Privacy Act 2022-2023

CANADIAN HIGH ARCTIC RESEARCH STATION 2022-2023 ANNUAL REPORT ON THE PRIVACY ACT APRIL 1, 2022 - MARCH 31, 2023

B1: INTRODUCTION

The purpose of the Privacy Act is to extend the present laws of Canada that protect the privacy of individuals with respect to personal information about themselves held by a government institution and that provide individuals with a right of access to that information.

In accordance with section 72 of the Privacy Act, this annual report is prepared and tabled in Parliament.

Established on June 1, 2015, the Canadian High Arctic Research Station has the following purpose:

• advance knowledge of the Canadian Arctic in order to improve economic opportunities, environmental stewardship and the quality of life of its residents and all other Canadians;
• promote the development and dissemination of knowledge of the other circumpolar regions, including the Antarctic;
• strengthen Canada’s leadership on Arctic issues; and
• establish a hub for scientific research in the Canadian Arctic.

B2: ORGANIZATIONAL STRUCTURE

The Canadian High Arctic Research Station is a departmental corporation, reporting to the Minister of Northern Affairs, Minister responsible for Prairies Economic Development Canada and Minister responsible for the Canadian Northern Economic Development Agency. As a small agency, it has no full- time ATIP staff. All requests are dealt with by a staff member who fulfills Access to Information and Privacy Coordinator duties on an ad hoc basis.

The Canadian High Arctic Station was not party to any agreements under section 73.1 of the Privacy Act during the reporting period, 2022-23.

A3: DELEGATION ORDER

The President and Chief Executive Officer (Deputy Head) of the Canadian High Arctic Research Station has not delegated any of their powers and responsibilities under the Act.

B4: PERFORMANCE 2022-2023

The Canadian High Arctic Research Station received one (1) request pursuant to the Privacy Act during the 2022-23 reporting period which was responded to within legislated timelines. There are no active complaints or requests from the previous reporting periods and no extensions were required to complete the request. COVID-19-related measures did not impact the institution’s ability to fulfill its Privacy Act responsibilities.

B5: TRAINING AND AWARENESS

No training activities were provided during the reporting period, 2022-23.

B6: POLICIES, GUIDELINES, AND PROCEDURES

No new policies, guidelines or procedures were implemented during the reporting period, 2022-23.

B7: INITITIAVES AND PROJECT TO IMPROVE PRIVACY

During the 2022-23 reporting period, the Canadian High Arctic Research Station clarified roles and responsibilities to streamline its reporting requirements.

B8: SUMMARY OF KEY ISSUES AND ACTIONS TAKEN ON COMPLAINTS

No complaints were received or concluded during the reporting period, 2022-23.

B9: MATERIAL PRIVACY BREACHES

No material privacy breaches occurred during the reporting period, 2022-23.

B10: PRIVACY IMPACT ASSESSMENTS

No Privacy Impact Assessments were completed during the reporting period, 2022-23.

B11: PUBLIC INTEREST DISCLOSURES

No disclosures pursuant to paragraph 8(2)(m) of the Privacy Act were completed during the reporting period, 2022-23.

B12: MONITORING COMPLIANCE

No monitoring was conducted during the reporting period, 2022-23.

Statistical Report on the Privacy Act

Section 1: Requests Under the Privacy Act

1.1 Number of requests received

1.2 Channels of requests

Section 2: Informal requests

2.1 Number of informal requests

2.2 Channels of informal requests

2.3 Completion time of informal requests

2.4 Pages released informally

Section 3: Requests Closed During the Reporting Period

3.1 Disposition and completion time

3.2 Exemptions

3.3 Exclusions

3.4 Format of information released

3.5 Complexity

3.5.1 Relevant pages processed and disclosed for paper and e-record formats

3.5.2 Relevant pages processed by request disposition for paper and e-record formats by size of requests

3.5.3 Relevant minutes processed and disclosed for audio formats

3.5.4 Relevant minutes processed per request disposition for audio formats by size of requests

3.5.5 Relevant minutes processed and disclosed for video formats

3.5.6 Relevant minutes processed per request disposition for video formats by size of requests

3.5.7 Other complexities

3.6 Closed requests

3.6.1 Number of requests closed within legislated timelines

3.7 Deemed refusals

3.7.1 Reasons for not meeting legislated timelines

3.7.2 Request closed beyond legislated timelines (including any extension taken)

3.8 Requests for translation

Section 4: Disclosures Under Subsections 8(2) and 8(5)

Section 5: Requests for Correction of Personal Information and

Section 6: Extensions

6.1 Reasons for extensions

6.2 Length of extensions

Section 7: Consultations Received From Other Institutions and Organizations

7.1 Consultations received from other Government of Canada institutions and other organizations

7.2 Recommendations and completion time for consultations received from other Government of Canada institutions

7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada

Section 8: Completion Time of Consultations on Cabinet Confidences

8.1 Requests with Legal Services

8.2 Requests with Privy Council Office

Section 9: Complaints and Investigations Notices Received

Section 10: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)

10.1 Privacy Impact Assessments

10.2 Institution-specific and Central Personal Information Banks

Section 11: Privacy Breaches

11.1 Material Privacy Breaches reported

11.2 Non-Material Privacy Breaches

Section 12: Resources Related to the Privacy Act

12.1 Allocated Costs

12.2 Human Resources

Note: Enter values to three decimal places.

Supplemental Statistical Report on the Access to Information Act and the Privacy Act

Section 1: Capacity to Receive Requests under the Access to Information Act and the Privacy Act

Enter the number of weeks your institution was able to receive ATIP requests through the different channels.

Section 2: Capacity to Process Records under the Access to Information Act and the Privacy Act

2.1 Enter the number of weeks your institution was able to process paper records in different classification levels.

2.2 Enter the number of weeks your institution was able to process electronic records in different classification levels

Section 3: Open Requests and Complaints Under the Access to Information Act

3.1 Enter the number of open requests that are outstanding from previous reporting periods.

Row 11, Col. 3 of Section 3.1 must equal Row 7, Col. 1 of Section 1.1 of the 2022-2023 Statistical Report on the Access to Information Act.

3.2 Enter the number of open complaints with the Information Commissioner of Canada that are outstanding from previous reporting periods.

Section 4: Open Requests and Complaints Under the Privacy Act

4.1 Enter the number of open requests that are outstanding from previous reporting periods.

Row 11, Col. 3 of Section 4.1 must equal Row 7, Col. 1 of Section 1.1 of the 2022-2023 Statistical Report on the Privacy Act

4.2 Enter the number of open complaints with the Privacy Commissioner of Canada that are outstanding from previous reporting periods.

Section 5: Social Insurance Number

Section 6: Universal Access under the Privacy Act

Row 1, Col. 1 of Section 6 must be equal to or less than Row 1, Col. 1 of Section 1.1 of the 2022-2023 Statistical Report on the Privacy Act.