2014-2015 Annual Reports on the Access to Information Act and the Privacy Act
Table of Contents
Part I: Report on the Access to Information Act
- Introduction
- How ACOA Fulfils Its Responsibilities
- Delegation of authority
- Interpretation of the Statistical Report
- Education and Training Activities
- Policies, Guidelines and Procedures
- Complaints, Audits and Investigations
- Monitoring
Annex A: Delegation of Authority
Part II: Report on the Privacy Act
- Introduction
- How ACOA Fulfills its Responsibilities
- Delegation of Authority
- Interpretation of the Statistical Report
- Education and Training Activities
- Policies, Guidelines and Procedures
- Complaints, Audits and Investigations
- Monitoring
- Privacy Breaches
- Privacy Impact Assessments
- Authorized disclosures under the Privacy Act
Annex A: Delegation of Authority
Part I: Report on the Access to Information Act
1. Introduction
The Access to Information Act gives Canadian citizens, permanent residents and any individual or corporation present in Canada the right of access to records under the control of a government institution, subject to limited and specific exceptions. The act further provides that decisions on the non-disclosure of information can be reviewed independently of government.
This report is prepared in accordance with section 72 of the act, which requires that the head of every government institution prepare, for tabling in Parliament, an annual report on the administration of the act. This report will be published on ACOA’s website.
The mandate of the Atlantic Canada Opportunities Agency (ACOA) is to increase opportunity for economic development in Atlantic Canada and, more particularly, to enhance the growth of earned incomes and employment opportunities in that region.
2. How ACOA Fulfils Its Responsibilities
The Access to Information and Privacy (ATIP) Directorate has two employees located at ACOA’s head office in Moncton, N.B., to oversee the administration of the Access to Information Act and the Privacy Act. The ATIP Coordinator is responsible for reviewing all records requested under the acts and preparing responses for the approval of the Vice‑President, Finance and Corporate Services and Corporate Secretary. The ATIP Coordinator also provides advice and guidance to staff regarding their responsibilities under the ATIP legislation. The ATIP Directorate also has one employee who provides administrative services and processes informal access requests.
In addition to processing access requests, the ATIP Coordinator also reviews various records before they are released to ensure that they do not contain information that would be subject to exemption or exclusion under the acts. During this reporting period, records prepared in response to 175 written parliamentary questions were reviewed as well as one evaluation report.
The administration of the legislation within the Agency is also facilitated at the branch and regional office levels. Each organizational sector has a Liaison Officer who coordinates the records-retrieval process. The ATIP staff considers the feedback received from staff in the offices of primary interest as part of the analysis of records.
3. Delegation of authority
For the purpose of the Access to Information Act, the President delegated full authority to the Vice‑President, Finance and Corporate Services and Corporate Secretary and partial authority to the ATIP Coordinator.
A copy of the signed delegation instrument for the Access to Information Act is attached in Annex A.
4. Interpretation of the Statistical Report
The following is provided to assist the reader in the interpretation of the information reported in Annex B.
Requests received and closed
The Agency received 45 requests in 2014‑2015, nine of which were transferred in upon the dissolution of the former Enterprise Cape Breton Corporation. This represents an increase of approximately 60 per cent over the previous period. The total caseload consisted of 52 requests with the seven requests carried forward from the previous reporting period.
The following table shows the trend in the number of requests received by source over the last 10 fiscal years.
| Fiscal Year | 05-06 | 06-07 | 07-08 | 08-09 | 09-10 | 10-11 | 11-12 | 12-13 | 13-14 | 14-15 |
|---|---|---|---|---|---|---|---|---|---|---|
| Media | 36 | 19 | 12 | 10 | 9 | 9 | 34 | 12 | 9 | 5 |
| Business | 18 | 24 | 15 | 11 | 6 | 4 | 3 | 5 | 5 | 13 |
| Organization | 5 | 13 | 13 | 10 | 8 | 5 | 1 | 5 | 6 | 7 |
| Public | 26 | 13 | 7 | 3 | 12 | 11 | 4 | 10 | 8 | 18 |
| Academia | 0 | 0 | 0 | 3 | 0 | 1 | 0 | 0 | 0 | 2 |
| Declined to Identify | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 85 | 69 | 47 | 37 | 35 | 30 | 42 | 32 | 28 | 45 |
A total of 42 requests were closed during the reporting period. The following table provides details on the completion time for these requests.
| Number of requests | Number of days required to process | Percentage of requests |
|---|---|---|
| 15 | 30 days or less | 36 |
| 2 | 31 to 60 days | 5 |
| 10 | 61 to 120 days | 24 |
| 15 | 121 days or more | 35 |
Exemptions and Exclusions
The two major exemptions invoked during this reporting period were the ones related to personal information (section 19) and to the operations of government (section 21).
Subsection 68(a) was invoked to exclude information already in the public domain and subsection 69(1) was invoked to exclude Cabinet confidences.
Format of information released
The Agency provided paper copies of records in response to 20 requests; the other response packages were provided in electronic format, as requested.
Complexities
Responding to the access requests involved the review of 7,272 pages of records; the content of 3,229 pages was disclosed. The following table provides additional information regarding the 3,229 pages disclosed.
| Number of Requests | Number of Pages Processed | Total Pages Disclosed |
|---|---|---|
| 23 | between 1 and 100 pages | 122 |
| 11 | between 101 and 500 pages | 1,220 |
| 1 | between 501 and 1,000 pages | 482 |
| 2 | between 1001 and 5000 pages | 1,405 |
Nine requests closed during the reporting period required that the Agency initiate:
- 25 notices to third parties pursuant to section 27 of the act;
- 3 notices to third parties pursuant to section 28 of the act; and
- 16 consultations with other government institutions.
Extensions
The statutory time limit to respond was extended for 27 access requests as follows:
| Number of requests | Length of extension |
|---|---|
| 4 | 30 days or less |
| 9 | 31 to 90 days |
| 1 | 91 to 120 days |
| 13 | 121 days or more |
Extensions were taken pursuant to paragraphs:
- 9(1)(a) – where the request was for a large number of records, required a search through a large number of records, and/or meeting the original time limit would unreasonably interfere with the operations of the Agency;
- 9(1)(b) – consultations were necessary and could not be completed within the original time limit; and/or
- 9(1)(c) – where notice of the request and of the Agency’s intention to disclose information must be given to third parties pursuant to subsection 27(1) of the act.
Fees
The Access to Information Act authorizes fees for certain activities related to the processing of formal requests under the act. In addition to a $5 application fee, search, preparation and reproduction charges may also apply. The current fee structure is specified in the Access to Information Regulations. No fees are imposed for reviewing records, overhead or shipping costs. Moreover, in accordance with section 11 of the act, no fees are charged for the first five hours required to search records or to prepare any part of these records for disclosure.
In accordance with Treasury Board guidelines, the Agency routinely waives fees under $25. For fees over $25, the Agency examines each request on a case-by-case basis, taking into account the cost of processing each request and the degree of public benefit derived from the release of the information. No reproduction fees were collected by the Agency for this reporting period.
The Agency collected a total of $110 to cover the application fees for 22 of the 42 requests closed during the reporting period. The application fees for 10 requests transferred to the Agency were collected by other institutions. The Agency waived the application fee for nine requests and did not collect the fee for one request that was subsequently abandoned. Search fees totaling $947 and reproduction fees totaling $645 were also waived as it was determined that the release of the information was in the public interest.
Consultations received
The Agency responded to 34 consultations from other government institutions involving the review of 1,363 pages during the reporting period. Responses to 31 (91 per cent) consultations were sent out within 30 days.
Consultations on Cabinet Confidences
The Agency consulted with its Legal Services Unit on the application of section 69 of the act to protect Cabinet Confidences found in records relevant to two requests.
Costs
In 2014‑2015, the direct cost of administering the Access to Information Act was $170,107. This amount includes $158,637 in salary costs and $11,470 in administrative costs.
When compared to the previous reporting period, this represents an increase of $38,418 in salary costs, and an increase of $2,061 in administrative costs. The increase in salary cost is related to a temporary ATIP officer hired to assist with the increased workload. The additional administrative costs were for employee training.
5. Education and Training Activities
Awareness sessions on the requirements of the Access to Information Act are made available upon request to all employees of the Agency and to ministerial staff. In May 2014, the ATIP Coordinator delivered an information session to a total of five employees from the Minister’s Office and the Ministerial Liaison Office in Ottawa. Many informal briefings were provided to Agency employees who requested clarifications on the requirements of the Access to Information Act during the reporting period.
6. Policies, Guidelines and Procedures
The Agency did not implement new or revised access to information policies, guidelines or procedures during the reporting period.
7. Complaints, Audits and Investigations
In 2014‑2015, two requesters complained to the Office of the Information Commissioner (OIC) when the Agency notified them that it had no records in response to their requests. The two complaints were subsequently abandoned. The Agency is currently working with the OIC to resolve a complaint filed against the former Enterprise Cape Breton Corporation.
The OIC also completed its investigation regarding a complaint made in December 2012 by a requester who alleged that ACOA had improperly applied exemptions and that it had failed to respond within the time frame set out by the act. Both complaints were closed in June 2014 as resolved, with remedial action taken. The Agency released additional information and the requester was advised that ACOA had properly exercised its discretion to withhold information under section 23 (solicitor-client privilege). In regard to the delay complaint, the OIC reminded the Agency of its obligation to respond within legislated timelines and advised it to better manage the time required to complete consultations.
No audits or investigation were concluded during the reporting period.
8. Monitoring
A weekly status report is prepared for the ATIP Coordinator to monitor the time required to process access to information requests. A copy of the report is shared with the Ministerial Liaison Office and a representative from the Communications Branch at head office.
The Access to Information Act Delegation Order
Pursuant to the sections 73 of the Access to Information Act (s.c.1980-81-82-83, c. 113, Sch. 1), the President of the Atlantic Canada Opportunities Agency herby designates the persons holding the positions identified in the attached Delegation Instruments to exercise or perform any of the powers, duties or functions of the President as the head of the government institution under these Acts.
Original signed by Paul LeBlanc, President for the purpose of the Atlantic Canada Opportunities Agency Act on November 19, 2010.
Access to Information Act Delegation Instrument
The Vice-President of Finance and Corporate Services and Corporate Secretary has been delegated responsibility for the following sections of the Act:
7(a) Notice where access requested 8(1) Transfer to - transfer from institution 9 Extension of time limits 11(2), (3), (4), (5), (6) Additional fees 12(2)(3) Language of access and alternative format 13 Information obtained in confidence 14 Federal-Provincial affairs 15(1) International affairs and defence 16 Law enforcement and investigations 17 Safety of individuals 18 Economic interests of Canada 19 Personal information 20(1)(2)(3) Third party information 20(5) Disclosure if a supplier consents 20(6) Disclosure if in public interest 21 Advice 22 Testing procedures 23 Solicitor/client privilege 24 Statutory prohibitions 25 Severance 26 Information to be published 27(1)(4) Third party notification 28(1)(2)(4) Third party notification 29(1) Disclosure on recommendation of Information Commissioner 33 Advise Information Commissioner of third party involvement 35(2) Right to make representations 37(4) Access to be given complainant 43(1) Notice to third parties (application to Federal Court for review) 44(2) Notice to applicant (application to Federal Court by third party) 52(2) and (3) Special rules for hearings 69 Excluded information
The Director/Coordinator of Access to Information and Privacy has been delegated responsibility for the following sections of the Act:
7(a) Notice where access requested 8(1) Transfer to - transfer from institution 9 Extension of time limits 11(2), (3), (4), (5), (6) Additional fees 12(2)(3) Language of access and alternative format 27(1)(4) Third party notification 28(1)(2)(4) Third party notification 33 Advise Information Commissioner of third party involvement 35(2) Right to make representations 37(4) Access to be given complainant 43(1) Notice to third parties (application to Federal Court for review) 44(2) Notice to applicant (application to Federal Court by third party) 52(2) and (3) Special rules for hearings
Statistical Report on the Access to Information Act
Name of the Institution: Atlantic Canada Opportunities Agency
Reporting Period: April 1 2014 to March 31, 2015
PART 1 - Requests under the Access to Information Act
1.1 Number of requests
| Number of Requests | |
|---|---|
| Received during reporting period | 45 |
| Outstanding from previous reporting period | 7 |
| Total | 52 |
| Closed during reporting period | 42 |
| Carried over to next reporting period | 10 |
1.2 Sources of requests
| Source | Number of Requests |
|---|---|
| Media | 5 |
| Academia | 2 |
| Business (private sector) | 13 |
| Organization | 7 |
Public |
18 |
| Decline to Identify | 0 |
| Total | 45 |
1.3 Informal requests
| Completion time of 1 to 15 days | Completion time of 16 to 30 days | Completion time of 31 to 60 days | Completion time of 61 to 120 days |
|---|---|---|---|
| 15 | 2 | 1 | 0 |
1.3 Informal requests (continued)
| Completion time of 121 to 180 Days | Completion time of 181 to 365 days | Completion time of more than 365 days | Total of informal requests |
|---|---|---|---|
| 0 | 0 | 0 | 18 |
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
| Disposition of Requests | Number of requests with a completion time of 1 to 15 days | Number of requests with a completion time of 16 to 30 days | Number of requests with a completion time of 31 to 60 days | Number of requests with a completion time of 61 to 120 days |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 2 |
| Disclosed in part | 0 | 0 | 2 | 7 |
| All exempted | 0 | 0 | 0 | 1 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 2 | 2 | 0 | 0 |
| Request transferred | 0 | 0 | 0 | 0 |
| Request abandoned | 11 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Total | 13 | 2 | 2 | 10 |
2.1 Disposition and completion time (continued)
| Disposition of Requests | Number of requests with a completion time of 121 to 180 Days | Number of requests with a completion time of 181 to 365 Days | Number of requests with a completion time of More Than 365 Days | Total number of requests |
|---|---|---|---|---|
| All disclosed | 1 | 0 | 0 | 3 |
| Disclosed in part | 5 | 5 | 0 | 19 |
| All exempted | 0 | 0 | 0 | 1 |
| All excluded | 1 | 0 | 0 | 1 |
| No records exist | 1 | 0 | 0 | 5 |
| Request transferred | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 2 | 0 | 13 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Total | 8 | 7 | 0 | 42 |
2.2 Exemptions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|---|---|
| 13(1)(a) | 0 | 16(2) | 0 | 18(a) | 1 | 20.1 | 0 |
| 13(1)(b) | 0 | 16(2)(a) | 0 | 18(b) | 0 | 20.2 | 0 |
| 13(1)(c) | 2 | 16(2)(b) | 0 | 18(c) | 0 | 20.4 | 0 |
| 13(1)(d) | 2 | 16(2)(c) | 2 | 18(d) | 0 | 21(1)(a) | 9 |
| 13(1)(e) | 0 | 16(3) | 0 | 18.1(1)(a) | 0 | 21(1)(b) | 12 |
| 14 | 0 | 16.1(1)(a) | 0 | 18.1(1)(b) | 0 | 21(1)(c) | 6 |
| 14(a) | 3 | 16.1(1)(b) | 0 | 18.1(1)(c) | 0 | 21(1)(d) | 1 |
| 14(b) | 0 | 16.1(1)(c) | 0 | 18.1(1)(d) | 0 | 22 | 1 |
| 15(1) | 1 | 16.1(1)(d) | 0 | 19(1) | 15 | 22.1(1) | 0 |
| 15(1) - I.A.* | 0 | 16.2(1) | 0 | 20(1)(a) | 0 | 23 | 8 |
| 15(1) - Def.* | 0 | 16.3 | 0 | 20(1)(b) | 7 | 24(1) | 0 |
| 15(1) - S.A.* | 0 | 16.4(1)(a) | 0 | 20(1)(b.1) | 1 | 26 | 0 |
| 16(1)(a)(i) | 0 | 16.4(1)(b) | 0 | 20(1)(c) | 1 | ||
| 16(1)(a)(ii) | 0 | 16.5 | 1 | 20(1)(d) | 5 | ||
| 16(1)(a)(iii) | 0 | 17 | 0 | ||||
| 16(1)(b) | 0 | * I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities | |||||
| 16(1)(c) | 0 | ||||||
| 16(1)(d) | 0 | ||||||
2.3 Exclusions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|
| 68(a) | 7 | 69(1) | 0 | 69(1)(g) re (a) | 0 |
| 68(b) | 0 | 69(1)(a) | 0 | 69(1)(g) re (b) | 0 |
| 68(c) | 0 | 69(1)(b) | 0 | 69(1)(g) re (c) | 0 |
| 68.1 | 0 | 69(1)(c) | 0 | 69(1)(g) re (d) | 1 |
| 68.2(a) | 0 | 69(1)(d) | 1 | 69(1)(g) re (e) | 0 |
| 68.2(b) | 0 | 69(1)(e) | 2 | 69(1)(g) re (f) | 0 |
| 69(1)(f) | 0 | 69.1(1) | 0 |
2.4 Format of information released
| Disposition | Paper | Electronic | Other Formats |
|---|---|---|---|
| All disclosed | 3 | 0 | 0 |
| Disclosed in part | 17 | 2 | 0 |
| Total | 20 | 2 | 0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
| Disposition of Requests | Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|---|
| All disclosed | 45 | 44 | 3 |
| Disclosed in part | 6,996 | 3,185 | 19 |
| All exempted | 14 | 0 | 1 |
| All excluded | 217 | 0 | 1 |
| Request abandoned | 0 | 0 | 13 |
| Neither confirmed nor denied | 0 | 0 | 0 |
2.5.2 Relevant pages processed and disclosed by size of requests
| Disposition | Number of requests which had less than 100 pages processed | Number of Pages disclosed | Number of requests which had 101 to 500 pages processed | Number of pages disclosed | Number of requests which had 501 to 1,000 pages processed | Number of pages disclosed |
|---|---|---|---|---|---|---|
| All disclosed | 3 | 44 | 0 | 0 | 0 | 0 |
| Disclosed in part | 6 | 78 | 10 | 1,220 | 1 | 482 |
| All exempted | 1 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 1 | 0 | 0 | 0 |
| Request abandoned | 13 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 23 | 122 | 11 | 1,220 | 1 | 482 |
2.5.2 Relevant pages processed and disclosed by size of requests (continued)
| Disposition | Number of requests which had 1,001 to 5,000 pages processed | Number of Pages disclosed | Number of Requests which had more than 5,000 pages processed | Number of pages disclosed |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 2 | 1,405 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Total | 2 | 1,405 | 0 | 0 |
2.5.3 Other complexities
| Disposition | Consultation Required | Assessment of Fees | Legal Advice Sought | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 3 | 0 | 0 | 0 | 3 |
| Disclosed in part | 17 | 0 | 2 | 0 | 19 |
| All exempted | 1 | 0 | 0 | 0 | 1 |
| All excluded | 1 | 0 | 0 | 0 | 1 |
| Request abandoned | 1 | 0 | 0 | 0 | 1 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 23 | 0 | 2 | 0 | 25 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
| Number of Requests Closed Past the Statutory Deadline | Workload as the principal reason | External Consultation as the principal reason | Internal Consultation as the principal reason | Other |
|---|---|---|---|---|
| 6 | 4 | 0 | 2 | 0 |
2.6.2 Number of days past deadline
| Number of Days Past Deadline | Number of Requests Past Deadline Where No Extension Was Taken | Number of Requests Past Deadline Where An Extension Was Taken | Total |
|---|---|---|---|
| 1 to 15 days | 0 | 2 | 2 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 3 | 3 |
| 61 to 120 days | 0 | 1 | 1 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 0 | 6 | 6 |
2.7 Requests for translation
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Part 3: Extensions
3.1 Reasons for extensions and disposition of requests
| Disposition of Requests Where an Extension Was Taken | 9(1)(a) Interference With Operations | 9(1)(b) Consultation Section 69 | 9(1)(b) Consultation Other | 9(1)(c) Third-Party Notice |
|---|---|---|---|---|
| All disclosed | 1 | 0 | 1 | 2 |
| Disclosed in part | 7 | 2 | 11 | 8 |
| All exempted | 0 | 0 | 0 | 1 |
| All excluded | 0 | 0 | 1 | 0 |
| No records exist | 1 | 0 | 1 | 0 |
| Request abandoned | 2 | 0 | 2 | 0 |
| Total | 11 | 2 | 16 | 11 |
3.2 Length of extensions
| Length of Extensions | 9(1)(a) Interference With Operations | 9(1)(b) Consultation Section 69 | 9(1)(b) Consultation Other | 9(1)(c)Third-Party Notice |
|---|---|---|---|---|
| 30 days or less | 8 | 0 | 7 | 0 |
| 31 to 60 days | 1 | 0 | 1 | 5 |
| 61 to 120 days | 2 | 0 | 0 | 4 |
| 121 to 180 days | 0 | 2 | 8 | 0 |
| 181 to 365 days | 0 | 0 | 0 | 2 |
| 365 days or more | 0 | 0 | 0 | 0 |
| Total | 11 | 2 | 16 | 11 |
Part 4: Fees
| Fee Type | Number of Requests | Amount of Fee Collected | Number of Requests | Amount Fee Waived or Refunded |
|---|---|---|---|---|
| Application | 22 | $110.00 | 9 | $45.00 |
| Search | 0 | $0.00 | 13 | $947.00 |
| Production | 0 | $0.00 | 0 | $0 |
| Programming | 0 | $0.00 | 0 | $0 |
| Preparation | 0 | $0.00 | 0 | $0 |
| Alternative format | 0 | $0.00 | 0 | $0 |
| Reproduction | 0 | $0.00 | 19 | $645.00 |
| Total | 22 | $110.00 | 41 | $1,637.00 |
Part 5: Consultations Received From Other Institutions and Organizations
5.1 Consultations received from other Government of Canada institutions and organizations
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
|---|---|---|---|---|
| Received during reporting period | 34 | 1,363 | 0 | 0 |
| Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
| Total | 34 | 1,363 | 0 | 0 |
| Closed during the reporting period | 34 | 1,363 | 0 | 0 |
| Pending at the end of the reporting period | 0 | 0 | 0 | 0 |
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation | 1 to 15 days required to complete consultation requests | 16 to 30 days required to complete consultation requests | 31 to 60 days required to complete consultation requests | 61 to 120 days required to complete consultation requests |
|---|---|---|---|---|
| Disclose entirely | 23 | 3 | 0 | 0 |
| Disclose in part | 5 | 0 | 1 | 0 |
| Exempt entirely | 1 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 1 | 0 |
| Total | 29 | 3 | 2 | 0 |
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions (continued)
| Recommendation | 121 to 180 days required to complete consultation requests | 181 to 365 days required to complete consultation requests | More Than 365 days required to complete consultation requests | Total number of consultation requests |
|---|---|---|---|---|
| Disclose entirely | 0 | 0 | 0 | 26 |
| Disclose in part | 0 | 0 | 0 | 6 |
| Exempt entirely | 0 | 0 | 0 | 1 |
| Exclude entirely | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 1 |
| Total | 0 | 0 | 0 | 34 |
5.3 Recommendations and completion time for consultations received from other organizations
| Recommendation | 1 to 15 days required to complete consultation Requests | 16 to 30 days required to complete consultation Requests | 31 to 60 days required to complete consultation Requests | 61 to 120 days required to complete consultation Requests |
|---|---|---|---|---|
| Disclose entirely | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
5.3 Recommendations and completion time for consultations received from other organizations (continued)
| Recommendation | 121 to 180 days required to complete consultation Requests | 181 to 365 days required to complete consultation Requests | More Than 365 days required to complete consultation Requests | Total number of consultations received |
|---|---|---|---|---|
| Disclose entirely | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Part 6: Completion Time of Consultations on Cabinet Confidences
6.1 Requests with Legal Services
| Number of Days | Number of Requests which had fewer than 100 pages processed | Number of pages disclosed | Number of Requests which had 101 to 500 pages processed | Number of pages disclosed | Number of Requests which had 501 to 1,000 pages processed | Number of pages disclosed |
|---|---|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 1 | 1 | 1 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 1 | 1 | 1 | 0 | 0 | 0 |
6.1 Requests with Legal Services (continued)
| Number of Days | Number of Requests which had 1,001 to 5000 pages processed | Number of pages disclosed | Number of Requests which had more than 5,000 pages processed | Number of pages disclosed |
|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
6.2 Requests with Privy Council Office
| Number of Days | Number of Requests which had fewer than 100 pages processed | Number of pages disclosed | Number of Requests which had 101 to 500 pages processed | Number of pages Disclosed | Number of Requests which had 501 to 1,000 pages processed | Number of pages Disclosed |
|---|---|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
6.2 Requests with Privy Council Office (continued)
| Number of Days | Number of Requests which had 1,001 to 5,000 pages processed | Number of pages disclosed | Number of Requests which had more than 5,000 pages processed | Number of pages disclosed |
|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Part 7: Complaints and Investigations
| Section 32 | Section 35 | Section 37 | Total |
|---|---|---|---|
| 2 | 0 | 4 | 6 |
Part 8: Court Action
| Section 41 | Section 42 | Section 44 | Total |
|---|---|---|---|
| 0 | 0 | 0 | 0 |
Part 9: Resources Related to the Access to Information Act
9.1 Costs
| Expenditures | Amount |
|---|---|
| Salaries | $158,637 |
| Overtime | $0 |
| Goods and Services (Other) | $11,470 |
| Total | $170,107 |
9.2 Human Resources
| Resources | Person Years Dedicated to Access to Information Activities |
|---|---|
| Full-time employees | 1.79 |
| Part-time and casual employees | 0.33 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.00 |
| Students | 0.00 |
| Total | 2.12 |
Part II: Report on the Privacy Act
1. Introduction
The Privacy Act gives individuals the right to access their personal information and request corrections to their personal information held by federal institutions listed in the schedule of the act. This law also imposes obligations on those institutions to respect privacy rights by limiting the collection, use and disclosure of personal information.
This report is prepared in accordance with section 72 of the Privacy Act, which requires that the head of every government institution prepare, for tabling in Parliament, an annual report on the administration of the act.
This annual report is intended to describe how the Atlantic Canada Opportunities Agency (ACOA) administered its responsibilities in the operation of the Privacy Act. This report will be published on ACOA’s website.
The Agency’s mandate is to increase opportunity for economic development in Atlantic Canada and, more particularly, to enhance the growth of earned incomes and employment opportunities in that region.
2. How ACOA Fulfills its Responsibilities
The Access to Information and Privacy (ATIP) Directorate has two employees located at ACOA’s head office in Moncton, N.B., to oversee the administration of the Access to Information Act and the Privacy Act. The ATIP Coordinator is responsible for reviewing all records requested under the act and preparing responses for the approval of the Vice‑President, Finance and Corporate Services and Corporate Secretary. The ATIP Coordinator also provides advice and guidance to staff regarding their responsibilities under the ATIP legislation. The ATIP Directorate also has one employee who provides administrative services and processes completed access requests.
In addition to processing access requests, the ATIP Coordinator also reviews various records before they are released to ensure that they do not contain information that would be subject to exemption or exclusion under the acts. During this reporting period, records prepared in response to 175 written parliamentary questions were reviewed as well as one evaluation report.
The administration of the legislation within the Agency is also facilitated at the branch and regional office levels. Each organizational sector has a Liaison Officer who coordinates the records-retrieval process. The ATIP coordinator considers the feedback received from staff in the offices of primary interest as part of the analysis of records.
3. Delegation of Authority
For the purpose of the Privacy Act, the President delegated full authority to the Vice‑President, Finance and Corporate Services and Corporate Secretary and partial authority to the ATIP Coordinator.
A copy of the signed delegation instrument for the Privacy Act is attached in Annex A.
4. Interpretation of the Statistical Report
The statistical report is attached in Annex B. The Agency received only two requests under the Privacy Act during the reporting period, one of which could not be processed as no relevant records were available. The other was carried over to the next reporting period.
The cost of administering the Privacy Act in 2014-2015 was $21,187, consisting of a portion of the ATIP Coordinator’s salary and travel costs. This represents a decrease of $12,965, which is linked to the limited workload.
Privacy requests received and closed
The Agency’s caseload for fiscal year 2014-2015 consisted of two requests, including one request carried forward from the previous reporting period and one new request. Both requests were closed within 30 days; one requester abandoned his privacy request and the Agency notified the other requester that it had no records relevant to the request.
The following table shows the trend in the number of requests received over the last 10 fiscal years.
| Fiscal Year | 05-06 | 06-07 | 07-08 | 08-09 | 09-10 | 10-11 | 11-12 | 12-13 | 13-14 | 14-15 |
|---|---|---|---|---|---|---|---|---|---|---|
| Totals | 0 | 0 | 0 | 0 | 1 | 0 | 0 | 2 | 2 | 1 |
5. Education and Training Activities
Awareness sessions on the requirements of the Access to Information Act and Privacy Act are made available upon request to all employees of the Agency and to ministerial staff.
The ATIP staff sensitizes and guides the Agency’s employees, third parties and requesters on the requirements of the Privacy Act by means of ongoing dialogue.
No formal training was provided.
6. Policies, Guidelines and Procedures
In 2014-2015, the Agency implemented procedures to address privacy breaches.
7. Complaints, audits and investigations
No privacy complaints were received and no investigations or audits were concluded during this reporting period.
8. Monitoring
Due to the limited number of requests received, the Agency did not monitor the time needed to process privacy requests or requests for the correction of personal information.
9. Privacy Breaches
No material privacy breaches occurred during the reporting period.
10. Privacy Impact Assessments
There were no requirements for privacy impact assessments in 2014-2015.
11. Authorized disclosures under the Privacy Act
The Agency did not disclose personal information pursuant to paragraph 8(2)(m) of the act in 2014-2015.
Privacy Act Delegation Order
The Vice-President of Finance and Corporate Services and Corporate Secretary has been delegated responsibility for the following sections of the Privacy Act:
8(2)(j) disclose personal information for research purposes 8(2)(m) disclose personal information in the public interest or in the interest of the individual 8(4) retain copy of 8(2)(e) requests and disclosed records 8(5) notify Privacy Commissioner of 8(2)(m) disclosures 9(1) retain record of use 9(4) notify Privacy Commissioner of consistent use and amend index 10 include personal information in personal information banks 14 respond to request for access within 30 days; give access or give notice 15 extend time limit for responding to request for access 17(2)(b) decide whether to translate requested information 18(2) may refuse to disclose information contained in an exempt bank 19(1) shall refuse to disclose information obtained in confidence from another government 19(2) may disclose any information referred to in 19(1) if the other government consents to the disclosure or makes the information public 20 may refuse to disclose information injurious to the conduct of federal-provincial affairs 21 may refuse to disclose information injurious to international affairs or defence 22 may refuse to disclose information prepared by an investigative body, information injurious to the enforcement of a law, or information injurious to the security of penal institutions 23 may refuse to disclose information prepared by an investigative body for security clearances 24 may refuse to disclose information collected by the Canadian Penitentiary Service, the National Parole Service or the National Parole Board while individual was under sentence if conditions in section are met 25 may refuse to disclose information which could threaten the safety of individuals 26 may refuse to disclose information about another individual, and shall refuse to disclose such information where disclosure is prohibited under Section 8 27 may refuse to disclose information subject to solicitor-client privilege 28 may refuse to disclose information relating to the individual’s physical or mental health where disclosure is contrary to the best interests of the individual 31 receive notice of investigation by the Privacy Commissioner 33(2) right to make representations to the Privacy Commissioner during an investigation 35(1) receive Privacy Commissioner’s report of findings of the investigation and give notice of action taken 35(4) give complainant access to information after 35(1)(b) notice 36(3) receive Privacy Commissioner’s report of findings of investigation of exempt bank 37(3) receive report of Privacy Commissioner’s findings after compliance investigation 51(2)(b) request that Section 51 hearing be held in the National Capital Region 51(3) request and be given right to make representations in Section 51 hearings
The Director/Coordinator of Access to Information and Privacy has been delegated responsibility for the following sections of the Privacy Act:
8(2)(j) disclose personal information for research purposes 8(2)(m) disclose personal information in the public interest or in the interest of the individual 8(4) retain copy of 8(2)(e) requests and disclosed records 8(5) notify Privacy Commissioner of 8(2)(m) disclosures 9(1) retain record of use 9(4) notify Privacy Commissioner of consistent use and amend index 10 include personal information in personal information banks 14 respond to request for access within 30 days; give access or give notice 15 extend time limit for responding to request for access 17(2)(b) decide whether to translate requested information 31 receive notice of investigation by the Privacy Commissioner 33(2) right to make representations to the Privacy Commissioner during an investigation 35(1) receive Privacy Commissioner’s report of findings of the investigation and give notice of action taken 35(4) give complainant access to information after 35(1)(b) notice 36(3) receive Privacy Commissioner’s report of findings of investigation of exempt bank 37(3) receive report of Privacy Commissioner’s findings after compliance investigation 51(2)(b) request that Section 51 hearing be held in the National Capital Region 51(3) request and be given right to make representations in Section 51 hearings
Statistical Report on the Privacy Act
Name of Institution: Atlantic Canada Opportunities Agency
Reporting Period: April 1, 2014 to March 31, 2015
Part 1 - Requests under the Privacy Act
| Number of Requests | |
|---|---|
| Received during reporting period | 1 |
| Outstanding from previous reporting period | 1 |
| Total | 2 |
| Closed during reporting period | 2 |
| Carried over to next reporting period | 0 |
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
| Disposition of Requests | Completion time of 1 to 15 days | Completion time of 16 to 30 days | Completion time of 31 to 60 days | Completion time of 61 to 120 days |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 1 | 0 | 0 |
| Request abandoned | 1 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Total | 1 | 1 | 0 | 0 |
2.1 Disposition and completion time (continued)
| Disposition of Requests | Completion time of 121 to 180 days | Completion time of 181 to 365 days | Completion time of more than 365 days | Total number of requests |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 1 |
| Request abandoned | 0 | 0 | 0 | 1 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 2 |
2.2 Exemptions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|
| 18(2) | 0 | 22(1)(a)(i) | 0 | 23(a) | 0 |
| 19(1)(a) | 0 | 22(1)(a)(ii) | 0 | 23(b) | 0 |
| 19(1)(b) | 0 | 22(1)(a)(iii) | 0 | 24(a) | 0 |
| 19(1)(c) | 0 | 22(1)(b) | 0 | 24(b) | 0 |
| 19(1)(d) | 0 | 22(1)(c) | 0 | 25 | 0 |
| 19(1)(e) | 0 | 22(2) | 0 | 26 | 0 |
| 19(1)(f) | 0 | 22.1 | 0 | 27 | 0 |
| 20 | 0 | 22.2 | 0 | 28 | 0 |
| 21 | 0 | 22.3 | 0 |
2.3 Exclusions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|
| 69(1)(a) | 0 | 70(1) | 0 | 70(1)(d) | 0 |
| 69(1)(b) | 0 | 70(1)(a) | 0 | 70(1)(e) | 0 |
| 69.1 | 0 | 70(1)(b) | 0 | 70(1)(f) | 0 |
| 70(1)(c) | 0 | 70.1 | 0 |
2.4 Format of information released
| Disposition | Paper | Electronic | Other formats |
|---|---|---|---|
| All disclosed | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
| Disposition of Requests | Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|---|
| All disclosed | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 1 |
| Neither confirmed nor denied | 0 | 0 | 0 |
| Total | 0 | 0 | 1 |
2.5.2 Relevant pages processed and disclosed by size of requests
| Disposition | Number of requests which had less than 100 pages processed | Number of pages disclosed | Number of requests which had 101 to 500 pages processed | Number of pages disclosed | Number of requests which had 501 to 1,000 pages processed | Number of pages disclosed |
|---|---|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 1 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 1 | 0 | 0 | 0 | 0 | 0 |
2.5.2 Relevant pages processed and disclosed by size of requests (continued)
| Disposition | Number of Requests which had 1,001 to 5,000 pages processed | Number of Pages Disclosed | Number of Requests which had more than 5,000 pages processed | Number of pages disclosed |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
2.5.3 Other complexities
| Disposition | Consultation Required | Legal Advice Sought | Interwoven Information | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
| Number of Requests Closed Past the Statutory Deadline | Workload as principal reason | External Consultation as principal reason | Internal Consultation as principal reason | Other |
|---|---|---|---|---|
| 0 | 0 | 0 | 0 | 0 |
2.6.2 Number of days past deadline
| Number of Days Past Deadline | Number of Requests Past Deadline Where No Extension Was Taken | Number of Requests Past Deadline Where An Extension Was Taken | Total number of requests |
|---|---|---|---|
| 1 to 15 days | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
2.7 Requests for translation
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Part 3: Disclosure Under Subsections 8(2) and 8(5)
| Paragraph 8(2)(e) | Paragraph 8(2)(m) | Subsection 8(5) | Total |
|---|---|---|---|
| 0 | 0 | 0 | 0 |
Part 4: Requests for Correction of Personal Information and Notations
| Disposition for Correction Requests Received | Number |
|---|---|
| Notations attached | 0 |
| Requests for correction accepted | 0 |
| Total | 0 |
Part 5: Extensions
5.1 Reasons for extensions and disposition of requests
| Disposition of requests where an Extension Was Taken | 15(a)(i) Interference With Operations | 15(a)(ii) Consultations - Section 70 | 15(a)(ii) Consultations - Other | 15(b) Translation or Conversion |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
5.2 Length of extensions
| Length of Extensions | 15(a)(i) Interference with operations | 15(a)(ii) Consultation - Section 70 | 15(a)(ii) Consultation - Other | 15(b) Translation purposes |
|---|---|---|---|---|
| 1 to 15 days | 0 | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Part 6: Consultations Received From Other Institutions and Organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
|---|---|---|---|---|
| Received during the reporting period | 0 | 0 | 0 | 0 |
| Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
| Closed during the reporting period | 0 | 0 | 0 | 0 |
| Pending at the end of the reporting period | 0 | 0 | 0 | 0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation | 1 to 15 days required to complete consultations | 16 to 30 days required to complete consultations | 31 to 60 days required to complete consultations | 61 to 120 days required to complete consultations |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions (continued)
| Recommendation | 121 to 180 days required to complete consultations | 181 to 365 days required to complete consultations | More Than 365 days required to complete consultations | Total number of consultations |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
6.3 Recommendations and completion time for consultations received from other organizations
| Recommendation | 1 to 15 days required to complete consultations | 16 to 30 days required to complete consultations | 31 to 60 days required to complete consultations | 61 to 120 days required to complete consultations |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
6.3 Recommendations and completion time for consultations received from other organizations (continued)
| Recommendation | 121 to 180 days required to complete consultations | 181 to 365 days required to complete consultations | More Than 365 days required to complete consultations | Total |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Part 7: Completion Time of Consultations on Cabinet Confidences
7.1 Requests with Legal Services
| Number of Days | Number of requests which had less than 100 pages processed | Number of pages disclosed | Number of requests which had between 101 and 500 pages processed | Number of pages disclosed | Number of Requests which had between 501 and 1,000 pages processed | Number of pages disclosed |
|---|---|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
7.1 Requests with Legal Services (continued)
| Number of Days | Number of Requests which had between 1,001 and 5,000 pages processed | Number of pages disclosed | Number of Requests with more than 5,000 pages processed | Number of pages disclosed |
|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
7.2 Requests with Privy Council Office
| Number of Days | Number of requests which had less than 100 pages processed | Number of pages disclosed | Number of requests which had between 101 and 500 pages processed | Number of pages disclosed | Number of Requests which had between 501 and 1,000 pages processed | Number of pages disclosed |
|---|---|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
7.2 Requests with Privy Council Office (continued)
| Number of Days | Number of Requests which had between 1,001 and 5,000 pages processed | Number of pages disclosed | Number of Requests with more than 5,000 pages processed | Number of pages disclosed |
|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Part 8: Complaints and Investigations Notices Received
| Section 31 | Section 33 | Section 35 | Court action | Total |
|---|---|---|---|---|
| 0 | 0 | 0 | 0 | 0 |
Part 9: Privacy Impact Assessments (PIAs)
Number of PIA(s) completed: 0
Part 10: Resources Related to the Privacy Act
10.1 Costs
| Expenditures | Amount |
|---|---|
| Salaries | $20,550 |
| Overtime | $0 |
| Goods and Services (Other) | $637 |
| Total | $21,187 |
10.2 Human Resources
| Resources | Person Years Dedicated to Privacy Activities |
|---|---|
| Full-time employees | 0.00 |
| Part-time and casual employees | 0.20 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.00 |
| Students | 0.00 |
| Total | 0.20 |
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