Supplementary information tables 2024–2025

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• Details on transfer payment programs
• Gender-based analysis plus

Details on transfer payment programs

Documentary Heritage Communities Program

Start date: 2015

End date: Ongoing

Type of transfer payment: Contribution

Type of appropriation: Main Estimates

Fiscal year for terms and conditions: 2018–19

Link to departmental result(s): The Documentary Heritage Communities Program (DHCP) is linked to Core Responsibility 2: Providing access to documentary heritage. It is aligned with Departmental Result 6: Canadians are more aware of their documentary heritage.

Link to the department’s Program Inventory: The DHCP program is linked to Program: Outreach and support to communities.

Purpose and objectives of transfer payment program: The DHCP has the following objectives:

• Increase access to, and awareness of, Canada’s local documentary heritage institutions and their holdings; and
• Increase the capacity of local documentary heritage institutions to better sustain and preserve Canada’s documentary heritage.

Expected results: Under the DHCP, Library and Archives Canada (LAC) anticipates funding 40 projects annually, to achieve two medium-term results.

First expected result: Increased access to, and awareness of, local documentary heritage.

Second expected result: Increased capacity for local documentary heritage institutions to better sustain and preserve Canada’s documentary heritage.

At the end of each fiscal year, LAC assesses the achievement of these results through a final report completed by each recipient. It measures the percentage of recipients that have achieved their expected results.

Fiscal year of last completed evaluation: The program evaluation was completed in October 2018: Evaluation of Supporting the Documentary Heritage Communities Program, 2015–2016 to June 2017.

Decision following the results of last evaluation: Continuation

Fiscal year of next planned evaluation: No program evaluation is planned by 2027–28 according to the Departmental Five-Year Program Evaluation Plan (2023–28).

General targeted recipient groups: Local documentary heritage organizations eligible to apply to the DHCP are non-profit organizations that hold collections of mainly local or regional significance:

• Archives;
• Genealogical organizations/societies;
• Historical societies;
• Indigenous oganizations or government institutions;
• Libraries;
• Organizations with an archival component; and
• Professional library and archival associations.

All applicants must be privately funded (50% or more), with the exception of Indigenous organizations/government institutions.

Initiatives to engage applicants and recipients: LAC is committed to continuing to consult with applicants and recipients through traditional communication channels such as advisory committees and national archival conferences. In addition, LAC is committed to organizing training workshops to promote the program and gather feedback from the target audience.

Indigenous Documentary Heritage—Listen, Hear Our Voices

Start date: April 2019

End date: March 2025

Type of transfer payment: Contribution

Type of appropriation: Renewal of funding received through Budget 2021 that follows the Documentary Heritage Communities Program terms and conditions.

Fiscal year for terms and conditions: 2018–19

Link to departmental result(s): The Listen, Hear Our Voices (LHOV) program is linked to Core Responsibility 2: Providing access to documentary heritage. It is aligned with Departmental Result 6: Canadians are more aware of their documentary heritage.

Link to the department’s Program Inventory: The LHOV program is linked to Program Outreach and support to communities.

Purpose and objectives of transfer payment program: The LHOV program aims to support Indigenous organizations in their efforts to digitize and preserve existing documentary heritage related to Indigenous languages and cultures. It funds projects from Indigenous nations, governments and non-profit organizations to:

• digitize existing documentary heritage related to Indigenous languages and cultures; and
• build the skills, knowledge and resources needed to digitize and preserve existing documentary heritage related to Indigenous languages and cultures.

Expected results: One expected result is increased participation in the contribution program. The indicator used to measure this result is the number of applications received.

A second expected result is that Indigenous nations, governments and non-profit organizations have greater capacity to digitize and access their documentary heritage. The indicator used to measure this outcome is the percentage of recipients that have fully achieved their expected results.

Another expected result is that the diversity of Indigenous nations is considered throughout the contribution program procedures.

Fiscal year of last completed evaluation: Never evaluated

Decision following the results of last evaluation: Not applicable

Fiscal year of next planned evaluation: No program evaluation is planned by 2027–28 according to the Departmental Five-Year Program Evaluation Plan (2023–28).

General targeted recipient groups: Indigenous (First Nations, Inuit and/or Métis Nation) nations, government or non-profit organizations.

Both incorporated and non-incorporated organizations are eligible for funding. Incorporated organizations must provide proof of incorporation. Non-incorporated organizations require a letter of reference from a recognized national, provincial, territorial or municipal government or association. If the organization is non-incorporated, it could partner with an incorporated organization.

Initiatives to engage applicants and recipients: LAC is committed to continuing to consult with applicants and recipients through traditional communication channels such as advisory committees and community-level groups. LAC will build on its existing networks to reach out to potential applicants and inform them of the contribution program.

In addition, LAC is committed to organizing training workshops to promote the program and gather feedback from the target audience. Upon request, applicants are supported through one-on-one virtual meetings to provide clarity on the funding eligibility criteria and guidance for presenting strong applications.

Gender-based analysis plus

General information: Institutional Gender-based analysis plus capacity

Governance

Library and Archives Canada’s (LAC) Gender-based analysis plus (GBA Plus) governance structure:

• GBA Plus is a responsibility shared across LAC’s different sectors as they develop projects, programs, policies and initiatives. LAC has created a Centre of Excellence in Equity, Diversity, Inclusion and Accessibility (EDIA) tasked with developing EDIA strategies, supports and resources, including for GBA Plus.
• Currently, support for GBA Plus implementation resides with the Strategic Policy Division (SPD). Employees in SPD have as one of their tasks to advise and support different areas at LAC in fulfilling their GBA Plus obligations. Their work is supplemented by managerial, research and administrative support.
• LAC’s GBA Plus Working Group, which concluded its efforts in March 2022, produced a final report approved by LAC’s Management Team that recommended the development and implementation of a mandatory policy instrument to establish the roles, responsibilities and administration of GBA Plus at LAC, including the development of GBA Plus data and reporting plans.
• A single EDI champion at the assistant deputy minister (ADM) level, in whose sector the Centre of Excellence in EDIA is located, currently replaces two former GBA Plus champions mandated to the foundational Working Group.

Capacity

Every sector of LAC has the responsibility of implementing GBA Plus in relation to new and renewed projects, policies, programs, and initiatives. LAC’s current GBA Plus focal point located in SPD offers guidance, support and resources to sectors as they continue to build their GBA Plus capacity and increasingly undertake analyses. GBA Plus focal point activities include:

• Content and advice on GBA Plus components in central agency submissions;
• Analysis and advice about GBA Plus in projects, policies, programs and initiatives;
• Participation in and liaison with the Women and Gender Equality Canada GBA Plus Interdepartmental Committee;
• Management of GBA Plus information and resources;
• Production of a monthly GBA Plus newsletter, which serves as an environmental scan of GBA Plus activities outside LAC;
• Development of capacity for GBA Plus data collection and use of disaggregated data at LAC. Relevant data collection and analysis are fundamental to monitoring the impacts of programs and policies on equity-seeking groups. LAC’s first Accessibility Plan, published on December 21, 2022, includes a data-gathering component whose objectives are the same as those recommended for GBA Plus; and
• Liaison with EDIA networks at LAC through a coordinating group and continued communications efforts.

Highlights of Gender-based analysis plus results reporting by program

Acquisition and processing of government records

Through the acquisition of government records, this program indirectly supports the Gender Results Framework (GRF) pillars of Education and Skills Development as well as Leadership and Democratic Participation.

• These records may be accessed and used by the public, yielding knowledge and information that can further GBA Plus aims (e.g. tracing gender-related trends in government staffing or policy).

This program does not collect sufficient data at this time to enable it to monitor and/or report program impacts by gender and diversity.

Acquisition and processing of published heritage

Through the acquisition of published heritage, this program indirectly supports the GRF pillars of Education and Skills Development as well as Leadership and Democratic Participation.

• These records may be accessed and used by the public, yielding knowledge and information that can further GBA Plus aims (e.g. tracing gender-related trends in artistic, scholarly, or information production).

This program may also have indirect or unintentional negative impacts.

• As a national library and archive, LAC has an acquisitions strategy that necessarily emphasizes acquisitions of national significance while also trying to represent Canada’s complexity and diversity. Sometimes these priorities are difficult to balance and can result in the exclusion of work by marginalized groups (e.g. women, people of colour, 2SLGBTQI+ people), since these groups have largely been excluded from public life until recently.
• Published Heritage has initiated GBA Plus to support effective re-examination of its acquisitions strategy, approach and practices.

This program does not collect sufficient data at this time to enable it to monitor and/or report program impacts by gender and diversity.

Acquisition and processing of private archives

Through the acquisition of private archives, this program indirectly supports the GRF pillars of Education and Skills Development as well as Leadership and Democratic Participation.

• These records may be accessed and used by the public, yielding knowledge and information that can further GBA Plus aims (e.g. tracing gender-related trends in the collections and correspondence of private citizens and organizations).

This program may also have indirect or unintentional negative impacts.

• As a national library and archive, LAC has an acquisitions strategy that necessarily emphasizes acquisitions of national significance while also trying to represent Canada’s complexity and diversity. Sometimes these priorities are difficult to balance and can result in the exclusion of work by marginalized groups (e.g. women, people of colour, 2SLGBTQI+ people), since these groups have largely been excluded from public life until recently.
• Private Archives has initiated GBA Plus to support effective re-examination of its acquisitions strategy, approach and practices.

This program does not collect sufficient data at this time to enable it to monitor and/or report program impacts by gender and diversity.

Preservation

Through the preservation of all LAC holdings, this program indirectly supports the GRF pillars of Education and Skills Development as well as Leadership and Democratic Participation.

• These holdings may in future be accessed and used by the public, yielding knowledge and information that can further GBA Plus aims along many different avenues, depending on the purpose of access or focus of research.

This program may also have indirect or unintentional negative impacts.

• Preservation is an extension of the acquisitions process and is determined by the recommendations of subject experts, who must decide what to dispose of and what to preserve. Increased GBA Plus awareness and training will ensure that the stewardship of holdings, as well as their acquisition, is influenced by GBA Plus.

This program does not collect sufficient data at this time to enable it to monitor and/or report program impacts by gender and diversity.

Public services

This program indirectly supports all GRF pillars, particularly those of Education and Skills Development as well as Leadership and Democratic Participation.

• In accordance with the foregrounded aim to proactively broaden and diversify access to collections, as outlined in its Vision 2030, LAC wants to ensure that all Canadians have access to documentary heritage upon request, eliminating barriers to access (physical, geographic, economic and linguistic). By ensuring equitable access to its collections, and thus to information and cultural heritage, LAC indirectly supports all GRF pillars.
• GBA Plus considerations will be applied to LAC’s service renewal project and will be measured through enhanced client satisfaction surveys.

Access to information and privacy

LAC’s access to information and privacy (ATIP) program is working on the renewal of its processes and policies in order to facilitate user access to the collections of government records held by LAC. This work includes the development of a new delivery system for ATIP requests using secure links, which will simplify the request process and allow LAC to respond to the high volume of requests more easily while still complying with relevant legislation. Such self-service tools based on plain language and clear instructions will directly benefit users who rely on virtual access (including those who live in remote areas and those who have different accessibility or mobility needs).

• By improving access to information, this program indirectly supports the GRF pillars of Education and Skills Development as well as Leadership and Democratic Participation.
• This program does not collect sufficient data at this time to enable it to monitor and/or report program impacts by gender and diversity.

Outreach and support to communities

This program directly supports the GRF pillars of Education and Skills Development as well as Leadership and Democratic Participation.

• By increasing digital access to and awareness of its holdings, LAC assists diverse Canadian communities, including Indigenous and gender-diverse communities, to manage their records and access knowledge of their heritage, including linguistic access for Indigenous and official languages minority contexts. Awareness of community and culture supports Leadership and Democratic Participation.
• Increasing digital access also enhances service delivery capacity for disabled and geographically remote Canadians.

This program indirectly supports all GRF pillars.

• To ensure the improved visibility of LAC collections and initiatives, barriers to visibility (physical, geographic, economic, and linguistic) must be eliminated. By increasing its visibility, LAC encourages access to its collections and services, and thus to information and cultural heritage, which indirectly supports all GRF pillars.

This program does not collect sufficient data at this time to enable it to monitor and/or report program impacts by gender and diversity.