Annual Report to Parliament on the Privacy Act
April 1, 2020 - March 31, 2021
B. Report on Privacy Act
B1. Introduction
The Privacy Act (PA) was proclaimed into force on July 1, 1983.
The PA extends to individuals the right of access to information, about themselves held by the Government, and subject to specific and limited exceptions. The PA also protects individuals’ privacy by preventing others from having access to their personal information and gives individuals substantial control over the collection, use, and disclosure by the federal government of such information.
Section 72 of the PA requires that the head of every government institution prepare for submission to Parliament an annual report on the administration of the PA within the institution during each financial year.
This Annual Report on the administration of the PA is prepared and tabled in Parliament in accordance with section 72 of the PA. It is intended to describe how the Farm Products Council of Canada (FPCC) administered its responsibilities during fiscal year 2019-2020.
FPCC’s Mandate
The FPCC was established in 1972 under the Farm Products Agencies Act (the Act) as a unique public interest oversight body which reports to Parliament through the Minister of Agriculture and Agri-Food Canada (The Minister).
The FPCC, headed by a Chairperson (Deputy Head) appointed by the Governor in Council, is composed of up to seven members of which at least half must be primary producers at the time of their appointment.
The Act provides for the creation of National Marketing Agencies and Promotion Research Agencies. There are currently four Marketing Agencies: Canadian Hatching Egg Producers, Chicken Farmers of Canada, Egg Farmers of Canada and Turkey Farmers of Canada. There are also two Promotion Research Agencies, the Canada Beef Check-Off Agency and the Canadian Pork Promotion and Research Agency. The FPCC supervises and works with these agencies to ensure that the supply management system for poultry and eggs and promotion research activities for beef cattle and pork work in the balanced interest of all stakeholders, from producers to consumers, and can evolve to respond to current and future challenges.
The FPCC also provides advice and recommendations to the Minister, collaborates with provincial supervisory boards and actively works with the Department and other Agriculture and Agri-Food Portfolio Organizations.
B2. Organizational Structure
The Director of Corporate and Governmental Affairs has delegated authority to oversee the administration of the Privacy Act within Farm Products Council of Canada and to ensure compliance with the legislation. FPCC currently has one ATIP Coordinator and also relies on Agriculture & Agri-Food Canada (AAFC) as its service provider to the organization.
B3. Delegation Order
Section 73 of the Access to Information Act provides for the Minister, as head of Agriculture & Agri-Food Canada, to delegate the powers, duties and functions designated by the Act.
The approved FPCC Delegation Order is provided in Annex A.
Delegation of Authority Instrument for the Administration of the Privacy Act
The FPCC Delegation of Authority Instrument is provided in Annex B.
B4. Highlights of the Statistical Report, 2020-2021
Statistical reporting on the administration of the Access to Information Act and the Privacy Act has been in place since 1983. The statistical reports prepared by government institutions provide aggregate data on the application of the Access to Information Act and Privacy Act legislation. This information is made public on an annual basis on Canada.ca and is included with the annual reports on access to information and privacy, which are tabled in Parliament by each institution.
The FPCC 2020-2021 statistical reports on the Privacy Act is provided in Annex C.
Working remotely due to COVID-19 had no impact on FPCC’s ability to fulfill its Privacy Act responsibilities.
Interpretation of the Statistical Report for Requests under the Privacy Act
As the FPCC had no data to report for 2020-2021, no statistical interpretation is possible.
B5. Training
No training activities were undertaken during the 2020-2021 reporting period.
B6. Policies, Guidelines, Procedures and Initiatives
FPCC did not implement any new policies, guidelines, procedures or initiatives on the administration of the Privacy Act for the 2020-2021 reporting period.
Delegation of authority instrument for the administration of the Privacy Act
| Sections of the Privacy Act | Powers, Duties or Functions | Deputy Head | Director, Corporate and Governmental Affairs (CFO) | Director, Regulatory and Sectoral Affairs | Manager |
|---|---|---|---|---|---|
| 8(2)(j) | To disclose personal information for research of statistical purposes. | X | X | X | - |
| 8(2)(m) | To disclose personal information in the public interest or to benefit an individual. | X | X | X | - |
| 8(4) | To maintain records of requests from investigative bodies. | X | X | X | - |
| 8(5) | To notify the Privacy Commissioner of disclosures in the public interest. | X | X | X | - |
| 9(1) | To maintain record of any use not included in Info Source Bulletin and attach to the personal information involved. | X | X | X | - |
| 9(4) | To notify the Privacy Commissioner of consistent use of personal information and update index. | X | X | X | - |
| 10 | To include personal information in personal information banks. | X | X | X | - |
| 14 | To notify applicant and to give access to the record. | X | X | X | X |
| 15 | To extend time limit and notify applicant. | X | X | X | - |
| 17(2)(b) | To determine the necessity for translation or interpretation of record. | X | X | X | X |
| 17(3)(b) | Access to personal information in alternative format. | X | X | X | X |
| 18(2) | To refuse to disclose information contained in an exempt bank. | X | X | X | - |
| 19(1) | To exempt personal information obtained in confidence from another government. | X | X | X | - |
| 19(2) | To disclose with consent of the other government. | X | X | X | - |
| 20 | To exempt personal information re: federal-provincial affairs. | X | X | X | - |
| 21 | To exempt information re: international affairs and defense. | X | X | X | - |
| 22 | To exempt information re: law enforcement and investigations. | X | X | X | - |
| 22.3 | To exempt information re: Public Servants Disclosure Protection Act. | X | X | X | - |
| 22.4 | National Security and Intelligence Committee | X | X | X | - |
| 23 | To exempt information re: security clearances. | X | X | X | - |
| 24 | To exempt personal information re: individuals sentenced for an offense. | X | X | X | - |
| 25 | To exempt personal information re: safety of individuals. | X | X | X | - |
| 26 | To exempt personal information about another individual. | X | X | X | - |
| 27 | To exempt personal information re: solicitor-client privilege. | X | X | X | - |
| 27.1 | Patent or Trademark privilege | X | X | X | - |
| 28 | To exempt personal information re: medical records. | X | X | X | - |
| 33(2) | To make representations to the Privacy Commissioner during an investigation. | X | X | X | - |
| 35(1) | To respond to Privacy Commissioner’s recommendations. | X | X | X | - |
| 35(4) | To provide access to applicant pursuant to Privacy Commissioner’s recommendation. | X | X | X | - |
| 36(3) | To receive Privacy Commissioner’s report of findings of investigation of exempt bank. | X | X | X | - |
| 37(3) | To receive report of Privacy Commissioner’s findings after compliance investigation. | X | X | X | - |
| 51(2)(b) | To request that section 51 hearings be held in the National Capital Region. | X | X | X | - |
| 51(3) | To request and be given right to make representations in section 51 hearings. | X | X | X | - |
| 72(1) | To prepare an annual report to Parliament. | X | X | X | - |
| 9 | Reasonable facilities and time provided to examine personal information. | X | X | X | - |
| 11(2) | Notification that correction to personal information has been made. | X | X | X | - |
| 11(4) | Notification that correction to personal information has been refused. | X | X | X | - |
| 13(1) | Disclosure of personal information relating to physical or mental health may be disclosed to a duly qualified medical practitioner or psychologist in order to provide an opinion as to whether disclosure of the information would be contrary to the best interests of the individual. | X | X | X | - |
| 14 | Disclosure of personal information relating to physical or mental health may be made to a requestor in the presence of a qualified medical practitioner or psychologist. | X | X | X | - |
Statistical Report on the Privacy Act
Name of institution: Farm Products Council of Canada
Reporting period: 2020-04-01 to 2021-03-31
Part 1: Requests Under the Privacy Act
| Number of Requests | |
|---|---|
| Received during reporting period | 0 |
| Outstanding from previous reporting period | 0 |
| Total | 0 |
| Closed during reporting period | 0 |
| Carried over to next reporting period | 0 |
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
| Completion Time | ||||||||
|---|---|---|---|---|---|---|---|---|
| Disposition of Requests | 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
2.2 Exemptions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|
| 18(2) | 0 | 22(1)(a)(i) | 0 | 23(a) | 0 |
| 19(1)(a) | 0 | 22(1)(a)(ii) | 0 | 23(b) | 0 |
| 19(1)(b) | 0 | 22(1)(a)(iii) | 0 | 24(a) | 0 |
| 19(1)(c) | 0 | 22(1)(b) | 0 | 24(b) | 0 |
| 19(1)(d) | 0 | 22(1)(c) | 0 | 25 | 0 |
| 19(1)(e) | 0 | 22(2) | 0 | 26 | 0 |
| 19(1)(f) | 0 | 22.1 | 0 | 27 | 0 |
| 20 | 0 | 22.2 | 0 | 28 | 0 |
| 21 | 0 | 22.3 |
2.3 Exclusions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|
| 69(1)(a) | 0 |
70(1) | 0 |
70(1)(d) | 0 |
| 69(1)(b) | 0 |
70(1)(a) | 0 |
70(1)(e) | 0 |
| 69.1 | 0 |
70(1)(b) | 0 |
70(1)(f) | 0 |
| 70(1)(c) | 0 |
70.1 | 0 |
2.4 Format of information released
| Disposition | Paper | Electronic | Other formats |
|---|---|---|---|
| All disclosed | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
| Disposition of Requests | Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|---|
| All disclosed | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
2.5.2 Relevant pages processed and disclosed by size of requests
| Less Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Disposition | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
2.5.3 Other complexities
| Disposition | Consultation Required | Legal Advice Sought | Interwoven Information | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
| Principal Reason | ||||
|---|---|---|---|---|
| Number of Requests Closed Past the Statutory Deadline | Workload | External Consultation | Internal Consultation | Other |
| 0 | 0 | 0 | 0 | 0 |
2.6.2 Number of days past deadline
| Number of Days Past Deadline | Number of Requests Past Deadline Where No Extension Was Taken | Number of Requests Past Deadline Where An Extension Was Taken | Total |
|---|---|---|---|
| 1 to 15 days | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
2.7 Requests for translation
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English |
0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Part 3: Disclosures Under Subsections 8(2) and 8(5)
| Paragraph 8(2)(e) | Paragraph 8(2)(m) | Subsection 8(5) | Total |
|---|---|---|---|
| 0 | 0 | 0 | 0 |
Part 4: Requests for Correction of Personal Information and Notations
| Disposition for Correction Requests Received | Number |
|---|---|
| Notations attached | 0 |
| Requests for correction accepted | 0 |
| Total | 0 |
Part 5: Extensions
5.1 Reasons for extensions and disposition of requests
| 15(a)(ii) Consultation | ||||
|---|---|---|---|---|
| Disposition of Requests Where an Extension Was Taken | 15(a)(i) Interference With Operations | Section 70 | Other | 15(b) Translation or Conversion |
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
5.2 Length of extensions
| 15(a)(ii) Consultation |
||||
|---|---|---|---|---|
| Length of Extensions | 15(a)(i) Interference With Operations | Section 70 | Other | 15(b)Translation purposes |
| 1 to 15 days | 0 | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Part 6: Consultations Received From Other Institutions and Organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
|---|---|---|---|---|
| Received during the reporting period |
0 | 0 | 0 | 0 |
| Outstanding from the previous reporting period |
0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
| Closed during the reporting period |
0 | 0 | 0 | 0 |
| Pending at the end of the reporting period |
0 | 0 | 0 | 0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendation Number of Days Required to Complete Consultation Requests | ||||||||
|---|---|---|---|---|---|---|---|---|
| Recommendation | 1 to 15 Days | 16 to 30 Days |
31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 |
0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
6.3 Recommendations and completion time for consultations received from other organizations
| Recommendation Number of Days Required to Complete Consultation Requests | ||||||||
|---|---|---|---|---|---|---|---|---|
| Recommendation | 1 to 15 Days | 16 to 30 Days |
31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 |
0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 7: Completion Time of Consultations on Cabinet Confidences
7.1 Requests with Legal Services
| Less Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Days | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
7.2 Requests with Privy Council Office
| Less Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Days | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 8: Complaints and Investigations Notices Received
| Section 31 |
Section 33 |
Section 35 | Court action | Total |
|---|---|---|---|---|
| 0 | 0 | 0 | 0 | 0 |
Part 9: Privacy Impact Assessments (PIAs)
| Number of PIA(s) completed | 0 |
Part 10: Resources Related to the Privacy Act
10.1 Costs
| Expenditures | Amount |
|---|---|
| Salaries | $1,370 |
| Overtime | $0 |
| Goods and Services | $0 |
| Professional services contracts | $0 |
| Other | $0 |
| Total | $1,370 |
10.2 Human Resources
| Resources | Person Years Dedicated to Privacy Activities |
|---|---|
| Full-time employees | 0.05 |
| Part-time and casual employees | 0.00 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.00 |
| Students | 0.00 |
| Total | 0.05 |
Note: Enter values to two decimal places.
B7. Summary of Key Issues and Actions Taken on Complaints or Audits
FPCC did not have Issues and Actions Taken on Complaints or Audits, Investigations and Federal Court Cases for the 2020-2021 reporting period.
B8. Monitoring Compliance
No Monitoring was conducted during the 2020-2021 reporting period.
B9. Material Privacy Breaches
They were no Privacy Breaches during the 2020-2021 reporting period.
B10. Privacy Impact Assessments
FPCC did not forward any Privacy Impact Assessments (PIA) notifications to the Information Commissioner on Disclosures during the reporting period 2020-2021.
B11. Public Interest Disclosures
FPCC did not have Disclosures made during the reporting period 2020-2021 pursuant to Paragraph 8(2) (m) of the Privacy Act.
B12. Costs
There were no costs during the reporting period 2020-2021.