Commissioner's Directive 566-12 Personal Property of Offenders

Responsibilities

1. The Assistant Commissioner, Correctional Operations and Programs, will:
1. ensure national direction and policy are in place to manage and control personal property of offenders
2. address issues brought forward by the Director General, Security, Regional Deputy Commissioners, and/or Boards of Investigation.
2. The Regional Deputy Commissioner will:
1. ensure control and consistency of purchasing practices
2. ensure issues related to personal property transportation, receipt, storage, safekeeping, packaging, purchase, and disposal are addressed
3. inform the Director General, Security, of any issues or deficiencies arising from the implementation of this policy or procedures.
3. The Director General, Security, will:
1. provide direction to regions in relation to personal property, safety and security issues
2. inform the Assistant Commissioner, Correctional Operations and Programs, of any issues or deficiencies arising from the implementation of the policy and procedures on personal property of offenders, and make recommendations to address these
3. review and update the National List of Offender Personal Property in consultation with the regions and relevant sectors, on an annual basis.
4. The Regional Administrator, Security, will:
1. address issues related to personal property brought forward in their region
2. inform the Assistant Deputy Commissioner, Correctional Operations, of national-level issues related to personal property brought forward in their region. The Assistant Deputy Commissioner, Correctional Operations, will then advise the Director General, Security.
5. The Institutional Head will:
1. ensure inmate personal property is authorized in accordance with the National List of Offender Personal Property
2. as required, restrict items, including those on the National List of Offender Personal Property, based on concerns related to the health and safety of the persons or the security of the institution, as well as the National Fire Code of Canada restrictions pursuant to Commissioner’s Directive (CD) 345 - Fire Safety and the Fire Safety Manual. The Institutional Head will document their decision, including the rationale, and review their decision at least once per year. However, inmates will be permitted to request a review of the decision after 90 days
3. inform the Regional Administrator, Security, of any issues or deficiencies arising from the implementation of this policy or procedures
4. ensure inmates are informed verbally and in writing of policies and procedures relating to personal property
5. delegate, not below the Assistant Warden level, the authority to authorize an inmate to give personal property to another inmate within the same institution when there is an immediate family relationship between them
6. delegate, not below the Assistant Warden level, the authority to authorize purchases of approved items considered “exceptions” from businesses not included in the procedures for inmate purchasing.
6. The Deputy Warden or delegate, not below the Assistant Warden level, will:
1. ensure procedures are in place for the searching, control, recording, storage, transfer, and disposal of inmate personal property
2. approve non-essential health care items (including medical bracelets), religious, spiritual or cultural articles, educational textbooks (including a dictionary and/or a thesaurus) and/or supplies, as well as arts and crafts raw materials, following consultation with the appropriate department and ensuring the safety and security of the institution in accordance with the National Fire Code of Canada restrictions pursuant to CD 345 - Fire Safety and the Fire Safety Manual.
7. Chaplains or Elders/Spiritual Advisors will recommend religious, spiritual and cultural items for approval by the Deputy Warden or delegate, not below the Assistant Warden level. When warranted, consultation will occur with the Director General, Security, and the Director General, Offender Programs and Reintegration (Chaplaincy).
8. The Admission and Discharge Officer will verify, search and record personal property of inmates in the Offender Management System Renewal - Offender Personal Property (OMSR-OPP) module, and if applicable, on a hobby craft permit.
9. The District Director will:
1. ensure Managers, Community Correctional Centres, are informed of the relevant policies and procedures for the control and management of offender personal property
2. address local issues brought forward by Managers, Community Correctional Centres, in their district
3. restrict items, including those on the National List of Offender Personal Property, based on concerns related to the health and safety of the persons or the security of the Community Correctional Centres, as well as the National Fire Code of Canada restrictions pursuant to CD 345 - Fire Safety and the Fire Safety Manual. In such cases, the District Director will document their decision, including the rationale, and review their decision at least once per year. However, offenders will be permitted to request a review of the decision after 90 days.
10. The Manager, Community Correctional Centre, will:
1. establish a process to record personal property in storage
2. ensure offenders are informed verbally and in writing of the policies and procedures relating to personal property of offenders in a Community Correctional Centre.
11. Staff involved in the purchasing of offender personal property will ensure purchases are in accordance with this directive, the National List of Offender Personal Property, and the Correctional Service of Canada’s (CSC’s) procurement process.

Procedures

Institutions (Excluding Community Correctional Centres)

Authorized Personal Property

12. Inmates will be authorized to have in their possession personal property items pursuant to the National List of Offender Personal Property as well as approved religious, spiritual and cultural items. Restrictions will be based on concerns related to the health and safety of the persons or the security of the institution, as well as the National Fire Code of Canada restrictions pursuant to CD 345 - Fire Safety and the Fire Safety Manual, as determined by the Institutional Head.
13. The Institutional Head will document decisions made for items which require their approval under the National List of Offender Personal Property. The inmate will be advised accordingly in writing.
14. Inmates will accept responsibility in writing for the safekeeping of authorized personal property retained in their cell/room, as documented on the Inmate Personal Property Record in the OMSR-OPP module and/or on a hobby craft permit.
15. The inmate must be in lawful possession of only their personal property from the time of admission or readmission to transfer or release.
16. Inmates are entitled to receive items in accordance with the National List of Offender Personal Property from outside sources within 30 calendar days of their admission or readmission to their primary institution. This is a one-time entitlement per admission/readmission and does not apply to transfers. The inmate or sender will assume all associated delivery costs. The institution may restrict personal property when the identity of the sender cannot be verified.
17. Following a first transfer to an institution that better aligns with an inmate’s gender identity or expression, the gender diverse inmate will be entitled to replace personal property items with items that support their gender identity or expression needs and are sent from outside sources, only once within 30 calendar days of the transfer.
18. The Institutional Head may authorize an extension under exceptional circumstances and on a case-by-case basis. The inmate must request the extension within 30 calendar days following penitentiary placement and the extension must not exceed 60 calendar days from the date of penitentiary placement.
19. All inmate personal property must be purchased in accordance with this directive and CD 860 - Offender’s Money, following the 30-day admission or readmission to their primary institution.
20. Inmates will be allowed to keep canteen items in their cells in accordance with CD 890 - Inmate Owned Canteens. The Institutional Head may designate alternate storage areas for certain items, providing the inmate has reasonable access to those items.
21. Where an inmate has escaped lawful custody and is returned to their primary institution, the return to custody will not be considered an admission or readmission. The inmate will not be entitled to 30 days to receive personal property from outside sources unless their personal property items were disposed of in accordance with section 85 of the CCRR.
22. The Institutional Head or delegate, not below the Assistant Warden level, may restrict any personal property item, including those on the National List of Offender Personal Property and/or previously authorized. The Institutional Head or delegate will document their decision, including the rationale, and review their decision at least once per year. However, inmates will be permitted to request a review of the decision after 90 days. Items may be restricted for any of the following reason(s):
1. the item presents a risk to the health and safety of other persons or the security of the institution
2. the item is not compliant with CD 345 - Fire Safety and the Fire Safety Manual
3. the item is not compliant with CD 764 - Access to Expressive Material
4. the item has been tampered with or is used in a manner that could jeopardize the safety and security of the institution
5. the item is not on the Inmate Personal Property Record in the OMSR-OPP module or on a hobby craft permit.
23. The Deputy Warden or delegate, not below the Assistant Warden level, may restrict a religious and/or cultural item if it is determined, in consultation with Chaplains or Elders/Spiritual Advisors, it presents a risk to the health and safety of any person or the security of the institution.
24. The reasons for the restriction and seizure will be documented and the inmate will be advised accordingly in writing. The confiscated item may be stored with the inmate’s personal effects or returned to the inmate when it no longer presents a risk to the safety and security of the institution or persons. Seized items will be dealt with in accordance with CD 568-5 - Management of Seized Items.
25. Inmates are not permitted to give, trade, loan, rent, pawn, or sell personal or other property (including canteen items and consumables) to other inmates directly or indirectly. Inmates who engage in these activities without authorization may be charged with a disciplinary offence.
26. Money is not an authorized item; any sum of money will be dealt with in accordance with CD 860 - Offender’s Money.

Value and Quantity of Authorized Items

27. All inmate personal property will be recorded on the Inmate Personal Property Record in the OMSR‑OPP module and/or on a hobby craft permit by the Admission and Discharge Officer, with an assigned monetary value.
28. Authorized religious, spiritual, cultural and educational items will be registered on the Inmate Personal Property Record in the OMSR-OPP module. A monetary value will be assigned to these items, which is not included in the $2,000 limit for inmate personal property.
29. Personal property items that an inmate receives from outside sources (within the 30-day period after admission or readmission to their primary institution) will not be issued until a value is assigned and recorded in the Inmate Personal Property Record in the OMSR-OPP module by the Admission and Discharge Officer. Any authorized items purchased following the 30-day period will be listed at the purchase price, excluding taxes and shipping costs.
30. For any authorized items brought in during the 30-day period, the Admission and Discharge Officer will consult with the inmate prior to assigning a value. Where there is disagreement, a reasonable value will be determined and registered by the Admission and Discharge Officer.
31. Prior to assigning a value to jewellery brought in during the 30-day period, the Admission and Discharge Officer will consult with the inmate. Where there is disagreement on the value, the inmate will be given the choice of sending the jewellery to someone outside the institution or have it appraised, at their cost, by an expert chosen by CSC.
32. The value of an item registered on the Inmate Personal Property Record in the OMSR-OPP module will not be reassessed over the course of its life.
33. The combined dollar value of allowable items kept in the cell/room or in storage, as set out in the National List of Offender Personal Property will not exceed $2,000 The value of the following items are in addition to the $2,000 limit:
1. for inmates participating in the Institutional Mother-Child Program, children's personal effects will be assessed separately from the mother's and will not exceed $750 (not including furniture) per child; however, the Institutional Head may approve more than the prescribed amount in extenuating circumstances
2. bras will not exceed $400
3. jewellery will not exceed a total of $600
4. the total value of canteen items allowed in an inmate’s cell/room will not exceed $120. This limit includes $30 worth of stamps as well as canteen-like items purchased through groups approved by the Institutional Head
5. holiday canteen items will be in addition to the $120 limit in accordance with CD 890 - Inmate Owned Canteens. Perishable holiday canteen items will not be kept in an inmate’s cell/room beyond six weeks after the reception of the items
6. authorized personal computer hardware, software, and peripherals will not exceed $2,500. The value of these items is assessed at the time of the inmate’s admission to their primary institution.
34. Any single item valued at more than $1,000 (included in the $2,000 limit) will be shipped out of the institution at the inmate’s expense and this will be documented.
35. The combined quantity of allowable items kept in the cell/room and in storage must be in accordance with the limits prescribed in the National List of Offender Personal Property and the National Fire Code of Canada restrictions specified in CD 345 - Fire Safety and the Fire Safety Manual.

Inmate Personal Property Record

36. All inmate personal property items will be recorded on the Inmate Personal Property Record in the OMSR-OPP module and issued by the Admission and Discharge department.
37. Jewellery, electronic items and peripherals, as well as religious, spiritual, and cultural items will be photographed and recorded in the OMSR-OPP module. The inmate will sign the Inmate Personal Property Record to confirm its validity.
38. The Admission and Discharge Officer will retain the original signed Inmate Personal Property Record and give a copy to the inmate, who must post it in their cell/room, near the door.
39. The Inmate Personal Property Record will be updated as soon as reasonably possible following an incident or emergency (e.g., fire, flood, bio-hazard cleanup) where inmate’s personal property was destroyed and disposed of.
40. Non-perishable items purchased through groups approved by the Institutional Head will be registered on the Inmate Personal Property Record.

Hobby Craft

41. Tools used for hobby craft items will be registered on the Inmate Personal Property Record in the OMSR-OPP module and on a hobby craft permit. A monetary value will be assigned to these items, which is not included in the $2,000 limit for inmate personal property. Raw materials will only be registered on a hobby craft permit.
42. The inmate may be authorized to keep the completed hobby craft item in their cell/room for personal use if it does not present a risk to the health and safety of the persons or to the security of the institution, and complies with the National Fire Code of Canada restrictions pursuant to CD 345 - Fire Safety and the Fire Safety Manual.
43. Completed hobby craft items that inmates are authorized to keep in their possession as personal property will be recorded on the Inmate Personal Property Record in the OMSR-OPP module. The Admission and Discharge Officer and the inmate will agree on a reasonable value. The assigned value will be calculated pursuant to CD 760 - Social Programs and Leisure Activities, and included in the $2,000 limit for inmate personal property.

Purchasing

44. Authorized items are available for purchase either through the Purchasing Points of Contact or inmate owned canteens, in accordance with the National List of Offender Personal Property.
45. Items approved for purchase outside of the procedures for inmate purchasing (defined as “exceptions”) are to be purchased from an approved supplier. This may include: books, school supplies, magazines, non-essential health care items, video games and gaming consoles, hobby craft tools and raw materials, as well as religious, spiritual or cultural articles.
46. Only in exceptional circumstances will the Institutional Head authorize staff to leave the institution to purchase items for inmates.
47. CSC is not responsible for the costs of delivery of personal property purchases or any other related fees.

Legacy Items

48. In accordance with the National List of Offender Personal Property, the following items, if authorized and listed on the Inmate Personal Property Record, will remain in the inmate’s possession until the time of their release or for the life of the item (these items are no longer approved to be purchased or brought in during the 30-day period following the inmate’s admission/readmission to their primary institution):
1. items authorized as personal property prior to the creation of the national lists in 2006 (unless they present a safety or security risk as determined by the Institutional Head)
2. personal stereos with detachable speakers authorized prior to June 13, 2012
3. personal computers, peripherals and software authorized prior to October 2002, unless they are in violation of the technical requirements for inmate owned computers and electronic games, specified in Annex B, or the conditions indicated on the Inmate Statement of Consent to Abide by Conditions Governing Inmate Owned Computers (CSC/SCC 2022).

Electronics

49. Electronic devices must not have the following:
1. removable storage ports/slots for memory cards of any kind, such as MicroSD
2. wireless communication capabilities which include, but are not limited to: Wi-Fi, Bluetooth, SnapBridge and Near-Field Communications. Video game systems with certain wireless capabilities that have been approved are outlined in the National List of Offender Personal Property
3. flashlight
4. prescribed or medically necessary devices or equipment for the treatment, management or monitoring of health conditions as well as electronic devices or equipment to facilitate communication between the inmate and their health care team to improve care are excluded from the requirements in this paragraph.
50. The general working condition of electrical items (including electronics) will be verified and recorded on the Inmate Personal Property Record upon admission, transfer, and release.
51. All electronic items issued for personal use will be properly sealed and marked with a CSC-approved tamper-proof seal and one or more of the following personal identifiers:
1. serial number
2. inmate’s name
3. engraved locator number
4. bar code.
52. All USB ports on electronic items newly purchased, or already listed on the Inmate Personal Property Record must be disabled by a USB port blocker with a lock and key system and a CSC‑approved tamper-proof seal placed on top.

Repair of Electrical Property

53. Following a written request to repair an inmate owned electrical item (except inmate owned computers), the repair will be done by a licensed facility approved by the Institutional Head or delegate, at the inmate’s expense.

Searching

54. To ensure the safety and security of the institution, staff, inmates and the public, all items entering or leaving the institution will be thoroughly searched for contraband and unauthorized items in accordance with procedures defined within the 566 series of the Commissioner’s Directives and CD 085 - Correspondence and Telephone Communication.
55. Inmates in shared accommodation may be charged under paragraph 40(e), (i) or (j) of the CCRA, when it is believed that both committed an offence relating to possession of contraband and/or unauthorized items.
56. All routine cell searches and search plans will require verification of personal property within the inmate’s cell/room against the Inmate Personal Property Record, and their hobby craft permit, in accordance with this directive and CD 566-9 - Searching of Cells/Rooms, Vehicles and Other Areas. Consistent with the Fire Safety Manual, an up-to-date Inmate Personal Property Record will be prominently posted inside the cell/room, near the door.
57. The inmate is required to produce the items listed on their Inmate Personal Property Record. If an item is not located in their cell/room, this will be documented and the inmate will be advised in writing that they are required to produce it within one working day of receiving the notice. As necessary, the Inmate Personal Property Record and hobby craft permit will be updated and a copy will be shared with the inmate for their signature.
58. During cell/room searches, the tamper seals and USB port blockers on all personal electronics and electrical items will be examined.
59. Items not listed on the Inmate Personal Property Record or hobby craft permit will be seized as unauthorized items in accordance with CD 568-5 - Management of Seized Items.

Storage of Personal Property

60. The Inmate Personal Property Record will be updated when items are added, retrieved, or removed for disposal.
61. Personal property in storage is limited to 0.085 cubic metre. The Institutional Head may provide extra storage for inmates in shared or double-bunking accommodation.
62. Personal property items exceeding the storage limits are to be removed/disposed of by shipping the items to a location indicated, in writing, by the inmate, at their expense.
63. Items which the inmate refuses to remove/dispose of that exceed storage limits will be considered unauthorized items. These items will be seized and disposed of in accordance with CD 568-5 - Management of Seized Items.
64. Valuable items (not exceeding $1,000 each) and important documents (with a $0 value) are to be recorded on the Inmate Personal Property Record and securely stored in a fireproof cabinet or safe in the Admission and Discharge department.
65. Inmate’s personal identification (excluding passports, which are considered unauthorized) will be recorded on the Inmate Personal Property Record and securely stored in a fireproof cabinet or safe in the Admission and Discharge department. These documents are not to be photographed and identification numbers are not to be recorded in the OMSR-OPP module.
66. Other items stored in this manner will be photographed and the inmate will sign the Inmate Personal Property Record to confirm their authenticity. The photograph and the Inmate Personal Property Record will be stored electronically in the OMSR-OPP module and will remain in the Admission and Discharge file.
67. Contraband and unauthorized items (such as, but not limited to, dangerous items, communication devices, non-essential health care items, passports, and credit/debit cards brought in upon admission/readmission) will not be stored in the Admission and Discharge department. These items will be managed in accordance with CD 568-5 - Management of Seized Items.

Loss or Damage

68. Compensation for loss of, or damage to, items listed on the Inmate Personal Property Record or hobby craft permit in institutions (including unfinished hobby craft projects) will be made in accordance with CD 234 - Claims for Staff Personal Effects and Inmate Personal Effects and the Offender Accident Compensation Program. Compensation will be considered only for items where a monetary value corresponds to the value listed on the Inmate Personal Property Record or hobby craft permit.
69. Following compensation for the loss of or damage to an item, the item will be promptly removed from the Inmate Personal Property Record and/or hobby craft permit and a new copy of the document(s) will be signed by and issued to the inmate.

Removal/Disposal of Personal Property

70. At the inmate’s written request, personal property will be removed/disposed of as follows:
1. the inmate brings, to the Admission and Discharge department, the item(s) to be deleted from the Inmate Personal Property Record or hobby craft permit and signs the updated document to confirm the change
2. the items are shipped to a location indicated, in writing, by the inmate, at their expense
3. the ownership of the items is transferred to the institution, using the Inmate Personal Property Transfer form (CSC/SCC 0175), and the institution will arrange for the disposal of these items.
71. Where the inmate has escaped or is unlawfully at large, the Institutional Head will dispose of their personal property in accordance with section 85 of the CCRR and Financial Directive (FD) 350-1 - Asset Management.
72. When an inmate dies in custody, their personal property will be searched and verified against the Inmate Personal Property Record and hobby craft permit after the cell/room is released by police. The Institutional Head may authorize the release of the inmate’s effects, which will be packaged and stored in a secure area until they are released to their next of kin. Personal property not collected by the next of kin will be disposed of in accordance with section 119 of the CCRR and FD 350-1 - Asset Management.

Management of Personal Property upon Transfer or Release

73. When possible, prior to transfer or release, the inmate will pack their personal property and take it to the Admission and Discharge department where the Admission and Discharge Officer will:
1. verify the personal property (including stored property) against the Inmate Personal Property Record and hobby craft permit. Unauthorized items will be recorded and managed in accordance with CD 568-5 - Management of Seized Items
2. verify and record the general working condition of electronic and electrical items on the Inmate Personal Property Record
3. record the number of boxes, seal them in the presence of the inmate, and complete and date the Admission and Discharge portion of the Inmate Clearance Form (CSC/SCC 1012), or, in the case of a transfer, complete an Offender Records Transmittal Note and Receipt (CSC/SCC 0827e)
4. following the transfer, document on the Offender Records Transmittal Note and Receipt (CSC/SCC 0827e) any broken seals on the boxes.
74. When the inmate is unable to pack their personal property, two Correctional Officers/Primary Workers will immediately secure the cell/room.
75. A Correctional Officer/Primary Worker will record the date and time in the Unit Log Book to indicate when the cell/room was secured, and subsequently opened for the inmate’s personal property to be packed. Where the cell/room cannot be secured because it is shared accommodation, the inmate’s personal property will be maintained in a secure area and recorded in the Unit Log Book.
76. Two Correctional Officers/Primary Workers will, without delay, pack and list all the inmate’s personal property on the Inmate Personal Property (Cell Property Removal) form (CSC/SCC 0872) in the OMSR-OPP module. The inmate’s personal property will be checked against the Inmate Personal Property Record and hobby craft permit (if applicable) and discrepancies must be noted. Both staff members will sign the Inmate Personal Property Record and provide a copy to the inmate.
77. Normally, the inmate’s personal property will accompany them at the time of the transfer, with consideration given to essential items (e.g., medication). The sending institution will send all other personal property items to the receiving institution within 10 working days of the inmate’s transfer.
78. For inter-regional and intra-regional transfers, property accompanying the inmate will normally be restricted to 0.085 cubic metre.
79. When the inmate’s personal property is to be shipped by a commercial carrier during a transfer, the sending institution or parole office will retain copies of the invoices and packing slips. Commercial shipping will be paid by the sending institution. The receiving institution will ensure the property delivered corresponds to records and notify the sending institution of any loss or damage to property. The sending institution will file a claim with the commercial shipping company.
80. The receiving institution will normally issue personal items to the inmate within 10 working days after their reception.

Community Correctional Centres

Authorized Personal Property

81. Offenders are permitted items on the National List of Offender Personal Property. In addition, mobile phones (including those with recording capability), credit and debit cards, gaming system, portable and/or other electronic devices may be authorized at the discretion of the Manager, Community Correctional Centre.
82. The Manager, Community Correctional Centre, or designate, may restrict or seize any personal property item if the item:
1. presents a risk to the health and safety of the persons or the security of the Community Correctional Centre
2. is not compliant with CD 345 - Fire Safety and the Fire Safety Manual
3. is not compliant with CD 764 - Access to Expressive Material
4. has been tampered with or is used in manner that could jeopardize the safety and/or security of the Community Correctional Centre.
83. The reasons for the restriction or seizure will be documented and the offender will be advised accordingly in writing. The confiscated item may be returned to the offender or placed with their stored personal property if it no longer presents a concern. Seized items will be dealt with in accordance with CD 568-5 - Management of Seized Items.
84. Offenders are not permitted to directly or indirectly give, trade, loan, rent, pawn, or sell personal or other property (including consumables) to other offenders.

Storage of Personal Property

85. Offenders will be provided with an individual locked storage space to store their personal property. Staff will record and tag stored items and have access to these storage spaces.
86. Personal property which exceeds the allowable limit of 0.085 cubic metre will be stored outside of the Correctional Community Centre at the offender’s expense and risk. Additional space may be provided for the storage of personal property at the discretion of the Manager, Community Correctional Centre.
87. Items removed from storage will be recorded as removed, and will not be returned to storage, unless it is a result of a new release or cancellation of suspension, or it is a seasonal item.

Loss or Damage

88. CSC is responsible for items stored at a Community Correctional Centre and recorded on the Inmate Personal Property (Cell Property Removal) form (CSC/SCC 0872). Any loss or damage to stored property can be claimed by the offender in accordance with CD 234 - Claims for Staff Personal Effects and Inmate Personal Effects and the Offender Accident Compensation Program.
89. Following compensation for the loss of or damage to an item, the item will be promptly removed from the Inmate Personal Property (Cell Property Removal) form (CSC/SCC 0872).

Removal/Disposal of Personal Property

90. When an offender's conditional release, statutory release, or long-term supervision is suspended, two staff members will remove and record all of the offender’s personal property, as well as verify and record the general working condition of electronic and electrical items, using the Inmate Personal Property (Cell Property Removal) form (CSC/SCC 0872).
91. In the case of an offender unlawfully at large, the District Director may dispose of the offender’s personal property or send them to the next of kin, at their expense, in accordance with section 85 of the CCRR and FD 350-1- Asset Management.
92. Within 30 calendar days of revocation of conditional release, staff will ensure the offender’s personal property is transported to the institution where the offender is housed.
93. When an offender dies, upon the release of the room by the investigating police, two staff members will remove and record all personal property, as well as verify and record the general working condition of electronic and electrical items, using the Inmate Personal Property (Cell Property Removal) form (CSC/SCC 0872). The District Director may authorize the release of the offender’s personal property, which will be packaged and stored in a secure area until they are released to the next of kin, or disposed of in accordance with section 119 of the CCRR and FD 350‑1 - Asset Management.

Management of Personal Property upon Transfer or Release

94. When the offender’s personal property is to be shipped by commercial carrier during a transfer, the sending Community Correctional Centre will retain copies of the invoices and packing slips. Commercial shipping will be paid by the sending Community Correctional Centre. The receiving Community Correctional Centre or institution will ensure the property delivered corresponds to records provided and notify the sending Community Correctional Centre of any loss or damage. The sending Community Correctional Centre will file a claim with the commercial shipping company.
95. Only items authorized in accordance with the National List of Offender Personal Property, as well as hobby craft items, will be transferred from a Community Correctional Centre to an institution.
96. The District Director may dispose of or send to the next of kin, at the next of kin’s expense, any property that is not in accordance with the National List of Offender Personal Property or that has been left at the Community Correctional Centre following release or death.

Community-Based Residential Facilities - Loss or Damage (Excluding Community Correctional Centres)

97. Offenders are advised that CSC is not responsible for their personal property when they reside in a community-based residential facility.
98. Where loss or damage to personal property takes place in a contracted facility:
1. the offender will submit a claim to the facility operator
2. the facility operator will investigate the claim and render a decision
3. if the offender is not satisfied with the decision, a grievance may be submitted in accordance with CD 081 - Offender Complaints and Grievances.
99. Should the grievance be upheld and CSC determines that the community-based residential facility operator has not fulfilled its contractual obligations, CSC will pay the claim and withhold the amount of the claim from the contract payment, as specified in the contract.

Enquiries

100. Strategic Policy Division
     National Headquarters
     Email: Gen-NHQPolicy-Politi@CSC-SCC.gc.ca