Clarification bulletin – CAFRD 9.3.02 Shipment of PMV and Motorcycle by Commercial Carrier

Dated 29 November 2021

Issue:

The CAFRD definition of PMV requires that the vehicle be plated (registered/licenced) and serviceable (road worthy and operable). If it does not meet the definition, then it is not a PMV for the purposes of the CAFRD, and therefore there is no entitlement to shipping expenses under 9.3.02. Additionally, the current wording of CAFRD 9.3.02 (Shipment of PMV and Motorcycle by Commercial Carrier) does not consider circumstances when the PMV or motorcycle is not insured, clean, and/or are not listed in the Canadian Red Book. At this time, the Director Military Careers Support Services’ (DMCSS) Pre-Move Information Booklet provides information concerning the shipment of PMVs and or motorcycles under these conditions which may create the impression that additional expenses associated with the shipping of a PMV can be claimed as a relocation expense.

Clarification:

In accordance with CAFRD 2.1.01 (Authority – DCBA), the following clarification is provided for CAFRD 9.3.02 (Shipment of PMV and Motorcycle by Commercial Carrier):

• A decrepit, inoperable PMV will not be shipped at Crown expense. The member is responsible to ensure the PMV or motorcycle is in good operating condition prior to shipping. All costs associated with repairs to render the PMV or motorcycle serviceable are the member’s responsibility.
• Most carriers will only ship a registered, licenced, and insured PMV or motorcycle. All costs associated with the registration, licencing, and insuring of a PMV or motorcycle prior to shipping are the member’s responsibility.
• Dependant on the shipping destination, some carriers require the PMV or motorcycle to be cleaned prior to shipping. All costs associated with the cleaning of a PMV or motorcycle are the member’s responsibility.
• For PMVs and motorcycles not listed in the Canadian Red Book, the insured value will be based on an appraisal from a professional vehicle appraisal firm. The appraisal must not be more than thirty (30) calendar days old, and all costs for this appraisal are the member’s responsibility.

In accordance with CAFRD 2.1.01 (Authority – DCBA), this clarification bulletin is policy direction that conveys the intent of the specific CAFRD provision as confirmed by the Treasury Board Secretariat. A clarification amendment to CAFRD 9.3.02 will follow in due course.