Did you know? Attending events comes with guidelines
September 29, 2025 - Defence Stories
Estimated read time – 2:00
Whether you're attending an industry exhibition like CANSEC, a gala, or another external event hosted by third parties, participation as a member of the Defence Team is a valuable opportunity to engage with colleagues and stakeholders. However, there are important guidelines in place to ensure your participation aligns with ethical standards.
In accordance with DAOD 7021-1 and DAOD 7021-3, Department of National Defence (DND) and Canadian Armed Forces (CAF) personnel must be mindful of what they accept when attending events, particularly when food, beverages, gifts, or entertainment are involved.
What’s the catch?
Events often include perks such as complimentary meals, prize draws, or exclusive receptions. While these offerings may seem routine, accepting benefits that exceed minimal value - meaning a value small enough not to influence the recipient - may require prior written approval.
Who can approve?
The following authorities are responsible for granting prior written approval:
- The Deputy Minister (DM) or Chief of the Defence Staff (CDS) for Assistant Deputy Minister (ADM) or ADM-equivalent
- The DM or CDS for Director General (DG) or DG-equivalent outside the National Capital Region (NCR)
- ADM or ADM-equivalent for their own organization within the NCR
- DG or DG-equivalent for their own organization outside the NCR
What about prize draws or giveaways?
DND/CAF personnel are not permitted to participate in prize draws or giveaways if the value of the prize exceeds minimal value. This applies to raffles, promotional contests, and other similar activities hosted by vendors or sponsors.
Uniform wear at events
The responsible authorities listed above decide on uniform wear after considering the event type, the member’s role, and public perception of attendance, and whether attendance could be construed as endorsement. Additionally, uniform wear does not, on its own, alter an individual’s conflict of interest risk, which stems from their duties and relationships, not attire.
Event types:
- Business (e.g., conferences, seminars): Uniform is expected when attending in an official capacity to reflect accountability and CAF representation.
- Social (e.g., galas, dinners): Use discretion. If promoting CAF/DND initiatives, uniform may be appropriate. For primarily social events, civilian attire is usually acceptable.
- Private (personal interest): Uniform is not permitted unless specifically authorized, maintaining a clear line between personal interest and official role and duties.
Best practices
- Always verify the value of any benefit before accepting.
- Seek written approval if the value exceeds minimal value.
- When in doubt, contact the Conflict-of-Interest team for guidance.
Attending events can be enriching, but it's essential to stay informed and act responsibly. By following these guidelines, you help uphold the integrity of the DND/CAF.