Info Source: Sources of Federal Government and Employee Information
General Information
Info Source
Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and government employees (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.
The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.
The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.
Background
The National Film Board (NFB) was created by an Act of Parliament, the National Film Act, in 1939 and is a federal agency that reports to Parliament through the Minister of Canadian Heritage.
Responsibilities
The National Film Board’s (NFB) mandate is to create and produce relevant, innovative audiovisual content that reflects the diversity of Canada and interprets the country to both domestic and global audiences. The NFB collaborates with filmmakers and artists from all regions of Canada to produce documentaries, animated films, and interactive/immersive works that are deeply rooted in Canadian experiences and realities. A long-standing leader in technological and film innovation on both the national and international stages, the NFB consistently champions the perspectives and experiences of communities underrepresented in mainstream media. Furthermore, the NFB is committed to exploring and adopting new storytelling forms and approaches.
Since its founding, the NFB has produced over 14,000 titles, earning more than 5,000 awards and inspiring generations of filmmakers across Canada and the world. Notably, the NFB has supported the work of First Nations, Métis, and Inuit directors since 1968, resulting in more than 450 titles. This deep and enduring partnership with Indigenous filmmakers and communities forms the foundation of the NFB’s Indigenous Action Plan, aimed at fostering the accessibility of these works to audiences throughout Canada.
As Canada's public producer and distributor of audiovisual content, the NFB documents the nation’s history and culture, offering unique insights into its diversity and vibrancy. By working with a broad range of creators and co-producers—including Indigenous, linguistic, racialized, and other underrepresented groups—the NFB ensures that a wide array of voices and viewpoints are represented. With a focus on seizing new artistic and technological opportunities, the NFB invests in innovative formats such as documentary, auteur animation, and interactive media, prioritizing creativity and social relevance at the heart of its productions.
In addition to production, the NFB plays a vital role as a distributor, ensuring that its works resonate with and reach growing audiences in Canada and around the world through various traditional and digital platforms. These works often provoke meaningful discussions, leading to broader debates and dialogues both within Canada and abroad.
The NFB continues to invest in emerging creators, particularly from underrepresented communities, supporting them in bringing their stories to the screen. This includes engaging with Indigenous, racialized, linguistic minorities, and people with disabilities to reflect Canada's evolving social landscape. The NFB is committed to equity, diversity, and inclusion (EDI) through a confidential, non-mandatory self-declaration questionnaire that gathers data from filmmakers, artists, and production team members on their Indigenous identity, racial/ethnic background, disability status, gender identity/expression, and 2SLGBTQI+ status. This information helps the NFB track its progress toward equitable programming and ensure that its commitments to gender parity and racial equity are met.
Through its expansive production activities, the NFB ensures that audiences across Canada, from every province and territory, can access its extensive film collection, which serves as the nation's collective audiovisual memory. The NFB also provides high-quality educational content in both official languages, furthering its mission to convey Canadian values to younger generations.
Institutional Functions, Programs and Activities
Audiovisual Production
This program activity contributes to Canadians’ understanding of the issues facing our country and raises awareness of Canadian viewpoints around the world. As a public sector producer, the NFB produces original audiovisual works that reflect diverse Canadian perspectives, including cultural, regional and Indigenous, and emanate from the diverse creators and communities that make up the country. This program activity operates where the private sector doesn’t, allowing creators to explore artistic and technological advances in form and content. It also ensures the identification, development and nurturing of talent and creative skills, within filmmaking and other creative communities. NFB programming is necessary to ensure that Canadians have access to diverse voices and content in both official languages. It promotes Canadian culture and values in events of national historic and cultural significance. As Canadians’ media consumption migrates online, the NFB provides leadership in the creation of innovative digital content in both official languages. Production activities include the conceptualization, research, development and production of documentaries, animation films, new-media content and other emerging forms.
Production Class of Records
Description: Includes records relating to the production and co-production of films and other works in production centres across Canada.
Document Types: Scripts, budgets, research reports, contracts, financial statements, details of negotiations, amendments and co-production contracts.
Record Number: NFB EPP 035
Disclosure Summaries: No third-party disclosures of personal information have occurred as a result of new or amended information sharing arrangements, information sharing agreements, and/or contracts since October 2023.
National Film Board of Canada English Program Personal Information Bank
Description: This bank describes information that is related to the National Film Board of Canada’s (NFB) English Program, which enables the NFB to produce English-language audiovisual works through its five studios situated across Canada. The personal information in this bank relates to the internal functioning of the studios, hiring staff and acquiring goods for projects in production, and communication with the NFB’s audience and clients. Personal information may include name, contact information, biographical information, signature and social network information.
Note: The English Program is made up of five studios situated across Canada. Therefore, the information held in this bank is located across a variety of information holdings. They include: filing cabinets, Synchrone, MyGCHR, FileMaker, Servers, SAP, Microsoft 365 and the NFB Classification System. Programs are on shared servers with restricted access through usernames and passwords. Physical files are kept in locked cabinets.
Class of Individuals: General public, production freelancers, industry contacts, including producers, partners, broadcasters, and individuals in the audiovisual/film community.
Purpose: The personal information is used to administer the NFB English Program, maintain an inventory of curricula vitae for hiring individuals, companies, or groups to work on projects. The personal information may be used to conduct industry consultations, provide updates on audiovisual screenings, events, and promotions, and build relationships with NFB partners. It may also be used to establish an inventory of potential film subjects, collect opinions on various subjects, and for marketing purposes. Personal information may also be used for statistical purposes. Personal information is collected pursuant to Section 9 of the National Film Act.
Consistent Uses: Information may be used for potential hires, industry consultations, and marketing purposes. Personal information relating to opinions may be used within the scope of audiovisual projects. Information may be used for non-identifying statistical purposes to measure success and outreach of a project. Personal Information may be shared with marketing staff at the NFB to prepare promotional material. Non-identifying aggregate information may be used to create statistical reports and for policy and program development to identify trends and determine whether designated groups (i.e. Indigenous peoples and women, etc.) are underrepresented.
Retention and Disposal Standards: Personal information contained within these records is retained for a minimum period of two years following the last administrative action, with a maximum period of twelve years depending on the nature of the record.
RDA Number: Pending approval.
Related Class of Record Number: NFB EPP 035, NFB TSF 045.
TBS Registration: 20110534
Bank Number: NFB PPU 025
National Film Board of Canada French Program Bank
Description: This bank describes information that is related to the National Film Board of Canada (NFB) French Program, which enables the NFB to produce French-language audiovisual works through its three studios situated across Canada. The personal information in this bank relates to the internal functioning of the studios, the processes to hire staff and acquire goods for projects in production, and communication with the NFB’s audience and clients. The personal information may include name, contact information, biographical information, signature and social network information.
Note: The French Program is made up of three studios situated in the province of Quebec. The information held in this bank is located across a variety of information holdings. They include: filing cabinets, Synchrone, MyGCHR, FileMaker, Servers, SAP, Microsoft 365 and the NFB Classification System. Programs are on shared servers with restricted access through usernames and passwords. Physical files are kept in locked cabinets.
Class of Individuals: General public, production freelancers, industry contacts, including producers, partners, broadcasters, and individuals in the audiovisual/film community.
Purpose: The personal information is used to administer the NFB French Program or activity, establish an inventory of curricula vitae to facilitate the hiring of individuals, companies, or groups providing services to projects. Personal information may be used to conduct industry consultations, provide updates on audiovisual screenings, events and promotions, and build relationships with NFB partners. It may also be used to establish an inventory of potential film subjects, collect opinions on various subjects, and for marketing purposes. Personal information may also be used for statistical purposes. Personal information is collected pursuant to Section 9 of the National Film Act.
Consistent Uses: Information may be used for potential hires, industry consultations, and marketing purposes. Personal information relating to opinions may be used within the scope of audiovisual projects. Information may be used for non-identifying statistical purposes to measure success and outreach of a project. Personal Information may be shared with marketing staff at the NFB to prepare promotional material. Non-identifying aggregate information may be used to create statistical reports and for policy and program development to identify trends and determine whether designated groups (i.e. Indigenous peoples and women, etc.) are underrepresented.
Retention and Disposal Standards: Personal information contained within these records is retained for a minimum period of two years following the last administrative action, with a maximum period of twelve years depending on the nature of the record.
RDA Number: Pending approval
Related Class of Record Number: NFB EPP 035, NFB TSF 045.
TBS Registration: 20110535
Bank Number: NFB PPU 030
Self-Declaration Questionnaire for Filmmakers and Production Teams Bank
Description: Records containing the information described in this bank include, but are not limited to, personal information provided voluntarily by members of the creative team who are working in film production, such as documentary film, animation film and interactive works. Examples include: first and last name, email address, role occupied (function) on a NFB project, Indigenous identity, racial/ethnic identity, disability status, gender identity/expression, 2SLGBTQIA+ status, and official-language minority status, collected by online form or questionnaire and stored in an automated data system.
Class of Individuals: Members of the creative team in the audiovisual and interactive work industries including but not limited to producers, writers, directors, digital creators, lead performers, directors of photography, editors (picture), sound designers, music composers, animators, technical directors, user experience designers, art directors/designers, and other key creative personnel, artists, and technicians.
Purpose: This information will be used to support equity and diversity initiatives, monitor progress, and inform decision-making related to equity and diversity within the organization. By gathering this information, we can create a plan of action that actively includes underrepresented groups when deciding on future projects in the production, distribution of audiovisual creations as well as co-productions. The personal information is collected in accordance with NFB’s authority by virtue of section 9 and section 10 of the National Film Act (S.C. c. N-8). More specifically, the questionnaire is in accordance with our adherence to Equity, Diversity, and Inclusion (EDI) Plan, and to the NFB Indigenous Action Plan (Indigenous Plan).
Consistent Uses: The information collected is used for institutional purposes including, among others: to meet NFB’s commitments to create a more representative audiovisual industry, to conduct thorough equity analyses (allowing us to identify and address disparities within NFB), to compile aggregated, anonymized data for reporting purposes (ensuring transparency about the composition of creative teams), to generate reports (allowing us to measure the effectiveness of the support granted as part of the measures put in place to address equity and improve access to NFB projects), to ensure, over time, a balance in the composition of creative teams, as well as advisory and working groups, to design, review and evaluate NFB’s programs and activities. Ultimately, the data gathered helps tailor initiatives to align with our EDI Plan and Indigenous Plan.
Retention and Disposal Standards: Completed forms are retained for a minimum of 2 years (as required by the Privacy Regulations), a maximum of 12 years, and then destroyed in accordance with NFB’s retention schedule.
RDA Number: Pending approval
Related Record Number: NFB EPP 035, NFB TSF 045, NFB EPP 045
TBS Registration: 20240007
PIB Number: NFB PPU 040
Industry Support Class of Records
Description: Includes records relating to assistance provided in various forms to the audiovisual industry by the NFB.
Document Types: Applications for financing, budgets, entry forms and related documents, correspondence, analyses and contracts.
Record Number: NFB EPP 045
Disclosure Summaries: No third-party disclosures of personal information have occurred as a result of new or amended information sharing arrangements, information sharing agreements, and/or contracts since October 2023.
Accessibility and Audience Engagement
The National Film Board strives to ensure that Canadians from all regions have access to its works across a range of formats. Understanding audiences and their consumption habits, making content available on a variety of platforms, and calling attention to National Film Board productions are thus intrinsic to the organization’s mandate. The National Film Board’s rich collection of over 14,000 titles constitutes an essential component of Canada’s cultural heritage. Preserving these works for the enjoyment of Canadians and people around the world, both today and in the future, falls under the mandate conferred to the National Film Board under the National Film Act.
1. Conservation and Preservation
NFB productions, regardless of the work’s original source, are preserved and digitized in order to ensure their permanence and accessibility to Canadians and the world, now and in future generations. This activity reduces the risk of technological obsolescence, minimizes the effects of time on the media on which works are recorded, and guarantees the physical security of works. Preservation and conservation require suitable tools and systems for identification, management, archiving and restoration. As Canadians’ media consumption migrates online, it is imperative that high-quality innovative Canadian content be available to them. Without concerted conservation and preservation activities, this cultural heritage is at risk of loss.
Collection Management Class of Records
Description: Includes all records relating to collection circulation, management and maintenance.
Document Types: Collective agreements, releases and correspondence.
Record Number: NFB COM 010
Disclosure Summaries: No third-party disclosures of personal information have occurred as a result of new or amended information sharing arrangements, information sharing agreements, and/or contracts since October 2023.
Digital Store Personal Information Bank
Description: This bank describes information related to sales and purchases made by external clients through the National Film Board of Canada's (NFB) online platform. The online store provides self-service access to external clients for purchasing NFB products and viewing account detail. The personal information may include name, contact information, and purchase history.
Class of Individuals: General public, educational institutions, staff members of band councils, social services agencies, religious or cultural organizations, libraries, and other staff of similar organizations.
Purpose: The personal information is used to administer the NFB Online Store by tracking activity and establishing an inventory of names, email addresses, and client interests. This allows various NFB programs to send promotional items and newsletters, as required. The online store also provides self-service functionality for clients to purchase and pay for goods and services, and view account details. Sensitive personal information, such as credit card numbers, is stored securely using encryption technologies. Personal information is collected in accordance with Section 9 of the National Film Act.
Consistent Uses: The information may be used to send promotional items and newsletters to clients who have expressed interest. It may also be used to fulfill client orders for NFB products and services. Personal information may be shared with other NFB departments for internal marketing and promotional purposes. Information may also be used or disclosed for mailing list purposes.
Retention and Disposal Standards: Personal information contained within these records is retained for a minimum period of two years following the last administrative action, with a maximum period of five years.
RDA Number: Pending approval.
Related Class of Record Number: NFB EFM 025, NFB COM 015, NFB COM 010
TBS Registration: 20110536
Bank Number: NFB PPU 035
Copyright Management Class of Records
Description: Includes all records related to the management of royalty and copyright of productions.
Document Types: Agreements, contracts, music cue sheets, licences, correspondence and revenue reports.
Record Number: NFB COL 015
Disclosure Summaries: No third-party disclosures of personal information have occurred as a result of new or amended information sharing arrangements, information sharing agreements, and/or contracts since October 2023.
Technical Research Class of Records
Description: Includes records relating to the testing and analysis of new materials and processes for professional filmmaking and distribution.
Document Types: Research reports, licences, non-divulgation agreements and contracts.
Record Number: NFB TRF 040
Disclosure Summaries: No third-party disclosures of personal information have occurred as a result of new or amended information sharing arrangements, information sharing agreements, and/or contracts since October 2023.
Technical Services Class of Records
Description: Includes records relating to the rental of equipment and post-production facilities.
Document Types: Equipment log books, repair and inspection reports and contracts.
Record Number: NFB TSF 045
Disclosure Summaries: No third-party disclosures of personal information have occurred as a result of new or amended information sharing arrangements, information sharing agreements, and/or contracts since October 2023.
2. Consumer Access and Engagement
This sub-activity delivers Canadian audiovisual works to Canadian and international consumers. It exists to allow individual consumers to access and engage with Canadian cultural products that reflect our history and values and that interpret Canada to Canadians and to other nations. In so doing, national and international consumers share in a dynamic Canadian culture and heritage. Delivery mechanisms include the distribution, marketing and commercialization of audiovisual works via a diverse catalogue, and the development of diversified markets and channels, i.e., theatrical, television, Internet/mobile, and hard goods in Canada and abroad.
Marketing and Distribution Class of Records
Description: Includes records relating to the marketing and distribution of films.
Document Types: Publicity and press kits, promotional flyers and catalogues, client lists, private distributor contracts and revenue reports.
Record Number: NFB EFM 025
Disclosure Summaries: No third-party disclosures of personal information have occurred as a result of new or amended information sharing arrangements, information sharing agreements, and/or contracts since October 2023.
Sales of Productions and Stock Shots Class of Records
Description: Includes records relating to NFB sales of products at NFB stores.
Document Types: Sales analysis and sales reports, correspondence, negotiation documents, licences and invoices.
Record Number: NFB EFM 035
Disclosure Summaries: No third-party disclosures of personal information have occurred as a result of new or amended information sharing arrangements, information sharing agreements, and/or contracts since October 2023.
3. Education and Institutional Access and Engagement
This sub-activity enables Canadian and international educational and institutional groups to provide Canadian cultural products and their inherent values to their members and students. It supports the distribution and use of Canadian audiovisual works and content, which includes educational workshops and pedagogical activities for Canadian and international educational and institutional audiences. NFB productions and content must be widely accessible, promoted and distributed to Canadian and international educational markets (teachers, schools, school boards, colleges, universities and ministries of education), as well as institutional markets (public libraries, social and health services, community and cultural associations and businesses) to engage Canadian youth and support their educational activities. Delivery mechanisms include the distribution, marketing and commercialization of audiovisual works.
Educational and Institutional Distribution Class of Records
Description: Information on the marketing and distribution of films, videos and multimedia products in Canada and abroad for educational and institutional clients.
Document Types: Publicity and press kits, promotional flyers and catalogues, client lists, private distributor contracts and revenue reports.
Record Number: NFB EDU 005
Disclosure Summaries: No third-party disclosures of personal information have occurred as a result of new or amended information sharing arrangements, information sharing agreements, and/or contracts since October 2023.
4. National and International Industry Outreach
Through this sub-activity, the NFB enables the Canadian and international audiovisual industry to participate in the promotion of Canadian culture and heritage via private- and public-sector partnerships. These partnerships facilitate the exchange of knowledge and creativity, foster close collaboration with industry in major festivals and markets (i.e., MIP, BANFF, Hotdocs, Sunny Side of the Doc) through panel discussions, Q&As, competitions, awards, etc. Activities also include the marketing and promotion of NFB audiovisual works and thematic compilations in major national and international festivals/markets as well as events of significance (such as Oscar nominations, World Expositions, Quebec City’s 400th anniversary), and the marketing and promotion of retrospectives of the NFB and its notable filmmakers (Norman McLaren, Pierre Perrault, Alanis Obomsawin).
Audience Relations Class of Records
Description: Includes all forms relating to audience, public, or lobby-group requests, complaints and contest submissions.
Document Types: Rules, regulations, contest questions, participant submissions, prize lists and visitor surveys.
Record Number: NFB COM 005
Disclosure Summaries: No third-party disclosures of personal information have occurred as a result of new or amended information sharing arrangements, information sharing agreements, and/or contracts since October 2023.
Media Relations Class of Records
Description: Includes all records that document all issues that may have an impact on business or corporate reputation.
Document Types: Press releases, press conferences, media inquiries, issue management.
Record Number: NFB COM 015
Disclosure Summaries: No third-party disclosures of personal information have occurred as a result of new or amended information sharing arrangements, information sharing agreements, and/or contracts since October 2023.
Internal Services
Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Management and Oversight Services; Communications Services; Legal Services; Human Resources Management Services; Financial Management Services; Information Management Services; Information Technology Services; Real Property Services; Materiel Services; Acquisition Services; and Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.
Acquisitions
Acquisition Services involve activities undertaken to acquire a good or service to fulfil a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.
Communication Services
Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public – internal or external – receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.
Financial Management
Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.
Human Resources Management
Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.
- Awards (Pride and Recognition) Class of Record
- Classification of Positions Class of Record
- Compensation and Benefits Class of Record
- Employment Equity and Diversity Class of Record
- Hospitality Class of Record
- Human Resources Planning Class of Record
- Labour Relations Class of Record
- Occupational Health and Safety Class of Record
- Official Languages Class of Record
- Performance Management Reviews Class of Record
- Recruitment and Staffing Class of Record
- Applications for Employment Personal Information Bank
- Employee Personnel Record Personal Information Bank
- Personnel Security Screening Personal Information Bank
- Staffing Personal Information Bank
- Values and Ethics Codes for the Public Sector and Organizational Code(s) of Conduct Personal Information Bank
- Relocation Class of Record
- Training and Development Class of Record
Information Management
Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery, foster informed decision making, facilitate accountability, transparency, and collaboration, and preserve and ensure access to information and records for the benefit of present and future generations.
Information Technology
Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.
Legal Services
Legal Services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.
Management and Oversight Services
Management and Oversight Services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.
- Cooperation and Liaison Class of Record
- Executive Services Class of Record
- Internal Audit and Evaluation Class of Record
- Planning and Reporting Class of Record
Material
Material Services involve activities undertaken to ensure that material can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.
Real Property
Real Property Services involve activities undertaken to ensure real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.
Travel and Other Administrative Services
Travel and Other Administrative Services include Government of Canada (GC) travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.
- Administrative Services Class of Record
- Boards, Committees and Council Class of Record
- Business Continuity Planning Class of Record
- Disclosure to Investigative Bodies Class of Record
- Proactive Disclosure Class of Record
- Security Class of Record
- Identification Cards and Access Badges Personal Information Bank
- Disclosure of Wrongdoing in the Workplace Personal Information Bank
- Personnel Security Screening Personal Information Bank
- Security Video Surveillance and Temporary Visitor Access Control Logs and Building Passes Personal Information Bank
- Travel Class of Record
Classes of Personal Information
The National Film Board of Canada (NFB) is involved in activities that tend to generate public response in one form or another. As well, some of the NFB’s files summarized in the Classes of Records contain personal information that is not used in a decision-making process directly affecting the individual to whom it relates. Consequently, personal information may be accumulated that is not contained in any of the institution-specific PIBs listed in this Chapter. Such personal information may consist of, among other things, compliments, complaints, enquiries, suggestions, opinions, proposals and agreements, and may include name, address, e-mail address, telephone number and, in some cases, employment. This personal information is kept in the relevant subject files and is not normally retrievable by the name of the individual or other personal identifier. The retention periods for the personal information contained in these subject files are the same as those for the subject files containing the information.
Privacy Impact Assessments
Media School - Digital Narrative Workshop
Media School’s Digital Storytelling Workshop is an introductory media production workshop for 13 to 18-year-olds. Students learn to create their own digital stories using accessible tools like smartphones and widely available software. Students can record class notes on the platform, which only they can access. The platform allows notes to be downloaded but does not support sharing. To use the platform, students and teachers need to create user accounts on nfb.ca and teachers must subscribe to NFB CAMPUS.
Self-declaration questionnaire in the context of a hiring process
NFB has incorporated into its new website a voluntary self-identification questionnaire that allows job applicants to identify themselves, when applying for a vacant position, as members of designated groups under the Employment Equity Act: women, indigenous peoples, individuals with disabilities, and individuals who are part of visible minorities. Applicants will also have the option not to answer the questions, which could also be relevant data. This will provide a more accurate overview of representation in the entire workforce, not just in the self-identifying segment.
Self-declaration questionnaire (creative team)
This project aims to collect personal information that may include but is not limited to first and last name, email address, role occupied (function) on a project, indigenous identity, racial/ethnic identity, disability status, gender identity/expression, 2SLGBTQIA+ status, and official language minority status, on a voluntary basis from members of the creative team in the film industry including producers, writers, directors, digital creators, lead performers, photography directors, editors, sound designers, composers, animators, technical directors, user experience designers, and art directors/designers. By gathering this information, we can create a plan of action that actively includes underrepresented groups when deciding on future projects in the production, distribution of audiovisual creations as well as co-productions.
Manuals
• Co-production with Private Industry in Canada – Guide to Business Practices
• To (co)produce with the French Program (in French)
Additional Information
The Government of Canada encourages the release of information through requests outside of the ATIP process. You may wish to consult the NFB’s completed Access to Information (ATI) summaries by visiting our Completed access to information requests section on the Canada.ca website. To make an informal request, contact:
CUSTOMER SERVICE
From anywhere in Canada: 1-800-267-7710
From the Montreal area: 514-283-9000
OPERATIONAL HEADQUARTERS
National Film Board of Canada
1501, De Bleury Street
Montreal, (QC) H3A 0H3
514-283-9000
POSTAL ADDRESS
National Film Board of Canada
P.O. Box 6100
Station Centre-ville
Montreal, Quebec, H3C 3H5
The NFB conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented.
To be eligible to make a request under the Access to Information Act , a requester must be a Canadian citizen, a permanent resident of Canada or an individual or corporation currently present in Canada. Pursuant to Privacy Act Extension Order, No. 3, all individuals, including outside of Canada, are eligible to make a request for their personal information. The ATIP Online portal provides electronic delivery, one-click downloads of response packages, and real-time status updates. A requester account can be created through the ATIP Online page.
By mail: Mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:
Access to Information Coordinator and Privacy Coordinator
National Film Board of Canada
ATIP-AIPRP@nfb.ca
1501, De Bleury Street
Montreal, (QC) H3A 0H3
Please note: Each request made to the NFB under the Access to Information Act must be accompanied by an application fee of $5.00, with cheque or money order made payable to the Receiver General for Canada.
Reading Room
In accordance with the Access to Information Act and Privacy Act, an area on the premises will be made available should the applicant wish to review materials on-site. The address is:
National Film Board of Canada
1501, De Bleury Street
Montreal, (QC) H3A 0H3
514-283-9000