Use of Digital Signatures in Pay Forms

February 9, 2021 - Defence Stories

Do you know how to correctly apply a digital signature to a .pdf document?

Pay forms, including overtime, timesheets, compressed work week schedules, leave without pay and part-time schedules, all require a signature (digital or wet). When the digital signature is not done correctly, the form must be sent back to the employee to be amended, resulting in delays in processing the transaction.

To ensure forms are digitally signed properly, follow these steps:

Step1 – Save as PDF

Once your document is final, you must save a copy of it in PDF format:

  1. File
  2. Save As
  3. Select saving location
  4. Insert file name
  5. Select Save as type: PDF
  6. Save

Step 2 – Digitally sign PDF

Once saved as PDF, retrieve the PDF document and open it:

  1. Select Tools
  2. Select Certificates (Open)
  3. Select Digitally Sign
  4. Add digital signature by following onscreen instructions
  5. Select Review
  6. Close review box
  7. Sign
  8. Follow the prompts to Save

Follow the prompts to SaveàEnter your PKI Card password when prompted. If done correctly, the below information will appear.

Image reads: Signed and all signatures are valid.

If you have any questions, or need support with processing a pay transaction, please contact HR Connect RH at 1-833-RHR-MDND (1-833-747-6363).

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