2023-2024 Annual Report on the administration of the Access to Information Act
1. INTRODUCTION
The Access to Information Act (the “Act”) gives Canadian citizens as well as individuals and corporations present in Canada the right to access records under the control of federal government institutions, subject to limited and specific exceptions. The Act is intended to complement existing procedures for access to government information and not to limit in any way information that is normally available to the public.
Section 94 of the Act requires the head of every government institution to prepare a report on the administration of this Act within the institution during the period beginning on April 1 of the preceding year and ending on March 31 of the current year.
This report, prepared and tabled in Parliament pursuant to section 20 of the Service Fees Act and section 94 of the Act, describes how the National Film Board of Canada (the “NFB”) administered the Act in fiscal year 2023–2024.
The NFB’s mandate is to create relevant and innovative audiovisual content that interprets Canada and its diversity to Canadians and people around the world. The NFB works with filmmakers and artists from every region of Canada to produce exceptional documentaries, animated films and interactive/immersive works rooted in Canadian experiences and realities. The NFB has long been a champion of technological and film innovation, both nationally and internationally. The NFB seeks to reflect the perspectives and experiences of communities that are systematically underrepresented in the media and to develop innovative new storytelling forms and approaches.
2. ORGANIZATIONAL STRUCTURE
In accordance with section 95 of the Act, the Minister of Canadian Heritage appoints the following individuals to administer the Access to Information Act:
- the Government Film Commissioner;
- the Access to Information Coordinator;
- the Legal Counsel.
The NFB has no official entity tasked with processing access to information requests. The requests are forwarded to the Access to Information Coordinator, who is part of the Business Affairs and Legal Services department.
The Access to Information Coordinator is also responsible for coordination pursuant to the Privacy Act. There are no other ATIP (Access to Information and Privacy) officers at the NFB.
The NFB was not party to any service agreement under section 96 of the Act during the period covered by this report.
The NFB ensures proactive publication through the dedicated efforts of our Finance and Administration Services. This team diligently identifies and compiles relevant contract and expense information for publication. Additionally, they are responsible for reporting the expenses prescribed by the Financial Administration Act.
The NFB uses the following approaches to meet its proactive publication requirements: a document-management system (to organize and categorize documents for proactive publication, such as contracts); a publication schedule; a section of our institutional website dedicated to documents for the public to find and access; and lastly, regular monitoring by the head of financial operations to ensure adherence to legislated timelines and quality standards.
Regular verification processes are conducted to assess the compliance of the methods and information with relevant legislation and directives.
3. DELEGATION ORDER
A copy of the Delegation Order is attached as Appendix A.
4. 2023–2024 PERFORMANCE
The 2023–2024 Statistical Report on the Access to Information Act and the Supplemental ATIP Statistical Report for 2023–2024 are attached as Appendix B.
Percentage of requests responded to within legislated timelines
From April 1, 2023, to March 31, 2024, the NFB responded to 5 requests, and all of them were fully processed within the deadlines prescribed by the Act (100%).
Completion times and extensions
The 5 requests that were fully processed by the NFB in 2023–2024 were completed within the following timeframes:
- 1 request processed within not more than 30 days (20%);
- 2 requests processed within 31 to 60 days (40%); and
- 2 requests processed within 61 to 120 days (40%).
The original time limit for responding to the requests would have unreasonably disrupted the operations of the NFB. Given the complexity and volume of information requested, meeting the initial deadline would have hindered our ability to ensure a thorough and accurate response. The extensions were also necessary to conduct internal consultations. These consultations involve various departments who possess the relevant knowledge required to review and process the requested information appropriately.
Number of active requests that are outstanding from previous reporting periods
There are no active requests outstanding from previous reporting periods.
Number of active complaints that are outstanding from previous reporting periods
There are no complaints that are outstanding from previous reporting periods.
Consultations
In 2023–2024, the NFB processed 3 consultation requests. All 3 consultation requests were completed within 30 days. These requests originated from other federal institutions.
Release of records
In 2023–2024, the NFB released the records as follows:
- 1 request for which the NFB fully disclosed the requested records (20%);
- 4 requests for which the NFB released the requested records in part (80%).
5. TRAINING AND AWARENESS
During this reporting period, the ATIP Coordinator maintained regular communication with Finance and Administration Services to assess proactive publication practices. Additionally, the ATIP Coordinator diligently monitored the completion by newly hired employees of the mandatory training course “Access to Information and Privacy Fundamentals” (COR502), from the Canada School of Public Service.
6. POLICIES, GUIDELINES, PROCEDURES AND INITIATIVES
In this reporting period, no new organizational policies or procedures relating to the administration of the Act were implemented at the NFB.
7. PROACTIVE PUBLICATION UNDER PART 2 OF THE ACT
The NFB is a government entity as listed in Schedule I of the Act and Schedule I.1 Column 1 of the Financial Administration Act for the purposes of Part 2 of the Act.
The following Table lists the sections of Part 2 of the Access to Information Act that the NFB is responsible for:
Legislative Requirement | Section | Publication Timeline | Compliance Rate | Proactive Publication (web link) |
---|---|---|---|---|
All Government Institutions as defined in section 3 of the Access to Information Act | ||||
Travel Expenses | 82 | Within 30 days after the end of the month of reimbursement | 91.67% | Government Travel Expenses (canada.ca) |
Hospitality Expenses | 83 | Within 30 days after the end of the month of reimbursement | 83.33% | Search Government Hospitality Expenses | Open Government - Government of Canada |
Government entities or Departments, agencies, and other bodies subject to the Act and listed in Schedules I, I.1, or II of the Financial Administration Act | ||||
Contracts over $10,000 | 86 | Q1-3: Within 30 days after the quarter Q4: Within 60 days after the quarter |
100% | Search Government Contracts over $10,000 (canada.ca) |
8. INITIATIVES AND PROJECTS TO IMPROVE ACCESS TO INFORMATION
Collaborating closely with the head of the archives department, the ATIP Coordinator identified areas for improvement in information provision and explored innovative approaches to enhance the public’s access to archival documents. The resulting procedural changes may account for the reduction in formal information requests.
Furthermore, our web development and digital platform services took proactive measures to overhaul the NFB’s websites, aiming to enhance the user experience for individuals searching for historical documents.
The ATIP Coordinator uses the ATIP Online platform for the purpose of receiving and addressing inquiries.
In conclusion, it is also noteworthy that NFB employees have undergone training in Indigenous reconciliation, which has instilled in them a heightened sensitivity towards facilitating services for Indigenous requesters.
9. SUMMARY OF KEY ISSUES AND ACTIONS TAKEN ON COMPLAINTS
No complaints were filed against the NFB during the 2023–2024 year.
10. MONITORING COMPLIANCE
The ATIP Coordinator monitors the processing time of access to information requests, analyzing each file to determine the reasonableness of the allocated time, considering the nature of the request and the NFB’s ongoing operations.
The ATIP Coordinator demonstrates attentiveness towards outstanding requests form previous reporting periods. In instances where the legislated timelines were surpassed due to lack of response from another institution, appropriate measures are implemented to conclude the waiting period and progress with the requests in accordance with established procedures.
The ATIP Coordinator identified a demand for access to historical documents. In response, a dedicated working group was established in collaboration with the head of the archives department. This initiative aims to enhance public accessibility to archival materials, thereby mitigating the volume of access to information requests.
To ensure compliance and streamline procedures, the head of operations for Finance and Administration Services oversees the proactive publication of contracts and expenses and maintains regular communication with the ATIP Coordinator. This ongoing collaboration ensures that protocols align with regulatory requirements and undergo periodic reviews for optimization.
11. REPORTING ON ACCESS TO INFORMATION FEES FOR THE PURPOSES OF THE SERVICE FEES ACT
The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution. With respect to fees collected under the Access to Information Act, the information below is reported in accordance with the requirements of section 20 of the Service Fees Act.
- Enabling authority: Access to Information Act;
- Fee payable: $5. This is the application fee for an access to information request payable pursuant to subsection 7 (1) (a) of the Access to Information Regulations;
- Total revenue: $20;
- Fees waived: No fees were waived for the 2023–2024 fiscal year;
- Cost of operating the program: $29,872.
APPENDIX A
DELEGATION ORDER
ACCESS TO INFORMATION ACT
National Film Board of Canada
Access to Information Act and Privacy Act Delegation Order
The Minister of Canadian Heritage, pursuant to subsection 95 (1) of the Access to Information Act and to subsection 73 (1) of the Privacy Act, hereby designates the persons holding the positions set out below, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Minister as the head of the National Film Board of Canada, under the provisions of the Access to Information Act and Privacy Act and related regulations. This designation replaces all previous delegation orders.
Schedule
Positions | Access to Information Act and Regulations | Privacy Act and Regulations |
---|---|---|
Government Film Commissioner | Full authority | Full authority |
Legal Counsel | Full authority | Full authority |
Access to Information and Privacy Coordinator | Full authority | Full authority |
Dated, at the City of Gatineau, this 18 day of April, 2023
The Honourable Pablo Rodriguez
Minister of Canadian Heritage
APPENDIX B
2023–2024 STATISTICAL REPORTS
ACCESS TO INFORMATION ACT
Statistical Report on the Access to Information Act
Name of institution: NATIONAL FILM BOARD OF CANADA
Reporting period: 4/1/2023 to 3/31/2024
Section 1: Requests Under the Access to Information
1.1 Number of requests
Number of Requests | ||
---|---|---|
Received during reporting period | 5 | |
Outstanding from previous reporting periods | 0 | |
• Outstanding from previous reporting period | 0 | |
• Outstanding from more than one reporting period | 0 | |
Total | 5 | |
Closed during reporting period | 5 | |
Carried over to next reporting period | 0 | |
• Carried over within legislated timeline | 0 | |
• Carried over beyond legislated timeline | 0 |
1.2 Sources of requests
Source | Number of Requests |
---|---|
Media | 0 |
Academia | 0 |
Business (private sector) | 0 |
Organization | 0 |
Public | 0 |
Decline to Identify | 5 |
Total | 5 |
1.3 Channels of requests
Mode | Number of Requests |
---|---|
Online | 5 |
0 | |
0 | |
In person | 0 |
Phone | 0 |
Fax | 0 |
Total | 5 |
Section 2: Informal Requests
2.1 Number of informal requests
Number of Requests | ||
---|---|---|
Received during reporting period | 6 | |
Outstanding from previous reporting periods | 0 | |
• Outstanding from previous reporting period | 0 | |
• Outstanding from more than one reporting period | 0 | |
Total | 6 | |
Closed during reporting period | 6 | |
Carried over to next reporting period | 0 |
2.2 Channels of informal requests
Source | Number of Requests |
---|---|
Online | 2 |
4 | |
0 | |
In person | 0 |
Phone | 0 |
Fax | 0 |
Total | 6 |
2.3 Completion time of informal requests
Completion Time | |||||||
---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total |
5 | 0 | 1 | 0 | 0 | 0 | 0 | 6 |
2.4 Pages released informally
Less Than 100 Pages Released | 100-500 Pages Released | 501-1000 Pages Released | 1001-5000 Pages Released | More Than 5000 Pages Released | |||||
---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released |
1 | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
2.5 Pages Re-released informellement
Less Than 100 Pages Re-released | 100-500 Pages Re-released | 501-1000 Pages Re-released | 1001-5000 Pages Re-released | More Than 5000 Pages Re-released | |||||
---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Re-released | Number of Requests | Pages Re-released | Number of Requests | Pages Re-released | Number of Requests | Pages Re-released | Number of Requests | Pages Re-released |
4 | 73 | 0 | 0 | 0 | 0 | 1 | 1564 | 0 | 0 |
Section 3: Applications to the Information Commissioner on Declining to Act on Requests
Number of Requests | |
---|---|
Outstanding from previous reporting period | 0 |
Sent during reporting period | 0 |
Total | 0 |
Approved by the Information Commissioner during reporting period | 0 |
Declined by the Information Commissioner during reporting period | 0 |
Withdrawn during reporting period | 0 |
Carried over to next reporting period | 0 |
Section 4: Requests Closed During the Reporting Period
4.1 Disposition and completion time
Disposition of Requests | Completion Time | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
All disclosed | 0 | 0 | 1 | 0 | 0 | 0 | 0 | 1 |
Disclosed in part | 0 | 1 | 1 | 2 | 0 | 0 | 0 | 4 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
No records exist | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request transferred | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 1 | 2 | 2 | 0 | 0 | 0 | 5 |
4.2 Exemptions
Section | Number of Requests | Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
---|---|---|---|---|---|---|---|
13(1)(a) | 0 | 16(2) | 0 | 18(a) | 1 | 20.1 | 0 |
13(1)(b) | 0 | 16(2)(a) | 0 | 18(b) | 1 | 20.2 | 0 |
13(1)(c) | 0 | 16(2)(b) | 0 | 18(c) | 0 | 20.4 | 0 |
13(1)(d) | 0 | 16(2)(c) | 0 | 18(d) | 0 | 21(1)(a) | 1 |
13(1)(e) | 0 | 16(3) | 0 | 18.1(1)(a) | 0 | 21(1)(b) | 0 |
14 | 0 | 16.1(1)(a) | 0 | 18.1(1)(b) | 0 | 21(1)(c) | 0 |
14(a) | 0 | 16.1(1)(b) | 0 | 18.1(1)(c) | 0 | 21(1)(d) | 1 |
14(b) | 0 | 16.1(1)(c) | 0 | 18.1(1)(d) | 0 | 22 | 0 |
15(1) | 0 | 16.1(1)(d) | 0 | 19(1) | 1 | 22.1(1) | 0 |
15(1) - A.I.* | 0 | 16.2(1) | 0 | 20(1)(a) | 0 | 23 | 0 |
15(1) - Déf.* | 0 | 16.3 | 0 | 20(1)(b) | 1 | 23.1 | 0 |
15(1) - A.S.* | 0 | 16.4(1)(a) | 0 | 20(1)(b.1) | 0 | 24(1) | 0 |
16(1)(a)(i) | 0 | 16.4(1)(b) | 0 | 20(1)(c) | 0 | 0 | |
16(1)(a)(ii) | 0 | 16.5 | 0 | 20(1)(d) | 1 | 26 | 0 |
16(1)(a)(iii) | 0 | 16.6 | 0 | ||||
16(1)(b) | 0 | 17 | 0 | ||||
16(1)(c) | 0 | ||||||
16(1)d) | 0 |
* I.A.: International Affairs
Def.: Defence of Canada
S.A.: Subversive Activities
4.3 Exclusions
Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
---|---|---|---|---|---|
68(a) | 0 | 69(1) | 0 | 69(1)(g) re (a) | 0 |
68(b) | 0 | 69(1)(a) | 0 | 69(1)(g) re (b) | 0 |
68(c) | 0 | 69(1)(b) | 0 | 69(1)(g) re (c) | 0 |
68.1 | 0 | 69(1)(c) | 0 | 69(1)(g) re (d) | 0 |
68.2(a) | 0 | 69(1)(d) | 0 | 69(1)(g) re (e) | 0 |
68.2(b) | 0 | 69(1)(e) | 0 | 69(1)(g) re (f) | 0 |
69(1)(f) | 0 | 69.1(1) | 0 |
4.4 Format of information released
Paper | Electronic | Other | |||
---|---|---|---|---|---|
E-record | Data set | Video | Audio | ||
0 | 5 | 0 | 0 | 0 | 0 |
4.5 Complexity
4.5.1 Relevant pages processed and disclosed for paper, e-record and dataset formats
Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
---|---|---|
219 | 219 | 5 |
4.5.2 Relevant pages processed per request disposition for paper, e-record and dataset formats by size of requests
Disposition | Less Than 100 Pages Processed | 100-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | |
All disclosed | 1 | 12 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 3 | 55 | 1 | 152 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 4 | 67 | 1 | 152 | 0 | 0 | 0 | 0 | 0 | 0 |
4.5.3 Relevant minutes processed and disclosed for audio formats
Number of Minutes Processed | Number of Minutes Disclosed | Number of Requests |
---|---|---|
0 | 0 | 0 |
4.5.4 Relevant minutes processed per request disposition for audio formats by size of requests
Disposition | Less Than 60 Minutes Processed | 60 - 120 Minutes Processed | More than 120 Minutes Processed | |||
---|---|---|---|---|---|---|
Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 |
4.5.5 Relevant minutes processed and disclosed for video formats
Number of Minutes Processed | Number of Minutes Disclosed | Number of Requests |
---|---|---|
0 | 0 | 0 |
4.5.6 Relevant minutes processed per request disposition for video formats by size of requests
Disposition | Less Than 60 Minutes Processed | 60 - 120 Minutes Processed | More than 120 Minutes Processed | |||
---|---|---|---|---|---|---|
Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 |
4.5.7 Other complexities
Disposition | Consultation Required | Legal Advice Sought | Other | Total |
---|---|---|---|---|
All disclosed | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 |
Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 |
4.6 Closed requests
4.6.1 Requests closed within legislated timelines
Number of requests closed within legislated timelines | 5 |
---|---|
Percentage of requests closed within legislated timelines (%) | 100 |
4.7 Deemed refusals
4.7.1 Reasons for not meeting legislated timelines
Number of requests closed past the legislated timelines | Principal Reason | |||
---|---|---|---|---|
Interference with operations/ Workload | External Consultation | Internal Consultation | Other | |
0 | 0 | 0 | 0 | 0 |
4.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of days past legislated timelines | Number of requests past legislated timeline where no extension was taken | Number of requests past legislated timeline where an extension was taken | Total |
---|---|---|---|
1 to 15 days | 0 | 0 | 0 |
16 to 30 days | 0 | 0 | 0 |
31 to 60 days | 0 | 0 | 0 |
61 to 120 days | 0 | 0 | 0 |
121 to 180 days | 0 | 0 | 0 |
181 to 365 days | 0 | 0 | 0 |
More than 365 days | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
4.8 Requests for translation
Translation Requests | Accepted | Refused | Total |
---|---|---|---|
English to French | 0 | 0 | 0 |
French to English | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Section 5: Extensions
5.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken | 9(1)(a) Interference With Operations/ Workload |
9(1)(b) Consultation |
9(1)(c) Third-Party Notice |
|
---|---|---|---|---|
Section 69 | Other | |||
All disclosed | 0 | 0 | 1 | 0 |
Disclosed in part | 3 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 |
No records exist | 0 | 0 | 0 | 0 |
Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 |
Total | 3 | 0 | 1 | 0 |
5.2 Length of extensions
Length of Extensions | 9(1)(a) Interference With Operations/ Workload |
9(1)(b) Consultation |
9(1)(c) Third-Party Notice |
|
---|---|---|---|---|
Section 69 | Other | |||
30 days or less | 1 | 0 | 1 | 0 |
31 to 60 days | 2 | 0 | 0 | 0 |
61 to 120 days | 0 | 0 | 0 | 0 |
121 to 180 days | 0 | 0 | 0 | 0 |
181 to 365 days | 0 | 0 | 0 | 0 |
365 days or more | 0 | 0 | 0 | 0 |
Total | 3 | 0 | 1 | 0 |
Section 6: Fees
Fee Type | Fee Collected | Fee Waived | Fee Refunded | |||
---|---|---|---|---|---|---|
Number of Requests | Amount | Number of Requests | Amount | Number of Requests | Amount | |
Application | 4 | $20.00 | 0 | $0.00 | 0 | $0.00 |
Other fees | 0 | $0.00 | 0 | $0.00 | 0 | $0.00 |
Total | 4 | $20.00 | 0 | $0.00 | 0 | $0.00 |
Section 7: Consultations Received From Other Institutions and Organizations
7.1 Consultations received from other Government of Canada institutions and other organizations
Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
---|---|---|---|---|
Received during the reporting period | 3 | 70 | 0 | 0 |
Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
Total | 3 | 70 | 0 | 0 |
Closed during the reporting period | 3 | 70 | 0 | 0 |
Carried over within negotiated timelines | 0 | 0 | 0 | 0 |
Carried over beyond negotiated timelines | 0 | 0 | 0 | 0 |
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
---|---|---|---|---|---|---|---|---|
0 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
Disclose entirely | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 3 |
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 3 |
7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada
Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 8: Completion Time of Consultations on Cabinet Confidences
8.1 Requests with Legal Services
Number of Days | Fewer Than 100 Pages Processed | 100-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
8.2 Requests with Privy Council Office
Number of Days | Fewer Than 100 Pages Processed | 100-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 9: Investigations and Reports of finding
9.1 Investigations
Section 32 Notice of intention to investigate | Subsection 30(5) Ceased to investigate | Section 35 Formal Representations |
---|---|---|
0 | 0 | 0 |
9.2 Investigations and Reports of finding
Section 37(1) Initial Reports | Section 37(2) Final Reports | ||||
---|---|---|---|---|---|
Received | Containing recommendations issued by the Information Commissioner | Containing an intent to issue an order by the Information Commissioner | Received | Containing recommendations issued by the Information Commissioner | Containing an intent to issue an order by the Information Commissioner |
0 | 0 | 0 | 0 | 0 | 0 |
Section 10: Court Action
10.1 Court actions on complaints
Section 41 | ||||
---|---|---|---|---|
Complainant (1) | Institution (2) | Third Party (3) | Privacy Commissioner (4) | Total |
0 | 0 | 0 | 0 | 0 |
10.2 Court actions on third party notifications under paragraph 28(1)(b)
Section 44 - under paragraph 28(1)(b) |
---|
0 |
Section 11: Resources Related to the Access to Information Act
11.1 Allocated Costs
Expenditures | Amount | |
---|---|---|
Salaries | $29,872 | |
Overtime | $0 | |
Goods and Services | $0 | |
|
$0 | |
|
$0 | |
Total | $29,872 |
11.2 Human Resources
Resources | Person Years Dedicated to Access to Information Activities |
---|---|
Full-time employees | 0.400 |
Part-time and casual employees | 0.000 |
Regional staff | 0.000 |
Consultants and agency personnel | 0.000 |
Students | 0.000 |
Total | 0.400 |
Note: Enter values to three decimal places.
Supplemental Statistical Report on the Access to Information Act and the Privacy Act
Name of institution: NATIONAL FILM BOARD OF CANADA
Reporting period: 2023-04-01 to 2024-03-31
Section 1: Open Requests and Complaints Under the Access to Information Act
1.1 Enter the number of open requests that are outstanding from previous reporting periods.
Fiscal Year Open Requests Were Received | Open Requests that are Within Legislated Timelines as of March 31, 2024 | Open Requests that are Beyond Legislated Timelines as of March 31, 2024 | Total |
---|---|---|---|
Received in 2023-2024 | 0 | 0 | 0 |
Received in 2022-2023 | 0 | 0 | 0 |
Received in 2021-2022 | 0 | 0 | 0 |
Received in 2020-2021 | 0 | 0 | 0 |
Received in 2019-2020 | 0 | 0 | 0 |
Received in 2018-2019 | 0 | 0 | 0 |
Received in 2017-2018 | 0 | 0 | 0 |
Received in 2016-2017 | 0 | 0 | 0 |
Received in 2015-2016 | 0 | 0 | 0 |
Received in 2014-2015 or earlier | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Row 11, Col. 3 of Section 1.1 must equal Row 7, Col. 1 of Section 1.1 of the 2023-24 Statistical Report on the Access to Information Act
1.2 Enter the number of open complaints with the Information Commissioner of Canada that are outstanding from previous reporting periods.
Fiscal Year Open Complaints Were Received by Institution | Number of Open Complaints |
---|---|
Received in 2023-2024 | 0 |
Received in 2022-2023 | 0 |
Received in 2021-2022 | 0 |
Received in 2020-2021 | 0 |
Received in 2019-2020 | 0 |
Received in 2018-2019 | 0 |
Received in 2017-2018 | 0 |
Received in 2016-2017 | 0 |
Received in 2015-2016 | 0 |
Received in 2014-2015 or earlier | 0 |
Total | 0 |
Section 2: Open Requests and Complaints Under the Privacy Act
2.1 Enter the number of open requests that are outstanding from previous reporting periods.
Fiscal Year Open Requests Were Received | Open Requests that are Within Legislated Timelines as of March 31, 2024 | Open Requests that are Beyond Legislated Timelines as of March 31, 2024 | Total |
---|---|---|---|
Received in 2023-2024 | 0 | 0 | 0 |
Received in 2022-2023 | 0 | 0 | 0 |
Received in 2021-2022 | 0 | 0 | 0 |
Received in 2020-2021 | 0 | 0 | 0 |
Received in 2019-2020 | 0 | 0 | 0 |
Received in 2018-2019 | 0 | 0 | 0 |
Received in 2017-2018 | 0 | 0 | 0 |
Received in 2016-2017 | 0 | 0 | 0 |
Received in 2015-2016 | 0 | 0 | 0 |
Received in 2014-2015 or earlier | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Row 11, Col. 3 of Section 2.1 must equal Row 7, Col. 1 of Section 1.1 of the 2023-24 Statistical Report on the Privacy Act
2.2 Enter the number of open complaints with the Privacy Commissioner of Canada that are outstanding from previous reporting periods.
Fiscal Year Open Complaints Were Received by Institution | Number of Open Complaints |
---|---|
Received in 2023-2024 | 0 |
Received in 2022-2023 | 0 |
Received in 2021-2022 | 0 |
Received in 2020-2021 | 0 |
Received in 2019-2020 | 0 |
Received in 2018-2019 | 0 |
Received in 2017-2018 | 0 |
Received in 2016-2017 | 0 |
Received in 2015-2016 | 0 |
Received in 2014-2015 or earlier | 0 |
Total | 0 |
Section 3: Social Insurance Number
Has your institution begun a new collection or a new consistent use of the SIN in 2023-24? | No |
---|
Section 4: Universal Access under the Privacy Act
How many requests were received from foreign nationals outside of Canada in 2023-24? | 0 |
---|
Row 1, Col. 1 of Section 4 must be equal to or less than Row 1, Col. 1 of Section 1.1 of the 2023-24 Statistical Report on the Privacy Act
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