Operational Bulletin 295-A - May 7, 2012

This section contains policy, procedures and guidance used by Immigration, Refugees and Citizenship Canada staff. It is posted on the Department’s website as a courtesy to stakeholders.

Change in Procedures for Processing Quebec Family Class Applications – Modified

Summary

This Operational Bulletin (OB) provides information on the change in procedures for Quebec family class applications that were implemented by the Quebec Ministère de l’Immigration, de la Diversité et de l’Inclusion (MIDI) on March 25, 2011. These changes apply when a sponsor lives in the province of Quebec, or abroad, where applicable, and meets the federal requirements to sponsor a member of the family class.

Issue

The purpose of this OB is to provide operational instructions on the change in procedures being implemented by the MIDI for family class applications. Effective March 25, 2011, the change applies when a sponsor is living in Quebec and meets the federal requirements to sponsor a member of the family class. It also applies when the sponsor is a Canadian citizen residing outside of Canada, sponsoring a spouse, partner and/or dependent child who intend to reside in Quebec upon return to Canada.

Background

Currently, if the Case Processing Centre in Mississauga (CPC-M) receives an application where the sponsor lives in Quebec or is destined to Quebec, and meets the federal eligibility requirements, the CPC-M, and not the applicant, sends a copy of the undertaking application (IMM 1344EA (PDF, 358 KB)) directly to the MIDI.

The Case Processing Centre in Vegreville (CPC-V) and inland offices currently forward the IMM 1344 and the IMM 5001 to the MIDI if the sponsor:

  • meets the minimum federal requirements;
  • resides in Quebec; and
  • is sponsoring a spouse or common-law partner from within Canada.

Instructions

a) At CPC-M:

As of March 25, 2011, if CPC-M has an application, where the sponsor meets the federal requirements to sponsor a member of the family class and resides in the province of Quebec, CPC-M will send a letter to the sponsor instructing them to download the MIDI undertaking kit, complete and submit it to the MIDI along with a copy of the letter issued by CPC.

CPC-M will only send a copy of the IMM 1344EA (PDF, 358 KB) directly to the MIDI for adoption cases.

The CPC can send an electronic version of the IMM 1344 to garants.dsiq@micc.gouv.qc.ca.

If a sponsor decides to add a family member to their application during processing (i.e., a newborn dependant) or change a non-accompanying family member to an accompanying family member,

CPC-M will send the sponsor a letter instructing him/her to download the MIDI undertaking kit, complete and submit it to the MIDI along with a copy of the letter issued by CPC.

b) At Visa Offices:

The MIDI will continue to send decisions on undertaking applications to visa offices in the usual manner.

When the visa officer notes that the undertaking application has been approved, but a Certificat de Sélection du Quebec (CSQ) is missing for one or more persons included in the application, the officer will ask the principal applicant to provide the missing CSQ(s).

In cases where the sponsorship application has not met the federal requirements, but the sponsor chooses to continue processing, the visa office will contact the MIDI directly to request a CSQ. The visa office can contact the MIDI at garants.dsiq@micc.gouv.qc.ca.

 c) At CPC-V, Backlog Reduction Office and local CIC offices:

For FC1, FCC, and FCH cases, the Citizenship and Immigration Canada (CIC) office will send a letter to the sponsor instructing him/her to download the MIDI undertaking kit, complete and submit it to the MIDI along with a copy of the letter issued by CPC. It is no longer necessary to forward a copy of the IMM 1344 or IMM 5001 to the MIDI.

If a sponsor wants to add a family member during processing or change a non-accompanying family member to an accompanying family member, the CIC office will send the sponsor a letter explaining the procedure and asking him or her to complete and submit the MIDI undertaking application to the MIDI along with the letter from CPC/Back log Reduction Office/ CIC.

For Humanitarian and Compassionate applications with sponsorship (HC2) the CIC office will forward a copy of the IMM 1344, IMM 5001 and the transmission to the MIDI. In all other incidences, it is no longer necessary for CIC to forward these documents to the MIDI.

For further information outlined in this OB, please contact your supervisor or your Regional Program Advisor (RPA). RPAs may in turn contact Operational Management and Coordination Branch.

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