Quarterly Financial Report for the quarter ended June 30, 2015

1. Introduction

This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by Treasury Board. This quarterly report should be read in conjunction with the 2015–16 Main Estimates and the 2014–15 Quarterly Financial Report for the quarter ended June 30, 2014.

A summary description of the Citizenship and Immigration Canada (CIC) programs may be found in Part II of the Main Estimates (PDF, 1.2 MB).

Basis of Presentation

This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the Department’s spending authorities granted by Parliament and those used by the Department consistent with the Main Estimates for the 2015–16 fiscal year. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.

The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.

As part of the Parliamentary business of supply, the Main Estimates must be tabled in Parliament on or before March 1 preceding the new fiscal year.

Citizenship and Immigration Canada prepares its annual departmental financial statements that are part of the departmental performance reporting process, on a full accrual basis in accordance with Treasury Board accounting policies, which are based on Canadian generally accepted accounting principles for the public sector. However, the spending authorities voted by Parliament remain on an expenditure basis.

This quarterly report has not been subject to an external audit or review.

2. Highlights of fiscal quarter and fiscal year-to-date (YTD) results

CIC’s 2015–16 authorities represent the total of Main Estimates. CIC did not request authorities through Supplementary Estimates (A) in 2015–16 or in 2014–15.

Significant Changes to Authorities

As reflected in the Statement of Authorities, CIC’s total budgetary authorities available for use in fiscal year 2015–16 increased by approximately $78 million (6%) when compared to the same quarter in 2014–15. This is comprised of an increase of $10 million (2%) in Vote 1 – Operating Expenditures, an increase of $17 million (2%) in Vote 5 – Grants and Contributions, and an increase of $51 million in Statutory Authorities mostly related to the Passport Canada Program and its revolving fund.

Vote 1 – Operating Expenditures

The Department’s Vote 1 – Operating Expenditures net increase of $10 million or 2% is explained as follows:

  • Increases of $28 million related to:
    • Additional Funding for:
      • The Electronic Travel Authorization initiative ($14 million);
      • The Express Entry initiative  announced in Budget 2014 ($5 million);
      • Collective bargaining  agreements signed prior to the operating budget freeze ($3 million);
      • The Entry Exit initiative ($1 million); and
      • The 2015 Pan American and Parapan American games ($1 million).
    • Transfers from:
      • The Department of Foreign Affairs, Trade and Development (DFATD):
        • International Experience Canada ($2 million); and
        • Locally Engaged Staff for missions abroad ($1 million).
      • The Immigration and Refugee Board of Canada:
        • Pre-Removal Risk Assessments ($1 million).
  • Decreases of $18 million associated with the following:
    • Reduced Funding for:
      • Sunsetting of time-limited funding to support processing of Citizenship and Temporary Resident applications ($5 million);
      • The Refugee Reform program ($5 million);
      • Security Certificates – sunsetting of funding ($2 million);
      • Federal Skilled Workers (FSW) backlog operational costs ($2 million);
      • The completion of the Biometrics project ($1 million); and,
      • Other transfers and minor adjustments ($3 million).

Vote 5 – Grants and Contributions (G&C)

The Department’s Vote 5 – Grants and Contributions net increase of $17 million or 2% is explained as follows:

  • Increase of $21 million associated with additional funding for the Grant for the Canada-Quebec Accord on immigration.
  • Decreases of $4 million associated with the following:
    • Sunsetting of funding for the Global Assistance for Irregular Migrants ($3 million); and,
    • Transfer to the National Capital Commission for the Victims of Communism Memorial ($1 million).

Budgetary Statutory Authorities

The 2015–16 statutory authority level in the first quarter is higher than 2014–15 by $51 million and is primarily explained as follows:

  • Increases of $70 million associated with the following:
    • Passport program: the increase is mainly related to revised year-over-year estimates in forecasted revenues and expenditures due to changes in client demand for Passport program services ($52 million);
    • Forecasted costs related to the return of fees for the termination of Immigrant Investor program and Entrepreneur program applications ($17 million); and,
    • Adjustments to the employee benefit plan ($1 million).
  • Decreases of $19 million associated with the following:
    • Forecasted costs related to the return of fees for certain terminated FSW applications ($18 million); and,
    • Other minor adjustments ($1 million).

Significant Changes to Departmental Budgetary Expenditures by Standard Object

Quarter over quarter analysis

As reflected in the Table of Departmental Budgetary Expenditures by Standard Object, the total gross budgetary expenditures have decreased by $6 million (1%) from $511 million to $505 million. CIC, through the addition of the Passport Program and International Experience Canada, also added respectively $151 million and $5 million in re-spendable revenues, thereby resulting in a net budgetary expenditure of $349 million in 2015–16 as compared to $353 million as of June 30, 2014.

The integration of Passport Canada into CIC led to changes in the expenditure structure. With Employment and Social Development Canada (ESDC) providing passport service delivery on behalf of CIC, salaries for staff transferred to ESDC previously recorded under Personnel are now reported under Professional Services and invoiced by ESDC. This mostly explains the shift for the planned budgetary expenditures in Professional Services and Personnel.

With the exception of the Transfer Payments and the Other Subsidies and Payments, the remaining operating expenditures have not encountered significant quarter over quarter variances.

Transfer Payments increased by $11.6 million compared to the previous year and is due to an increase of $10 million for the Grant for the Canada-Quebec Accord Program and an increase of $1.6 million in the Resettlement Assistance Program.

The other significant change for this quarter relates to the decrease of $26.5 million in Other Subsidies and Payments, which is mainly due to a decrease of $13.5 million for the one-time transition payment for the implementation of the pay in arrears initiative in 2014–15 and a decrease of $12.7 million in Federal Skilled Workers return of fees related to terminated applications. For the first quarter of fiscal year 2015–16, the volume of refunds processed was significantly lower than the volume of cancelled cheques, resulting in a negative balance.

3. Risks and Uncertainties

CIC operates in a constantly changing environment. Its strategic directions as well as its policies and operations are influenced by external factors such as emerging events, the Canadian and global economic, social or political contexts and shifting migration trends. CIC’s evolving mandate and integration of new programs and staff inherently contains a level of risk and uncertainty as CIC continuously advances its own internal processes and systems through change initiatives such as the Modernization agenda.

Unforeseen Events and Natural Disasters

Unforeseen events and natural disasters may have significant effects on CIC’s operations and reputation. They can affect CIC directly when they occur in places where our offices and employees are located.

Additionally, CIC can also be indirectly affected when the Department is required, for humanitarian or legal reasons, to facilitate travel of foreign nationals or Canadian citizens by processing applications for visas or other necessary documents on an urgent basis.

In conjunction with its national and international partners, CIC continues to identify, assess, monitor, and proactively implement measures to mitigate risks and minimize the impact they may have on our operations, commitments, service standards and processing targets.

Litigation and Legal

There is a risk that the pace and scope of change in CIC’s policies (including legislative and regulatory changes) and programs could lead to additional pressure with respect to litigation, which may impact our resources. Over the last few years, there has been a significant increase in the numbers of complex and high-profile litigation.

Sound project management practices are in place to manage all of these changes and ensure timely delivery of CIC’s programs and client services.

4. Significant Changes in Relation to Operations, Personnel and Programs

There have been no significant changes in relation to operations, personnel and programs during the quarter ended June 30, 2015.

Approval by Senior Officials

Approved by:

Original Signed by


Anita Biguzs
Deputy Minister

Signature line

Ottawa, Canada
August 21, 2015

Original signed by


Tony Matson, CPA, CMA
Assistant Deputy Minister / CFO

Signature line

Statement of Authorities

(in thousands of dollars) Fiscal Year 2015-2016 Fiscal Year 2014-2015
Total available for use for the year ending March 31, 2016Footnote 1 Used during the quarter ended June 30, 2015 Year-to-date used at quarter-end  Total available for use for the year ending March 31, 2015Footnote 1 Used during the quarter ended June 30, 2014 Year-to-date used at quarter-end
Vote 1 - Operating Expenditures 566,527 118,732 118,732 556,389 126,925 126,925Footnote 2
Vote 5 - Grants and Contributions 993,529 282,104 282,104 976,457 270,451 270,451
Vote 7 - Debt Write-off 0 0 0 0 0 0
Budgetary Statutory Authorities
Contributions to Employee Benefit Plans 60,680 15,170 15,170 59,455 14,864 14,864
Minister's Salary and Motor Car Allowance 84 21 21 82 21 21
FSW Fees Returned (Terminated Applications) 29,500 (628)Footnote 6 (628) 47,250 12,083 12,083
IIP and EN Fees Returned (Terminated Applications) 16,500 2,693 2,693 0 0 0
Spending of Amounts Equivalent to Proceeds from Disposal of Surplus Moveable Crown Assets 12 0 0 31 0 0
Court Awards 4 4 4 22 22 22
Refunds of Previous Years Revenue 1,666 1,666 1,666 2,439 2,439 2,439
Passport Program Revolving Fund (202,153) (71,219) (71,219) (254,192) (73,666) (73,666)Footnote 3
Total Budgetary Authorities 1,466,349 348,543 348,543 1,387,933 353,139 353,139
Non-Budgetary AuthoritiesFootnote 4 69,451 (1,284)Footnote 5 (1,284) 70,754 (2,385) (2,385)
TOTAL AUTHORITIES 1,535,800 347,259 347,259 1,458,687 350,754 350,754

Departmental Budgetary Expenditures by Standard Object

(in thousands of dollars) Fiscal Year 2015-2016 Fiscal Year 2014-2015
Planned expenditures for the year ending March 31, 2016 Expended during the quarter ended June 30, 2015 Year-to-date used at quarter-end Planned expenditures for the year ending March 31, 2015 Expended during the quarter ended June 30, 2014 Year-to-date used at quarter-end
Expenditures
Personnel 492,331 125,343 125,343 630,773 119,228 119,228
Transportation and Communications 73,304 11,705 11,705 58,240 11,993 11,993
Information 8,489 1,064 1,064 23,094 1,048 1,048
Professional and Special Services 392,524 63,981 63,981 246,680 59,297 59,297
Rentals 25,522 8,258 8,258 31,163 7,930 7,930
Repair and Maintenance 5,705 254 254 9,010 121 121
Utilities, Materials and Supplies 51,166 7,138 7,138 19,575 9,457 9,457
Acquisition of Machinery and Equipment 25,387 886 886 26,671 895 895
Transfer Payments 993,529 282,104 282,104 976,457 270,453 270,453
Other Subsidies and Payments 47,702 4,268 4,268 49,949 30,734Footnote 7 30,734
TOTAL GROSS BUDGETARY EXPENDITURES 2,115,659 505,001 505,001 2,071,612 511,156 511,156
Less Revenues Netted against Expenditures
Passport Program Respendable Revenue 639,372 151,406 151,406 683,679 158,017 158,017
Revenue Credited to the VoteFootnote 8 9,938 5,052 5,052 0 0 0
TOTAL NET BUDGETARY EXPENDITURES 1,466,349 348,543 348,543 1,387,933 353,139 353,139
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