Commissioner's directive 300: Real property

Commissioner's Directive

POLICY OBJECTIVE

1. To establish a framework for the management of the Correctional Service of Canada real property assets to support delivery of correctional programs.

AUTHORITIES

2. Federal Real Property Act, 1991, c.50, s.1.
   
   Federal Real Property Regulations.

CROSS-REFERENCES

3. Municipal Grants Act.
   
   Financial Administration Act, ss. 7(1), 9(1.1), 9(2).
   
   Schedule VII of the Financial Signing Authorities.
   
   Treasury Board Manual - Information and Administrative Management - Real Property.
   
   CSC Technical Services Capital Program Administrative Manual, c.9, Real Property Management.

DEFINITION

4. Real Property - All land, including mines and minerals, buildings, structures, roadways, municipal and building services (water, sewers, power, gas, heating, etc.).

PRINCIPLES

5. Real property shall be acquired, developed and maintained only in support of CSC programs in accordance with government legislation, policies, regulations and central agency requirements.
6. Acquisition and disposal of real property assets will be done in a fair and open manner, which shall include public consultation.
7. Construction and maintenance plans and projects shall incorporate real property management requirements.

RESPONSIBILITIES

8. The Director General, Facilities Branch, is responsible for policy, standards and activities relating to management of CSC real property. Specific areas of responsibility include:
   1. managing CSC real property records to ensure they are current and accurate and providing input to the Directory of Federal Real Property maintained by Treasury Board;
   2. managing Payments in Lieu of Taxes (PILT) and analysis of the impact of capital improvements on PILT funding;
   3. managing asset preservation and ensuring that real property is used for approved operational requirements;
   4. ensuring new projects meet government real property legislative and policy requirements, including those relating to health, safety and environment;
   5. managing the naming process for new institutions and liaising with Public Works and Government Services Canada (PWGSC) on approval and registration;
   6. acquisition of new and disposal of surplus real property and obtaining approval of the Solicitor General on all transactions;
   7. developing office accommodation standards for leasing district parole offices;
   8. ensuring accessibility requirements are met; and
   9. managing heritage review activities.
9. The Regional Deputy Commissioner is responsible for:
   1. maintaining regional real property and leased office accommodation records and providing updated information to the Director General, Facilities Branch;
   2. liaising with PWGSC on leasing and maintenance of office accommodation;
   3. ensuring that real property use is fully rationalized;
   4. ensuring regional capital and maintenance plans incorporate real property requirements;
   5. liaising with District Directors, Parole regarding office accommodation requirements; and
   6. planning for acquisition and disposal of real property based on projected requirements as well as coordinating regional investment planning and real property assessment.
10. Institutional heads are responsible for:
    1. operating and maintaining facilities in a manner which recognizes real property legislation, policies and requirements, including those relating to health, safety and environment;
    2. maintaining up-to-date drawings and records of all institutional real property and providing information of all changes to the Director General, Facilities Branch, through the Regional Deputy Commissioner;
    3. undertaking asset preservation planning and management activities, as well as ensuring that facility asset base is maintained in good operating condition; and
    4. ensuring facilities are appropriately accessible to persons with disabilities.

Original signed by
Lucie McClung, Commissioner