2015-2016 Annual Reports on the Access to Information Act and the Privacy Act
Table of Contents
Part I: Report on the Access to Information Act
- Introduction
- How ACOA Fulfills Its Responsibilities
- Delegation of Authority
- Interpretation of the Statistical Report
- Education and Training Activities
- Policies, Guidelines and Procedures
- Complaints, Audits and Investigations
- Monitoring
Part II: Report on the Privacy Act
- Introduction
- How ACOA Fulfills Its Responsibilities
- Delegation of Authority
- Interpretation of the Statistical Report
- Education and Training Activities
- Policies, Guidelines and Procedures
- Complaints, audits and investigations
- Monitoring
- Privacy Breaches
- Privacy Impact Assessments
- Authorized Disclosures Under the Privacy Act
Part I: Report on the Access to Information Act
1. Introduction
The Access to Information Act gives Canadian citizens, permanent residents and any individual or corporation present in Canada the right of access to records under the control of a government institution, subject to limited and specific exceptions. The act further provides that decisions on the non-disclosure of information can be reviewed independently of government.
This report is prepared in accordance with section 72 of the act, which requires that the head of the Atlantic Canada Opportunities Agency (ACOA) prepare, for tabling in Parliament, an annual report on the administration of the act. This report will be published on ACOA’s website.
ACOA’s mandate is to increase opportunity for economic development in Atlantic Canada and, more particularly, to enhance the growth of earned incomes and employment opportunities in that region. Additional information is available on ACOA’s website.
2. How ACOA Fulfills Its Responsibilities
The Access to Information and Privacy (ATIP) Directorate consists of a director (ATIP coordinator) and one support staff member located at ACOA’s head office in Moncton, N.B., to oversee the administration of the Access to Information Act and the Privacy Act. The ATIP coordinator is responsible for the processing of all access and privacy requests as well as the development, coordination and implementation of effective policies, guidelines and procedures to manage the Agency’s compliance with the ATIP acts.
The ATIP coordinator also reviews various documents before publication to ensure that they do not contain information that would be subject to exemption or exclusion under the acts. During this reporting period, records prepared in response to 107 written parliamentary questions were reviewed as well as one evaluation report and an Employment Equity Status Report.
The administration of the legislation within ACOA is also facilitated at the branch and regional office levels. Each sector and corporate branch has a liaison officer (generally reporting to the deputy minister or an assistant deputy minister) who coordinates the records-retrieval process.
3. Delegation of Authority
For the purpose of the Access to Information Act, the President delegated full authority to the vice‑president, Finance and corporate services and corporate secretary and partial authority to the ATIP coordinator.
A copy of the signed delegation instrument for the Access to Information Act is attached in Annex A.
4. Interpretation of the Statistical Report
The following is provided to assist the reader in the interpretation of the information reported in Annex B.
Requests received and closed
The Agency received 18 requests and closed 25, 36% of them within 30 days, in 2015-2016. While the number of closed requests decreased by 40% compared to the previous period, the number of pages processed during the same period remained almost the same (a minimal decrease of 4%).
The following table shows the trend in the number of requests received, by source, over the last 10 fiscal years. For the first time in more than 10 years, the Agency did not receive any access requests from the media. The number of requests received in 2015-2016 is equally divided between business (which includes, but is no limited to, representatives of private-sector companies or corporations and lawyers) and the public. The source is identified based on the information provided by the requester.
| Source | 2006-2007 | 2007-2008 | 2008-2009 | 2009-2010 | 2010-2011 | 2011-2012 | 2012-2013 | 2013-2014 | 2014-2015 | 2015-2016 |
|---|---|---|---|---|---|---|---|---|---|---|
| Media | 19 | 12 | 10 | 9 | 9 | 34 | 12 | 9 | 5 | 0 |
| Business | 24 | 15 | 11 | 6 | 4 | 3 | 5 | 5 | 13 | 9 |
| Organization | 13 | 13 | 10 | 8 | 5 | 1 | 5 | 6 | 7 | 0 |
| Public | 13 | 7 | 3 | 12 | 11 | 4 | 10 | 8 | 18 | 9 |
| Academia | 0 | 0 | 3 | 0 | 1 | 0 | 0 | 0 | 2 | 0 |
| Declined to Identify | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 69 | 47 | 37 | 35 | 30 | 42 | 32 | 28 | 45 | 18 |
Exemptions and Exclusions
The three major exemptions invoked during this reporting period were those related to personal information (section 19), third-party information (section 20) and the operations of government (section 21).
Subsection 68(a) was invoked to exclude information already in the public domain in the responses to five separate requests; and subsection 69(1) was invoked to exclude Cabinet confidences from records released in response to six different requests.
Format of information released
As requested, the Agency provided paper copies of records in response to 16 requests, and the other two responses were provided in electronic format.
Complexities
Responding to the access requests involved reviewing 6,991 pages of records; the content of 4,192 pages was disclosed. The following table provides additional information regarding the pages disclosed.
| Number of Requests | Number of Pages Processed | Total Pages Disclosed |
|---|---|---|
| 8 | between 1 and 100 pages | 22 |
| 8 | between 101 and 500 pages | 1,120 |
| 3 | between 501 and 1,000 pages | 706 |
| 1 | between 1001 and 5000 pages | 2,344 |
Fourteen requests closed in 2015-2016 required that the Agency initiate:
- 8 notices to third parties pursuant to section 27 of the act;
- 1 notice to a third party pursuant to section 28 of the act; and
- 15 consultations with other government institutions.
Extensions
The statutory time limit to respond was extended for 13 access requests as follows:
| Number of requests | Length of extension |
|---|---|
| 1 | 30 days or less |
| 6 | 31 to 90 days |
| 0 | 91 to 120 days |
| 6 | 121 days or more |
Extensions were taken pursuant to paragraphs:
- 9(1)(a) – where the request was for a large number of records, required a search through a large number of records, and/or meeting the original time limit would unreasonably interfere with the operations of the Agency;
- 9(1)(b) – consultations were necessary and could not be completed within the original time limit; and/or
- 9(1)(c) – where notice of the request and of the Agency’s intention to disclose information must be given to third parties pursuant to subsection 27(1) of the act.
Reasons for not meeting the statutory deadline
Of the 25 requests completed, the Agency responded within the legislated deadline 76% of the time (19 requests). The other six requests were closed late mainly because of the workload and, in one case, due to external consultations.
Fees
The Access to Information Act authorizes the collection of a $5 application fee. Other fees could have been applied as specified in the Access to Information Regulations.
The Agency collected a total of $85 to cover the application fees for 17 of the 25 requests closed during the reporting period. Application fees totalling $40, search fees totalling $490 and reproduction fees totalling $369 were waived as it was determined that the release of the information was in the public interest.
Consultations received
In 2015-2016, the Agency responded to 44 consultations from other government institutions (an increase of 30% over the previous reporting period), which involved reviewing 1,089 pages. Responses to 43 of the 44 consultations (98%) were sent out within 30 days.
Consultations on Cabinet confidences
The Agency consulted with its Legal Services Unit on the application of section 69 of the act to protect Cabinet confidences found in records relevant to six requests.
Costs
In 2015-2016, the total cost of administering the Access to Information Act was $168,817. This amount includes $161,548 in salary costs (includes the salary of a temporary ATIP officer to assist with the workload) and $7,269 in administrative costs.
When compared to the previous reporting period, this represents an increase of $2,911 in salary costs and a reduction of $4,201 in administrative costs.
5. Education and Training Activities
Awareness sessions on the requirements of the Access to Information Act are made available upon request to all employees of the Agency. Many informal briefings were provided to Agency employees who requested clarification on the requirements of the Access to Information Act during the reporting period.
6. Policies, Guidelines and Procedures
The Agency did not implement new or revised access to information policies, guidelines or procedures during the reporting period.
7. Complaints, Audits and Investigations
Requesters have a right to register a complaint with the Office of the Information Commissioner (OIC) regarding any matter related to the processing of their request.
In 2015-2016, one requester complained to the OIC when the Agency missed the legislated deadline for responding to his request. The delay was due to the amount of documents to be processed (approximately 4,000 pages) and the time required to consult with several federal and provincial institutions. The Agency determined that 550 documents could contain Cabinet confidences. Consequently, the Agency had to consult with its Legal Services to confirm whether or not those documents should be excluded, either in whole or in part, since the Act does not apply to Cabinet confidences.
The Agency also worked with the OIC to resolve a complaint filed against the former Enterprise Cape Breton Corporation (ECBC) regarding the exemption of relevant information in response to an access request it received in July 2013. ECBC released additional records to the requester, who then complained that he had not received all the information requested. Since the ECBC is no longer in operation, the OIC asked the Agency to retrieve the missing records. The records retrieved were reviewed by the ATIP coordinator, and a partial copy was provided to the requester in April 2015. This file was closed in May 2015.
No audits or investigations were concluded during the reporting period.
8. Monitoring
No monitoring was conducted during the reporting period.
Annex A
The Access to Information Act Delegation Order
Pursuant to the sections 73 of the Access to Information Act (s.c.1980-81-82-83, c. 113, Sch. 1), the President of the Atlantic Canada Opportunities Agency herby designates the persons holding the positions identified in the attached Delegation Instruments to exercise or perform any of the powers, duties or functions of the President as the head of the government institution under these Acts.
Original signed by Paul LeBlanc, President for the purpose of the Atlantic Canada Opportunities Agency Act on November 19, 2010.
Access to Information Act Delegation Instrument
The Vice-President of Finance and Corporate Services and Corporate Secretary has been delegated responsibility for the following sections of the Act:
7(a) Notice where access requested
8(1) Transfer to - transfer from institution
9 Extension of time limits
11(2), (3), (4), (5), (6) Additional fees
12(2)(3) Language of access and alternative format
13 Information obtained in confidence
14 Federal-Provincial affairs
15(1) International affairs and defence
16 Law enforcement and investigations
17 Safety of individuals
18 Economic interests of Canada
19 Personal information
20(1)(2)(3) Third party information
20(5) Disclosure if a supplier consents
20(6) Disclosure if in public interest
21 Advice
22 Testing procedures
23 Solicitor/client privilege
24 Statutory prohibitions
25 Severance
26 Information to be published
27(1)(4) Third party notification
28(1)(2)(4) Third party notification
29(1) Disclosure on recommendation of Information Commissioner
33 Advise Information Commissioner of third party involvement
35(2) Right to make representations
37(4) Access to be given complainant
43(1) Notice to third parties (application to Federal Court for review)
44(2) Notice to applicant (application to Federal Court by third party)
52(2) and (3) Special rules for hearings
69 Excluded information
The Director/Coordinator of Access to Information and Privacy has been delegated responsibility for the following sections of the Act:
7(a) Notice where access requested
8(1) Transfer to - transfer from institution
9 Extension of time limits
11(2), (3), (4), (5), (6) Additional fees
12(2)(3) Language of access and alternative format
27(1)(4) Third party notification
28(1)(2)(4) Third party notification
33 Advise Information Commissioner of third party involvement
35(2) Right to make representations
37(4) Access to be given complainant
43(1) Notice to third parties (application to Federal Court for review)
44(2) Notice to applicant (application to Federal Court by third party)
52(2) and (3) Special rules for hearings
Annex B
Statistical Report on the Access to Information Act
Name of the Institution: Atlantic Canada Opportunities Agency
Reporting Period: April 1 2015 to March 31, 2016
Part 1 - Requests under the Access to Information Act
1.1 Number of requests
| Requests | Number of Requests |
|---|---|
| Received during reporting period | 18 |
| Outstanding from previous reporting period | 10 |
| Total | 28 |
| Closed during reporting period | 25 |
| Carried over to next reporting period | 3 |
1.2 Sources of requests
| Source | Number of Requests |
|---|---|
| Media | 0 |
| Academia | 0 |
| Business (private sector) | 9 |
| Organization | 0 |
| Public | 9 |
| Decline to Identify | 0 |
| Total | 18 |
1.3 Informal requests
| Completion time of 1 to 15 Days | Completion time of 16 to 30 Days | Completion time of 31 to 60 Days | Completion time of 61 to 120 Days |
|---|---|---|---|
| 20 | 0 | 0 | 0 |
1.3 Informal requests (continued)
| Completion time of 121 to 180 Days | Completion time of 181 to 365 Days | Completion time of more than 365 Days | Total number of informal requests closed |
|---|---|---|---|
| 0 | 0 | 0 | 20 |
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
| Disposition of Requests | Number of requests completed within 1 to 15 days | Number of requests completed within 16 to 30 days | Number of requests completed within 31 to 60 days | Number of requests completed within 61 to 120 days |
|---|---|---|---|---|
| All disclosed | 0 | 2 | 1 | 0 |
| Disclosed in part | 0 | 1 | 3 | 4 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 1 | 0 |
| No records exist | 3 | 2 | 0 | 0 |
| Request transferred | 0 | 0 | 0 | 0 |
| Request abandoned | 1 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Total | 4 | 5 | 5 | 4 |
2.1 Disposition and completion time (continued)
| Disposition of Requests | Number of requests completed within 121 to 180 days | Number of requests completed within 181 to 365 days | Number of requests where more than 365 days was taken | Total |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 3 |
| Disclosed in part | 4 | 3 | 0 | 15 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 1 |
| No records exist | 0 | 0 | 0 | 5 |
| Request transferred | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 1 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Total | 4 | 3 | 0 | 25 |
2.2 Exemptions
| Section | Number of Requests |
|---|---|
| 13(1)(a) | 0 |
| 13(1)(b) | 0 |
| 13(1)(c) | 2 |
| 13(1)(d) | 0 |
| 13(1)(e) | 0 |
| 14 | 1 |
| 14(a) | 5 |
| 14(b) | 3 |
| 15(1) | 1 |
| 15(1) - International Affairs | 0 |
| 15(1) - Defence of Canada | 0 |
| 15(1) - Subversive Activities | 0 |
| 16(1)(a)(i) | 0 |
| 16(1)(a)(ii) | 0 |
| 16(1)(a)(iii) | 0 |
| 16(1)(b) | 0 |
| 16(1)(c) | 1 |
| 16(1)(d) | 0 |
| 16(2) | 0 |
| 16(2)(a) | 0 |
| 16(2)(b) | 0 |
| 16(2)(c) | 3 |
| 16(3) | 0 |
| 16.1(1)(a) | 0 |
| 16.1(1)(b) | 0 |
| 16.1(1)(c) | 0 |
| 16.1(1)(d) | 0 |
| 16.2(1) | 0 |
| 16.3 | 0 |
| 16.4(1)(a) | 0 |
| 16.4(1)(b) | 0 |
| 16.5 | 1 |
| 17 | 0 |
| 18(a) | 0 |
| 18(b) | 2 |
| 18(c) | 0 |
| 18(d) | 0 |
| 18.1(1)(a) | 0 |
| 18.1(1)(b) | 0 |
| 18.1(1)(c) | 0 |
| 18.1(1)(d) | 0 |
| 19(1) | 11 |
| 20(1)(a) | 0 |
| 20(1)(b) | 10 |
| 20(1)(b.1) | 0 |
| 20(1)(c) | 5 |
| 20(1)(d) | 4 |
| 20.1 | 0 |
| 20.2 | 0 |
| 20.4 | 0 |
| 21(1)(a) | 9 |
| 21(1)(b) | 12 |
| 21(1)(c) | 9 |
| 21(1)(d) | 1 |
| 22 | 1 |
| 22.1(1) | 0 |
| 23 | 5 |
| 24(1) | 0 |
| 26 | 0 |
2.3 Exclusions
| Section | Number of Requests |
|---|---|
| 68(a) | 5 |
| 68(b) | 0 |
| 68(c) | 0 |
| 68.1 | 0 |
| 68.2(a) | 0 |
| 68.2(b) | 0 |
| 69(1) | 0 |
| 69(1)(a) | 1 |
| 69(1)(b) | 0 |
| 69(1)(c) | 0 |
| 69(1)(d) | 0 |
| 69(1)(e) | 3 |
| 69(1)(f) | 0 |
| 69(1)(g) re (a) | 5 |
| 69(1)(g) re (b) | 0 |
| 69(1)(g) re (c) | 2 |
| 69(1)(g) re (d) | 1 |
| 69(1)(g) re (e) | 1 |
| 69(1)(g) re (f) | 0 |
| 69.1(1) | 0 |
2.4 Format of information released
| Disposition | Paper | Electronic | Other Formats |
|---|---|---|---|
| All disclosed | 2 | 1 | 0 |
| Disclosed in part | 14 | 1 | 0 |
| Total | 16 | 2 | 0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
| Disposition of Requests | Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|---|
| All disclosed | 12 | 12 | 3 |
| Disclosed in part | 6,940 | 4,180 | 15 |
| All exempted | 0 | 0 | 0 |
| All excluded | 39 | 0 | 1 |
| Request abandoned | 0 | 0 | 1 |
| Neither confirmed nor denied | 0 | 0 | 0 |
2.5.2 Relevant pages processed and disclosed by size of requests
| Disposition | Number of Requests which had less than 100 pages processed | Pages Disclosed | Number of Requests which had 101 to 500 pages processed | Pages Disclosed | Number of Requests which had 501 to 1,000 pages processed | Pages Disclosed |
|---|---|---|---|---|---|---|
| All disclosed | 3 | 12 | 0 | 0 | 0 | 0 |
| Disclosed in part | 3 | 10 | 8 | 1,120 | 3 | 706 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 1 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 1 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 8 | 22 | 8 | 1,120 | 3 | 706 |
2.5.2 Relevant pages processed and disclosed by size of requests (continued)
| Disposition | Number of Requests which had 1,0001 to 5,000 pages processed | Pages Disclosed | Number of Requests which had more than 5,000 pages processed | Pages Disclosed |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 1 | 2,344 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Total | 1 | 2,344 | 0 | 0 |
2.5.3 Other complexities
| Disposition | Consultation Required | Assessment of Fees | Legal Advice Sought | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 13 | 0 | 0 | 0 | 13 |
| All exempted | 0 | 0 | 0 | 0 | 0 |
| All excluded | 1 | 0 | 0 | 0 | 1 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 14 | 0 | 0 | 0 | 14 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadlines
| Number of Requests Closed Past the Statutory Deadline | Workload was the principal reason | External Consultation was the principal reason | Internal Consultation | Other |
|---|---|---|---|---|
| 6 | 5 | 1 | 0 | 0 |
2.6.2 Number of days past deadline
| Number of Days Past Deadline | Number of Requests Past Deadline Where No Extension Was Taken | Number of Requests Past Deadline Where An Extension Was Taken | Total |
|---|---|---|---|
| 1 to 15 days | 0 | 1 | 1 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 2 | 2 |
| 61 to 120 days | 1 | 2 | 3 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 1 | 5 | 6 |
2.7 Requests for translation
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Part 3: Extensions
3.1 Reasons for extensions and disposition of requests
| Disposition of Requests Where an Extension Was Taken | 9(1)(a) Interference With Operations | 9(1)(b) Consultation Section 69 | 9(1)(b) Consultation Other | 9(1)(c) Third-Party Notice |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 9 | 3 | 6 | 7 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 1 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Total | 9 | 4 | 6 | 7 |
3.2 Length of extensions
| Length of Extensions | 9(1)(a) Interference With Operations | 9(1)(b) Consultation - Section 69 | 9(1)(b) Consultation - Other | 9(1)(c) Third-Party Notice |
|---|---|---|---|---|
| 30 days or less | 3 | 0 | 4 | 0 |
| 31 to 60 days | 2 | 1 | 1 | 5 |
| 61 to 120 days | 2 | 1 | 1 | 2 |
| 121 to 180 days | 2 | 2 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 | 0 |
| 365 days or more | 0 | 0 | 0 | 0 |
| Total | 9 | 4 | 6 | 7 |
Part 4: Fees
| Fee Type | Number of Requests | Amount of Fee Collected | Number of Requests | Amount of Fee Waived or Refunded |
|---|---|---|---|---|
| Application | 17 | $85.00 | 8 | $40.00 |
| Search | 0 | $0.00 | 5 | $490.00 |
| Production | 0 | $0.00 | 0 | $0 |
| Programming | 0 | $0.00 | 0 | $0 |
| Preparation | 0 | $0.00 | 0 | $0 |
| Alternative format | 0 | $0.00 | 0 | $0 |
| Reproduction | 0 | $0.00 | 13 | $369.00 |
| Total | 17 | $85.00 | 26 | $899.00 |
Part 5: Consultations Received From Other Institutions and Organizations
5.1 Consultations received from other Government of Canada institutions and organizations
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
|---|---|---|---|---|
| Received during reporting period | 46 | 1,093 | 0 | 0 |
| Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
| Total | 46 | 1,093 | 0 | 0 |
| Closed during the reporting period | 44 | 1,089 | 0 | 0 |
| Pending at the end of the reporting period | 2 | 4 | 0 | 0 |
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation | 1 to 15 Days Required to Complete Consultation Requests | 16 to 30 Days Required to Complete Consultation Requests | 31 to 60 Days Required to Complete Consultation Requests | 61 to 120 Days Required to Complete Consultation Requests |
|---|---|---|---|---|
| Disclose entirely | 30 | 1 | 1 | 0 |
| Disclose in part | 9 | 1 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 |
| Consult other institution | 2 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 |
| Total | 41 | 2 | 1 | 0 |
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions (continued)
| Recommendation | 121 to 180 Days Required to Complete Consultation Requests | 181 to 365 Days Required to Complete Consultation Requests | More Than 365 Days Required to Complete Consultation Requests | Total |
|---|---|---|---|---|
| Disclose entirely | 0 | 0 | 0 | 32 |
| Disclose in part | 0 | 0 | 0 | 10 |
| Exempt entirely | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 2 |
| Other | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 44 |
5.3 Recommendations and completion time for consultations received from other organizations
| Recommendation | 1 to 15 Days Required to Complete Consultation Received | 16 to 30 Days Required to Complete Consultation Received | 31 to 60 Days Required to Complete Consultation Received | 61 to 120 Days Required to Complete Consultation Received |
|---|---|---|---|---|
| Disclose entirely | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
5.3 Recommendations and completion time for consultations received from other organizations (continued)
| Recommendation | 121 to 180 Days Required to Complete Consultation Received | 181 to 365 Days Required to Complete Consultation Received | More Than 365 Days Required to Complete Consultation Received | Total |
|---|---|---|---|---|
| Disclose entirely | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Part 6: Completion Time of Consultations on Cabinet Confidences
6.1 Requests with Legal Services
| Number of Days | Number of Requests which had fewer than 100 pages processed | Pages Disclosed | Number of Requests which had 101 to 500 pages processed | Pages Disclosed | Number of Requests which had 501 to 1,000 pages processed | Pages Disclosed |
|---|---|---|---|---|---|---|
| 1 to 15 | 4 | 7 | 0 | 0 | 0 | 0 |
| 16 to 30 | 1 | 3 | 0 | 0 | 0 | 0 |
| 31 to 60 | 1 | 9 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 6 | 19 | 0 | 0 | 0 | 0 |
6.1 Requests with Legal Services (continued)
| Number of Days | Number of Requests which had 1,001 to 5,000 pages processed | Pages Disclosed | Number of Requests which had more than 5,000 pages processed | Pages Disclosed |
|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
6.2 Requests with Privy Council Office
| Number of Days | Number of Requests which had Fewer Than 100 Pages Processed | Pages Disclosed | Number of Requests which had between 101 and 500 Pages Processed | Pages Disclosed | Number of Requests which had between 501 and 1,000 Pages Processed | Pages Disclosed |
|---|---|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
6.2 Requests with Privy Council Office (continued)
| Number of Days | Number of Requests which between 1,001 and 5,000 pages processed | Pages Disclosed | Number of Requests which had more than 5,000 pages processed | Pages Disclosed |
|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Part 7: Complaints and Investigations
| Section 32 | Section 35 | Section 37 | Total |
|---|---|---|---|
| 1 | 0 | 0 | 1 |
Part 8: Court Action
| Section 41 | Section 42 | Section 44 | Total |
|---|---|---|---|
| 0 | 0 | 0 | 0 |
Part 9: Resources Related to the Access to Information Act
9.1 Costs
| Expenditures | Amount |
|---|---|
| Salaries | $161,548.00 |
| Overtime | $0.00 |
| Goods and Services (Other) | $7,269.00 |
| Total | $170,107.00 |
9.2 Human Resources
| Resources | Person Years Dedicated to Access to Information Activities |
|---|---|
| Full-time employees | 1.90 |
| Part-time and casual employees | 0.21 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.00 |
| Students | 0.00 |
| Total | 2.11 |
Part II: Report on the Privacy Act
1. Introduction
The Privacy Act gives individuals the right to access their personal information and request corrections to their personal information held by federal institutions listed in the schedule of the act. This law also imposes obligations on those institutions to respect privacy rights by limiting the collection, use and disclosure of personal information.
This report is prepared in accordance with section 72 of the act, which requires that the head of the Atlantic Canada Opportunities Agency (ACOA) prepare, for tabling in Parliament, an annual report on the administration of the act. This report will be published on ACOA’s website.
ACOA’s mandate is to increase opportunity for economic development in Atlantic Canada and, more particularly, to enhance the growth of earned incomes and employment opportunities in that region. Additional information is available on ACOA’s website.
2. How ACOA Fulfills Its Responsibilities
The Access to Information and Privacy (ATIP) directorate consists of a director (ATIP coordinator) and one support staff member located at ACOA’s head office in Moncton, N.B., to oversee the administration of the Access to Information Act and the Privacy Act. The ATIP coordinator is responsible for the processing of all access and privacy requests as well as the development, coordination and implementation of effective policies, guidelines and procedures to manage the Agency’s compliance with the ATIP acts.
The ATIP coordinator also reviews various documents before publication to ensure that they do not contain information that would be subject to exemption or exclusion under the acts. During this reporting period, records prepared in response to 107 written parliamentary questions were reviewed as well as one evaluation report and an Employment Equity Status Report.
The administration of the legislation within ACOA is also facilitated at the branch and regional office levels. Each sector and corporate branch has a liaison officer (generally reporting to the deputy minister or an assistant deputy minister) who coordinates the records-retrieval process.
3. Delegation of Authority
For the purpose of the Privacy Act, the President delegated full authority to the vice‑president, finance and corporate services and corporate secretary and partial authority to the ATIP coordinator. A copy of the signed delegation instrument for the Privacy Act is attached in Annex A.
4. Interpretation of the Statistical Report
The statistical report is attached in Annex B. No requests under the Privacy Act were received by the Agency during the reporting period.
The cost of administering the Privacy Act in 2015-2016 was $10,616, which consisted of a portion of the ATIP coordinator’s salary and travel costs. This represents a decrease of $10,571, which is linked to the limited workload.
The following table shows the trend in the number of requests received over the last 10 fiscal years.
| Fiscal Year | 2006-2007 | 2007-2008 | 2008-2009 | 2009-2010 | 2010-2011 | 2011-2012 | 2012-2013 | 2013-2014 | 2014-2015 | 2015-2016 |
|---|---|---|---|---|---|---|---|---|---|---|
| Totals | 0 | 0 | 0 | 1 | 0 | 0 | 2 | 2 | 1 | 0 |
5. Education and Training Activities
Awareness sessions on the requirements of the Access to Information Act and Privacy Act are made available upon request to all employees of the Agency. Informal briefings on the requirements of the Privacy Act were provided by the ATIP coordinator throughout the reporting period.
6. Policies, Guidelines and Procedures
The Agency did not implement new or revised privacy policies, guidelines or procedures related to privacy during the reporting period.
7. Complaints, audits and investigations
No privacy complaints were received and no investigations or audits were concluded during this reporting period.
8. Monitoring
As the Agency did not receive any privacy requests, no monitoring was required in 2015-2016.
9. Privacy Breaches
No material privacy breaches were reported to the ATIP coordinator during the reporting period.
10. Privacy Impact Assessments
No privacy impact assessments were required in 2015-2016.
11. Authorized Disclosures Under the Privacy Act
The Agency did not disclose personal information pursuant to paragraph 8(2)(m) of the act during the reporting period.
Annex A
Privacy Act Delegation Order
The Vice-President of Finance and Corporate Services and Corporate Secretary has been delegated responsibility for the following sections of the Privacy Act:
8(2)(j) disclose personal information for research purposes
8(2)(m) disclose personal information in the public interest or in the interest of the individual
8(4) retain copy of
8(2)(e) requests and disclosed records
8(5) notify Privacy Commissioner of
8(2)(m) disclosures
9(1) retain record of use
9(4) notify Privacy Commissioner of consistent use and amend index 10 include personal information in personal information banks
14 respond to request for access within 30 days; give access or give notice
15 extend time limit for responding to request for access
17(2)(b) decide whether to translate requested information
18(2) may refuse to disclose information contained in an exempt bank
19(1) shall refuse to disclose information obtained in confidence from another government
19(2) may disclose any information referred to in
19(1) if the other government consents to the disclosure or makes the information public
20 may refuse to disclose information injurious to the conduct of federal-provincial affairs
21 may refuse to disclose information injurious to international affairs or defence
22 may refuse to disclose information prepared by an investigative body, information injurious to the enforcement of a law, or information injurious to the security of penal institutions
23 may refuse to disclose information prepared by an investigative body for security clearances
24 may refuse to disclose information collected by the Canadian Penitentiary Service, the National Parole Service or the National Parole Board while individual was under sentence if conditions in section are met
25 may refuse to disclose information which could threaten the safety of individuals
26 may refuse to disclose information about another individual, and shall refuse to disclose such information where disclosure is prohibited under Section 8
27 may refuse to disclose information subject to solicitor-client privilege
28 may refuse to disclose information relating to the individual’s physical or mental health where disclosure is contrary to the best interests of the individual
31 receive notice of investigation by the Privacy Commissioner
33(2) right to make representations to the Privacy Commissioner during an investigation
35(1) receive Privacy Commissioner’s report of findings of the investigation and give notice of action taken
35(4) give complainant access to information after
35(1)(b) notice
36(3) receive Privacy Commissioner’s report of findings of investigation of exempt bank
37(3) receive report of Privacy Commissioner’s findings after compliance investigation
51(2)(b) request that Section 51 hearing be held in the National Capital Region
51(3) request and be given right to make representations in Section 51 hearings
The Director/Coordinator of Access to Information and Privacy has been delegated responsibility for the following sections of the Privacy Act:
8(2)(j) disclose personal information for research purposes
8(2)(m) disclose personal information in the public interest or in the interest of the individual
8(4) retain copy of
8(2)(e) requests and disclosed records
8(5) notify Privacy Commissioner of
8(2)(m) disclosures
9(1) retain record of use
9(4) notify Privacy Commissioner of consistent use and amend index 10 include personal information in personal information banks 14 respond to request for access within 30 days; give access or give notice 15 extend time limit for responding to request for access
17(2)(b) decide whether to translate requested information 31 receive notice of investigation by the Privacy Commissioner
33(2) right to make representations to the Privacy Commissioner during an investigation
35(1) receive Privacy Commissioner’s report of findings of the investigation and give notice of action taken
35(4) give complainant access to information after
35(1)(b) notice
36(3) receive Privacy Commissioner’s report of findings of investigation of exempt bank
37(3) receive report of Privacy Commissioner’s findings after compliance investigation
51(2)(b) request that Section 51 hearing be held in the National Capital Region
51(3) request and be given right to make representations in Section 51 hearings
Annex B
Statistical Report on the Privacy Act
Name of Institution: Atlantic Canada Opportunities Agency Reporting Period: April 1, 2015 to March 31, 2016
Part 1: Requests under the Privacy Act
| Requests | Number of Requests |
|---|---|
| Received during reporting period | 0 |
| Outstanding from previous reporting period | 0 |
| Total | 0 |
| Closed during reporting period | 0 |
| Carried over to next reporting period | 0 |
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
| Disposition of Requests | Completion Time of 1 to 15 Days | Completion Time of 16 to 30 Days | Completion Time of 31 to 60 Days | Completion Time of 61 to 120 Days |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
2.1 Disposition and completion time (continued)
| Disposition of Requests | Completion Time of 121 to 180 Days | Completion Time of 181 to 365 Days | Completion Time of More Than 365 Days | Total |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
2.2 Exemptions
| Section | Number of Requests |
|---|---|
| 18(2) | 0 |
| 19(1)(a) | 0 |
| 19(1)(b) | 0 |
| 19(1)(c) | 0 |
| 19(1)(d) | 0 |
| 19(1)(e) | 0 |
| 19(1)(f) | 0 |
| 20 | 0 |
| 21 | 0 |
| 22(1)(a)(i) | 0 |
| 22(1)(a)(ii) | 0 |
| 22(1)(a)(iii) | 0 |
| 22(1)(b) | 0 |
| 22(1)(c) | 0 |
| 22(2) | 0 |
| 22.1 | 0 |
| 22.2 | 0 |
| 22.3 | 0 |
| 23(a) | 0 |
| 23(b) | 0 |
| 24(a) | 0 |
| 24(b) | 0 |
| 25 | 0 |
| 26 | 0 |
| 27 | 0 |
| 28 | 0 |
2.3 Exclusions
| Section | Number of Requests |
|---|---|
| 69(1)(a) | 0 |
| 69(1)(b) | 0 |
| 69.1 | 0 |
| 70(1) | 0 |
| 70(1)(a) | 0 |
| 70(1)(b) | 0 |
| 70(1)(c) | 0 |
| 70(1)(d) | 0 |
| 70(1)(e) | 0 |
| 70(1)(f) | 0 |
| 70.1 | 0 |
2.4 Format of information released
| Disposition | Paper | Electronic | Other formats |
|---|---|---|---|
| All disclosed | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
| Disposition of Requests | Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|---|
| All disclosed | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
2.5.2 Relevant pages processed and disclosed by size of request
| Disposition | Number of Requests which had less than 100 pages processed | Pages Disclosed | Number of Requests which had between 101 and 500 pages process | Pages Disclosed | Number of Requests which had between 501 and 1,000 pages processed | Pages Disclosed |
|---|---|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
2.5.2 Relevant pages processed and disclosed by size of request (continued)
| Disposition | Number of Requests which had 1,001 and 5,000 pages processed | Pages Disclosed | Number of Requests which had more than 5,000 pages processed | Pages Disclosed |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
2.5.3 Other complexities
| Disposition | Consultation Required | Legal Advice Sought | Interwoven Information | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
| Number of Requests Closed Past the Statutory Deadline | Principal Reason was because of workload | Principal Reason was because of external consultation | Principal Reason was because of internal consultation | Other reasons |
|---|---|---|---|---|
| 0 | 0 | 0 | 0 | 0 |
2.6.2 Number of days past deadline
| Number of Days Past Deadline | Number of Requests Past Deadline Where No Extension Was Taken | Number of Requests Past Deadline Where An Extension Was Taken | Total |
|---|---|---|---|
| 1 to 15 days | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
2.7 Requests for translation
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Part 3: Disclosure Under Subsections 8(2) and 8(5)
| Paragraph 8(2)(e) | Paragraph 8(2)(m) | Subsection 8(5) | Total |
|---|---|---|---|
| 0 | 0 | 0 | 0 |
Part 4: Requests for Correction of Personal Information and Notations
| Disposition for Correction Requests Received | Number |
|---|---|
| Notations attached | 0 |
| Requests for correction accepted | 0 |
| Total | 0 |
Part 5: Extensions
5.1 Reasons for extensions and disposition of requests
| Disposition of requests where an Extension Was Taken | 15(a)(i) Interference With Operations | 15(a)(ii) Consultations - Section 70 | 15(a)(ii) Consultations - Other | 15(b) Translation or Conversion |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
5.2 Length of extensions
| Length of Extensions | 15(a)(i) Interference with operations | 15(a)(ii) Consultation - Section 70 | 15(a)(ii) Consultation - Other | 15(b) Translation purposes |
|---|---|---|---|---|
| 1 to 15 days | 0 | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Part 6: Consultations Received From Other Institutions and Organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
|---|---|---|---|---|
| Received during the reporting period | 0 | 0 | 0 | 0 |
| Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
| Closed during the reporting period | 0 | 0 | 0 | 0 |
| Pending at the end of the reporting period | 0 | 0 | 0 | 0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation | 1 to 15 days required to complete consultation requests | 16 to 30 days required to complete consultation requests | 31 to 60 days required to complete consultation requests | 61 to 120 days required to complete consultation requests |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions (continued)
| Recommendation | 121 to 180 days required to complete consultation requests | 181 to 365 days required to complete consultation requests | More than 365 days required to complete consultation requests | Total |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
6.3 Recommendations and completion time for consultations received from other organizations
| Recommendation | 1 to 15 days required to complete consultation requests | 16 to 30 days required to complete consultation requests | 31 to 60 days required to complete consultation requests | 61 to 120 days required to complete consultation requests |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
6.3 Recommendations and completion time for consultations received from other organizations (continued)
| Recommendation | 121 to 180 days required to complete consultation requests | 181 to 365 days required to complete consultation requests | More Than 365 days required to complete consultation requests | Total |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Part 7: Completion Time of Consultations on Cabinet Confidences
7.1 Requests with Legal Services
| Number of Days | Number of Requests which had fewer than 100 pages processed | Pages Disclosed | Number of Requests which had between 101 and 500 pages processed | Pages Disclosed | Number of Requests which had between 501 and 1,000 pages processed | Pages Disclosed |
|---|---|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
7.1 Requests with Legal Services (continued)
| Number of Days | Number of Requests which had between 1,001 and 5,000 pages processed | Pages Disclosed | Number of Requests which had more than 5,000 pages processed | Pages Disclosed |
|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
7.2 Requests with Privy Council Office
| Number of Days | Number of Requests which had fewer than 100 pages processed | Pages Disclosed | Number of Requests which had between 101 and 500 pages processed | Pages Disclosed | Number of Requests which had between 501 and 1,000 pages processed | Pages Disclosed |
|---|---|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
7.2 Requests with Privy Council Office (continued)
| Number of Days | Number of Requests which had between 1,001 and 5,000 pages processed | Pages Disclosed | Number of Requests which had more than 5,000 pages processed | Pages Disclosed |
|---|---|---|---|---|
| 1 to 15 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Part 8: Complaints and Investigations Notices Received
| Section 31 | Section 33 | Section 35 | Court action | Total |
|---|---|---|---|---|
| 0 | 0 | 0 | 0 | 0 |
Part 9: Privacy Impact Assessments (PIAs)
Number of PIA(s)completed: 0
Part 10: Resources Related to the Privacy Acts
10.1 Costs
| Expenditures | Amount |
|---|---|
| Salaries | $10,234.00 |
| Overtime | $0.00 |
| Goods and Services (Other) | $382.00 |
| Total | $10,616.00 |
10.2 Human Resources
| Resources | Person Years Dedicated to Privacy Activities |
|---|---|
| Full-time employees | 0.10 |
| Part-time and casual employees | 0.00 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.00 |
| Students | 0.00 |
| Total | 0.10 |
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