5530-1 Civilian Instructor Management

Cadets and Junior Canadian Rangers Group Order (CJCR Gp O)

On this page

  1. Identification
  2. Abbreviations
  3. Definitions
  4. Policy
  5. Employment and Employment Restrictions
  6. Training, Pay, and Benefits
  7. Publication
  8. References
  9. Forms

1. Identification

Date of Issue: 2021-06-08

Date of Verification: N/A

Application: This is a directive that applies to Civilian Instructors who provide support to the Cadets and Junior Canadian Rangers.

Supersession: Natl CJCR Sp Gp Order 5005-1, Civilian Instructors

Approval Authority: This order is issued under the authority of the Comd CJCR.

Office of Primary Interest (OPI): DCOS Sp

Enquiries: CJCR HQ J1

2. Abbreviations

Abbreviation Complete Word or Phrase
CAF Canadian Armed Forces
CCO Canadian Cadet Organizations
CI Civilian Instructor
CISS Cadet Instructor Supplementary Staff
CJCR Cadets and Junior Canadian Rangers
COATS Cadet Organizations Administration and Training Service
CTC Cadet Training Centre
NDA Nationally Directed Activity
QR (Cadets) Queen’s Regulations and Orders for Canadian Cadet Organizations
RCSU Regional Cadet Support Unit
RDA Regionally Directed Activity
RTE Regional Training Establishment
VSS Vulnerable Sector Screening

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3. Definitions

Authorized Cadet Activity. An authorized cadet activity is an activity for cadets that has been authorized by the chain of command through the submission of a training plan and/or an activity request. It includes any CJCR-approved travel/movement/transportation from a rally point (e.g. corps/squadron location, Regional Training Establishment, CTC) to the designated activity location, and back to the rally point.

Civilian Instructor. See QR (Cadets) section 1.02.

Employment Agreement. An employment agreement is an agreement for employment for a specific period and/or activity.

Qualified. CAF members are deemed qualified when they have achieved the Operationally Functional Point (OFP) and are considered trained resources.

Operationally Functional Point. See DAOD 5031-8, Canadian Forces Professional Development and CIC Officers achieve OFP upon the successful completion of BOTC and OTC.

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4. Policy


4.1 In order to accomplish its mission of delivering the Cadet Program and supporting cadet activities, the CJCR requires and employs CIs to supplement its COATS capacity.

Policy Statement

4.2 CIs will only be employed in instances where there are no qualified CAF members available to fill a position.

4.3 Under no circumstances is a CI to be kept on strength of a corps/squadron when a qualified CAF member is available to fill the position.

4.4 In the event that a CI is filling an established position at a corps/squadron and a qualified CAF member subsequently becomes available, the CI will be advised that they are to relinquish the position in favour of the CAF member. This does not apply to a signed CTC Employment Agreement.

4.5 A CI can be held against any established COATS position, including a position on the RCSU CISS List.

4.6 CIs are exempt from the provision of the Firearms Act under section 117.07 of the Criminal Code when acting under the control and supervision of the CAF in the course of or for the purpose of their duties or employment.


4.7 To be eligible to be a CI, applicants must meet the following prerequisites:

Requirement Standard
Character Be of good character and standing within the community.
Reliability Must successfully complete the Reliability Screening, as well as complete the Full level Screening in accordance with Gp Order 5010-0, Adult Screening.
Age Must be at least 18 years of age.
Qualifications Possess knowledge or instructional ability deemed valuable to the cadet organizations by the CO of the corps/squadron, CTC or RCSU.
Military Service

Not be a member of the CAF.

  • A former CAF member having been released under Items 3 (b), 4 (a), 4 (b), 4 (c), 5 (a), 5 (b), 5 (c) or 5 (e) may be approved by the RCSU CO.
  • Comd CJCR may authorize the employment of former members released under Items 5 (d) or 5 (f), providing that the release item was due to being declared non-effective strength, non-return of kit or failure to meet the threshold fitness standard during their period of previous service.
  • Members released for non-return of kit must provide proof that they have since returned their kit or have reached a settlement with the Crown.
Cadet Service Not be a cadet.
Citizenship Be a Canadian citizen or a permanent resident of Canada. 

4.8 The RCSU will initiate the Reliability Screening on behalf of the applicant when the required information and documents are provided. The Reliability Screening must be renewed every 10 years.

4.9 All CIs will be issued with a CJCR ID Card.

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5. Employment and Employment Restrictions

Suitability for Employment

5.1 An adult will use the application form at Annex A of the CJCR Gp O 5010-0, Adult Screening to express their intent to be employed as a CI. Once the Full Level Screening is completed and approved by the RCSU CO, the CI suitability for employment will be for five years from the screening completion date and will coincide with the expiration of the VSS. Once the application has been approved, the CI may be employed anywhere a requirement exists within the region. The terms of employment for positions held by the CI within the region will be outlined in an employment agreement. CIs cannot enter into an employment agreement until their screening application is completed and it has been approved by the RCSU CO.

Regional Employment Agreement

5.2 The maximum length of time for which a Regional Employment Agreement may be in force for employment at a corps/squadron or cadet training site is five years and will not be longer than the screening validity period. Regional Employment Agreements for other employment opportunities throughout the cadet training year such as a regionally directed activity (e.g., a marksmanship competition or band clinic season) are limited to the duration of the activity. Therefore, a CI can have more than one regional employment agreement.

5.3 The corps/squadron CO, or the officer in charge of a regional training activity, is responsible for the oversight of the Regional Employment Agreement in their organization. The RCSU is responsible for the administration and approval of the Regional Employment Agreement for the employment of a CI.

5.4 CIs must work under the conditions set out in DND 4269, Regional Employment Agreement

CTC Employment Agreement

5.5 Between 1 June and 31 August, CIs may be employed to fill positions at a CTC when no qualified CAF member is available.

5.6 The RCSU is responsible for the administration of the CTC Employment Agreement. CIs must work under the conditions set out in DND 4270, CTC Employment Agreement.

Employment Restrictions

5.7 CIs must not be employed in positions equivalent to Class “B” Reserve Service except when employed at a CTC between 1 June and 31 August annually.

5.8 RCSUs will employ CIs from within the geographic boundaries of the RCSU area of responsibility. DComd CJCR may authorize travel outside the CI’s parent region for the purposes of employment with the CCO in exceptional circumstances. 

Termination of Employment

5.9 An Employment Agreement will terminate on the date indicated in the agreement unless terminated voluntarily by the CI or for cause by the RCSU CO.

5.10 With the prior consent of the RCSU CO, corps/squadron CO, CTC CO or the officer in charge of a regional training activity may approve the termination of a CI.

Voluntary Support

5.11 When a CI provides voluntary support to authorized activities (i.e. unpaid), they are considered to be a volunteer. Additional paperwork is not required for a CI to be deemed a volunteer when performing support without pay.


5.12 When participating in authorized cadet activities, CIs must wear civilian attire appropriate to the type of activity being conducted. CIs will not wear a military uniform. When required, CIs may be provided, as a temporary loan, with appropriate CAF issued specialized or safety clothing and equipment from the local cadet supply or CTC stock, when available, that will only be worn during the activity. CIs must travel to and from the activity in civilian clothes.


5.13 The corps/squadron CO must monitor the conduct and performance of all CIs in their corps/squadron on an ongoing basis. Should the CO have cause for concern for the safety of cadets due to the CI’s conduct and/or performance, or otherwise determine that a reassessment is necessary, they are authorized to:

  1. suspend all participation by the CI at authorized cadet activities; and
  2. request that a new application and applicable screening be completed in accordance with this order and CJCR Gp Order 5010-0, Adult Screening respectively.

5.14 A corps/squadron CO must advise the RCSU when a CI has been suspended. After consultation with the RCSU, the corps/squadron CO is authorized to terminate a CI’s agreement if deemed necessary. The RCSU will record the termination in their electronic records.

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6. Training, Pay, and Benefits

Mandatory Training

6.1 CIs must complete the following training within six months of having their application approved:

  1. DLN Security Orders;
  2. Positive Youth Development and Program Outreach;
  3. Security Awareness;
  4. Introduction to Gender-Based Analysis Plus; and
  5. Other mandatory training.

CIC Training Courses

6.2 CIs are permitted to be loaded on Specialty or Job-Based CIC Training Courses to ensure they are able to perform their assigned tasks and to meet Force Generation requirements of the Cadet Program. CIs may be loaded on Occupational CIC Training Courses in exceptional circumstances to meet the needs of the Cadet Program as approved by the Comd CJCR

Pay Rates

6.3 Daily pay rates will be those established for Reserve Force General Service Officers set out in Table B of CBI 204.52. CIs may be paid at the rate of Basic IPC for OCdt, 2Lt, or Lt. The RCSU CO will approve the appropriate rate of pay after considering the following:

  1. former CAF member who has served at least three years in support of the CCO;
  2. number of years as a CI; and
  3. use of specialized qualifications and training.

Travel, Rations and Quarters

6.4 CIs are not members of the CAF, therefore they are not eligible for incidental expense allowances or temporary duty benefits set out in Canadian Forces Temporary Duty Travel Instructions.

6.5 When employed to work at a CTC or in support of regional/national training activities away from the geographical area where they reside, expenses related to travel to and from the workplace will be included as part of the Employment Agreement. CIs are not entitled to financial benefits not explicitly set out in their Employment Agreement.

6.6 CIs must be provided rations and quarters at public expense unless they reside within the geographical boundary of the authorized training location.

Medical and Dental Benefits and Requirements

6.7 CIs may receive the medical care outlined in QR (Cadets) section 6.15.

6.8 Costs associated with subsequent health care must be covered by the individual’s personal insurance or provincial health care plan.

6.9 Upon signing a new Employment Agreement, a CI will certify that they are physically, medically and psychologically fit to participate in all training and activities related to the position associated with their employment.

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7. Publication

Frequency of Publication

7.1 Annual or more frequent review and updates as required.

Errors/Omissions or Suggestions

7.2 Users of CJCR Gp Orders are encouraged to identify any errors, omissions, or suggested orders to the attention of CJCR HQ J1 Policy.

8. References

Source References

Related References

9. Forms

DND 4268 Canadian Cadet Organizations Civilian Instructor – Application 

DND 4269 Canadian Cadet Organizations Civilian Instructor – Regional Employment Agreement 

DND 4270 Canadian Cadet Organizations Civilian Instructor – CTC Employment Agreement 

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