Access to Information Act 2020-2021
CANADIAN HIGH ARCTIC RESEARCH STATION
2020-2021 ANNUAL REPORT ON THE
ACCESS TO INFORMATION ACT
APRIL 1, 2020 - MARCH 31, 2021
INTRODUCTION
The purpose of the Access to Information Act is to extend the present laws of Canada to provide a right of access to information in records under the control of a government institution in accordance with the principles that government information should be available to the public, that necessary exceptions to the right of access should be limited and specific and that decisions on the disclosure of government information should be reviewed independently of government.
In accordance with section 94 of the Access to Information Act and section 20 of the Service Fees Act, this annual report is prepared and tabled in Parliament.
Established on June 1, 2015, the Canadian High Arctic Research Station has the following purpose:
- advance knowledge of the Canadian Arctic in order to improve economic opportunities, environmental stewardship and the quality of life of its residents and all other Canadians;
- promote the development and dissemination of knowledge of the other circumpolar regions, including the Antarctic;
- strengthen Canada’s leadership on Arctic issues; and
- establish a hub for scientific research in the Canadian Arctic
The Canadian High Arctic Research Station is a departmental corporation, reporting to the Minister of Northern Affairs. As a micro-organization, it has no full-time ATIP staff. All requests are dealt with by a staff member who fulfills Access to Information and Privacy Coordinator duties on an ad hoc basis, with assistance from other staff as required.
The head of the Canadian High Arctic Research Station has not delegated any of their powers and responsibilities under the Act.
PERFORMANCE 2020-21
The Canadian High Arctic Research Station received one (1) request for information under the Access to Information Act during the 2020-21 reporting period.
This is the first request for information under the Access to Information Act that the Canadian High Arctic Research Station has received in the last three years. A response was provided to the requester within 40 days. The Canadian High Arctic Research Station did not meet the legislated timelines for the request due to technical difficulties in accessing the request through the automated system.
COVID-19-related measures did not impact the institution’s ability to fulfill its Access to Information Act responsibilities. No mitigation measures were required.
REPORTING ON ACCESS TO INFORMATION FEES
The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution.
With respect to fees collected under the Access to Information Act, the information below is reported in accordance with the requirements of section 20 of the Service Fees Act.
- Enabling authority: Access to Information Act
- Fee amount: $5.00 application fee
- Total revenue: $5.00 collected during 2020-21
- Fees waived: no fees were waived during the 2020-21 reporting year
- Cost of operating the program: $11,000
TRAINING AND AWARENESS
In 2020-2021, training was provided to new employees who directly support the institution’s Access to Information and Privacy Coordinator duties.
NEW POLICIES, GUIDELINES, AND PROCEDURES
No new policies, guidelines or procedures were implemented during the reporting period, 2020-21.
SUMMARY OF KEY ISSUES AND ACTIONS TAKEN ON COMPLAINTS
There have been no complaints or investigations pursuant to the Access to Information Act in 2020-2021.
MONITORING COMPLIANCE
No monitoring was conducted during the reporting period, 2020-2021.
Access to Information Act Appendix A: Statistical Report on the Access to Information
Statistical Report on the Access to Information Act
Section 1: Requests Under the Access to Information Act |
1.1 Number of requests
Number of Requests | |
---|---|
Received during reporting period | 1 |
Outstanding from previous reporting period | 0 |
Total | 1 |
Closed during reporting period | 1 |
Carried over to next reporting period | 0 |
1.2 Sources of requests
Source | Number of Requests |
---|---|
Media | 1 |
Academia | 0 |
Business (private sector) | 0 |
Organization | 0 |
Public | 0 |
Decline to Identify | 0 |
Total | 1 |
1.3 Informal requests
Completion Time | |||||||
---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total |
0 | 0 | 1 | 0 | 0 | 0 | 0 | 1 |
Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.
TBS/SCT 350-62
Section 2: Decline to act vexatious, made in bad faith or abuse of right requests |
Number of Requests | |
Outstanding from previous reporting period | 0 |
Sent during reporting period | 0 |
Total | 0 |
Approved by the Information Commissioner during reporting period | 0 |
Declined by the Information Commissioner during reporting period | 0 |
Carried over to next reporting period | 0 |
Section 3: Requests Closed During the Reporting Period |
3.1 Disposition and completion time
Disposition of Request | Completion Time | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
No records exist | 0 | 0 | 1 | 0 | 0 | 0 | 0 | 1 |
Request transferred | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Decline to act with the approval of the Information Commisioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 1 | 0 | 0 | 0 | 0 | 1 |
3.2 Exemptions
Section | Number of Requests | Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
---|---|---|---|---|---|---|---|
13(1)(a) | 0 | 16(2) | 0 | 18(a) | 0 | 20.1 | 0 |
13(1)(b) | 0 | 16(2)(a) | 0 | 18(b) | 0 | 20.2 | 0 |
13(1)(c) | 0 | 16(2)(b) | 0 | 18(c) | 0 | 20.4 | 0 |
13(1)(d) | 0 | 16(2)(c) | 0 | 18(d) | 0 | 21(1)(a) | 0 |
13(1)(e) | 0 | 16(3) | 0 | 18.1(1)(a) | 0 | 21(1)(b) | 0 |
14 | 0 | 16.1(1)(a) | 0 | 18.1(1)(b) | 0 | 21(1)(c) | 0 |
14(a) | 0 | 16.1(1)(b) | 0 | 18.1(1)(c) | 0 | 21(1)(d) | 0 |
14(b) | 0 | 16.1(1)(c) | 0 | 18.1(1)(d) | 0 | 22 | 0 |
15(1) | 0 | 16.1(1)(d) | 0 | 19(1) | 0 | 22.1 | 0 |
15(1) - I.A.* | 0 | 16.2(1) | 0 | 20(1)(a) | 0 | 23 | 0 |
15(1) - Def.* | 0 | 16.3 | 0 | 20(1)(b) | 0 | 23.1 | 0 |
15(1) - S.A.* | 0 | 16.31 | 0 | 20(1)(b.1) | 0 | 24(1) | 0 |
16(1)(a)(i) | 0 | 16.4(1)(a) | 0 | 20(1)(c) | 0 | 26 | 0 |
16(1)(a)(ii) | 0 | 16.4(1)(b) | 0 | 20(1)(d) | 0 | ||
16(1)(a)(iii) | 0 | 16.5 | |||||
16(1)(b) | 0 | 16.6 | |||||
16(1)(c) | 0 | 17 | |||||
16(1)(d) | 0 |
* I.A.: International Affairs
Def.: Defence of Canada
S.A.: Subversive Activities
3.3 Exclusions
Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
---|---|---|---|---|---|
68(a) | 0 | 69(1) | 0 | 69(1)(g) re (a) | 0 |
68(b) | 0 | 69(1)(a) | 0 | 69(1)(g) re (b) | 0 |
68(c) | 0 | 69(1)(b) | 0 | 69(1)(g) re (c) | 0 |
68.1 | 0 | 69(1)(c) | 0 | 69(1)(g) re (d) | 0 |
68.2(a) | 0 | 69(1)(d) | 0 | 69(1)(g) re (e) | 0 |
68.2(b) | 0 | 69(1)(e) | 0 | 69(1)(g) re (f) | 0 |
69(1)(f) | 0 | 69(1)(1) | 0 |
3.4 Format of information released
Paper | Electronic | Other |
---|---|---|
0 | 0 | 0 |
3.5 Complexity
3.5.1 Relevant pages processed and disclosed
Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
---|---|---|
0 | 0 | 0 |
3.5.2 Relevant pages processed and disclosed by size of requests
Disposition | Less Than 100 Pages Processed | 101-500 Pages Processe | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | PagesDisclosed | Number of Requests | PagesDisclosed | Number of Requests | PagesDisclosed | Number of Requests | PagesDisclosed | Number of Requests | PagesDisclosed | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
3.5.3 Other complexities
Disposition | Consultation Required | Assessment of Fees | Legal Advice Sought | Other | Total |
---|---|---|---|---|---|
All disclosed | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 |
3.6 Closed requests
3.6.1 Number of requests closed within legislated timelines
Requests closed within legislated timelines | |
---|---|
Number of requests closed within legislated timelines | 0 |
Percentage of requests closed within legislated timelines (%) | 0 |
3.7 Deemed refusals
3.7.1 Reasons for not meeting legislated timelines
Number of Requests Closed Past the Legislated Timelines | Principal Reason | |||
---|---|---|---|---|
Interference with Operations / Workload | External Consultation | Internal Consultation | Other | |
1 | 1 | 0 | 0 | 0 |
3.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of Days Past Legislated Timelines | Number of Requests Past Legislated Timeline Where No Extension Was Taken | Number of Requests Past Legislated Timeline Where an Extension Was Taken | Total |
---|---|---|---|
1 to 15 days | 1 | 0 | 1 |
16 to 30 days | 0 | 0 | 0 |
31 to 60 days | 0 | 0 | 0 |
61 to 120 days | 0 | 0 | 0 |
121 to 180 days | 0 | 0 | 0 |
181 to 365 days | 0 | 0 | 0 |
More than 365 days | 0 | 0 | 0 |
Total | 1 | 0 | 1 |
3.8 Requests for translation
Translation Requests | Accepted | Refused | Total |
---|---|---|---|
English to French | 0 | 0 | 0 |
French to English | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Section 4: Extensions |
4.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken | 9(1)(a) Interference With Operations | 9(1)(b) Consultation | 9(1)(c) Third-Party Notice | |
---|---|---|---|---|
Section 69 | Other | |||
All disclosed | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 |
No records exist | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 |
Decline to act with the approval of the Information Commisioner | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 |
4.2 Length of extensions
Length of Extensions | 9(1)(a) Interference With Operations | 9(1)(b) Consultation | 9(1)(c) Third-Party Notice | |
---|---|---|---|---|
Section 69 | Other | |||
30 days or less | 0 | 0 | 0 | 0 |
31 to 60 days | 0 | 0 | 0 | 0 |
61 to 120 days | 0 | 0 | 0 | 0 |
121 to 180 days | 0 | 0 | 0 | 0 |
181 to 365 days | 0 | 0 | 0 | 0 |
365 days or more | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 |
Section 5: Fees |
Fee Type | Fee Collected | Fee Waived or Refunded Consultation | ||
---|---|---|---|---|
Requests | Amount | Requests | Amount | |
Application | 1 | $5 | 0 | $0 |
Other fees | 0 | $0 | 0 | $0 |
Total | 1 | $5 | 0 | $0 |
Section 6: Consultations Received From Other Institutions and Organizations |
6.1 Consultations received from other Government of Canada institutions and organizations
Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
---|---|---|---|---|
Received during reporting period | 0 | 0 | 0 | 0 |
Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 |
Closed during the reporting period | 0 | 0 | 0 | 0 |
Carried over to next reporting period | 0 | 0 | 0 | 0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 7: Completion Time of Consultations on Cabinet Confidences |
7.1 Requests with Legal Services
Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
7.2 Requests with Privy Council Office
Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 8: Complaints and investigations |
Section 32 Notice of intention to investigate | Subsection 30(5) Ceased to investigate | Section 35 Formal representations | Section 37 Reports of finding received | Section 37 Reports of finding containing recommendations issued by the InformationCommissioner | Section 37 Reports of finding containing orders issued by the Information Commissioner |
---|---|---|---|---|---|
0 | 0 | 0 | 0 | 0 | 0 |
Section 9: Court Action |
9.1 Court actions on complaints received before June 21, 2019 and on-going
Section 41 (before June 21, 2019) | Section 42 | Section 44 |
---|---|---|
0 | 0 | 0 |
9.2 Court actions on complaints received after June 21, 2019
Section 41 (after June 21, 2019) | ||||
---|---|---|---|---|
Complainant (1) | Institution (2) | Third Party (3) | Privacy Commissioner (4) | Total |
0 | 0 | 0 | 0 | 0 |
Section 10: Resources Related to the Access to Information Act |
10.1 Costs
Expenditures | Amount | |
---|---|---|
Salaries | $11,000 | |
Overtime | $0 | |
Goods and Services | $0 | |
|
$0 | |
|
$0 | |
Total | $11,000 |
10.2 Human Resources
Resources | Person Years Dedicated to Access to Information Activities |
---|---|
Full-time employees | 0.100 |
Part-time and casual employees | 0.000 |
Regional staff | 0.000 |
Consultants and agency personnel | 0.000 |
Students | 0.000 |
Total | 0.100 |
Note: Enter values to three decimal places.
Access to Information Act Appendix B: Supplemental Statistical Report on the Access to Information and Privacy Act
Section 1: Capacity to Receive Requests |
Enter the number of weeks your institution was able to receive ATIP requests through the different channels.
Number of Weeks | |
---|---|
Able to receive requests by mail | 0 |
Able to receive requests by email | 0 |
Able to receive requests through the digital request service | 52 |
Section 2: Capacity to Process Records |
2.1 Enter the number of weeks your institution was able to process paper records in different classification levels.
No Capacity | Partial Capacity | Full Capacity | Total | |
---|---|---|---|---|
Unclassified Paper Records | 0 | 52 | 0 | 52 |
Protected B Paper Records | 0 | 52 | 0 | 52 |
Secret and Top Secret Paper Records | 0 | 52 | 0 | 52 |
2.2 Enter the number of weeks your institution was able to process electronic records in different classification levels.
No Capacity | Partial Capacity | Full Capacity | Total | |
---|---|---|---|---|
Unclassified Paper Records | 0 | 0 | 52 | 52 |
Protected B Paper Records | 0 | 0 | 52 | 52 |
Secret and Top Secret Paper Records | 0 | 52 | 0 | 52 |
Page details
- Date modified: