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Statistical Report on the Privacy Act

TBS/SCT 350-63

Reporting period:

Section 1: Requests under the Privacy Act

1.1 Number of requests received
  Number of requests
Received during reporting period  
Outstanding from previous reporting periods  
Outstanding from previous reporting period
  
Outstanding from more than one reporting period
  
Total  
Closed during reporting period  
Carried over to next reporting period  
Carried over within legislated timeline
  
Carried over beyond legislated timeline
  
1.2 Channels of requests
Source Number of requests
Online
E-mail
Mail
In person
Phone
Fax
Total

Section 2 : Informal Requests

2.1 Number of informal requests
  Number of requests
Received during reporting period  
Outstanding from previous reporting periods  
Outstanding from previous reporting period
  
Outstanding from more than one reporting period
  
Total  
Closed during reporting period  
Carried over to next reporting period  
2.2 Completion time of informal requests
Completion time
0 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
2.3 Pages released informally
Less than 500 pages released 500-10000 pages released More than 10000 pages released
Number of requests Pages released Number of requests Pages released Number of requests Pages released

Section 3: Requests closed during the reporting period

3.1 Disposition and completion time
Disposition of requests Completion time
0 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed
Disclosed in part
All exempted
All excluded
No records exist
Request abandoned
Neither confirmed nor denied
Total
3.2 Exemptions
Section Requests
18(2)
19(1)(a)
19(1)(b)
19(1)(c)
19(1)(d)
19(1)(e)
19(1)(f)
20
21
22(1)(a)(i)
22(1)(a)(ii)
22(1)(a)(iii)
22(1)(b)
22(1)(c)
22(2)
22.1
22.2
22.3
22.4
23(a)
23(b)
24(a)
24(b)
25
26
27
27.1
28
3.3 Exclusions
Section Requests
69(1)(a)
69(1)(b)
69.1
70(1)
70(1)(a)
70(1)(b)
70(1)(c)
70(1)(d)
70(1)(e)
70(1)(f)
70.1
3.4 Format of information released
Paper Electronic Other
E-record Data set Video Audio

3.5 Complexity

3.5.1 Relevant pages processed and disclosed for paper, e-record and dataset formats
Number of pages processed Number of pages disclosed Number of requests
3.5.2 Relevant pages processed by request disposition for paper, e-record and dataset formats by size of requests
Disposition Less than 500 pages processed 500-10000 pages processed More than 10000 pages processed
Number of requests Pages processed Number of requests Pages processed Number of requests Pages processed
All disclosed
Disclosed in part
All exempted
All excluded
Request abandoned
Neither confirmed nor denied
Total
3.5.3 Relevant minutes processed and disclosed for audio and video formats
Number of minutes processed Number of minutes disclosed Number of requests
3.5.4 Relevant minutes processed per request disposition for audio and video formats
Disposition Number of requests Minutes processed
All disclosed
Disclosed in part
All exempted
All excluded
Request abandoned
Neither confirmed nor denied
Total
3.5.5 Other complexities
Disposition Consultation required Legal advice sought Interwoven information Other Total
All disclosed
Disclosed in part
All exempted
All excluded
Request abandoned
Neither confirmed nor denied
Total

3.6 Closed requests

3.6.1 Number of requests closed within legislated timelines
Number of requests closed within legislated timelines
Percentage of requests closed within legislated timelines (%)

3.7 Deemed refusals

3.7.1 Reasons for not meeting legislated timelines
Number of requests closed past the legislated timelines Principal reason
Interference with operations / workload External consultation Internal consultation Other
3.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of days past legislated timelines Number of requests past legislated timeline where no extension was taken Number of requests past legislated timeline where an extension was taken Total
0 to 15 days
16 to 30 days
31 to 60 days
61 to 120 days
121 to 180 days
181 to 365 days
More than 365 days
Total

Section 4: Disclosures under subsections 8(2) and 8(5)

Paragraph 8(2)(e) Paragraph 8(2)(m) Subsection 8(5) Total

Section 5: Requests for correction of personal information and notations

Disposition for correction requests received Number
Notations attached
Requests for correction accepted
Total

Section 6: Extensions

6.1 Reasons for extensions
Number of requests where an extension was taken 15(a)(i) Interference with operations 15 (a)(ii) Consultation 15(b) Translation purposes or conversion
Further review required to determine exemptions Large volume of pages Large volume of requests Documents are difficult to obtain Cabinet confidence section (Section 70) External Internal
6.2 Length of extensions
Length of Extensions 15(a)(i) Interference with operations 15(a)(ii) Consultation 15(b) Translation purposes or conversion
Further review required to determine exemptions Large volume of pages Large volume of requests Documents are difficult to obtain Cabinet Confidence (Section 70) External Internal
1 to 15 days
16 to 30 days
31 days or greater n/a n/a n/a n/a n/a n/a n/a
Total

Section 7: Consultations received from other institutions and organizations

7.1 Consultations received from other Government of Canada institutions and other organizations
Consultations Other government of Canada institutions Number of pages to review Other organizations Number of pages to review
Received during the reporting period
Outstanding from the previous reporting period
Total
Closed during the reporting period
Carried over within negotiated timelines
Carried over beyond negotiated timelines
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of days required to complete consultation requests
0 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely
Disclosed in part
Exempt entirely
Exclude entirely
Consult other institution
Other
Total
7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada
Recommendation Number of days required to complete consultation requests
0 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely
Disclosed in part
Exempt entirely
Exclude entirely
Consult other institution
Other
Total

Section 8: Completion time of consultations on Cabinet confidences

8.1 Requests with Legal Services
Number of days Fewer than 500 pages processed 500-10000 pages processed More than 10000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
1 to 15
16 to 30
31 to 60
61 to 120
121 to 180
181 to 365
More than 365
Total
8.2 Requests with Privy Council Office
Number of days Fewer than 500 pages processed 500-10000 pages processed More than 10000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
1 to 15
16 to 30
31 to 60
61 to 120
121 to 180
181 to 365
More than 365
Total

Section 9: Complaints and investigations notices received

Section 31 Section 33 Section 35 Court action Total

Section 10: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)

10.1 Programs and activities
Number of existing programs or activities that use personal information that have been substantially modified during the reporting period
Number of new programs or new activities that use personal information established during the reporting period
10.2 Privacy Impact Assessments
Number of PIAs completed
Number of PIAs modified
Number of PIA summaries published during the reporting period
Number of PIAs for which the risk mitigation measures have been reviewed during the reporting period
10.3 Privacy Protocols
Number of privacy protocols completed to establish or modify Personal Information Banks
10.4 Institutions-specific and Central Personal Information Banks
Personal information banks Active Created Terminated Modified
Institution-specific
Central
Total
10.5 Info Source page
Date of the most recent major change to Personal Information Banks on the Info Source page

Section 11: Social Insurance Number

Number of new programs or activities that collect or use Social Insurance Number

Section 12: Privacy breaches

12.1 Material privacy breaches reported
Number of material privacy breaches reported to TBS
Number of material privacy breaches reported to OPC
12.2 Non-material privacy breaches
Number of non-material privacy breaches

Section 13: Privacy Training

Number of employees that have completed privacy training during the reporting period

Section 14: Resources related to the Privacy Act

14.1 Allocated costs
Expenditures Amount
Salaries  
Overtime  
Goods and services  
Professional services contracts
  
Other
  
Total  
14.2 Human resources
Resources Person years dedicated to privacy activities
Full-time employees
Part-time and casual employees
Regional staff
Consultants and agency personnel
Students
Total

Note: Enter values to three decimal places.

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2026-06-01