information bank for support to festivals and events

Description: This bank describes information that is used in support of requests for festivals and events assistance from organizations, and municipalities and in records required to confirm that the recipient has respected the terms and conditions of the festivals and events funding agreement. The personal information may include name, contact information, biographical information, educational information, financial information, views and opinions of or about individuals and signature.

Note: Enterprise Cape Breton Corporation’s festivals and events initiative assists incorporated, non-profit organizations to organize and host festivals and events that will generate new visits or better serve visitors to the island, increase lengths of stay and spending, and improve the overall quality of the visitor experience.

Class of individuals: applicants to Enterprise Cape Breton Corporation’s festivals and events initiative and authorized representatives of applicants (e.g., accountants, lawyers or consultants); individuals, government employees, and employees of an organization or a municipality; contractors and consultants working on behalf of applicants (e.g., business consultants, event planners).

Purpose: The personal information is used to administer, determine eligibility to and disburse grants in respect of the Enterprise Cape Breton Corporation’s festivals and events initiative. Personal information is collected pursuant to section 34 of the Enterprise Cape Breton Corporation Act and section 131 of the Financial Administration Act.

Consistent uses: The information may be used or disclosed for reporting to senior management. The names of successful applicants and selected relevant project information are included in public records and published on the Corporation’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ECBC’s success stories. Information may be used for internal audit, evaluation and reporting purposes. Information is used or disclosed for mailing list purposes. Information is published on the internet/intranet.

Retention and disposal standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.

RDA number: 98/012

Related record number: ECBC 5000, ECBC 5006, ECBC 5555

TBS registration: 20130033

Bank number: ECBC PPU 003

3.3 Community development by ECBC

Through this program activity, the Enterprise Cape Breton Corporation works to engage and empower communities to take control of their destiny by pursuing opportunities leading to sustainable economic development. Working in cooperation with communities and community led organizations, this program activity includes developing and implementing overall strategies for economic development to supporting the business environment, skills development activities, and new and/or improved community infrastructure.

Class of records for community development by ECBC

Description: Includes records related to working in cooperation with communities and to making strategic investments to build community capacity for economic development by capitalizing on opportunities for sustainable economic growth and identifying and developing key infrastructure (e.g., community centres, main street improvement initiatives) that strengthen and enhance the economic foundations of communities. Records may include information about communities, economic development strategies and plans, information on internal policies and funding guidelines, and reports on results obtained.

Document types: agendas, analyses, applications, audit and evaluation documentation, briefing notes, business plans, client monitoring reports, communications materials, consultation reports, correspondence, correspondence with other government departments, directives, inquiries, evaluation criteria, feasibility studies, financial records, funding guidelines, guidelines, initiative updates, legal opinions, letters of offer, manuals, memorandums, news clippings, presentations, proposals, question period notes, records of decision, report to parliament, statistical reports, and statements of work.

Record number: ECBC 5000, ECBC 5006, ECBC 5555

Personal information bank for support to communities

Description: This bank describes information that is used in support of requests for support to communities assistance from individuals, businesses, organizations, First Nations, corporations and municipalities and in records required to confirm that the recipient has respected the terms and conditions of the support to communities assistance agreement. The personal information may include name, contact information, biographical information, citizenship status, educational information, financial information, views and opinions of or about individuals and signature.

Note: Enterprise Cape Breton Corporation (ECBC) works to engage and empower communities to take control of their destiny by pursuing opportunities leading to sustainable economic development. ECBC’s support to communities encourages and supports the attraction of leveraged investment, the creation of sustainable wealth, the development of a competitive advantage and the enhancement of quality of life.

Class of individuals: applicants to Enterprise Cape Breton Corporation’s community development program and authorized representatives of applicants (e.g., accountants, lawyers or consultants); individuals, sole proprietors, partners in a business, government employees, and employees of an organization, First Nations, a corporation or a municipality; contractors and consultants working on behalf of applicants (e.g., engineering consultants, business consultants, construction contractors).

Purpose: The personal information is used to administer, determine eligibility to and disburse funds in respect of the community economic development program of Enterprise Cape Breton Corporation which includes loans, grants, equity investments, loan guarantees, property acquisition and disposition and mortgages. Personal information is collected pursuant to section 34 of the Enterprise Cape Breton Corporation Act and section 131 of the Financial Administration Act.

Consistent uses: The information may be used or disclosed for reporting to senior management. The names of successful applicants and selected relevant project information are included in public records and published on the Corporation’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ECBC’s success stories. Information may be used for internal audit, evaluation and reporting purposes. Information is used or disclosed for mailing list purposes. Information is published on the internet/intranet.

Retention and disposal standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.

RDA number: 98/012

Related record number: ECBC 5000, ECBC 5006, ECBC 5555

TBS registration: 20130034

Bank number: ECBC PPU 004

Personal information bank for community centre initiative

Description: This bank describes information that is used in support of requests for community centre capital assistance from organizations First Nations, and municipalities and in records required to confirm that the recipient has respected the terms and conditions of the contribution agreement. The personal information may include name, contact information, biographical information, citizenship status, educational information, financial information, views and opinions of or about individuals and signature.

Note: Enterprise Cape Breton Corporation works with communities to identify and prioritize infrastructure needs including assistance to local community centres for repairs and renovations.

Class of individuals: applicants to Enterprise Cape Breton Corporation’s community centre initiative and authorized representatives of applicants (e.g., accountants, lawyers or consultants); individuals, government employees, and employees of an organization, First Nations or a municipality; contractors and consultants working on behalf of applicants (e.g., engineering consultants, construction contractors).

Purpose: The personal information is used to administer, determine eligibility to and disburse grants in respect of Enterprise Cape Breton Corporation’s community centre initiative. Personal information is collected pursuant to section 34 of the Enterprise Cape Breton Corporation Act and section 131 of the Financial Administration Act.

Consistent uses: The information may be used or disclosed for reporting to senior management. The names of successful applicants and selected relevant project information are included in public records and published on the Corporation’s website in accordance with the Government of Canada’s proactive disclosure practices. With consent, some personal information is published in ECBC’s success stories. Information may be used for internal audit, evaluation and reporting purposes. Information is used or disclosed for mailing list purposes. Information is published on the internet/intranet.

Retention and disposal standards: The information is retained for at least eight years and then either destroyed or transferred to Library and Archives Canada.

RDA number: 98/012

Related record number: ECBC 5000, ECBC 5006, ECBC 5555

TBS registration: 20130035

Bank number: ECBC PPU 005

3.4 Policy and advocacy by ECBC

Fundamental to the Enterprise Cape Breton Corporation (ECBC) mandate is the Corporation's policy and advocacy role that assists in identifying the opportunities and challenges facing the Island, as well as informing and supporting decision making both within and outside the Corporation. Enterprise Cape Breton Corporation's policy and advocacy functions focus on a range of activities including research, analysis, planning and reporting, as well as working to advance the interests, priorities and concerns of Cape Breton Island in government decisions and actions. In developing the advocacy agenda for Cape Breton, Enterprise Cape Breton Corporation works to ensure that national and provincial officials are aware of the needs of the region and that Cape Breton interests,

Class of record for policy and advocacy by ECBC

Description: Includes records related to research, analysis and advice needed to gain a better understanding of the Cape Breton economy, to guide program activities and to support advocacy efforts. Records may include information about policy research and analysis, consultations with stakeholders, policy-oriented conferences or workshops, presentations, strategies on key economic sectors, notes from internal meetings and exchanges of correspondence with key stakeholders. These records could include information related to port development, waterfront development, tourism, the Integrated Strategic Framework for Economic Prosperity and other sectoral documentation.

Document types: analyses, briefing books, briefing notes, communications materials, contracts, correspondence, correspondence with other government departments, directives, evaluation criteria, evaluation reports, consultation reports, proposals, records of decisions, reports, and statistical reports.

Record number: ECBC 5100

4. Internal services

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization.

These groups are: Acquisitions; Communications Services; Financial Management; Human Resources Management; Information Management; Information Technology; Legal Services; Management and Oversight Services; Material; Real Property; Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisitions

Acquisition Services involve activities undertaken to acquire a good or service to fulfil a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Procurement and Contracting Class of Record

• Professional Services Contracts Personal Information Bank

Communications services

Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well-coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public – internal or external – receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Communications Class of Record

• Internal Communications Personal Information Bank
• Public Communications Personal Information Bank

Financial management

Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Financial Management Class of Record

• Accounts Payable Personal Information Bank
• Accounts Receivable Personal Information Bank
• Acquisition Cards Personal Information Bank

Human resources management

Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans. As recommended by the Treasury Board Secretariat (TBS), the Agency is currently drafting an ACOA-specific Personal Information Bank (PIB) for recruitment and staffing activities to include the activities and records related to electronic recruitment. Once the new PIB is approved by TBS, it will replace the current Staffing Standard PIB PRN 920.

Awards (Pride and Recognition) Class of Record

• Recognition Program Personal Information Bank

Classification of Positions Class of Record

• Staffing Personal Information Bank

Compensation and Benefits Class of Record

• Attendance and Leave Personal Information Bank
• Pay and Benefits Personal Information Bank

Employment Equity and Diversity Class of Record

• Employment Equity and Diversity Personal Information Bank

Hospitality Class of Record

• Hospitality Personal Information Bank

Human Resources Planning Class of Record

• Human Resources Planning Personal Information Bank

Labour Relations Class of Record

• Canadian Human Rights Act – Complaints Personal Information Bank
• Discipline Personal Information Bank
• Grievances Personal Information Bank
• Harassment Personal Information Bank
• Disclosure of Wrongdoing in the Workplace Personal Information Bank
• Values and Ethics Codes for the Public Sector and Organizational Code(s) of Conduct Personal Information Bank

Occupational Health and Safety Class of Record

• Employee Assistance Personal Information Bank
• Harassment Personal Information Bank
• Occupational Health and Safety Personal Information Bank
• Vehicle, Ship, Boat and Aircraft Accidents Personal Information Bank

Official Languages Class of Record

• Official Languages Personal Information Bank

Performance Management Reviews Class of Record

• Discipline Personal Information Bank
• Employee Performance Management Program Personal Information Bank

Recruitment and Staffing Class of Record

• Applications for Employment Personal Information Bank
• Employee Personnel Record Personal Information Bank
• EX Talent Management Personal Information Bank
• Personnel Security Screening Personal Information Bank
• Staffing Personal Information Bank
• Values and Ethics Codes for the Public Sector and Organizational Code(s) of Conduct Personal Information Bank

Relocation Class of Record

• Relocation Personal Information Bank

Training and Development Class of Record

• Training and Development Personal Information Bank

Information management

Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Access to Information and Privacy Class of Record

• Access to Information Act and Privacy Act Requests Personal Information Bank

Information Management Class of Record

• Library Services Personal Information Bank

Information technology

Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Information Technology Class of Record

• Electronic Network Monitoring Personal Information Bank

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Legal Services Class of Record

Management and oversight services

Management and Oversight Services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Co-operation and Liaison Class of Record

• Lobbying Act Requirements Personal Information Bank
• Outreach Activities Personal Information Bank

Executive Services Class of Record

• Executive Correspondence Personal Information Bank

Internal Audit and Evaluation Class of Record

• Evaluation Personal Information Bank
• Internal Audit Personal Information Bank

Planning and Reporting Class of Record

Material

Material Services involve activities undertaken to ensure that material can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Material Management Class of Record

• Vehicle, Ship, Boat and Aircraft Accidents Personal Information Bank

Real property

Real Property Services involve activities undertaken to ensure real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Real Property Management Class of Record

• Real Property Management Personal Information Bank

Travel and other administrative services

Travel and Other Administrative Services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Administrative Services Class of Record

• Parking Personal Information Bank

Boards, Committees and Council Class of Record

• Governor in Council Appointments Personal Information Bank
• Members of Boards, Committees and Councils Personal Information Bank

Business Continuity Planning Class of Record

• Business Continuity Planning Personal Information Bank

Disclosure to Investigative Bodies Class of Record

• Disclosure to Investigative Bodies Personal Information Bank

Proactive Disclosure Class of Record

• Hospitality Personal Information Bank
• Travel Personal Information Bank

Security Class of Record

• Identification Cards and Access Badges Personal Information Bank
• Disclosure of Wrongdoing in the Workplace Personal Information Bank
• Personnel Security Screening Personal Information Bank
• Security Incidents and Privacy Breaches Personal Information Bank
• Security Video Surveillance and Temporary Visitor Access Control Logs and Building Access Badges Personal Information Bank

Travel Class of Record

• Travel Personal Information Bank

Classes of personal information

Subject files and routine correspondence

Some Agency programs and activities result in the accumulation of personal information that is not contained in the information banks described above. This personal information is stored within subject files described as part of the Classes of Records, where records are not normally retrieved by name of individual or other personal identifier. This form of personal information consists of inquiries regarding particular justice matters as well as requests for publications and reports. The information is normally retrievable only if specifics are provided concerning the subject matter. Retention of this form of personal information is controlled by the records schedules of the subject files in which the information is stored.

Manuals

• Atlantic Innovation Fund - Policy and Procedures Manual
• Business Development Program - Policy and Procedures Manual
• Innovative Communities Fund - Policy and Procedures Manual

Additional information

Please see the Introduction to this publication for information on access procedures under the provisions of the Access to Information Act and the Privacy Act.

For additional information about the programs and activities of ACOA, please contact:

ACOA Head Office
Blue Cross Centre
644 Main Street
P.O. Box 6051
Moncton, New Brunswick  E1C 9J8 
(Courier Address: E1C 1E2)
General Inquiries: 506-377-2793
Toll Free (Canada and U.S.): 1-800-561-7862
TTY: 7-1-1
Facsimile: 506-851-7403
E-mail: ACOA.homepagecomments-commentairepageprincipale.APECA@canada.ca
Website: https://www.canada.ca/en/atlantic-canada-opportunities.html

To make a request by mail, please complete either the Access to Information Request Form at http://www.tbs-sct.gc.ca/tbsf-fsct/350-57-eng.asp or the Personal Information Request Form at http://www.tbs-sct.gc.ca/tbsf-fsct/350-58-eng.asp, or include a letter indicating that your request is made in accordance with the Access to Information Act or the Privacy Act and describe the information you are seeking. Please include relevant details to help the ATIP Office find the information you are requesting. Mail your request to:

Access to Information and Privacy Office
ACOA Head Office
Blue Cross Centre
644 Main Street
P.O. Box 6051
Moncton, New Brunswick E1C 9J8
(Courier Address: E1C 1E2)
Telephone: 506-377-2793
Toll Free (Canada and U.S.): 1-800-561-7862
Email: ACOA.atip-aiprp.APECA@canada.ca

Completed access to information requests

The Government of Canada encourages the release of information through requests outside of the ATIP process. Summaries of requests completed at the Atlantic Canada Opportunities Agency under the Access to Information Act can be found on the Government of Canada's Open Government portal at http://open.canada.ca/en/search/ati?f%5b0%5d=ss_ati_organization_en:Atlantic%20Canada%20Opportunities%20Agency. To make an informal request for a copy of a response to a completed request, contact the Agency’s ATIP Directorate by email at ACOA.atip-aiprp.APECA@canada.ca or by phone at 506-851-6203 or 1-800-561-7862.

Privacy impact assessments

The Atlantic Canada Opportunities Agency conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs will be posted on the ACOA website at https://www.canada.ca/en/atlantic-canada-opportunities.html.

Reading room

In accordance with the Access to Information Act and the Privacy Act an area on the premises will be made available should the applicant wish to review materials on site.

Office space is available in each regional office, at head office and at the Ottawa office for requesters who would like to view records in person. Please contact the ATIP Directorate to make arrangements.