Report on Fees 2024-2025
His Majesty the King in Right of Canada, represented by the Minister of Canadian Culture and Identity and Minister responsible for Official Languages, 2025
Catalogue No.: SB1-13E-PDF
ISSN: 2562-184X
This document is available on the Government of Canada website at www.canada.ca.
This document is available in alternative formats upon request.
Table of contents
- Minister's message
- About this report
- Remissions
- Overall totals, by fee setting mechanism
- Totals, by fee grouping, for fees set by act, regulation or fees notice
- Details on each fee set by act, regulation or fees notice
Minister's message
I am pleased to present Library and Archives Canada (LAC)’s report on fees for 2024–25.
LAC provides Canadians with copy services for documents from its national collection, including textual records, microforms, maps and architectural drawings on microfiche, archival materials, and other documents created in electronic formats.
In 2024–25, LAC continued its review of copy service fees, which were originally established in 2005 following the merger of the National Archives of Canada and the National Library of Canada. This review reflects advances in technology, evolving work processes, and the changing needs of users.
I invite you to read this report prepared by LAC in accordance with the Service Fees Act. I am pleased that the organization promotes open and transparent fee management, as reflected in this report.
The Honourable Steven Guilbeault, P.C., M.P.
Minister of Canadian Culture and Identity and Minister responsible for Official Language
About this report
This report, which is tabled under section 20 of the Service Fees Act, the Low Materiality Fees Regulations, and subsection 4.2.9 of the Treasury Board Directive on Charging and Special Financial Authorities, contains information about the fees LAC had the authority to charge in fiscal year 2024–25.
The report covers fees that are subject to the Service Fees Act.
For reporting purposes, fees are categorized by fee-setting mechanism. There are three mechanisms:
-
Act, regulation or fees notice
The authority to set these fees is delegated to a department, minister or Governor in Council pursuant to an act of Parliament.
-
Contract
Ministers have the inherent authority to enter into contracts, which are usually negotiated between the minister and an individual or organization, and which cover fees and other terms and conditions. In some cases, that authority may also be provided by an act of Parliament.
-
Market rate or auction
The authority to set these fees comes from an act of Parliament or a regulation, and the minister, department or Governor in Council has no control in determining the fee amount.
For fees set by act, regulation or fees notice, the report provides totals for fee groupings, as well as detailed information for each fee. For fees set by contract, the report provides totals only. LAC did not have fees established using a market-based approach or bidding process.
The fees charged by LAC under the Access to Information Act are not subject to the Service Fees Act and are not included in this report. Information on fees related to LAC’s access to information requests can be found in our annual report to Parliament on the administration of the Access to Information Act.
Remissions
In 2024–25, LAC was not subject to the requirements in section 7 of the Service Fees Act and had no authority to remit, so this report does not include remission amounts.
Overall totals, by fee setting mechanism
The following table presents the total revenue, cost and remissions for all fees LAC had the authority to charge in 2024–25, by fee-setting mechanism.
| Fee setting mechanism | Revenue ($) | Cost ($) | Remissions ($) |
|---|---|---|---|
| Fees set by contract | 141,531.10 | 0 | Remissions do not apply to fees set by contract |
| Fees set by act, regulation or fees notice | 121,958.88 | 1,920,558.26 | These fees were not subject to remissions |
| Total | 263,489.98 | 1,920,558.26 | These fees were not subject to remissions |
Totals, by fee grouping, for fees set by act, regulation or fees notice
A fee grouping is a set of fees relating to a single business line, directorate or program that a department had the authority to charge for those activities.
This section presents, for each fee grouping, the total revenue, cost and remissions for all fees LAC had the authority to charge in 2024–25 that are set by the following:
- Act
- regulation
- fees notice
| Revenue ($) | Cost ($) | Remissions ($) |
|---|---|---|
| 104,394.96 | 1,328,434.49 | These fees were not subject to remissions |
| Revenue ($) | Cost ($) | Remissions ($) |
|---|---|---|
| 233 | 86,057.08 | These fees were not subject to remissions |
| Revenue ($) | Cost ($) | Remissions ($) |
|---|---|---|
| 1,145.48 | 139,042.36 | These fees were not subject to remissions |
| Revenue ($) | Cost ($) | Remissions ($) |
|---|---|---|
| 16,185.44 | 367,024.33 | These fees were not subject to remissions |
Details on each fee set by act, regulation or fees notice
The full list of LAC’s fees set by contract with published amounts can be found on our web page.
For all other fees set by act, regulation or fees notice, this section provides detailed information on each fee LAC had the authority to charge in 2024–25 and that was set by the following:
- act
- regulation
- fees notice
Fee grouping 1
Fees relating to copies by LAC staff of textual documents and microforms, 105-mm microfiches of maps and architectural drawings, and documents and archival records created in digital formats
Fee
- Copies by LAC staff of textual documents and microforms – Regular price
- Copies by LAC staff of textual documents and microforms – Students and senior citizens price
- Copies by LAC staff of 105-mm microfiches of maps and architectural drawings
Fee-setting authority
- Department of Canadian Heritage Act, sections 8 to 12
- The fee is listed in the Canada Gazette
Year fee setting authority was introduced
2005
Last year fee-setting authority was amended
Not applicable
Service standard
Not subject to service standard requirement of the Service Fees Act
Performance result
Not subject to service standard requirement, pursuant to the Service Fees Act
Application of Low-materiality Fees Regulations
Low materiality (photocopies)
| Fee | 2024–25 fee amount ($) | 2024–25total fee revenue ($) | 2024–25total remissions issued for the fee ($) | Fee adjustment date in 2026–27 | 2026–27 fee amount ($) |
|---|---|---|---|---|---|
| Copies by LAC staff of textual documents and microforms – Regular price | 0.40 | 78,998.62 | This fee was not subject to remissions | Not applicable | 0.40 |
| Copies by LAC staff of textual documents and microforms – Students and senior citizens price | 0.30 | 22,936.85 | This fee was not subject to remissions | Not applicable | 0.30 |
| Copies by LAC staff of 105-mm microfiches of maps and architectural drawings | 4.00 | 2,459.49 | This fee was not subject to remissions | Not applicable | 4.00 |
Fee grouping 2
Fees relating to copies of documents on microform by clients themselves
Fee
Copies of documents on microform by clients themselves
Fee-setting authority
- Department of Canadian Heritage Act, sections 8 to 12
- The fee is listed in the Canada Gazette.
Year fee‑setting authority was introduced
2005
Last year fee-setting authority was amended
Not applicable
Service standard
Not subject to service standard requirement of the Service Fees Act
Performance result
Not subject to service standard requirement, pursuant to the Service Fees Act
Application of Low-materiality Fees Regulations
Low materiality (photocopies)
| Fee | 2024–25 fee amount ($) | 2024–25 total fee revenue ($) | 2024–25 total remissions issued for the fee ($) | Fee adjustment date in 2026–27 | 2026–27 fee amount ($) |
|---|---|---|---|---|---|
| Copies of documents on microform by clients themselves | 0.20 | 233 | This fee was not subject to remissions | Not applicable | 0.20 |
Fee grouping 3
Fees for postage and handling
Fee
- Postage
- Handling
Fee-setting authority
- Department of Canadian Heritage Act, sections 8 to 12
- The fee is listed in the Canada Gazette.
Year fee setting authority was introduced
2005
Last year fee-setting authority was amended
Not applicable
Service standard
Not subject to service standard requirement of the Service Fees Act
Performance result
Not subject to service standard requirement, pursuant to the Service Fees Act
Application of Low-materiality Fees Regulations
Low materiality (<51)
| Fee | 2024–25 fee amount ($) | 2024–25 total fee revenue ($) | 2024–25 total remissions issued for the fee ($) | Fee adjustment date in 2026–27 | 2026–27 fee amount ($) |
|---|---|---|---|---|---|
| Postage | Prices are subject to annual postage or mail service rate increases | 1,064 | This fee was not subject to remissions | Not applicable | Prices are subject to annual postage or mail service rate increases |
| Handling | 0.35 | 81.48 | This fee was not subject to remissions | Not applicable | 0.35 |