Defence Team managers: Excess leave will be automatically cashed-out in March 2022!

December 14, 2021 - Defence Stories

In accordance with previous TBS/OCHRO communication to Heads of HR in November 2020, the moratorium for automatic cash-out of paid leave is being lifted at the end of the fiscal year 2021-2022. TBS has reiterated that the moratorium will not be extended.

A reminder that all employees are expected to use their vacation leave within the current fiscal year, as operational requirements permit and in accordance with the applicable collective agreement.

Managers must continue to highlight the importance of taking vacation leave and encouraging employees to use their vacation leave. Stepping away from work has many benefits. It provides employees the opportunity to relax, de-stress and allow the mind to heal.  It can also improve overall physical and mental health. A work-life balance is very important and should be recognized. We encourage you to speak with your employees who have high leave balances and develop a leave plan with them. Read more about the guiding principles: Leave Requests and Benefits.

If your employee is requesting a voluntary cash out, they must submit a Pay Action through the Human Resources Services and Support (HRSS) (accessible only on the National Defence network) and attach the completed and signed form GC 178 (accessible only on the National Defence network) and include the following information:

• Work type: Leave
• Leave type: Liquidate Leave (voluntary)
• GC 178 – 115 – Vacation Leave Paid

This applies only to those collective agreements that have vacation and compensatory leave payout provisions.

For questions, please contact HR Connect RH (accessible only on the National Defence network) to request a pay consultation.