Policy bulletin 343

Policy Bulletin

An Internal Audit of Fleet Lifecycle was conducted as part of the 2009–2012 Audit Plan by the Audit Committee of the Correctional Service of Canada.

As a result of the recommendations of the audit, the Guidelines 335 were revised and upgraded to an Internal Services Directive to increase monitoring and reporting accountabilities while ensuring accurate, standardized, and reliable information to support fleet management.

The Guidelines are now an Internal Services Directive to establish more prominence. Several changes (technical, structural) have been made, such as:

• changes to the operations to reflect centralization undertaken in fiscal year 2008–09;
• updates to the Treasury Board Policies and Directives have been incorporated;
• consistency and identification of various types of CSC vehicles/Other Mobile Equipment (OME) across the country;
• changes in approval process for vehicle additions (site requirement, regional fleet manager approval, Regional Deputy Commissioner approval, NHQ approval); and
• a new quarterly reporting process developed between the financial and fleet systems.

Several consultations have occurred with a number of stakeholders: Correctional Operations and Programs Sector; Regional Headquarters; Legal Services; and Strategic Policy Division.

Accountability has been updated for the following: Assistant Commissioner, Corporate Services; Director General, Technical Services and Facilities; Director, Support Services; National Fleet Manager; Regional Deputy Commissioner; Regional Administrator, Technical Services; Institutional Head; Site Fleet Managers or delegate and CSC motor vehicle/OME operators.

Regional Administrator, Technical Services; Institutional Head; Site Fleet Managers or delegate and all employees managing or operating CSC fleet vehicles/OME.

No cost.

None.

• Normand Lacroix
• National Fleet Manager, Support Services
• 613-996-5245
• normand.lacroix@csc-scc.gc.ca