Emergency Treatment Fund: Call for Proposals 2024 – Guidelines for applicants
Table of contents
- ETF overview and context
- Call for Proposals 2024
- Priorities
- Applicant eligibility
- Application process
- Application guidance
- Accessing your submitted application for funding
- Application assessment
- Communications with Health Canada
ETF overview and context
Health Canada's new Emergency Treatment Fund (ETF) provides urgent, targeted funding to municipalities and Indigenous communities to support rapid responses to the overdose crisis. Funding will address urgent and immediate needs, as defined by the communities, to bolster local capacity and provide access to culturally appropriate, trauma-informed and evidence-based programs and services.
The 2024 federal budget committed $150M over 3 years to the ETF, starting in the 2024 to 2025 fiscal year. Projects which address ETF funding priorities will be funded through a call for proposals (CFP) in 2024 with subsequent CFPs planned for Spring 2025 and Spring 2026, respectively.
The maximum funding allowed per recipient is $2 million per fiscal year. A federal fiscal year runs from April 1 to March 31.
Call for Proposals 2024
CFP 2024 will begin at 2:00 p.m. EST on October 11, 2024 and remain open until 2:00 p.m. EST on November 8, 2024.
The ETF will prioritize urgent, financially feasible and project ready proposals that address the overdose crisis in their community.
Applicants may choose to request funding for activities that can be completed by either of the following completion dates:
- Projects with activities that will be completed by March 31, 2025. These projects will be prioritized for funding for CFP 2024.
- Projects with activities that start in fiscal year 2024 to 2025 and will be completed by March 31, 2026.
Project activities must address community-defined needs between the time the funding agreement is signed, and the funding agreement end date. Additionally, if approved, recipients may be reimbursed for eligible expenditures incurred between July 18, 2024 and the date of signing the funding agreement.
For further details about eligible expenditures and ineligible expenditures:
For further details about eligible and ineligible activities:
Applicants may submit more than 1 application for funding up to the maximum funding amount of $2 million per recipient per fiscal year; however, each application must represent a project that is distinct in its objectives and intended deliverables. Projects should not duplicate existing services or projects, including currently funded projects by provincial or territorial governments. Assessments will be based on the assessment process outlined in these guidelines.
Priorities
For the ETF CFP 2024, the primary priority will be "urgency," defined as the need for swift action in relation to the overdose crisis, as applied to an individual community's context. In their assessments, decisions makers will consider the reach and impact of activities proposed by applicants to address this urgency. Projects must demonstrate that they are responding to urgent needs as defined above in order to be considered for funding.
Additionally, Health Canada will further prioritize projects that can demonstrate:
- "Financial feasibility:" Applicants must demonstrate the capacity to spend the requested funding within the proposed timeline of the project
- "Project readiness:" Applicants must provide a sound plan to action proposed activities, with those that can complete activities before March 31, 2025, given additional prioritization for funding.
Applicants must clearly demonstrate in their proposals how their project addresses the urgency priority while being financially feasible and well planned in their applications.
For further information on how proposals will be assessed:
Applicant eligibility
Eligible applicants
The following types of municipalities, communities and organizations are eligible for ETF funding:
- Canadian municipalities outside of Quebec (representative of the political or administrative division defined as a municipality by the laws in its respective province and territory (PT))
- Indigenous entities, including:
- First Nations
- Inuit communities
- Métis governing bodies
- Modern Treaty Holders and Self-Governing Nations
- National and regional Indigenous organizations that are legally registered or incorporated not-for-profits
- Not-for-profit Indigenous associations, organizations, and health authorities
Note: Indigenous entities (that is, Indigenous governments and organizations) in Quebec are eligible to apply to the ETF. Some Indigenous entities located and operating only in Quebec will need to obtain written confirmation by the Ministre responsable des Relations canadiennes et de la Francophonie canadienne before applying to Health Canada for ETF funding. For more information, you can consult:
The ETF will allow third-party agreements to further distribute funding to not-for-profit organizations. Applicants must clearly demonstrate how activities carried out by third parties will benefit the project target population.
All eligible applicants and their project activities must be in accordance with federal, provincial and municipal laws. Eligible applicants must be and remain in compliance with the requirements of the legislation under which they were incorporated (federal or provincial/territorial), including under the Canada Not-for-profit Corporations Act that governs internal affairs of federal not-for-profit corporations.
Note that municipalities and Indigenous governments are not required to submit proof of eligibility in your application. Other organizations must demonstrate eligibility.
Ineligible applicants
Those not described in the "Eligible applicants" section in these guidelines, as well as Quebec municipalities subject to M-30, are not eligible for ETF funding through CFP 2024.
While non-Indigenous not-for-profit applicants are not eligible to apply directly for funding, they can be included as project partners on the application form of eligible applicants. Additionally, they may be able to receive funding through third-party agreements with a recipient organization or municipality.
Application process
Step 1: Set up your access
Applications must be submitted through a new portal at Health Canada: the Funding Application System (FAS).
Contact the Help Desk at fas-sdf@canada.ca if you need further instructions or assistance.
Health Canada will be hosting an information session for general questions and guidance on how to apply. For more information, email: etf-fut@hc-sc.gc.ca
Step 2: Complete the application form
Once you have created an account, the portal will display current Funding Opportunities. Find the Emergency Treatment Fund. Select the "Start application" link.
Please note that the system will time out after 20 minutes of inactivity. Also, as you complete each section, you must click on the "Save and continue" button. This ensures that your content is saved.
Please read the additional instructions for each section below in the "Application guidance" section of these guidelines.
They will explain what content is required in each section. The following sections will be displayed and must be completed:
- Application contact
- Eligibility
- Project summary
- Applicant capacity
- Rationale
- Reach and beneficiaries
- Partnerships
- Program outcomes
- Objectives, activities and evaluation
- Project information
- Budget
- Cash and in-kind contributions
- Documents to be included
- Declaration
- Validate and submit
Step 3: Submit your completed application
Once each field in the online system has been completed, click "Validate and submit." You will receive a notification via email that confirms your application has been received.
Applications will be received until 2:00 p.m. EST on November 8, 2024 at which point the portal will close. Incomplete applications will not be considered.
For any technical difficulties or questions about using the system, please contact: fas-sdf@canada.ca
Application guidance
To submit your application, all fields must be fully completed. Fields must contain text to save the page.
Below you will find guidance to help you complete each section of the form. Note that every section includes character limits, but you are not required to use the maximum number of characters.
Read through this guidance carefully as it outlines exactly what needs to be included in your responses and includes additional details than what is listed in FAS.
Applicant information
The applicant information will automatically populate from the information filled out when registering on FAS and completing the organization profile.
Application contact
This section allows you to add contact persons to the application. These can be selected from the list of users registered with your organization in FAS. Their emails may be used to contact the applicant about the application.
Project summary
Project title
Provide a short project title.
Project description
Provide a brief (1 to 2 sentences) project summary. The summary should allow Health Canada to easily understand the nature of your project, how it addresses an urgent need, and the expected timeline for impact. If your project is funded, your description may be posted publicly.
Consider using the following format when creating your project summary: "The goal of this project is to [insert the issue being addressed and main objectives]. This project will [insert key activities or key outputs and timelines] for [insert primary target population or community] in [insert geographic location]".
Example 1: "The goal of this project is to urgently reduce harms among gender-diverse individuals who use opioids, in response to a spike in overdose rates. This project will distribute naloxone to improve overdose outcomes within 5 months for gender-diverse individuals accessing wrap-around services in Ottawa."
Example 2: "This project aims to enhance the outreach efforts of the community by purchasing a van and outreach materials to achieve a positive impact on the opioid crisis in Ottawa within 5 months."
Project dates
Provide project start and end dates. Use the calendar to select the dates, or enter the dates in the format YYYY-MM-DD. When choosing the project start and end dates, remember that proposals must address a one-time need within the period of July 18, 2024, to March 31, 2026, with priority given to projects that can complete their objectives by March 31, 2025.
Eligibility
A list of eligible applicants can be found in the "Eligible applicants" section in these guidelines.
Upload the required documentation of eligibility, as listed below.
Eligibility documents for non-profit organizations should include:
- A certificate of incorporation (Provincial/Federal), or
- A letters patent.
Should an organization be unable to provide the above documents, the following may also be accepted:
- A letter of support from community leadership, or board of directors
- A Band Council Resolution
- A reference to the Constitution, if established pursuant to an Act
- In the case of unincorporated entities, internal documents such as:
- Terms of reference or governance structure
- Board of Director list
- Other similar instruments of governance
Health Canada will request more information about the organization's legal status if your application is successful in this process.
Applicant capacity
Suitability
Outline how your organization or government is positioned to rapidly undertake the proposed project (for example, community support, credibility, relevant skills, interest, and experience with the project audiences and/or project beneficiaries) and address urgent community needs.
Financial management capacity
Clearly describe how your organization or government is well positioned to spend the requested funding during the proposed project timeline. Detail how your organization or government will quickly spend project funds and effectively meet proposed project timelines.
Rationale
Project goals
Explain the goals of the project and describe the urgency it will address. Include details about why it is important to address this urgency. Also, provide estimated timelines for achieving the project goals, including key milestones and target dates.
Project need
Provide the evidence-base that demonstrates the urgent need for this project in relation to the overdose crisis. Expand on the urgency of the situation and why it is important to carry out this project quickly.
Evidence of urgency could include but is not limited to:
- declared states of emergency
- data showing recent increases in overdose rates
- a community impact statement
- local public health data
- other community-level data on substance use trends and impacts.
You may include any references by attaching documents. We recommend you attach your document in.DOC or.PDF format. There is a maximum of 20MB per attachment. When uploading the documents, a description box will pop up where further details can be provided.
Reach and beneficiaries
Scope
From the drop-down menu, choose the scope that applies to your project. The options are:
- National
- Provincial/Territorial/Regional
- Community/Municipal
- Other (specify)
For the ETF, no projects should select "National" scope.
Indigenous applicants may select "Provincial/Territorial/Regional" if the scope of their project includes activities within a number of communities located within a province or territory. If "other" is selected, specify details in the space provided.
Project audience
Provide the name and total population of the municipality or community in which your activities will take place. For governments or organizations undertaking activities in multiple municipalities or communities, provide the names and populations of each community or municipality in which activities will take place. Additionally, briefly describe the primary target population that will be directly impacted by the proposed project activities. Describe the details and characteristics of your target population, including key demographics such as geographic location(s) and if it is rural/remote, age-range, gender or any other identifying demographics for this group. Focus only on describing the primary target population for the project. For example, if your project provides training to service providers who serve people who use drugs, the target population is service providers.
Sex- and Gender- Based Analysis Plus
Health Canada is committed to funding projects that promote diversity and inclusion. Projects that discriminate based on race, colour, national or ethnic origin, gender, age, religion, creed, marital status, actual or perceived sexual orientation, gender identity or expression, family status or disability will not be considered for funding. Recipients of funding are expected to provide certain deliverables and work towards specific outcomes, including reporting demographic information on the target population, where available.
How will the proposed initiative incorporate Sex- and Gender- Based Analysis Plus (SGBA+)? If your project does not specifically target any SGBA+ populations due to the nature of the activities, briefly explain.
Official language requirements
In Canada, official language minorities are French-language communities outside of Quebec and English-language communities in Quebec. If the proposed initiative impacts Official Language Minority Communities (OLMCs), describe this impact and how your initiative will address the specific needs of these communities. If your project does not reach or specifically target any OLMC populations due to the nature and/or location of the activities, briefly explain.
Language of delivery
Select which language your project will be targeting: English, French, or Other (specify).
Partnerships
Working with partners
Given the complex and interconnected nature of the overdose crisis, coordinated efforts across different sectors may be necessary for effective interventions.
Select "Yes" or "No" to indicate whether the project will involve working with partners. If "Yes," list each partner's name, confirm their involvement, and describe their contribution to the project. Include the expected benefits of collaborating with them and how this collaboration will impact your project and contribute to the program's objectives.
Program outcomes
Outcomes are the broader effects or changes that should occur from project activities and outputs. Applicants are expected to be able to demonstrate that their project supports Health Canada's desired short-term outcomes for projects funded through the ETF which are:
- to enable municipalities and Indigenous communities to increase access to and availability of substance use services; and,
- improve community capacity to address urgent needs associated with the overdose crisis.
To demonstrate how your activities will meet these outcomes, in this section you should provide the following information:
- estimated number of clients that will be reached through the proposed ETF-funded projects, disaggregated by:
- geographic location;
- age range;
- gender; and,
- target population factors such as Indigenous, 2SLGBTQIA+, or racialized community
- qualitative information on the impact of funding on the community and target population
For projects whose sole activities relate to capital cost expenditures, applicants are still expected to demonstrate how proposed activities will contribute to these outcomes.
Objectives, activities and evaluation
Eligible activities
Eligible activities under the ETF must address urgent needs related to the overdose crisis and aim to reduce pressures on communities. Activity descriptions must also clearly demonstrate how they can be achieved within proposed project timelines. These activities may include, but are not limited to:
- Activities related to capital expenditures with a strong rationale and plan for ongoing use, such as:
- Mobile outreach activities involving a vehicle purchase or retrofit
- Retrofit or repurposing of existing structures, which may include Supervised Consumption Sites, Urgent Public Health Need, or Overdose Prevention Sites to increase the number of people accessing these sites
- Drug checking services (with existing Section 56 exemptions in place) involving drug checking equipment
- Recovery support, including cultural and community programming (for example, on-the-land healing)
- Harm reduction and overdose prevention support, including access to harm reduction supplies or overdose reversal medication such as naloxone
- Delivery of training or education that enhances individual and community capacity
- Facilitating immediate access and eliminating barriers to existing substance use harm reduction, treatment and recovery services and supports, including access to substance use and health expertise such as:
- Crisis counsellors
- Peer led outreach
- Systems navigation
- Mobile response teams
- Knowledge keepers and other Indigenous professionals
- Paraprofessionals that are not already funded through medically necessary insured health benefits
Ineligible activities
The ETF does not fund direct treatment service delivery (for example, opioid agonist therapy, establishing and maintaining treatment beds), ongoing expenditures associated with projects already receiving funding, or expenses associated with medically necessary insured health care services. It is an expectation under the ETF that eligible applicants will partner with or leverage existing programs, service providers and health professionals in their surge responses.
The ETF will not fund projects that require but do not already have a Section 56 exemption.
Objective
For each activity, describe the overall objective, including the expected impact on the primary target audience. This objective should directly relate to the ETF outcomes listed above.
Activity
Include a brief title, description, and proposed timeline or actions needed to complete each activity and achieve its objective. Describe any outputs, if applicable.
If your proposal is solely for capital cost expenditures, list the expenditure(s) as an activity (for example, "Mobile Enhancement" listed for a project that wants to purchase a vehicle for outreach), and explain how the expenditure will help to address the urgency defined i the proposal.
Indicators
Briefly describe how your project will collect quantitative and/or qualitative data to contribute to measuring the ETF outcomes listed above. Projects focused solely on acquisition of capital may state "N/A" for this section, however, they will still be required to report on the completion of project objectives.
Project information
Risk
Which existing risks could impact the anticipated activities and outcomes of this project? How are these being mitigated?
For example:
- the passing of a municipal bylaw
- a reduction in provincial funding
- inability to secure a key partner
- a delay in the hiring of staff
Include the measures you would take to address these risks.
Budget
The ETF is designed to provide emergency funding. If approved, recipients may be retroactively reimbursed for eligible expenses, including certain capital costs, incurred starting from July 18, 2024, to address urgent issues and health risks related to the overdose crisis.
Eligible expenditures under the ETF may include:
- Personnel salaries and benefits
- Contractual personnel
- Travel and accommodations
- Materials and supplies
- Equipment
- Rent and utilities
- Performance measurement
- Other costs
Expenditures that are ineligible under the ETF include those that are primarily the responsibility of Provinces and Territories, or are related to new capital acquisitions, including, but not limited to:
- the direct provision of treatment (for example, opioid agonist therapy, establishing and maintaining treatment beds);
- salaries for professional health care practitioners (for example, doctors, nurses, and paramedics) who provide medically necessary or insured health benefits services;
- certain capital costs, including acquisition of new land or buildings; construction of new buildings*; and
- ongoing costs associated with any currently funded projects.
*Certain capital costs, such as the purchase of equipment, or retrofitting and repurposing of existing structures will only be eligible in circumstances where the purchase of such capital is needed to carry out the activities related to the ETF priorities. The purchase of new structures will not be eligible.
Sample budget for a project spanning 1 federal fiscal year
An example of a budget is provided in the table below, providing 1 example for each cost category. You may have fewer or more items under each category. A federal fiscal year runs from April 1 to March 31.
| Category | 2024 to 2025 budget ($) | 2025 to 2026 budget ($) | Description and justification |
|---|---|---|---|
| Personnel salaries and benefits | 25,000 | 104,000 | Description: 1.0 FTE Recovery Coach: includes 28% benefits and an annual increase of 4%, as per collective agreement. Justification: Key position to meet program objectives of providing each client with goal setting, psychoeducation, motivational enhancement, case management. |
| Contractual personnel | 1000 | 0 | Description: Translator - $50/hour x 20 hours in year 1 only. Justification: Provides translation of program resources to French language. |
| Travel and accommodations | 5,000 | 25,000 | Description: Gas costs. Justification: Gas costs for recovery coach to travel to 3 separate community centres to meet with clients twice a week, and used to bring clients to monthly program events. |
| Materials and supplies | 400 | 2400 | Description: Refreshments. Justification: Food and non-alcoholic drinks to be provided at monthly program event for all clients ($200 per month). 2 events in year 1, 12 events in year 2. |
| Equipment | 80,000 | 0 | Description: Van. Justification: Van required to transport recovery coach to clients in remote areas, and to bring clients to monthly program events. |
| Rent and utilities | 3,000 | 12,000 | Description: Rental space for monthly program events. Justification: Monthly events for all clients of the program to get together and share experiences, engage in cultural activities, participate in group counselling, listen to talks given by Elders. 3 events planned for year 1, 12 events planned for year 2. |
| Performance measurement | 0 | 7200 | Description: Program evaluator (contracted), 10 hours/month x $60/hour. Justification: Dedicated to providing evaluation of the program. |
| Other costs | 1000 | 5000 | Description: Honoraria for Elder = $500 per day. Justification: To provide Ceremonies or Teachings at monthly program events, 2 times in year 1, 10 times in year 2. |
| Budget summary | Total 2024 to 2025 budget ($) | Total 2024 to 2025 budget ($) | Total requested from Health Canada |
|---|---|---|---|
| 115,400 | 155,600 | $271,000 |
Budget instructions
The budget displays the available cost category and fiscal years. If you are applying for only 1 fiscal year, please leave the second fiscal year amounts blank.
Please provide the total amount of all costs in the category for the fiscal year. The information that you enter in this section must be dollar values, using numbers. Use the links to enable you to enter text for the description and justification of the costs. The description should include information on how the number you provided in the budget was calculated. The justification should include information on how the cost relates to project objectives and activities. The total requested budget will automatically calculate based on numbers provided.
Make sure to provide clear and detailed descriptions and justifications for each budget category, including only details relevant for the proposed project timeline.
Only reflect the costs associated with the request for ETF funding. Do not include costs that are associated with ongoing activities. For example, materials and supplies requested should only be for used for ETF activities and not ongoing activities.
Additional budget details may be requested during negotiation if your project is approved for funding.
Personnel salaries and benefits
- Full- or part-time employees: Gross salaries (before deductions) for employees working directly on the project, excluding positions funded through medically necessary or insured health benefits, such as doctors, nurses, and paramedics.
- Benefits and employer's share of payroll deductions: Costs such as Employment Insurance, Canada or Quebec Pension Plan contributions, and other payroll taxes (for example, provincial health tax) for full- and part-time employees.
- Vacation pay: Includes vacation pay for employees who receive a lump sum payment instead of paid leave.
Contractual personnel
A contract employee is hired for a specific job at a specific rate of pay and is not considered a permanent employee (for example, translator, auditor, evaluator or knowledge mobilization specialist).
Travel and accommodation
All costs for travel related to carrying out the approved project are consistent with the National Joint Council's Travel Directive. These include:
- transportation: such as private vehicle mileage, airfare, or bus pass
- living expenses: such as meals or accommodations while on travel status
- mileage rates and meal allowances as per Federal Government Treasury Board rates in effect at time of travel
Materials and supplies
- Office supplies: such as stationery, pens, or envelopes
- Project materials: such as outreach materials or harm reduction supplies
- Printing or copying: such as costs for work done by a printing firm, paper, or ink
- Postage: such as cost of postage, freight, or messenger services
Equipment
- Office equipment: such as rental or purchase of computers, photocopiers, filing cabinets, or cell phone purchase for the project. The purchase of these items is allowed if cost-effective.
- Special equipment: such as rental or purchase of special types of equipment not mentioned above, but necessary to carry out the project.
Rent and utilities
- Rent: such as rental of space, if necessary, as well as the cost of any utility that is included in the monthly rental fee. Rental costs will not be covered for spaces owned by the applicant.
- If the rented space is not used solely for the Health Canada project, the recipient must specify how the Health Canada portion is calculated (for example, by square footage or other reasonable method).
- Utilities: such as utilities that are not already covered in the monthly rental fee. In most cases, it is only telephone charges, but in other cases, heat, electricity and water are not included in the rent.
Performance measurement
- All costs related to the evaluation of the project, for example:
- contract fees for an external evaluator if required
- costs for staff dedicated to performance measurement planning
- data collection and analysis components
- printing, photocopying, or postage for the dissemination of results
- survey costs
Other costs
- All costs that are directly related to the project but that do not fit within any of the expenditure categories noted above. These costs can include:
- registration for seminars
- bank charges
- insurance
- refreshments
- honoraria
- audit
Regarding administration costs: Administration costs are allowed but should not be listed as a lump sum percentage and should be broken down by specific costs.
Regarding honoraria: An honorarium is a gratuitous payment that should only be given to an individual as a token of appreciation or recognition for functions that are offered voluntarily. For example, a service could include the blessing of a meeting by a First Nations Elder. Funding is available to provide modest remuneration via an honorarium for a maximum of $500 per day. For example: to Elders, Knowledge Keepers, speakers, or committee members (on a case-by-case basis). An honorarium must not be used as an alternative to a service contract.
When adding "other costs" to the budget application, each item should be listed and described in the "Description/justification" section.
Cash and in-kind contributions
For projects with multiple funding sources, total government funding (federal, provincial, territorial, Indigenous and municipal funding) for the same eligible expenditure costs (stacking limit) cannot exceed 100% of eligible expenditures.
List the other sources being received, the amounts, the type of contributions (cash or in-kind), whether they are confirmed or pending, and what it will be used for during the project duration.
Only describe contributions for new project activities and not ongoing project activities.
Documents to be included
If there are any other additional documents you would like to provide to support your application, you may do so here. A description box will pop up where you can provide additional details.
Declaration
Read through the attestation and ensure that the authorized representative submitting the application on behalf of the organization understands all of the obligations described.
Validate and submit
Ensure the application is complete and then the authorized application contact may click "validate and submit" to submit the application.
Accessing your submitted application for funding
Applicants can have a copy of their submitted application. From the Funding Opportunities page in FAS, you can click view to have FAS display your submitted application. You can print a copy from this view.
Application assessment
Initial assessment
All applications submitted under this CFP will first undergo an initial screening process to ensure:
- Applicant eligibility: Refer to the "Eligibility" section in these guidelines which details the eligibility requirements for this CFP. Health Canada will only consider applications from eligible applicants for funding.
- Completeness of application: A complete application must include a fully completed electronic form and proof of eligibility.
Evaluation criteria
Applications that pass the initial screening will then be assessed against the criteria outlined below.
Project summary
- Identifies the urgent problem related to the overdose crisis in the implicated community that the project seeks to address; and,
- Provides evidence that the project is relevant to and supports the CFP 2024 ETF priority of urgency.
Applicant capacity
- Applicant demonstrates relevant knowledge and experience, and is well-positioned to undertake the proposed project
- Applicant identifies strong financial management capacity and is well-equipped to manage and utilize approved funding within the proposed timeline
Rationale
- The project description, outlined goals, and timeline:
- are clear, realistic and achievable;
- support the ability to address the urgent nature of the outlined problems; and,
- offer sufficient detail to confirm that the project is ready to begin on schedule as per the proposed start date (project readiness)
- The project evidence:
- clearly aligns with the defined urgency; and,
- includes credible qualitative data, quantitative data, or supporting documentation.
Reach and beneficiaries
- Project scope selected aligns with project activities and intended audience
- Primary target audience is clear and relevant to the proposed project
- Estimated reach is achievable within the scope of the activities and proposed timeline
- Described impact on primary target population is attainable within the proposed timeline
- If applicable, project integrates demonstrated SGBA efforts
- If applicable, project describes how the specific needs of OLMC will be addressed
Partnerships
- Identified partnerships are appropriate and sufficient to support the proposed project
Program outcomes
- The proposed project aligns with ETF program outcomes
Objectives, activities and evaluation
- Objectives are clearly described, relevant, and measurable
- Activities:
- are named, well-described, clearly address the urgency priority, and are feasible within the project duration;
- indicate how and by when the primary target population will be impacted; and,
- provide an accurate representation of what the project involves.
- If the proposal is requesting funding to expand currently funded initiatives, new activities are clearly different from current activities
- Timeline and description of activities are detailed, demonstrate project readiness, and reflect the ability to quickly and effectively implement measures
- Applicant clearly demonstrates how they will collect data (quantitative, qualitative, or both) and measure results (or responds with "N/A" if the project's sole objective is to purchase capital items)
Project information (risk)
- Proposal clearly identifies anticipated risks or hurdles that may impact activities and outcomes of the project
- Mitigation strategies are appropriate and feasible to address defined risks
Budget
- Budget and narrative:
- align with proposed project activities and objectives
- provide adequate detail to properly assess amount requested
- demonstrate thorough planning and financial feasibility, indicating that the project is well-positioned to utilize requested funding within the proposed timeframe of the project
- Funding requested from Health Canada (total budget) is appropriate to support the proposed project with demonstrated value for money
Communications with Health Canada
Health Canada will make every effort to answer questions and keep applicants informed on the processing of their submissions in accordance with the following standards.
Information sessions
Recorded information sessions are available in English and French to provide additional guidance on how to apply to the ETF.
To request the recording, please contact us by email at etf-fut@hc-sc.gc.ca.
Acknowledgment
When submitting your application through the FAS, you will receive an automatic electronic notification that Health Canada has received your submission.
Final decision
Health Canada will provide applicants with a final decision on whether the application will proceed for negotiation of a contribution agreement. All final decisions will be communicated electronically using the email address provided in the FAS. Ensure the email address included in the FAS is accurate and valid.
All funding decisions communicated will be final. There is no appeal process. Applications deemed ineligible will not be retained.
Contribution agreement
Health Canada is under no obligation to fund any application submitted through this CFP or to fund the entire scope or duration of a proposed project.
Furthermore, applicants must recognize that this is time limited funding and not meant to provide long-term sustainability. Once funding has ended, there is no guarantee further funding will continue.
If you are successful in this CFP process, Health Canada will provide an overall supporting role and monitor project progress to ensure that the terms of the contribution agreement are met. Organizations that receive ETF funding do not act on the Government of Canada's behalf. Health Canada will not use contribution funding to acquire a needed good or service that supports the Department's operations.
Questions
For transparency and fairness, Health Canada cannot provide personalized advice on applications or project ideas for this funding process. However, we do understand that you may have questions. We invite you to send any questions you may have to: etf-fut@hc-sc.gc.ca
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