Annual Report on the Administration of the Access to Information Act 2019-2020

Table of Contents

Introduction

The Access to Information Act (the Act) came into force on July 1, 1983. The Act gives Canadian citizens and permanent residents as well as other individuals present in Canada a broad right of access to information contained in government records, subject to certain specific and limited exceptions.

On December 12, 2006, the Act was amended as a result of the Federal Accountability Act. In June 2019, the Act was amended again. Its scope was expanded to include proactive publication of information.

Section 94 of the revised Act requires that the head of every federal institution write an annual report on the administration of the Act by the institution. The report has to be submitted to Parliament in the first 15 sitting days of the parliamentary session after September 1.

This annual report summarizes the management and administration of the Act within the Public Service Commission of Canada for fiscal year 2019–2020.

This report is also available on the publications page of the Public Service Commission of Canada’s website.

Part I About the Public Service Commission of Canada

Raison d’être, mandate and role: who we are and what we do

Raison d’être

The President of the Queen’s Privy Council for Canada is responsible for the Public Service Commission of Canada (the agency) in accordance with the Financial Administration Act and for tabling the agency’s annual report under the Public Service Employment Act. The agency reports independently on its mandate to Parliament.

Through collaboration with departments and agencies, it is dedicated to building tomorrow’s public service that is based on excellence and is representative of Canada’s diversity. It safeguards non-partisanship and promotes and protects merit and the use of both official languages in a staffing and recruitment context. It supports departments and agencies in recruiting talented people from coast to coast to coast through the use of innovative and modern services, tools and practices.

Mandate and role

Under the delegated staffing system set out in the Public Service Employment Act, the Public Service Commission fulfills its mandate by promoting and safeguarding a non-partisan, merit-based and representative public service that serves all Canadians. We do this by:

Program inventory

The program inventory is a list of all programs that support the delivery of our departmental results. It describes how the Public Service Commission of Canada (PSC) achieves its results by identifying how resources contribute to them. While programs are very similar to our sectors, they were not designed to reflect that structure. For instance, a program’s departmental result can rely on the work of more than one sector.

The PSC has 3 programs, each with a vice-president who is responsible for ensuring its success.

Policy Direction and Support

The Policy Direction and Support Program exists to support departments and agencies in hiring qualified individuals into and within the public service, in experimenting and innovating with their staffing approaches and supporting strategies to help them both meet their business needs and achieve their diversity and employment equity objectives. The Policy Direction and Support Program establishes government-wide direction on staffing through regulations and policy. This program also provides guidance to organizations to enable legislative, regulatory and policy compliance, including providing expert advice. The program also assesses public servants' requests for permission to become candidates for elected office, and conducts outreach to ensure public servants know their legal rights and responsibilities regarding political activities.

Recruitment and Assessment Services

The Recruitment and Assessment Services Program exists to support departments and agencies in the hiring of qualified individuals into and within the public service, helping to shape a workforce reflecting Canada’s diversity. The program includes the delivery of recruitment programs, student programs, assessment and accommodation services and administration of legislated priority entitlements. Through outreach and the use of modern tools, online systems and technology, it reduces barriers for Canadians accessing public service jobs. This program also collaborates with departments and agencies to create and implement innovative staffing and assessment approaches to meet the strategic recruitment priorities of the Government of Canada and the renewal of the public service.

Oversight and Monitoring

The Oversight and Monitoring Program exists to ensure the integrity of the merit-based public service hiring process and to identify areas for continuous improvement of the public service. The program performs audits and investigations and conducts surveys to monitor organizational compliance with staffing legislation, regulations and policies, and to provide a system-wide view of the staffing environment of the public service. This program also monitors and analyzes hiring data and conducts research to provide departments and agencies, and Canadians an informed view of the dynamics of public service hiring.

Part II Annual report on the Access to Information Act

1. Organization of delegation and activities

1.1 Delegation order

The President of the Public Service Commission of Canada (PSC) is designated as the head of the institution for the administration of the Access to Information Act (the Act).

Before the Act was amended in June 2019, section 73 allowed the President to sign an order authorizing one or more delegated officers or employees to exercise specific powers, duties or functions. New provisions resulting from the amends to the Act can only be exercised at the PSC by the President.

However, most of the President’s powers, duties and functions under the Act are delegated to the Chief of Staff. The Chief of Staff is the designated Access to Information and Privacy (ATIP) Coordinator for the PSC. The ATIP Manager has partial delegation, as well as operational responsibility for the application of the Act. Refer to Annex A Delegation Instrument.

1.2 The Access to Information and Privacy Coordinator

The ATIP Coordinator is responsible for developing, coordinating and implementing effective policies, guidelines, systems and procedures to ensure requests are processed efficiently under the Access to Information Act and the Privacy Act (the acts).

The Coordinator is also responsible for developing, coordinating and implementing policies, systems and procedures that are required by both acts as well as Treasury Board of Canada policies and directives. The activities of the Coordinator include:

1.3 The Access to Information and Privacy Office

The ATIP Office (the Office) supports the ATIP Coordinator in administering the provisions of the acts and related TBS policies for the PSC. The Office currently has 1 manager, 1 senior advisor, 2 analysts and 1 administrative assistant. The Office is part of the Corporate Secretariat.

The Senior Advisor is responsible for administering the departmental privacy protection program. She supports activities of the PSC by providing guidance and reviewing privacy breaches and privacy impact assessments. In addition, she supports the manager in reviewing access to information requests and personal information from the public and employees as well as conducting regular reviews of the departmental Info Source chapter.

The analysts are responsible for processing requests and consultations under both the acts, preparing responses to complaints and supporting all other ATIP responsibilities. The analysts provide privacy advice and support in the evaluation of program activities, and help create privacy compliance documents, such as privacy notice statements and privacy impact assessments. They also help departmental officials manage privacy breaches and disclosures of personal information.

The ATIP Office gives training sessions for employees.

It also reviews its policies and procedures to improve support to sector liaison officers and help them to better understand their roles, responsibilities and obligations in processing requests under the acts.

The PSC did not draft any new service agreements for ATIP services to or from other government institutions during the reporting period.

1.4 Access to information and privacy liaison officers

The ATIP Office processes requests with help from ATIP liaison officers. Liaison officers know their sector’s activities. There is a liaison officer for each sector, as well as for the Corporate Secretariat and the Chief Audit and Evaluations Executive. Liaison officers act as the point of contact between their area and the ATIP Office. They also:

Liaison officers play an important role in making sure the PSC thoroughly and fully searches its record holdings when handling requests.

2. Statistical report: interpretation

In the last reporting period, the PSC received and responded to 106 requests under the acts. This is a 14.5% decrease in requests received compared to the previous year. A temporary surge occurred in 2015–17; excluding that surge, the 106 requests are comparable with the average requests received in the last 10 reporting periods.

Total Access to Information and Privacy Requests
Text version
Fiscal Year Received Completed
2010-11 66 66
2011-12 74 69
2012-13 101 96
2013-14 73 82
2014-15 56 53
2015-16 1 216 1 097
2016-17 3 188 3 303
2017-18 151 158
2018-19 124 124
2019-20 106 106

2.1 Requests under the Access to Information Act

From April 1, 2019, to March 31, 2020, the PSC received 42 requests under the Access to Information Act (the Act). An additional 4 requests were carried over from the previous reporting period. This is a 44% decrease in requests received compared with the year before. However, only 9% of requests received this reporting period were misdirected to the PSC, compared to 20% of requests received previous reporting period.

Access to Information Requests
Text version
Fiscal Year Received Completed
2010-11 38 40
2011-12 46 40
2012-13 69 65
2013-14 55 63
2014-15 40 36
2015-16 180 179
2016-17 126 128
2017-18 100 104
2018-19 75 77
2019-20 42 44

The PSC responded to 44 requests during the reporting period. A total of 9,745 pages of records were reviewed. At the end of the reporting period, 2 requests were still being processed and were carried over to the next period.

These 44 requests touched on similar topics as those received in previous years:

2.2 Disposition of requests completed

For the 44 requests closed in this reporting period, information was released in whole or in part in 29 cases, representing 66% of the requests. The remaining 15 requests were either abandoned (23%) or no records existed (11%).

Disposition of Completed Requests
Text version
Disposition Percentage
All disclosed 27%
Disclosed in part 39%
No records exist 11%
Abandoned by applicant 23%

2.3 Exemptions and exclusions invoked

Sections 13 to 24 of the Act set out exemptions to protect information pertaining to particular public or private interests. When the PSC used those exemptions, it applied the principle of severing (section 25 of the Act) to release as much information as possible. During the reporting period, the exemptions used most often were for personal and third party information (subsection 19(1) and paragraph 20(1)(b) respectively).

Sections 68 to 69 of the Act outline certain types of information to which the Act does not apply. These exclusions relate to:

During the reporting period, the PSC excluded information once under subsection 68(a)—the record was publicly available. In this case, the requester was informed of how to get the record outside the formal request process.

2.4 Extensions of time limits

The 30-day response time required by law may be extended under subsection 9(1) of the Act. A request may be extended as per multiple provisions of this subsection. During the reporting period, 6 extension provisions were invoked in the processing of 5 requests completed during the reporting period.

2.5 Completion time

Of the 44 requests closed during the reporting period:

All 44 requests during this reporting period were closed within the allowable time limit. Where a request is due on a weekend or a statutory holiday, the request is still deemed to be completed on time if the response is sent on the next available working day.

2.6 Translation

The PSC did not receive any requests for the translation of records, pursuant to subsection 12(2) of the Act.

2.7 Format of information released

Of the 29 requests for which information was released in whole or in part:

2.8 Fees

The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution. With respect to fees collected under the Access to Information Act, the information below is reported in accordance with the requirements of section 20 of the Service Fees Act.

In accordance with the Interim Directive on the Administration of the Access to Information Act, issued on May 5, 2016, and the amendments to the Access to Information Act that came into force on June 21, 2019, the Public Service Commission waived all fees prescribed by the Act and Access to Information Regulations, other than the $5 application fee set out in paragraph 7(1)(a) of the Regulations.

The PSC collected $200, and waived $5, in application fees for requests received during this reporting period.

2.9 Interorganizational consultations

The PSC received 51 requests for consultation from other government departments and agencies. An additional two consultations were carried over from the previous fiscal year. A total of 52 consultation requests were closed during this reporting period. In handling these consultations, the PSC reviewed 1,628 pages of documents. One request was carried over to 2020-21.

Of the 52 consultation requests closed during the reporting period:

The PSC consulted other government departments and agencies 69 times in relation to the processing of 5 requests completed during the reporting period.

2.10 Informal requests

The PSC’s policy is to handle new requests informally when records have already been released in response to previous ATIP requests. By doing this, the PSC strives to improve and facilitate access. During the reporting period, 30 such informal requests were made and completed.

Summaries of completed Access to Information requests are posted on the Open Data Portal.

In addition, three formal requests received in this reporting period were handled informally after the requesters agreed to work with program officials to get the desired information that way. The requester was able to adjust their request based on exchanges with the information holder.

2.11 Costs

The ATIP Office administers the Access to Information Act and the Privacy Act. During the reporting period, the PSC spent $91,269 on salaries and $9,090 on goods and services in administering the Access to Information Act. This amounts to about 30% of the ATIP Office’s total spending.

No professional services were used in administering the Access to Information Act during the reporting period.

2.12 Impact of COVID-19 pandemic on operations

The impact of the COVID-19 pandemic has not significantly disrupted the administration of the Access to Information Act at the PSC. The ATIP Office receives most requests via the ATIP Online Request Service. The processing of ATIP requests were handled electronically before the pandemic. Small changes to the approval process were implemented to adjust to a remote work environment. The biggest change to the processing of requests was the implementation of a secure file transfer platform to provide requesters and other federal institutions with responses to their requests and consultations.

3. Summary of Access to Information and Privacy Office activities

3.1 Development of policies, directives, guidelines and other key documents

In this reporting period, the ATIP Office worked to simplify and improve its processes. A pilot project was launched to reduce delays and approvals in response to ATIP requests. While anecdotal experience suggests improved efficiency, the project was ongoing at the time this report was drafted. Therefore, no conclusions have been made.

3.2 Advice and training

Advice

In addition to processing requests under the acts, the ATIP Office advises PSC managers and employees, as well as other organizations and members of the public, on a variety of issues and questions related to the acts.

Requests for guidance and advice included:

Participation in the governance process

Members of the ATIP team participate in a number of governance committees.

The ATIP Coordinator is a member of the:

The ATIP Manager is a member of the:

In addition, the ATIP Office sits as a non-voting member of the Project Review Committee and the IT Business Operations Team. The ATIP Office also advises the GC Jobs Transformation Core Management Committee.

Active participation in these committees and various other working groups allows the ATIP Office to remain aware of upcoming issues, initiatives and projects that may have ATIP implications and integrate ATIP considerations in the planning and implementation of initiatives and projects

Open government

The PSC Open Government Implementation Plan outlines a set of activities and deliverables to meet its requirements under the TBS Directive on Open Government. Through the Plan, the PSC develops the internal mechanisms it needs to maximize the release of government information and data of business value. As a member of the Open Government Advisory Council and the Open Data Core Project Team, the ATIP Office provides ongoing strategic advice on privacy, confidentiality and security concerns.

The PSC has put in place business processes for Open Information and Open Data. These processes include a review by the ATIP Office. The review considers the principles of exemptions defined in the Act to protect sensitive information before it is published.

Internal reporting

The PSC has a stable and effective ATIP program. The ATIP Office works closely with PSC employees to make sure all requests are handled on time. The ATIP Office openly communicates with sectors, government organizations, third parties and requesters. Specific issues are reported to senior management only when required.

The ATIP Office also updates the Executive Management Committee every year on the administration of the ATIP program and the status of privacy impact assessments.

Training

The ATIP Office continues to deliver a core training program for supervisors and managers. The main goal of this training program is to make sure managers are fully aware of their responsibilities under the Access to Information Act and Privacy Act and related policies.

The Canada School of Public Service’s self directed course “Fundamentals of Access to Information and Privacy” is also recommended for all employees.

3.3 Tracking system and imaging software

The ATIP Office continues to use AccessPro Case Management and AccessPro Redaction. With the department-wide migration to Windows 10, the latest release of AccessPro Suite has been deployed within the ATIP Office.

4. Complaints

During the reporting period, the PSC received 3 notices of complaint from the Office of the Information Commissioner about the processing of Access to Information Act requests. Two of these complaints pertained to the same request.

Two complaints pertained to delays in providing a response to the request. Both complaints were closed as resolved because the requester received the requested records without the intervention of the Office of Information Commissioner.

The third complaint related to application of exemptions on records provided in response to a request. This investigation was ongoing at the end of the reporting period.

5. Court cases

No court actions were filed against the PSC during the reporting period.

Annex A Delegation Instrument

Access to Information Act Delegation Order

The President of the Public Service Commission of Canada, as the head of the government institution, hereby designates pursuant to section 73 of the Access to Information Act (the Act), the persons holding the positions set out below, or the persons occupying on an acting basis those positions, to exercise or perform any of the powers, duties or functions of the Head of the government institution vested in them by the Act.

Position

Sections of the Access to Information Act and Access to Information Regulations

Chief of Staff / Access to Information and
Privacy Coordinator

Act: 4(2.1), 7(a), 7(b), 8(1), 9, 11(2) - 11(6), 12(2)(b), 12(3)(b), 13-16, 16.5-20,
21-24, 25, 26, 27(1), 27(4), 28(1), 28(2),
28(4), 29(1), 33, 35(2), 37(4), 43(1), 44(2), 52(2), 52(3), 71(1), 72

Regulations: 6(1), 7(2), 7(3), 8, 8.1

Manager, Access to Information and
Privacy

Act: 4(2.1), 8(1), 9, 12(2)(b),
12(3)(b),27(1), 27(4)

Regulations:6(1), 8

This delegation is effective as of December 29, 2016.

Signature of Christine Donohue, Acting President. Dated December 16 2016

Annex A

Access to Information Act

4(2.1)

Responsibility of government institutions

7(a)

Notice when access requested

7(b)

Giving access to record

8(1)

Transfer of request to another government institution

9

Extension of time limits

11(2),11(3), 11(4), 11(5), 11(6)

Fees

12(2)(b)

Language of access

12(3)(b)

Access in an alternative format

13

Exemption - Information obtained in confidence

14

Exemption - Federal-provincial affairs

15

Exemption - International affairs and defence

16

Exemption - Law enforcement and investigations

16.5

Exemption - Public Servants Disclosure Protection Act

17

Exemption - Safety of individuals

18

Exemption - Economic interests of Canada

18.1

Exemption - Economic interest of the Canada Post Corporation, Export Development Canada, the Public Sector Pension Investment Board and VIA Rail Canada Inc.

19

Exemption - Personal information

20

Exemption - Third-party information

21

Exemption - Operations of Government

22

Exemption - Testing procedures, tests and audits

22.1

Exemption - Audit working papers and draft audit reports

23

Exemption - Solicitor-client privilege

24

Exemption - Statutory prohibitions

25

Severability

26

Exception - Information to be published

27(1), 27(4), 28(1)(b), 28(2), 28(4)

Third-party notification

29(1)

Where the Information Commissioner recommends disclosure

33

Advising Information Commissioner of third-party involvement

35(2)(b)

Right to make representations

37(4)

Access to be given to complainant

43(1)

Notice to third party (application to Federal Court for review)

44(2)

Notice to applicant (application to Federal Court by third party)

52(2)(b), 52(3)

Special rules for hearings

71(1)

Manuals may be inspected by public; exempt information may be excluded

72

Annual Report to Parliament

Access to Information Regulations

6(1)

Procedures relating to transfer of access request to another government institution under 8(1) of the Act

7(2)

Search and preparation fees

7(3)

Production and programming fees

8

Providing access to record(s)

8.1

Limitations in respect of format

Annex B Access to Information Act Annual Statistical Report 2019–20

Statistical Report on the Access to Information Act

Name of institution: Public Service Commission of Canada

Reporting period: 2019-04-01 to 2020-03-31

Section 1: Requests Under the Access to Information Act

1.1 Number of requests
Number of Requests
Received during reporting period 42
Outstanding from previous reporting period 4
Total 46
Closed during reporting period 44
Carried over to next reporting period 2
1.2 Sources of requests
Source Number of Requests
Media 4
Academia 3
Business (private sector) 9
Organization 0
Public 16
Decline to Identify 10
Total 42
1.3 Informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
9 20 1 0 0 0 0 30

Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.

Section 2: Decline to act vexatious, made in bad faith or abuse of right requests

  Number of Requests
Outstanding from previous reporting period 0
Sent during reporting period 0
Total 0
Approved by the Information Commissioner during reporting period  0
Declined by the Information Commissioner during  reporting period  0
Carried over to next reporting period 0

Section 3: Requests Closed During the Reporting Period

3.1 Disposition and completion time
Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 0 9 3 0 0 0 0 12
Disclosed in part 1 5 7 3 1 0 0 17
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 3 1 1 0 0 0 0 5
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 10 0 0 0 0 0 0 10
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Decline to act with the approval of the Information Commisioner 0 0 0 0 0 0 0 0
Total 14 15 11 3 1 0 0 44
3.2 Exemptions
Section Number of Requests Section Number of Requests Section Number of Requests Section Number of Requests
13(1)(a) 0 16(2) 2 18(a) 0 20.1 0
13(1)(b) 0 16(2)(a) 0 18(b) 0 20.2 0
13(1)(c) 0 16(2)(b) 0 18(c) 0 20.4 0
13(1)(d) 0 16(2)(c) 0 18(d) 0 21(1)(a) 0
13(1)(e) 0 16(3) 0 18.1(1)(a) 0 21(1)(b) 3
14 1 16.1(1)(a) 0 18.1(1)(b) 0 21(1)c) 2
14(a) 0 16.1(1)(b) 0 18.1(1)(c) 0 21(1)(d) 0
14(b) 0 16.1(1)(c) 0 18.1(1)(d) 0 22 2
15(1) 0 16.1(1)(d) 0 19(1) 14 22.1(1) 0
15(1) - I.A.* 0 16.2(1) 0 20(1)(a) 0 23 1
15(1) - Def.* 0 16.3 0 20(1)(b) 5 23.1 0
15(1) - S.A.* 0 16.31 0 20(1)(b.1) 0 24(1) 0
16(1)(a)(i) 0 16.4(1)(a) 0 20(1)(c) 1 26 0
16(1)(a)(ii) 0 16.4(1)(b) 0 20(1)(d) 0  
16(1)(a)(iii) 0 16.5   0
16(1)(b) 2 16.6   0
16(1)(c) 3 17   0
16(1)(d) 0  
3.3 Exclusions
Section Number of Requests Section Number of Requests Section Number of Requests
68(a) 1 69(1) 0 69(1)(g) re (a) 0
68(b) 0 69(1)(a) 0 69(1)(g) re (b) 0
68(c) 0 69(1)(b) 0 69(1)(g) re (c) 0
68.1 0 69(1)(c) 0 69(1)(g) re (d) 0
68.2(a) 0 69(1)(d) 0 69(1)(g) re (e) 0
68.2(b) 0 69(1)(e) 0 69(1)(g) re (f) 0
69(1)(f) 0 69.1(1) 0
3.4 Format of information released
Paper Electronic Other
1 28 0
3.5 Complexity
3.5.1 Relevant pages processed and disclosed
Number of Pages Processed Number of Pages Disclosed Number of Requests
9745 7028 39
3.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less Than 100
Pages Processed
101-500
Pages Processed
501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 10 125 2 350 0 0 0 0 0 0
Disclosed in part 7 309 5 539 1 48 4 5657 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned  10 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 27 434 7 889 1 48 4 5657 0 0
3.5.3 Other complexities
Disposition Consultation Required Assessment of Fees Legal Advice Sought Other Total
All disclosed 0 0 0 3 3
Disclosed in part 5 0 0 9 14
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 4 4
Neither confirmed nor denied 0 0 0 0 0
Total 5 0 0 16 21
3.6 Closed requests
3.6.1 Number of requests closed within legislated timelines
  Requests closed within legislated timelines
Number of requests closed within legislated timelines 43
Percentage of requests closed within legislated timelines (%) 97.73
3.7 Deemed refusals
3.7.1 Reasons for not meeting legislated timelines
Number of Requests Closed Past the Legislated Timelines Principal Reason
Interference with Operations / Workload External Consultation Internal Consultation Other
1 0 0 0 1
3.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of Days Past Legislated Timelines Number of Requests Past Legislated Timeline Where No Extension Was Taken Number of Requests Past  Legislated Timeline Where an Extension Was Taken Total
1 to 15 days 0 0 0
16 to 30 days 0 1 1
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121  to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 1 1
3.8 Requests for translation
Translation Requests Accepted Refused Total
English to French  0 0 0
French to English  0 0 0
Total 0 0 0

Section 4: Extensions

4.1  Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 9(1)(a)
Interference With Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 4 0 3 1
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 4 0 3 1
4.2 Length of extensions
Length of Extensions 9(1)(a)
Interference With Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
30 days or less 2 0 1 0
31 to 60 days 2 0 2 1
61 to 120 days 0 0 0 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 4 0 3 1

Section 5: Fees

Fee Type Fee Collected Fee Waived or Refunded
Requests Amount Requests Amount
Application 41 $205 0 $0
Other fees 0 $0 0 $0
Total 41 $205 0 $0

Section 6: Consultations Received From Other Institutions and Organizations

6.1  Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 51 1628 0 0
Outstanding from the previous reporting period 2 42 0 0
Total 53 1670 0 0
Closed during the reporting period 52 1658 0 0
Carried over to next reporting period 1 12 0 0
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121  to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 31 10 1 0 0 0 0 42
Disclose in part 2 4 2 0 0 0 0 8
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 2 0 0 0 0 0 0 2
Total 35 14 3 0 0 0 0 52
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121  to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Section 7: Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0
7.2 Requests with Privy Council Office
Number of Days 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Section 8: Complaints and investigations

Section 32 Notice of intention to investigate Subsection 30(5) Ceased to  investigate
Section 35 Formal representations Section 37 Reports of finding received Section 37 Reports of finding containing recommendations issued by the Information Commissioner Section 37 Reports of finding containing orders issued by the Information Commissioner
2 0 2 2 0 0

Section 9.1 Court actions on complaints received before June 21, 2019 and on-going

9.1 Court actions on complaints received before June 21, 2019 and on-going
Section 41 (before June 21, 2019) Section 42 Section 44
0 0 0
9.2 Court actions on complaints received after June 21, 2019
Section 41 (after June 21, 2019) 
Complainant (1) Institution (2) Third Party (3) Privacy Commissioner (4) Total
0 0 0 0 0

Section 10: Resources Related to the Access to Information Act

10.1  Costs
Expenditures Amount
Salaries  $91,269
Overtime $0
Goods and Services $9,090
  • Professional services contracts
$0  
  • Other
$9,090
Total $100,359
10.2 Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 1.14
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.00
Total 1.14

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