Annual Report to Parliament on the Administration of the Access to Information Act 2018–2019

Table of Contents

Introduction
Purpose of the Access to Information Act
Mandate of the Department of Finance Canada
Administration of the Access to Information Act

Policies, Guidelines, Procedures and Initiatives

Interpretation of the Statistical Report (Annex A)

Monitoring Compliance
Annex A - Statistical Report on the Access to Information Act


Introduction

This Annual Report to Parliament on the Administration of the Access to Information Act (the Act) within the Department of Finance Canada (the ‘Department’) is prepared and tabled in Parliament in accordance with section 72 of the Act and covers the period from April 1, 2018 to March 31, 2019.

Purpose of the Access to Information Act

The Actcame into force on July 1, 1983. Its purpose is to provide a right of access to information in records under the control of a government institution in accordance with the principles that such information should be available to the public, that necessary exceptions to the right of access should be limited and specific, and that decisions on the disclosure of government information should be reviewed independently of government. The Act is intended to complement existing procedures for access to government information; it is not intended to limit access to information that is normally available to the general public. Under the Act, Canadian citizens, permanent residents, or any person or corporation present in Canada have the right to request access to information contained in government records.

The Department recognizes that the right of access to information in records under its control and other federal government institutions is an essential element of our system of democracy. It is committed to openness and transparency, respecting both the spirit and the requirements of the Act, its regulations and related policy instruments. The Department further acknowledges the importance of facilitating access to records by requiring that its employees make every reasonable effort to assist applicants.

Mandate of the Department of Finance Canada

The Department helps the Government of Canada develop and implement strong and sustainable economic, fiscal, tax, social, security, international and financial sector policies and programs. It plays an important central agency role, working with other departments to ensure that the government's agenda is carried out and that ministers are supported with high-quality analysis and advice.

The Department’s responsibilities include:

The Minister of Finance is accountable for ensuring that his responsibilities are fulfilled both within his portfolio and with respect to the authorities assigned through legislation. In particular, the Minister has direct responsibility for a number of acts as well as fiscal and tax policy relating to other acts that are under the responsibility of other ministers.

Administration of the Access to Information Act

Access to Information and Privacy Division

The Access to Information and Privacy (ATIP) Division is part of the Communications Policy Division, Consultations and Communications Branch. The ATIP Division is responsible for administering the Access to Information Act and the Privacy Act for the Department. As a centralized operation, the ATIP Division coordinates the timely processing of requests under the legislation, conducts interdepartmental consultations, handles complaints lodged with the Information Commissioner, and responds to informal inquiries. Division staff also provides guidance to departmental officials on matters involving the Act. Within the ATIP Division, 13employees were dedicated on a full-time basis to the administration of the Access to Information Act and the Privacy Act along with related functions. The ATIP Division is comprised of a director, supported by two managers, eight ATIP analysts and two administrative assistants.

The ATIP Division continued to work diligently on staffing actions throughout the fiscal year in order to address departures and to prepare for the possible coming into force of Bill C-58, An Act to amend the Access to Information Act and the Privacy Act and to make consequential amendments to other Acts. Two senior ATIP advisors were staffed in early 2019 and will assist the ATIP Division in addressing backlog of Access to Information Act requests and complaints and ensuring readiness for the new requirements of Bill C-58.

Principles on Assistance to Applicants

With the passing of the Federal Accountability Act, section 4(2.1) was added to the Act:

“The head of a government institution shall, without regard to the identity of a person making a request for access to a record under the control of the institution, make every reasonable effort to assist the person in connection with the request, respond to the request accurately and completely and, subject to the regulations, provide timely access to the record in the format requested.”

The Department is committed to both the spirit and intent of these principles, and adheres to the Act and to the Directive on the Administration of the Access to Information Act with respect to their application when processing requests under the Act.

Training and Awareness

This year, the ATIP Division participated in two departmental orientation sessions. These are provided to all new employees who join the Department as a means to introduce them to the activities of each Branch. It provided information about the ATIP Division, the administration of the Act, and information management practices to 65 new employees.

Four other training sessions were given to 132 departmental employees within various branches of the Department Topics included effective processing of Access to Information requests, understanding legislative requirements in addition to the provisions of exemptions and exclusions under both Acts. Other training sessions were to provide employees details of the Bill C-58 proposed amendments to the Access to Information Act and the Privacy Act and the Department’s obligations. Ad hoc training on a variety of subjects was also provided as needed to individuals throughout the Department including to new ATIP branch contacts.  

Policies, Guidelines, Procedures and Initiatives

Interim Directive on the Administration of the Access to Information Act

On May 5, 2016 the President of the Treasury Board issued – under his authority as Minister responsible for the Access to Information Act – an Interim Directive on the Administration of the Access to Information Act (the Interim Directive).

The Interim Directive enshrines the principle of “open by default”. It also directs that:

More specifically:

Proactive Posting on the Web of Lists of Briefing Notes

To meet Canada’s commitments under Open Government, one of the four deliverables presented to the Treasury Board of Canada Secretariat included posting the list of briefing note titles produced for the Deputy Minister, the Minister and the Parliamentary Secretary on a monthly basis starting October 3, 2016.

The lists of briefing notes can be found on the Departmental web site under the “Transparency” tab. This allows requestors to obtain the lists in a timelier manner and to make their requests for specific briefing notes.

Bill C-58 Preparedness

Bill C-58, An Act to amend the Access to Information Act and the Privacy Act, and to make consequential amendments to other Acts, was referred to the Standing Senate Committee on Legal and Constitutional Affairs on June 6, 2018 and was going through a clause-by-clause review as of March 31, 2018.

Some of the proposed measures coming into effect upon Royal Assent which will have a significant impact on the Department include:

The Department is working to ensure its resources and processes are in place to be ready and minimize  impacts of these changes. These changes will have an effect on all of the Department not only the ATIP Division. The Department is ensuring it has a department-wide strategy on how best to implement these changes and be ready upon implementation.

One of these strategies was to establish a departmental ATIP Bill C-58 Transition Committee comprised of representatives from each branch of the Department.

The Committee is responsible for making recommendations on how best to comply with Bill C-58’s requirements and sharing of best practices regarding information management and business processes.

Regular updates were provided throughout the fiscal year to the Departmental Coordinating Committee (DCC).  The DCC is comprised of general directors or equivalent representation from each branch.

Other Activities

To ensure policy compliance and adherence to procedures for appropriate handling and preparation of responses to ATIP requests, the ATIP Division continued to update tools used by staff both in the ATIP Division and across the Department and held face-to-face meetings with new staff and contacts. In addition, the ATIP Division reviewed its current structure in order to incorporate the functions of two new ATIP Senior Advisors. As a result, a new roles and responsibilities chart was developed to describe the functions of each level. The ATIP Division also collaborated in developing a team charter which has become a roadmap that defines the division’s purpose and how all members are working together to achieve the expected outcomes.

Both tools and meetings were instrumental in ensuring that the Department’s employees are aware of their roles and responsibilities related to access to information and privacy requests.

Delegation of Authority

The delegation of authority approved on December 1, 2015, provides the authority to approve or deny the release of departmental information requested under the Act. This is shared by the Deputy Minister, the Associate Deputy Ministers, the Assistant Deputy Ministers, General Directors, Executive Directors, Senior Director of Communications Policy, the Access to Information and Privacy Director, ATIP Team Leaders and Senior ATIP Analysts to sign off on more administrative matters. Generally, the ATIP Director approves all exemptions.

Delegation of Authority

Schedule 1 - Designation Order—Access to Information Act
Powers, duties, or functions Section Deputy Minister Associate Deputy Minister Associate Deputy Minister and G7 Deputy for Canada Senior Assistant Deputy Ministers Assistant Deputy Ministers   Chief of Audit and Head of  Evaluation General Directors Executive Directors Senior Director, Communications Policy Director, ATIP ATIP Team Leaders, Senior ATIP Analysts
Responsibility of government institutions 4(2.1) No No No No Yes Yes
Notice when access requested 7(a) No No No No Yes Yes
Giving access to record 7(b) No No No No Yes Yes
Transfer of request to another government institution 8(1) No No No No Yes Yes
Extension of time limits 9 No No No No Yes Yes
Additional fees 11(2), (3), (4), (5), (6) No No No No Yes Yes
Language of access 12(2)(b) No No No No Yes Yes
Access in an alternative format 12(3)(b) No No No No Yes Yes
Exemption - Information obtained in confidence 13 Yes Yes Yes Yes Yes No
Exemption - Federal-provincial affairs 14 Yes Yes Yes Yes Yes No
Exemption - International affairs and defence 15 Yes Yes Yes Yes Yes No
Exemption - Law enforcement and investigations 16 Yes Yes Yes Yes Yes No
Exemption - Public Servants Disclosure Protection Act 16.5 Yes Yes Yes Yes Yes No
Exemption - Safety of individuals 17 Yes Yes Yes Yes Yes No
Exemption - Economic interests of Canada 18 Yes Yes Yes Yes Yes No
Exemption - Economic interest of the Canada Post Corporation, Export Development Canada, the Public Sector Pension Investment Board and VIA Rail Canada Inc. 18.1 Yes Yes Yes Yes Yes No
Exemption - Personal information 19 Yes Yes Yes Yes Yes No
Exemption - Third-party information 20 Yes Yes Yes Yes Yes No
Exemption - Operations of Government 21 Yes Yes Yes Yes Yes No
Exemption - Testing procedures, tests and audits 22 Yes Yes Yes Yes Yes No
Exemption - Audit working papers and draft audit reports 22.1 Yes Yes Yes Yes Yes No
Exemption - Solicitor-client privilege 23 Yes Yes Yes Yes Yes No
Exemption - Statutory prohibitions 24 Yes Yes Yes Yes Yes No
Severability 25 Yes Yes Yes Yes Yes No
Exception - Information to be published 26 Yes Yes Yes Yes Yes No
Third-party notification 27(1), (4) No No No No Yes Yes
Third-party notification 28(1)(b), (2), (4) No No No No Yes Yes
Where the Information Commissioner recommends disclosure 29(1) No No No No Yes Yes
Advising Information Commissioner of third-party involvement 33 No No No No Yes Yes
Right to make representations 35(2)(b) Yes Yes Yes Yes Yes Yes
Access to be given to complainant 37(4) No No No No Yes Yes
Notice to third party (application to Federal Court for review) 43(1) No No No No Yes Yes
Notice to applicant (application to Federal Court by third party) 44(2)         Yes Yes
Special rules for hearings 52(2)(b), (3) Yes Yes Yes Yes Yes Yes
Facilities for inspection of manuals 71(1) No No No No Yes Yes
Annual report to Parliament 72 No No No No Yes Yes
               
Access to Information Regulations   No No No No No No No
Transfer of request 6(1) No No No No Yes Yes
Search and preparation fees 7(2) No No No No Yes Yes
Production and programming fees 7(3) No No No No Yes Yes
Providing access to record(s) 8 No No No No Yes Yes
Limitations in respect of format 8.1 Yes Yes Yes Yes Yes Yes

Information Holdings

All government institutions subject to the Access to Information Act and the Privacy Act publish an inventory of their information holdings as well as relevant details about personal information under their control. The information can assist individuals in making an access to information or personal information request, or in exercising their privacy rights.

A description of the Department’s programs, activities, and information holdings, including its classes of records and personal information banks can be found in Info Source: Sources of Federal Government and Employee Information.

Some programs and activities, such as human resources and financial management, are common to most government institutions. These are known as internal services and they involve the following types of information:

Interpretation of the Statistical Report (Annex A)

Part 1 – Requests under the Access to Information Act

Number of Formal Requests

A new process effective April 1, 2018 was implemented in order to expedite the processing of requests for briefing notes. The ATIP Division now processes one request per briefing note to ensure requestors are provided the information in a timelier manner and allows departmental staff to process these requests more efficiently. This new process meant that the number of formal requests increased to 1,724, an increase from 913 formal requests received the previous reporting year. Despite this new process, the department would have seen an increase of 122 formal requests for other types of records held by the Department.

The total number of requests considered was 2,003 as 279 requests remained outstanding from 2017-2018. By the end of 2018-2019, 1,598 requests were completed and 405 were carried forward to 2019-2020.

Table 1 illustrates a five-year trend.

Table 1
Overview of Access to Information Act Requests
Fiscal Year New Requests Received Requests Completed Number of Pages Processed Number of Pages Released On-Time Compliance Rate
%
2018-2019 1,724 1,598 61,009 30,623 84.3%
2017-2018 913 874 63,838 32,039 83.9%
2016-2017 839 780 96,174 43,685 83.8%
2015-2016 622 560 36,710 21,163 92.5%
2014-2015 519 482 48,699 26,051 92.1%

Other Requests

In 2017-2018, the Department received 487 informal requests; this reporting year, the Department received 473 informal requests, a slight decrease of 2.9%. The vast majority of informal requests came from members of the media, followed by the business community and organizations.

In 2017-2018, the Department received 310 consultations from other federal government institutions and organizations on matters of interest to the Department. This reporting year, the Department received 332, a 7.1% increase. The total number of consultations considered was 341 as 17 remained outstanding from 2017-2018. By the end of 2018-2019, 254 consultations were completed and 87 were carried forward to 2019-2020.

Table 2 illustrates a five-year trend of the total number of received formal Access to Information Act requests, Privacy Act requests, informal requests, and consultations received from other government institutions and organizations.

Table 2
ATIP Division Overall Caseload
Fiscal Year Overall Caseload Increase/Decrease from Previous Reporting Period
2018-2019 2,550 53.4%
2017-2018 1,662 4.1%
2016-2017 1,594 64.4%
2015-2016 969 (21.7%*)
2014-2015 990 (27.6%*)
*These decreases are as a result of receiving less informal requests

Sources of Requests

The greatest change seen in 2018-2019 in sources of requests were in the number of requests received from requestors in the Media and Business categories and those choosing to decline to identify their category of requestor:

Source of Requests
  2016-2017 2017-2018 2018-2019
Media 284 275 879
Academia 15 15 27
Business 149 297 435
Organization 54 28 19
Public 112 132 116
Decline to Identify 225 166 248
Total 839 913 1,724

Part 2 – Requests Closed During the Reporting Period

Disposition of Requests

The following table indicates the disposition of the 1,598 requests completed during this reporting period:

Disposition 2018-2019
Disposition Number of Requests Percentage of Requests
All disclosed 124 7.8%
Disclosed in part 1,180 73.8 %
All exempted 6 0.4 %
All excluded 80 5 %
No records exist 140 8.8%
Request transferred 10 0.6 %
Request abandoned 58 3.6 %
Total 1,598 100%

The following is a comparison of the disposition of requests completed for the last three reporting periods:

Disposition of Request Comparison
Disposition 2016-2017 2017–2018 2018-2019
All disclosed 60 61 124
Disclosed in part 520 597 1,180
All exempted 4 10 6
All excluded 34 17 80
No records exist 139 135 140
Request transferred 9 18 10
Request abandoned 14 36 58
Neither Confirmed or Denied 0 0 0
Completed 780 874 1,598

The changes in most of the categories were minimal with the exception of the increase in requests which were all disclosed, disclosed in part and all excluded.  

Completion Time

Of the 1,598 requests completed this fiscal, 1,348 (84.3%) were closed on time, a slight increase to 2017-2018’s 83.9%.

The ATIP Division continued to make a number of changes to improve its efficiency, reporting and direction with:

  1. Electronic approvals and consultations;
  2. Weekly targeted branch statistics showing lists of ATIP files on-time and late;
  3. Proactive release of lists of briefing notes and the processing of individual requests for briefing notes.

Requests requiring more than six months to complete usually involved large numbers of documents that required extensive internal consultations, consultations with third parties and, often, consultations with other government institutions. Given the nature of the work done by the Department, consultations must be conducted with other federal government institutions on many of its requests and completion time is consequently impacted by the amount of time required of the other institutions to respond to those consultations.

Of the 1,598 requests closed during the reporting period, 736 (46%) were completed within 30 days, 646 (40%) were completed within two to four months, 131 (8%) were completed within four to six months, and 85 (5%) took more than six months to complete.

Exemptions Invoked

In 2018-2019, the Department invoked a total of 4,187 exemptions pursuant to specific sections of the Act (more than one exemption can be applied to a specific request).

These exemptions were as follows:

Exemptions Invoked
Section of the Act  Number of Times Exemptions Applied
Section 13 - Information obtained in confidence from other governments 97
Section 14 - Federal-provincial affairs 365
Section 15 - International affairs and defence 225
Section 16 - Law enforcement and investigations 437
Section 17 - Safety of individuals 1
Section 18 - Economic interests of Canada 392
Section 19 - Personal information 138
Section 20 - Third party information 407
Section 21 - Operations of government 2,027
Section 22 - Testing procedures, tests and audits 2
Section 23 - Solicitor-client privilege 71
Section 24 - Statutory prohibitions 20
Section 26 - Information to be published 5

Exclusions Cited

The Access to Information Act does not apply to information that is already publicly available, such as government publications and material in libraries and museums. It also excludes material such as Cabinet confidences. Consistent with the Act, exclusions were invoked 1,247 times: 26 for information that could be found in the public domain, available for purchase or found in a library and 1,221 times under section 69 for confidences of the Queen's Privy Council for Canada. Because the Department is responsible for preparing the federal Budget and develops legislation and associated policies, it has a large number of documents classified as Cabinet confidences.

Format of Information Released

Records were provided to applicants in 1,304 cases, 418 of those (32%) in paper format and 886 (68%) electronically. No applicants asked to view the records as opposed to receiving a copy. 

Complexity

Many of the requests processed by the Department in 2018-2019 involved complex issues which required the need to consult with several other government institutions and/or third parties. The number of pages in any given file is also a factor in the length of time it takes to complete a file. This year saw a number of files which contained more than 1000 pages, with the largest comprising 4,044 pages.

Deemed Refusals

Two hundred and fifty requests were closed past the statutory deadline for various reasons including a significant increase in workload, shortage of staff and consultations, both external and internal. In 191 instances, extensions of the statutory time limit had been claimed but the files were nonetheless late, due mainly to the volume of pages processed and the consultations both external and internal. In the remaining 59 instances, no extension of the statutory deadline was taken.

Table 3 provides the completion time for the 250 requests closed past the statutory deadline in 2018-2019.

Table 3
Requests Closed Past the Statutory Deadline
Number of Requests Completion Time After the Deadline
73 (29%) within 1 to 15 days
35 (14%) within 16 to 30 days
46 (18.4%) within 31 to 60 days
50 (20%) within 61 to 120 days
11 (4.4%) within 121 to 180 days
17 (7%) within 181 to 365 days
18 (7.2%) more than 365 days

Translations

No requests for translations were received.

Part 3 – Extensions

Subsection 9(1) of the ATI Act sets out circumstances under which the initial 30-day time limit for response may be extended. Extensions may be taken for the following reasons:

During 2018-2019, the Department took 207 extensions under s. 9(1)(a) due to the volume of records and interference with government operations, versus 60 the previous fiscal year. Third party notifications required 89 extensions under s. 9(1)(c), down slightly from 95. This is in part due to the increase of requests for processing individual briefing notes.

A total of 237 extensions for consultations on confidences of the Queen’s Privy Council and 278 extensions for other types of consultations (615 extensions in total) were taken under s. 9(1)(b). Extensions for consultations were up from the 438 extensions taken in 2017-2018.

Part 4 – Fees and Service Fees Act

As previously noted, effective May 5, 2016 all fees, apart from the $5.00 application were waived.

The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution.

With respect to fees collected under the Access to Information Act, the information below is reported in accordance with the requirements of section 20 of the Service Fees Act:

Part 5 – Consultations Received from Other Institutions and Organizations

The Department received a total of 332 consultations from other government institutions and organizations this reporting year, carried over 17 from the previous fiscal year, and closed 261. 

Of the 261 consultations from other government institutions and organizations which were closed this year, the Department responded to 166 (64%) in 30 days or less; 74 (28%) were responded to in 31 to 60 days, 19 (7%) required 61 to 120 days and two (1.%) required 121 to 180 days to complete. 

Part 6 – Completion Time of Consultations on Cabinet Confidences

The departmental Legal Services Unit responded to 407 consultations to confirm whether documents were Cabinet confidences. All but one consultation was responded to within 120 days. This represents an 87% increase from 230 consultations processed the previous reporting period. This is in part due to the increase of requests for processing individual briefing notes.   

No consultations on Cabinet confidences were forwarded to the Privy Council Office.

Part 7 – Complaints/Investigations/Audits

There were 40 complaints lodged against the Department received during the reporting period:

The Office of the Information Commissioner rendered 31 findings this year:

None of the Information Commissioner’s investigations raised any specific issues or concerns with respect to the Department’s handling of these requests and no further action was required of the Department.

No audits were initiated or concluded this fiscal year.

Part 8 – Appeals to the Federal Court of Canada

No appeals to the Federal Court were made in this reporting period.

Part 9 – Resources Related to the Access to Information Act

Administration of the Act cost the Department $922,144.00 this reporting year. Costs incurred in the reporting period include the salaries of ATIP staff and the administrative expenses associated with administration of the Act. Costs do not include salaries of other departmental personnel involved in processing requests.

Monitoring Compliance

In addition to producing weekly and monthly statistics on branch performance across the Department, the ATIP Division continues to send targeted branch statistics showing lists of outstanding branch actions related to ATI Act requests and consultations from other government departments. These statistics are shared on a weekly basis with senior management, branch ATIP contacts, the Deputy Minister’s Office and the Minister’s Office.

The ATIP Division also updated senior management throughout the fiscal year with a focus on departmental performance, current ATIP activities and Bill C-58 overall readiness.

Annex A
Statistical Report on the Access to Information Act

Part 1 – Requests Under the Access to Information Act

1.1 Number of requests
Number of Requests
Received during reporting period 1,724
Outstanding from previous reporting period 279
Total 2,003
Closed during reporting period 1,598
Carried over to next reporting period 405
1.2 Sources of requests
Source Number of Requests
Media 879
Academia 27
Business (private sector) 435
Organization 19
Public 116
Decline to Identify 248
Total 1,724
1.3 Informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
446 10 3 0 0 0 0 459

Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.

Part 2 – Requests Closed During the Reporting Period

2.1 Disposition and Completion Time
Disposition of requests Completion Time
  1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 37 44 32 9 0 2 0 124
Disclosed in part 216 236 261 264 124 55 24 1,180
All exempted 0 0 0 5 1 0 0 6
All excluded 11 6 15 44 4 0 0 80
No records exist 66 56 11 4 2 1 0 140
Request transferred 10 0 0 0 0 0 0 10
Request abandonned 40 14 0 1 0 0 3 58
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 380 356 319 327 131 58 27 1,598
2.2 Exemptions
Section Number of Requests
13(1)(a) 41
13(1)(b) 17
13(1)(c) 36
13(1)(d) 0
13(1)(e) 3
14 145
14(a) 122
14(b) 98
15(1) 152
15(1) - International Affairs 73
15(1) - Defence of Canada 0
15(1) - Subversive Activities 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 1
16(1)(c) 14
16(1)(d) 0
16(2) 7
16(2)(a) 0
16(2)(b) 3
16(2)(c) 412
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 1
18(a) 44
18(b) 124
18(c) 3
18(d) 195
18.1(1)(a) 3
18.1(1)(b) 20
18.1(1)(c) 1
18.1(1)(d) 2
19(1) 138
20(1)(a) 7
20(1)(b) 212
20(1)(b.1) 1
20(1)(c) 134
20(1)(d) 53
20.1 0
20.2 0
20.4 0
21(1)(a) 941
21(1)(b) 868
21(1)(c) 194
21(1)(d) 24
22 1
22.1(1) 1
23 71
24(1) 20
26 5
2.3 Exclusions
Section Number of Requests
68(a) 26
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 2
69(1)(a) 61
69(1)(b) 0
69(1)(c) 12
69(1)(d) 59
69(1)(e) 133
69(1)(f) 13
69(1)(g) re (a) 188
69(1)(g) re (b) 0
69(1)(g) re (c) 188
69(1)(g) re (d) 161
69(1)(g) re (e) 317
69(1)(g) re (f) 87
69.1(1) 0
2.4 Format of Information Released
Disposition Paper Electronic Other formats
All disclosed 44 80 0
Disclosed in part 374 806 0
Total 418 886 0

2.5 Complexity

2.5.1 Relevant Pages Processed and Disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 1,801 1,795 124
Disclosed in part 55,670 28,339 1,180
All exempted 266 0 6
All excluded 1,722 0 80
Request abandonned 1,548 489 58
Neither confirmed nor denied 0 0 0
2.5.2 Relevant Pages Processed and Disclosed by Size of Requests
Disposition Less than 100 pages
processed
101-500 pages
processed
501-1000 pages
processed
1001-5000 pages
processed
More than 5000
pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 124 1,795 0 0 0 0 0 0 0 0
Disclosed in part 1,076 12,377 90 8,708 8 2,146 6 5,108 0 0
All exempted 6 0 0 0 0 0 0 0 0 0
All excluded 77 0 3 0 0 0 0 0 0 0
Request abandonned 57 119 0 0 0 0 1 370 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 1,340 14,291 93 8,708 8 2,146 7 5,478 0 0
2.5.3 Other Complexities
Disposition Consultation required Assessment of fees Legal advice sought Other Total
All disclosed 21 0 0 5 26
Disclosed in part 628 0 7 10 645
All exempted 4 0 0 0 4
All excluded 79 0 0 1 80
Request abandoned 3 0 0 0 3
Neither confirmed nor denied 0 0 0 0 0
Total 735 0 7 16 758

2.6 Deemed Refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past
the statutory deadline
Principal Reason
Workload External consultation Internal consultation Other
250 80 38 63 69
2.6.2 Number of Days Past Deadline
Number of days past deadline Number of requests past deadline
where no extension was taken
Number of requests past deadline
where an extension was taken
Total
1 to 15 days 23 50 73
16 to 30 days 7 28 35
31 to 60 days 12 34 46
61 to 120 days 13 37 50
121 to 180 days 1 10 11
181 to 365 days 2 15 17
More than 365 days 1 17 18
Total 59 191 250
2.7 Requests for Translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 – Extensions

3.1 Reasons for Extensions and Disposition of Requests
Disposition of requests where
an extension was taken
9(1)(a)
Interference with operations
9(1)(b)
Consultations
9(1)(c)
Third party notice
Section 69 Other
All disclosed 12 1 14 9
Disclosed in part 179 272 253 74
All exempted 2 2 2 0
All excluded 4 58 7 1
No records exist 8 2 1 2
Request abandonned 2 2 1 3
Total 207 337 278 89
3.2 Length of Extensions
Length of extensions 9(1)(a)
Interference with operations
9(1)(b)
Consultations
9(1)(c)
Third party notice
Section 69 Other
30 days or less 124 1 58 6
31 to 60 days 34 3 109 56
61 to 120 days 46 332 106 27
121 to 180 days 2 1 1 0
181 to 365 days 1 0 4 0
365 days or more 0 0 0 0
Total 207 337 278 89

Part 4 – Fees

Fees
Fee Type Fee Collected Fee Waived or Refunded
Number of Requests Amount Number of Requests Amount
Application 907 $4,535 689 $3,445
Search 0 $0 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 0 $0 0 $0
Total 907 $4,535 689 $3,445

Part 5 – Consultations Received from Other Institutions and Organizations

5.1 Consultations Received from Other Institutions and Organizations
Consultations Other Governement of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 324 8,748 8 306
Outsanding from the previous reporting period 17 743 0 0
Total 341 9,491 8 306
Closed during the reporting period 254 8,206 7 304
Pending at the end of the reporting period 87 1,285 1 2
5.2 Recommendations and Completion Time for Consultations Received from Other Governement Institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 49 47 38 3 0 0 0 137
Disclose in part 14 37 31 13 1 0 0 96
Exempt entirely 0 2 2 1 0 0 0 5
Exclude entirely 2 1 0 0 1 0 0 4
Consult other institution 1 1 0 0 0 0 0 2
Other 0 8 1 1 0 0 0 10
Total 66 96 72 18 2 0 0 254
5.3 Recommendations and Completion Time for Consultations Received from Other Organizations
Recommendation Number of days required to complete consultation requests
  1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 2 0 1 1 0 0 0 4
Disclose in part 0 2 1 0 0 0 0 3
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 2 2 2 1 0 0 0 7

Part 6 – Completion Time of Consultations on Cabinet Confidences

6.1 Requests with Legal Services
  Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
Number of Days Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 151 783 3 4 0 0 0 0 0 0
16 to 30 141 910 6 103 0 0 0 0 0 0
31 to 60 69 717 4 41 1 38 1 25 0 0
61 to 120 27 338 2 6 1 15 0 0 0 0
121 to 180 0 0 1 2 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 388 2,748 16 156 2 53 1 25 0 0
6.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
  Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 7 – Complaints and Investigations

Complaints and Investigations
Section 32 Section 35 Section 37 Total
40 0 31 71

Part 8: Court Action

Court Action
Section 41 Section 42 Section 44 Total
0 0 0 0

Part 9 – Resources related to the Access to Information Act

9.1 Costs
Expenditures Amount
Salaries $887,772
Overtime $0
Goods and Services $34,372
  Professional services contracts $0
  Other $34,372
Total $922,144
9.2 Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 11.75
Part-time and casual employees 1.00
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.00
Total 12.75
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