Managers: Information on Term, Casual, and Student Extensions/Non-Renewals

February 1^st, 2021 - Defence Strories

Your Staffing Team is here to support you in identifying temporary employee end dates and to help with extending or terminating the period of employment as required.

Many students, casual, and term employees have end dates in March and April 2021. Please follow these guidelines:

If you want to extend the employment:

• Submit the extension (Accessible only on the National Defence network) in GC HRMS 8.9 (Accessible only on the National Defence network) Manager Self Service HR Request module 30 business days before the current end date.
• Note: Casual employees can only work a cumulative maximum of 90 days in a calendar year in DND.

If you do not want to extend the employment:

• For term employees only, provide the employee with one month written notification using the End of Specified Period Employment [DOC-140KB] (Accessible only on the National Defence network) template. No written notification is necessary for students or casuals, however they should be advised as soon as possible.
• If there are any outstanding pay actions for the employee or student, please ensure they are addressed promptly and before the employee’s or student’s current employment end date; otherwise, their final pay and entitlement may be delayed. Examples of outstanding actions include leave without pay, vacation leave, sick leave, and overtime.

Questions? Contact your National Staffing Operations Team (Accessible only on the National Defence network) or HR Connect (Accessible only on the National Defence network) at 1-833-RHR-MDND (1-833-747-6363).