Update: Holiday Season Deadlines to Submit and Approve Timesheets

November 17, 2020 – Defence Stories

With the holiday season fast approaching, there are changes to the normal timelines to submit and approve timesheets. To receive basic pay, employees and managers must meet the deadlines listed below. This applies to:

Read your respective Employee and Manager roles and responsibilities to ensure pay documentation is completed properly and on time. Stay current on Phoenix pay processing schedule and other issues by visiting the ADM(HR-Civ) Compensation and Benefits site (links only accessible on the DND network).

Holiday Season Deadlines to Submit and Approve Timesheets
  Time Period Deadline Method
Employees reporting to Civilian Section 34 Manager 26 November 2020 – 9 December 2020

By 7 December 2020 (for hours worked up to 9 December)

By 10 December 2020 (for hours worked on 8 & 9 December 2020)

Submit hours in Phoenix timesheet for their Civilian Section 34 Manager
10 December 2020 – 23 December 2020 By 23 December 2020
24 December 2020 – 6 January 2021 By 7 January 2021
Employees reporting to Military Section 34 Manager 26 November 2020 – 9 December 2020

By 6 December 2020 (for anticipated worked hours up to 9 December 2020)

By 9 December 2020 (for worked hours on 8 & 9 December 2020)

Submit timesheet form(s) to their Military Section 34 Manager
10 December 2020 – 23 December 2020 By 22 December 2020 (for anticipated worked hours up to 23 December 2020)
24 December 2020 – 6 January 2021 By 6 January 2021
Civilian Section 34 Manager 26 November 2020 – 9 December 2020

By 8 December 2020 (for hours worked up to 9 December 2020)

By 11 December 2020 (for hours worked on 8 & 9 December 2020)

Approve in Phoenix Pay System
10 December 2020 – 23 December 2020 By 24 December 2020
24 December 2020 – 6 January 2021 By 8 January 2021
Military Section 34 Manager 26 November 2020 – 9 December 2020

By 7 December 2020 (for hours worked up to 9 December)

By 10 December 2020 (for hours worked on 8 & 9 December 2020)

Approve and submit timesheet forms via the Human Resource Services and Support (HRSS) Portal
10 December 2020 – 23 December 2020 By 23 December 2020 (for anticipated worked hours up to 23 December 2020)
24 December 2020 – 6 January 2021 By 7 January 2021

 

Read your respective Employee and Manager roles and responsibilities to ensure pay documentation is completed properly and on time. Stay current on Phoenix pay processing schedule and other issues by visiting the ADM(HR-Civ) Compensation and Benefits site.

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