Section 2 – Governance

Guiding Principles

ATSSC Governance
Guiding Principles

Authority

• Governance arrangements respect the authorities outlined in the ATSSC’s enabling legislation and the enabling legislation of the administrative tribunals to which it provides support services and facilities.

Accountability

• Governance arrangements support full compliance with obligations under federal legislation and directives aimed at increasing public accountability and transparency.
• Governance arrangements clearly define the authority being exercised, who is involved in exercising it, how it will do so and how everyone will be held to account.

Transparency

• Governance arrangements ensure that authorities, accountabilities, responsibilities and the results they produce are clearly communicated throughout the ATSSC community.
• The involvement of the ATSSC community is sought in various levels of the governance structures.
• Engagement of individuals or groups having a vested interest in matters under consideration is required at key stages of governance processes.

Efficiency

• Governance arrangements foster consistency and predictability in exercising authority, while remaining responsive to emerging needs.
• Governance arrangements support the most efficient and effective use of public resources.

Chairpersons’ Forum

Chairpersons’ Forum 2019 Membership List

Co-chairs: PELLETIER, Marie-France, Chief Administrator SULLIVAN, Charles, Chairperson, Transportation Appeal Tribunal Canada

Members: ATERMAN, Paul, Chairperson, Social Security Tribunal BÉDARD, Jean, Chairperson, Canadian International Trade Tribunal BELANGER, Luc, Chairperson, Canada Agricultural Review Tribunal BRAZEAU, Ginette, Chairperson, Canada Industrial Relations Board EBBS, Catherine, Chairperson, Federal Public Sector Labour Relations and Employment Board INGRAM, Sharilyn, Chairperson, Canadian Cultural Property Export Review Board SLADE, Harry, Chairperson, Specific Claims Tribunal THOMAS, David, Chairperson, Canadian Human Rights Tribunal

Guests: COVELLI, Nick, Deputy Chief Administrator, Tribunal Services

Support: BUSSIÈRES, Geneviève, Senior Advisor BAZINET, Christine, Executive Assistant

CHAIRPERSONS’ FORUM

Mandate

The Chairpersons’ Forum is a consultative and advisory body that improves and facilitates the functioning of the Administrative Tribunals Support Service of Canada (ATSSC) by providing a forum for discussions between the Chief Administrator and chairpersons of the administrative tribunals on matters of mutual interest.

Functions

The Chairpersons’ Forum provides the following functions:

• consulting on operational policies or initiatives that may impact administrative tribunals;
• providing advice and bringing matters forward for discussion on issues affecting administrative tribunals;
• providing advice on matters brought forward by the Chief Administrator;
• receiving information and updates on ATSSC responsibilities; and
• sharing information and updates on administrative tribunal activities and initiatives.

Membership¹

Members of the Chairpersons’ Forum are the following:

• Chairperson, Canada Agricultural Review Tribunal
• Chairperson, Canada Industrial Relations Board
• Chairperson, Canada Industrial Relations Board
• Chairperson, Canadian Human Rights Tribunal
• Chairperson, Canadian International Trade Tribunal
• Chairperson, Federal Public Sector Labour Relations and Employment Board
• Chairperson, Social Security Tribunal
• Chairperson, Specific Claims Tribunal
• Chairperson, Transportation Appeal Tribunal Canada
• Chief Administrator, ATSSC (meeting co-chair)

Co-chairs

The Chairpersons’ Forum has two co-chairs: the Chief Administrator and a tribunal chairperson.

The role of the tribunal chairperson co-chair is rotated among chairpersons on a yearly basis. A new co-chair is identified at the beginning of each calendar year.

Substitutions

Chairpersons who are unable to attend a meeting may send a member of their administrative tribunal to replace them.

Guests

On occasion, resource persons may be invited to participate in all or part of the meetings to assist with the discussions. Designated employees of the Office of the Chief Administrator attend all meetings to support the conduct of the meetings.

Conduct of meetings

Frequency of meetings

Meetings are convened by the Chief Administrator and are held a minimum of four times a year, or more often as required. For each meeting, the Chief Administrator also determines the guests who will be required to participate.

Agenda

A draft agenda is shared before each meeting and chairpersons are invited to provide input into the final agenda.

Documents

Meeting documents, including the final agenda, are distributed in both official languages to chairpersons at least one week before the meeting. On an exceptional basis, some documents may be provided on the day of the meeting.

Meeting summaries and follow-up

Meeting summaries will be shared with chairpersons after each meeting and will be posted on the ATSSC intranet. A list of action items will be maintained on an ongoing basis. It is the responsibility of forum members to brief their direct reports about items discussed.

Logistical support

Coordination of meeting logistics and administrative support is provided by the Office of the Chief Administrator.

¹ Chairpersons of the Competition Tribunal and of the Public Servants Disclosure Protection Tribunal have opted not to be represented in order to preserve their independence as Federal Court judges who may be called upon to review decisions involving other federal administrative tribunals.

Senior Management Committee

Senior Management Committee 2019 Membership List

Co-chairs: PELLETIER, Marie-France, Chief Administrator

Members: ADAMSON, Virginia, Executive Director & General Counsel, FPSLREB Secretariat AHMED, Anab, Executive Director, SST Secretariat BEAUDOIN, Adam, Director, Human Resources BUCAR, Christopher, Director General, Corporate Services and CFO CAMPBELL, Stuart, Executive Director, SCT Secretariat, and CIO CARR, Martha, A/Director, Planning and Communications COVELLI, Nick, Deputy Chief Administrator GALLO, Greg, A/Executive Director, CITT & CT Secretariats (TBC), Executive Director & General Counsel, CIRB Secretariat KIM, Mijin, Executive Director, CCPERB Secretariat KIM, Sonny, Executive Director, CART & TATC Secretariats PICARD, Amal, A/Executive Director, CHRT Secretariat RÉMILLARD, Annie, A/Director, Finance and DCFO RENAUD, Robert, Deputy Chief Information Officer ROY, Pauline, Director, Accommodations and Security

Guests: SYMONDS, Katherine, A/Counsel, Corporate Legal Services

Support: BAZINET, Christine, Executive Assistant BUSSIÈRES, Geneviève, Senior Advisor

SENIOR MANAGEMENT COMMITTEE

Mandate

The Senior Management Committee is a decision-making, consultative and advisory body that improves and facilitates the functioning of the Administrative Tribunals Support Service of Canada (ATSSC) by supporting the Chief Administrator to make informed and responsible decisions pertaining to the management and administration of the organization, and to the support services and facilities it provides to the administrative tribunals it serves.

The committee provides a forum to enable the strategic direction established by the Chief Administrator for the management and administration of the ATSSC, as well as a mechanism for sharing information on initiatives stemming from directorates or secretariats.

Functions

The Senior Management Committee provides the following functions:

• Reviews, provides advice and input and adopts strategic and operational planning, budget allocations and major initiatives;
• Adopts administrative policies guiding ATSSC operations, resource management and performance measurement and monitoring;
• Oversees compliance with federal legislation and central agency policies and directives related to management accountability;
• Provides advice and brings matters forward for discussion on issues affecting directorate or secretariat functions; and
• Oversees the activities of its sub-committees.

Membership

The incumbents of the following positions are members of the Senior Management Committee:

• Chief Administrator, ATSSC (committee chair)
• Deputy Chief Administrator, Tribunal Services
• Director, Accommodations and Security
• Director, Finance
• Director, Human Resources
• Deputy Chief Information Officer
• Director, Planning and Communications
• Director General, Corporate Services and Chief Financial Officer
• Executive Director and Chief Information Officer
• All Executive Directors of the ATSSC administrative tribunal secretariats

Substitutions

Members who are unable to attend a meeting may designate a representative from their respective directorate or secretariat to replace them.

Guests

On occasion, resource persons may be invited to participate in part of the meetings to assist with the discussions. Designated employees of the Office of the Chief Administrator attend all meetings to support the conduct of the meetings. The Chief Administrator determines the guests who will be required to participate for each meeting.

Frequency of meetings

Meetings are convened by the Chief Administrator and are held a minimum of four times a year, or more often as required.

Official languages

Members are encouraged to conduct business in the official language of their choice.

Logistical support

The coordination of meeting logistics and administrative support is provided by the Office of the Chief Administrator.

Operations Sub-Committee

Operations Sub-Committee 2019-20 Membership List

Chair: KIM, Mijin – Executive Director, CCPERB Secretariat

Vice-Chair: PHANEUF, Guillaume – Deputy Registrar, SCT Secretariat

Members: ANDERSON, Shawn – Strategic Advisor, CIRB Secretariat KURIAN, Asha – Senior Legal Counsel, FPSLREB Secretariat LAHEY, Debra – Manager, Procurement and Materiel Management ROSOLEN, Katie – Director, IM-IT ROY, Pauline – Director, Accommodations and Security

OPERATIONS SUB-COMMITTEE

Mandate

The Operations Sub-Committee provides analysis, advice and recommendations to the Senior Management Committee (SMC) on ATSSC-wide operational matters, such as information management, information technology, accommodations, security, procurement, travel, communications and ATIP.

Functions

The Operations Sub-Committee performs the following functions:

• Reviews and recommends draft frameworks, strategies, plans, policies, or procedures relating to the management of ATSSC-wide operational matters to SMC;
• Reviews and recommends improvements to operational practices, processes, procedures and systems to ensure their efficiency and effectiveness ¹;
• Reviews and provides advice and oversight on major enterprise operational projects;
• Acts as the ATSSC’s Procurement Review Committee and Enterprise Architecture Review Board; and
• Ensures that the strategic objectives of the ATSSC are reflected in all matters under its consideration.

Membership

Membership to the Sub-Committee is assigned by the Chief Administrator (CA) and reviewed on an annual basis. It consists of the following:

• One member of SMC, to be designated as Chair
• Accommodations and Security Directorate ²
• Information Services and Solutions Team Directorate ²
• A minimum of three Secretariats ²
• One Internal Services Directorate ²

Sub-Committee Chair and Vice-Chair

The Sub-Committee Chair is designated by the CA. The Chair is not to be one of the functional leads associated with the subject matter of the Sub-Committee.

Among the Chair’s responsibilities are to:

• Chair Sub-Committee meetings;
• Coordinate with the functional leads and other Sub-Committee Chairs to ensure matters related to the Sub-Committee’s mandate are brought forward in a timely and coordinated fashion;
• Provide guidance to functional leads on the involvement of other Sub-Committees prior to a matter being considered at SMC.

One of the Sub-Committee members is designated as the Vice-Chair by the CA, to assist the Chair of the Sub-Committee as required.

Substitutions

Members who are unable to attend a meeting may designate one of their colleagues to replace them.

Guests

On occasion, resource persons may be invited to participate in part of the meetings to assist with the discussions, or as observers. For each meeting, the Chair determines the guests who will be invited.

Conduct of meetings

Participation in meetings

The Chair has the discretion to determine if a sufficient number of Sub-committee members are present at a meeting to ensure an appropriate review of agenda items.

Frequency of meetings

Meetings are convened by the Chair and are held a minimum of four times a year, or more often as required.

Documents

Meeting documents, including the agenda, are distributed to members at least one week before the meeting. On an exceptional basis, some documents may be provided on the day of the meeting. Participants are encouraged to conduct business in the official language of their choice.

Documents may be submitted in the official language choice of the author.

Meeting summaries

Meeting summaries will be shared with members after each meeting. The Chair will provide an update on the activities and progress of the sub-committee at SMC meetings.

Logistical support

The coordination of meeting logistics and administrative support is provided by the Office of the Chief Administrator.

¹ Reviews and recommendations that may involve secretariat operations (ex. accommodations, case management systems, etc.) require engagement of administrative tribunals having a vested interest in the content of the review in order to ensure tribunal requirements are being addressed and tribunal independence is respected.

² Secretariats and Directorates may be represented at the manager level or up. A representative remains the same until such time as the Sub-Committee membership is reviewed by the CA.

Performance and Accountability Sub-Committee

Performance and Accountability Sub-Committee 2019-20 Membership List

Chair: RÉMILLARD, Annie – A/Director, Finance and DCFO

Vice-Chair: PARENT, Michel – A/Director, Investigative Services and Innovation, CITT Secretariat

Members: ADAMSON, Virginia – Executive Director and General Counsel, FPSLREB Secretariat CARR, Martha – A/Director, Planning & Communications ZAWADOWSKY, Natalie – Regional Director (Ontario) – CIRB Secretariat TONELLI, Lydia – Director, Research, Renewal and Infrastructure, CHRT

PERFORMANCE AND ACCOUNTABILITY SUB-COMMITTEE

Mandate

The Performance and Accountability Sub-Committee provides analysis, advice and recommendations to the Senior Management Committee (SMC) on matters relating to the ATSSC’s strategic and operational planning, Departmental Results Framework and other requirements in support of the ATSSC’s accountability to Parliament and Canadians.

Functions

The Performance and Accountability Sub-Committee performs the following functions:

• Reviews and makes recommendations on the implementation and compliance with the Government of Canada’s management accountability policies, including the Policy on Results.
• Reviews and recommends draft frameworks, strategies, plans, policies, or procedures, relating to planning, performance and accountability functions (e.g. risk management) to SMC;
• Reviews and provides advice on ATSSC’s Strategic and Departmental Plans; and
• Ensures that the strategic objectives of the ATSSC are reflected in all matters under its consideration

Membership

Membership to the Sub-Committee is assigned by the Chief Administrator (CA) and reviewed on an annual basis. It consists of the following:

• One member of the SMC, to be designated as Chair
• Planning and Communications Directorate ¹
• A minimum of three Secretariats ¹
• One Internal Services Directorate¹

Sub-Committee Chair and Vice-Chair

The Sub-Committee Chair is designated by the CA. The Chair is not to be one of the functional leads associated with the subject matter of the Sub-Committee.

Among the Chair’s responsibilities are to:

• Chair Sub-Committee meetings;
• Coordinate with the functional leads and other Sub-Committee Chairs to ensure matters related to the Sub-Committee’s mandate are brought forward in a timely and coordinated fashion;
• Provide guidance to functional leads on the involvement of other Sub-Committees prior to a matter being considered at SMC.

One of the Sub-Committee members is designated as the Vice-Chair by the CA, to assist the Chair of the Sub-Committee as required.

Substitutions

Members who are unable to attend a meeting may designate one of their colleagues to replace them.

Guests

On occasion, resource persons may be invited to participate in part of the meetings to assist with the discussions, or as observers. For each meeting, the chair determines the guests who will be required to participate.

Conduct of meetings

Participation in meetings

The Chair has the discretion to determine if a sufficient number of Sub-committee members are present at a meeting to ensure an appropriate review of agenda items.

Frequency of meetings

Meetings are convened by the Chair and are held a minimum of four times a year, or more often as required.

Documents

Meeting documents, including the agenda, are distributed to members at least one week before the meeting. On an exceptional basis, some documents may be provided on the day of the meeting. Participants are encouraged to conduct business in the official language of their choice.

Documents may be submitted in the official language choice of the author.

Meeting summaries

Meeting summaries will be shared with members after each meeting. The Chair will provide an update on the activities and progress of the sub-committee at SMC meetings.

Logistical support

The coordination of meeting logistics and administrative support is provided by the Office of the Chief Administrator.

¹ Secretariates and Directorates may be represented at the manager level or up. A representative remains the same until such time as the sub-committee membership is reviewed annually.

Resources Sub-Committee

Resources Sub-Committee 2019-20 Membership List

Chair: GALLO, Greg – A/Executive Director, CITT and CT Secretariats

Vice-Chair: AHMED, Anab – Executive Director, SST Secretariat

Members: BEAUDOIN, Adam – Director, Human Resources KIM, Sonny – Executive Director, CART and TATC Secretariats RÉMILLARD, Annie – A/Director, Finance and DCFO RENAUD, Robert – Deputy Chief Information Officer ABEL, Justine – Director, Communications and Case Management Services, CIRB

RESOURCES SUB-COMMITTEE

Mandate

The Resources Sub-Committee provides analysis, advice and recommendations to the Senior Management Committee (SMC) on matters relating to resource management at the ATSSC, namely in the areas of finance, assets and human resources.

Functions

The Resources Sub-Committee performs the following functions:

• Reviews and recommends draft frameworks, strategies, plans, policies, or procedures relating to ATSSC resources to SMC;
• Reviews and recommends improvements to administrative guidelines, practices and processes related to resources to ensure their efficiency and effectiveness;
• Reviews and recommends initial and reserve budget allocations to SMC and monitors financial forecasts throughout the year in order to make recommendations to SMC on corrective measures, if needed;
• Acts as the ATSSC’s Staffing Review Committee; and
• Ensures that the strategic objectives of the ATSSC are reflected in all matters under its consideration.

Membership

Membership to the Sub-Committee is assigned by the CA and reviewed on an annual basis. It consists of the following:

• One member of the SMC, to be designated as Chair
• Finance Directorate ¹
• Human Resources Directorate ¹
• A minimum of three Secretariats ¹
• One Internal Services Directorate ¹

Sub-Committee Chair and Vice-Chair

The Sub-Committee Chair is designated by the CA. The Chair is not to be one of the functional leads associated with the subject matter of the Sub-Committee.

Among the Chair’s responsibilities are to:

• Chair Sub-Committee meetings;
• Coordinate with the functional leads and other Sub-Committee Chairs to ensure matters related to the Sub-Committee’s mandate are brought forward in a timely and coordinated fashion;
• Provide guidance to functional leads on the involvement of other Sub-Committees prior to a matter being considered at SMC.

One of the Sub-Committee members is designated as the Vice-Chair by the CA, to assist the Chair of the Sub-Committee as required.

Substitutions

Members who are unable to attend a meeting may designate one of their colleagues to replace them.

Guests

On occasion, resource persons may be invited to participate in part of the meetings to assist with the discussions, or as observers. For each meeting, the Chair determines the guests who will be invited.

Conduct of meetings

Participation in meetings

The Chair has the discretion to determine if a sufficient number of Sub-committee members are present at a meeting to ensure an appropriate review of agenda items.

Frequency of meetings

Meetings are convened by the Chair and are held a minimum of four times a year, or more often as required.

Documents

Meeting documents, including the agenda, are distributed to members at least one week before the meeting. On an exceptional basis, some documents may be provided on the day of the meeting. Participants are encouraged to conduct business in the official language of their choice.

Documents may be submitted in the official language choice of the author.

Meeting summaries

Meeting summaries will be shared with members after each meeting. The Chair will provide an update on the activities and progress of the sub-committee at SMC meetings.

Logistical support

The coordination of meeting logistics and administrative support is provided by the Office of the Chief Administrator.

¹ Secretariats and Directorates may be represented at the manager level or up. A representative remains the same until such time as the sub-committee membership is reviewed annually.