Administration of the Privacy Act – Annual report to Parliament 2022–2023
View the print-friendly version: PDF (2.34 MB)
Table of Contents
- Introduction
- Administration of the Act
- Statistics and performance
- Endnotes
- Annex A: Statistical report
- Annex B: Supplemental statistics
- Annex C: Delegation order
Introduction
The Privacy Act (Revised Statutes of Canada, Chapter P-21, 1985) was proclaimed on July 1, 1983. It extends the present laws of Canada that protect the privacy of individuals, and provides individuals with a right of access to personal information about themselves. It also protects the privacy of individuals by denying third parties access to personal information relating to them and enabling them to exercise strict control over the collection, disclosure and use of such information. Necessary exceptions should be limited and specific.
Bill C-58, An Act to amend the Access to Information Act and the Privacy Act and to make consequential amendments to other Acts received royal assent on June 21, 2019. This resulted in the most significant amendments to the Act since it came into force in 1983.
The new legislation amends the Privacy Act to, among other things:
- create a new exception to the definition of “personal information” with respect to certain information regarding an individual who is a ministerial adviser or a member of ministerial staff
- authorize government institutions to provide to other government institutions services related to requests for personal information
- expand the Governor in Council’s power to amend the schedule to the Act and to retroactively validate amendments to that schedule.Endnote 1
This annual report is tabled in Parliament in accordance with section 72 of the Privacy Act and describes how Prairies Economic Development Canada (PrairiesCan) administered its responsibilities for the reporting period.
Departmental mandate
Prairies Economic Development Canada (PrairiesCan) was established on August 06, 2021 to support economic growth and diversification in the prairie provinces and advance the interests of the region in national economic policy, programs, and projects through four key roles:
- Investor: create jobs and growth through strategic investments and targeted initiatives
- Advisor: inform economic decision-making and advocate for Prairie interests
- Pathfinder: help people navigate federal economic programs and services
- Convenor: connect economic actors to support collaboration and growth
PrairiesCan is overseen by the Minister of Northern Affairs, Minister responsible for Prairies Economic Development Canada and Minister responsible for the Canadian Northern Economic Development.
The Department operates under the provision of the Western Economic Diversification Act, which came into force on June 28, 1988. PrairiesCan’s mandate allows the department to deliver a wide range of initiatives across the prairies and make strategic investments to build on regional competitive advantages. Its prairie base enables the department to cultivate strong partnerships with business and community organizations, researchers, academia, Indigenous peoples, provincial governments and municipal governments. These connections help PrairiesCan reflect prairie perspectives in national decision-making.
Departmental structure
PrairiesCan employs 404 individuals across the prairies and in Ottawa, including economists, commerce officers and policy analysts. Specialists in such areas as communications, corporate administration, financial management, human resources, information management & technology, and procurement, provide the policy and programs analysts with support. PrairiesCan is headquartered in Edmonton, Alberta.
The Human Resources and Corporate Services unit (HRCS) is responsible for a broad range of services, including Access to Information and Privacy, administered by the PrairiesCan ATIP Centre of Expertise (ACoE). HRCS is part of the Finance and Corporate Management Directorate located in Edmonton, Alberta.
The ATIP Coordinator, who is supported by one Corporate Services Advisor and three ATIP Analysts, oversees PrairiesCans ACoE in addition to numerous other programs within the department. The Corporate Services Advisor and ATIP Analysts process all access and privacy requests. No additional reporting or monitoring of privacy files is conducted by other departmental officials due to the confidential nature of these requests.
Administration of the Act
ATIP Centre of Expertise (ACoE)
The ACoE is responsible for the implementation and management of the Access to Information and Privacy programs and services for PrairiesCan. Specifically, the ACoE:
- makes decisions on the disposition of personal information requests;
- conducts consultations with other federal government departments, other levels of government and third parties with respect to access to information and privacy issues, if required;
- promotes awareness of the legislation to ensure departmental responsiveness to the obligations imposed by law;
- monitors and advises on departmental compliance with the Acts, regulations, procedures and policies; and
- acts as the spokesperson for the Department when dealing with the Treasury Board Secretariat, the Information Commissioner, the Privacy Commissioner, and other government departments and agencies.
The ACoE also provides a full suite of ATIP services, as per an Internal Services Agreement, to the Pacific Economic Development Agency of Canada (PacifiCan).
Delegation of authority
The current delegation order was issued December 02, 2021 in accordance with subsection 73(1) of the Privacy Act. The Minister responsible for Prairies Economic Development Canada delegated full powers, authorities and responsibilities to the:
- Executive Director, Finance and Corporate Management
- Director General, Human Resources & Corporate Services
- Director, Human Resources and Corporate Services
(Access to Information and Privacy Coordinator)
The delegation also extends limited authority to the ATIP Officers (Annex C).
The ACoE is accountable for the development, coordination and implementation of policies, guidelines, systems and procedures to manage the department’s compliance with the Acts. Compliance is also facilitated by an ATIP Liaison Officer, in each regional office and corporate business unit, to liaise with the ACoE concerning enquiries.
Each of these offices is responsible for searching and retrieving records responsive to privacy requests received under the Privacy Act. The ACoE, however, is responsible for implementing and managing the ATIP program and services for PrairiesCan, including all decisions on the disclosure or non-disclosure of information pursuant to the legislation.
Policies, procedures and business processes
To ensure that Treasury Board Secretariat privacy-related policies and directives are respected and implemented, the ATIP Centre of Expertise regularly reviews its various internal guidelines, procedures and business practices. No new, revised institution-specific policies, guidelines, procedures, or initiatives related to personal information were implemented in PrairiesCan during the reporting period.
The ATIP unit monitors its compliance with request deadlines via a software solution (AccessPro). A weekly report is created and disseminated, on a need-to-know distribution list, up to the Deputy Minister level. It discloses all open and outstanding ATIP files and their respective status. It includes investigations by the Office of the Privacy Commissioner of Canada along with other privacy processes underway. No personal information is included in the weekly report.
Training and awareness
Session | Audience | Number of sessions/trainees | Content | Learning aids | Government institution |
---|---|---|---|---|---|
Privacy training for Senior officials and Executives | Managers, Senior Officials, and Executives | 90-minute sessions (3) | Duties for managers based on TBS Policies and Directives | 1 pager created (both official languages) | PrairiesCan and PacifiCan |
Protecting Privacy in Government Institutions | All staff | 6-hour sessions (3) | Overview of the Privacy Act, and employee’s responsibilities for collecting, using, disclosing, and safeguarding personal information | 1 pager created (both official languages) | PrairiesCan and PacifiCan |
Personal information bank (PIB) Training | Teams responsible for PIBs in program areas | PrairiesCan 13 attendees 6 sessions |
Contents of a PIB, how to read a PIB index form, requirements | Guide to Completing PIBs | PacifiCan and PrairiesCan |
Statistics and performance
PrairiesCan completed six privacy requests in the 2022-2023 fiscal year. One hundred percent of privacy requests received in the 2022-2023 reporting period were completed within their legislated timelines.
1-30 | 31-60 | 61-120 | 121-180 | 181-365 | >365 | Total |
---|---|---|---|---|---|---|
2 | 4 | 0 | 0 | 0 | 0 | 6 |
- seventeen percent of completed privacy requests were disclosed in their entirety (1)
- sixty-seven percent of completed privacy requests were disclosed in part (4)
- seventeen percent of the privacy requests produced no records (1)
Four privacy requests were carried over from the 2021-2022 fiscal year. All four of those requests were completed within legislated timelines.
Extensions were taken for the four privacy requests that were carried over from the 2021-2022 fiscal year. All four extensions were taken as per paragraph 15(a)(i) – interference with operations. All were completed in less than sixty days.
No privacy requests were carried over to the following fiscal year (2023-2024). All privacy requests carried over from the previous fiscal year, as well as all privacy requests received in the reporting period were completed within legislated timelines and within the current reporting period (2022-2023).
No disclosures were made under paragraph 8(2)(m) of the Privacy Act during the reporting period.
PrairiesCan did not complete any Privacy Impact Assessments during the reporting period.
No privacy consultations were received or completed during the reporting period.
No material privacy breaches were reported in the 2022-2023 fiscal year.
Complaints were submitted to the Office of the Privacy Commissioner of Canada (OPC) for three privacy requests completed during this reporting period. All the complaints allege that PrairiesCan inapropriately invoked exemptions under sections 12(1) and 26 of the Privacy Act, and that PrairiesCan failed to disclose all the information sought (missing records).
All requests from the OPC for information and documentation regarding the three complaints have been fulfilled. The OPC continues to investigate and PrairiesCan will continue to assist.
PrairiesCans ability to fulfill its Privacy Act responsibilities was not impacted by COVID-19 related measures. ATIP operations continued without interruption for the 2022-2023 reporting period.
Operational costs associated with adminstering the Act
PrairiesCan’s costs for administrating the Privacy Act are based on the share of requests overall since privacy requests made up only 3.5% of all requests received by the ACoE. The costs for the efforts of the program areas are then added.
There was a cost of $1575 for professional services and $6904 for salaries to administer the Privacy Act for PrairiesCan.
A total of 0.09 of an FTE was calculated as having been allocated to PrairiesCan’s privacy program.
Total costs amount to $8479.
Annex A: Statistical Report
Statistical Report on the Privacy Act
Name of institution: Prairies Economic Development Canada (PrairiesCan)
Reporting Period: 4/1/2021 to 3/31/2022
Section 1: Requests Under the Privacy Act
1.1 Number of requests received
Number of requests | ||
---|---|---|
Received during reporting period | 2 | |
Outstanding from previous reporting periods | 4 | |
- Outstanding from previous reporting period | 4 | |
- Outstanding from more than one reporting period | 0 | |
Total | 6 | |
Closed during reporting period | 6 | |
Carried over to next reporting period | 0 | |
- Carried over within legislated timeline | 0 | |
- Carried over beyond legislated timeline | 0 |
1.2 Channels of requests
Source | Number of requests |
---|---|
Online | 2 |
0 | |
0 | |
In person | 0 |
Phone | 0 |
Fax | 0 |
Total | 2 |
Section 2: Informal requests
2.1 Number of informal requests
Number of requests | ||
---|---|---|
Received during reporting period | 0 | |
Outstanding from previous reporting periods | 0 | |
- Outstanding from previous reporting period | 0 | |
- Outstanding from more than one reporting period | 0 | |
Total | 0 | |
Closed during reporting period | 0 | |
Carried over to next reporting period | 0 |
2.2 Channels of informal requests
Source | Number of requests |
---|---|
Online | 0 |
0 | |
0 | |
In person | 0 |
Phone | 0 |
Fax | 0 |
Total | 0 |
2.3 Completion time of informal requests
Completion time | |||||||
---|---|---|---|---|---|---|---|
1-15 days | 16-30 days | 31-60 days | 61-120 days | 121-180 days | 181-365 days | More than 365 days | Total |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
2.4 Pages released informally
Less than 100 pages released |
100-500 pages released |
501-1000 pages released |
1001-5000 pages released |
More than 5000 pages released |
|||||
---|---|---|---|---|---|---|---|---|---|
Number of requests |
Pages released |
Number of requests |
Pages released |
Number of requests |
Pages released |
Number of requests |
Pages released |
Number of requests |
Pages released |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 3: Request closed during the reporting period
3.1 Disposition and completion time
Disposition of requests | Completion time | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More Than 365 days | Total | |
All disclosed | 0 | 1 | 0 | 0 | 0 | 0 | 0 | 1 |
Disclosed in part | 0 | 0 | 4 | 0 | 0 | 0 | 0 | 4 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
No records exist | 0 | 1 | 0 | 0 | 0 | 0 | 0 | 1 |
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 2 | 4 | 0 | 0 | 0 | 0 | 6 |
3.2 Exemptions
Section | Number of requests |
---|---|
18(2) | 0 |
19(1)(a) | 0 |
19(1)(b) | 0 |
19(1)(c) | 0 |
19(1)(d) | 0 |
19(1)(e) | 0 |
19(1)(f) | 0 |
20 | 0 |
21 | 0 |
22(1)(a)(i) | 0 |
22(1)(a)(ii) | 0 |
22(1)(a)(iii) | 0 |
22(1)(b) | 0 |
22(1)(c) | 0 |
22(2) | 0 |
22.1 | 0 |
22.2 | 0 |
22.3 | 0 |
22.4 | 0 |
23(a) | 0 |
23(b) | 0 |
24(a) | 0 |
24(b) | 0 |
25 | 0 |
26 | 4 |
27 | 0 |
27.1 | 0 |
28 | 0 |
3.3 Exclusions
Section | Number of requests |
---|---|
69(1)(a) | 0 |
69(1)(b) | 0 |
69.1 | 0 |
70(1) | 0 |
70(1)(a) | 0 |
70(1)(b) | 0 |
70(1)(c) | 0 |
70(1)(d) | 0 |
70(1)(e) | 0 |
70(1)(f) | 0 |
70.1 | 0 |
3.4 Format of information released
Paper | Electronic | Other | |||
---|---|---|---|---|---|
E-record | Data set | Video | Audio | ||
0 | 5 | 0 | 0 | 0 | 0 |
3.5 Complexity
3.5.1 Relevant pages processed and disclosed for paper and e-record formats
Number of pages processed | Number of pages disclosed | Number of requests |
---|---|---|
314 | 314 | 5 |
3.5.2 Relevant pages processed per request disposition for paper and e-record formats, by size of requests
Disposition | Less than 100 pages processed |
100-500 pages processed |
501-1000 pages processed |
1001-5000 pages processed |
More than 5000 pages processed |
|||||
---|---|---|---|---|---|---|---|---|---|---|
Number of requests |
Pages processed |
Number of requests |
Pages processed |
Number of requests |
Pages processed |
Number of requests |
Pages processed |
Number of requests |
Pages processed |
|
All disclosed | 1 | 25 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 3 | 111 | 1 | 178 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request Abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed no denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 4 | 136 | 1 | 178 | 0 | 0 | 0 | 0 | 0 | 0 |
3.5.3 Relevant minutes processed and disclosed for audio formats
Number of minutes processed | Number of minutes disclosed | Number of requests |
---|---|---|
0 | 0 | 0 |
3.5.4 Relevant minutes processed per request disposition for audio formats, by size of requests
Disposition | Less than 60 minutes processed | 60-120 minutes processed | ||
---|---|---|---|---|
Number of requests |
Minutes processed |
Number of requests |
Minutes processed |
|
All disclosed | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 |
3.5.5 Relevant minutes processed and disclosed for video formats
Number of minutes processed | Number of minutes disclosed | Number of requests |
---|---|---|
0 | 0 | 0 |
3.5.6 Relevant minutes processed per request disposition for video formats, by size of requests
Disposition | Less than 60 minutes processed | 60-120 minutes processed | ||
---|---|---|---|---|
Number of requests |
Minutes processed |
Number of requests |
Minutes processed |
|
All disclosed | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 |
3.5.7 Other complexities
Disposition | Consultation required |
Legal advice sought |
Interwoven information |
Other | Total |
---|---|---|---|---|---|
All disclosed | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 |
3.6 Closed requests
3.6.1 Number of requests closed within legislated timelines
Number of requests closed within legislated timelines | 6 |
---|---|
Percentage of requests closed within legislated timelines (%) | 100 |
3.7 Deemed refusals
3.7.1 Reasons for not meeting legislated timelines
Number of requests closed past the legislated timelines |
Principal reason | |||
---|---|---|---|---|
Interference with operations / workload |
External consultation |
Internal consultation |
Other | |
0 | 0 | 0 | 0 | 0 |
3.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of days past legislated timelines | Number of requests past legislated timeline where no extension was taken | Number of requests past legislated timeline where an extension was taken | Total |
---|---|---|---|
1 to 15 days | 0 | 0 | 0 |
16 to 30 days | 0 | 0 | 0 |
31 to 60 days | 0 | 0 | 0 |
61 to 120 days | 0 | 0 | 0 |
121 to 180 days | 0 | 0 | 0 |
181 to 365 days | 0 | 0 | 0 |
More than 365 days | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
3.8 Requests for translation
Translation requests | Accepted | Refused | Total |
---|---|---|---|
English to French | 0 | 0 | 0 |
French to English | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Section 4: Disclosures under Subsections 8(2) and 8(5)
Paragraph 8(2)(e) | Paragraph 8(2)(m) | Paragraph 8(5) | Total |
---|---|---|---|
0 | 0 | 0 | 0 |
Section 5: Requests for correction of personal information and notations
Disposition for correction requests recieved | Number |
---|---|
Notations attached | 0 |
Requests for correction accepted | 0 |
Total | 0 |
Section 6: Extensions
6.1 Reasons for extensions
Number of requests where an extension was taken | 15(a)(i) Interference with operations | 15(a)(ii) Consultation | 15(b) Translation purposes or conversion | |||||
---|---|---|---|---|---|---|---|---|
Further review required to determine exemptions | Large volume of pages | Large volume of requests | Documents are difficult to obtain | Cabinet confidence section (Section 70) | External | Internal | ||
4 | 0 | 0 | 0 | 4 | 0 | 0 | 0 | 0 |
6.2 Length of extensions
Length of extensions | 15(a)(i) Interference with operations | 15(a)(ii) Consultation | 15(b) Translation purposes or conversion | |||||
---|---|---|---|---|---|---|---|---|
Further review required to determine exemptions | Large volume of pages | Large volume of requests | Documents are difficult to obtain | Cabinet confidence section (Section 70) | External | Internal | ||
1 to 15 days | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 days | 0 | 0 | 0 | 4 | 0 | 0 | 0 | 0 |
31 days or greater | n/a | 0 | ||||||
Total | 0 | 0 | 0 | 4 | 0 | 0 | 0 | 0 |
Section 7: Consultations received from other institutions and organizations
7.1 Consultations received from other Government of Canada institutions and other organizations
Consultations | Other Government of Canada institutions |
Number of pages to review |
Other organizations | Number of pages to review |
---|---|---|---|---|
Received during reporting period | 0 | 0 | 0 | 0 |
Outstanding from the previous reporting period |
0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 |
Closed during reporting period | 0 | 0 | 0 | 0 |
Carried over within negotiated timelines | 0 | 0 | 0 | 0 |
Carried over beyond negotiated timelines | 0 | 0 | 0 | 0 |
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation | Number of days required to complete consultation requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
7.3 Recommendations and completion time for consultations received from other organizations
Recommendation | Number of days required to complete consultation requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 8 : Completion time of consultation on Cabinet confidences
8.1 Requests with Legal Services
Number of days | Fewer than 100 pages processed | 101-500 pages processed | 501-1000 pages processed | 1001-5000 pages processed | More than 5000 pages processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
|
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
8.2 Requests with Privy Council Office
Number of days | Fewer than 100 pages processed | 101-500 pages processed | 501-1000 pages processed | 1001-5000 pages processed | More than 5000 pages processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
|
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 9: Complaints and Investigations Notices received
Article 31 | Article 33 | Article 35 | Court Action | Total |
---|---|---|---|---|
3 | 0 | 0 | 0 | 3 |
Section 10: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)
10.1 Privacy Impact Assessments
Number of PIAs completed | 0 |
---|---|
Number of PIAs modified | 0 |
10.2 Institution-specific and Central Personal Information Banks
Personal Information Banks | Active | Created | Terminated | Modified |
---|---|---|---|---|
Institution-specific | 46 | 1 | 1 | 0 |
Central | 0 | 0 | 0 | 0 |
Total | 46 | 1 | 1 | 0 |
Section 11: Privacy breaches
11.1 Material privacy breaches reported
Number of material privacy breaches reported to TBS | 0 |
---|---|
Number of material privacy breaches reported to OPC | 0 |
11.2 Non-material privacy breaches
Number of non-material privacy breaches | 1 |
---|
Section 12: Resources related to the Privacy Act
12.1 Allocated costs
Expenditures | Amount | |
---|---|---|
Salaries | $6,904 | |
Overtime | $0 | |
Goods and services | $1,575 | |
- Professional services contracts | $1,575 | |
- Other | $0 | |
Total | $8,479 |
12.2 Human resources
Resources | Person-years dedicated to privacy activities |
---|---|
Full-time employees | 0.080 |
Part-time and casual employees | 0.000 |
Regional staff | 0.010 |
Consultants and agency personnel | 0.000 |
Students | 0.000 |
Total | 0.090 |
Annex B: Supplemental statistics
For the Access to Information Act and the Privacy Act
Prairies Economic Development Canada (PrairiesCan)
April 01, 2022 to March 31, 2023
Section 1: Capacity to receive requests under the Access to Information Act and the Privacy Act
Enter the number of weeks your institution was able to receive ATIP requests through the different channels.
Number of weeks | |
---|---|
Able to receive requests by mail | 52 |
Able to receive requests by email | 52 |
Able to receive requests through the digital request service | 52 |
Section 2: Capacity to process records under the Access to Information Act and the Privacy Act
2.1 Enter the number of weeks your institution was able to process paper records in different classification levels.
No capacity | Partial capacity | Full capacity | Total | |
---|---|---|---|---|
Unclassified paper records | 0 | 0 | 52 | 52 |
Protected B paper records | 0 | 0 | 52 | 52 |
Secret and Top Secret paper records | 0 | 0 | 52 | 52 |
2.2 Enter the number of weeks your institution was able to process electronic records in different classification levels.
No capacity | Partial capacity | Full capacity | Total | |
---|---|---|---|---|
Unclassified electronic records | 0 | 0 | 52 | 52 |
Protected B electronic records | 0 | 0 | 52 | 52 |
Secret and Top Secret electronic records | 0 | 0 | 52 | 52 |
Section 3: Open requests and complaints under the Access to Information Act
3.1 Enter the number of open requests that are outstanding from previous reporting periods.
Fiscal year open requests were received | Open requests that are within legislated timelines as of March 31, 2023 | Open requests that are beyond legislated timelines as of March 31, 2023 | Total |
---|---|---|---|
Received in 2022-2023 | 3 | 1 | 4 |
Received in 2021-2022 | 0 | 0 | 0 |
Received in 2020-2021 | 0 | 0 | 0 |
Received in 2019-2020 | 0 | 0 | 0 |
Received in 2018-2019 | 0 | 0 | 0 |
Received in 2017-2018 | 0 | 0 | 0 |
Received in 2016-2017 | 0 | 0 | 0 |
Received in 2015-2016 | 0 | 0 | 0 |
Received in 2014-2015 | 0 | 0 | 0 |
Received in 2013-2014 or earlier | 0 | 0 | 0 |
Total | 3 | 1 | 4 |
Row 11, Col. 3 of Section 3.1 must equal Row 7, Col. 1 of Section 1.1 of the 2022-2023 Statistical Report on the Access to Information Act |
3.2 Enter the number of open complaints with the Information Commissioner of Canada that are outstanding from previous reporting periods.
Fiscal year open complaints were received by institution | Number of open complaints |
---|---|
Received in 2022-2023 | 1 |
Received in 2021-2022 | 0 |
Received in 2020-2021 | 0 |
Received in 2019-2020 | 0 |
Received in 2018-2019 | 0 |
Received in 2017-2018 | 0 |
Received in 2016-2017 | 0 |
Received in 2015-2016 | 0 |
Received in 2014-2015 | 0 |
Received in 2013-2014 or earlier | 0 |
Total | 1 |
Section 4: Open requests and complaints under the Privacy Act
4.1 Enter the number of open requests that are outstanding from previous reporting periods.
Fiscal year open requests were received | Open requests that are within legislated timelines as of March 31, 2023 | Open requests that are beyond legislated timelines as of March 31, 2023 | Total |
---|---|---|---|
Received in 2022-2023 | 0 | 0 | 0 |
Received in 2021-2022 | 0 | 0 | 0 |
Received in 2020-2021 | 0 | 0 | 0 |
Received in 2019-2020 | 0 | 0 | 0 |
Received in 2018-2019 | 0 | 0 | 0 |
Received in 2017-2018 | 0 | 0 | 0 |
Received in 2016-2017 | 0 | 0 | 0 |
Received in 2015-2016 | 0 | 0 | 0 |
Received in 2014-2015 | 0 | 0 | 0 |
Received in 2013-2014 or earlier | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Row 11, Col. 3 of Section 4.1 must equal Row 7, Col. 1 of Section 1.1 of the 2022-2023 Statistical Report on the Privacy Act |
4.2 Enter the number of open complaints with the Privacy Commissioner of Canada that are outstanding from previous reporting periods.
Fiscal year open complaints were received by institution | Number of open complaints |
---|---|
Received in 2022-2023 | 3 |
Received in 2021-2022 | 0 |
Received in 2020-2021 | 0 |
Received in 2019-2020 | 0 |
Received in 2018-2019 | 0 |
Received in 2017-2018 | 0 |
Received in 2016-2017 | 0 |
Received in 2015-2016 | 0 |
Received in 2014-2015 | 0 |
Received in 2013-2014 or earlier | 0 |
Total | 3 |
Section 5: Social Insurance Number (SIN)
Has your institution begun a new collection or a new consistent use of the SIN in 2022-2023? | No |
---|
Section 6: Universal access under the Privacy Act
How many requests were received from confirmed foreign nationals outside of Canada in 2022-2023? | 0 |
---|---|
Row 1, Col. 1 of Section 6 must be equal to or less than Row 1, Col. 1 of Section 1.1 of the 2022-2023 Statistical Report on the Privacy Act |
Annex C: Delegation Order

Text Version
The Minister responsible for Prairies Economic Development Canada, pursuant to subsection 95(1) of the Access to Information Act and subsection 73(1) of the Privacy Act, hereby designate the persons holding the positions set out in the schedules attached hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Minister as the head of Prairies Economic Development Canada, under the provisions of the Acts and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.
The Executive Director, Finance and Corporate Management, the Director General, Human Resources & Corporate Services, and the Access to Information and Privacy Coordinator have full authority under the provisions to the Access to Information Act and its Regulations, and the Privacy Act and its Regulations.
The ATIP Officer has authority under the provisions of the Access to Information Act, Sections 9; 11(2); 27(1) and (4); 28(1), (2) and (4); 33; 43(1), 44(2); and Section 6(1) of the Regulations, as well as Section 15 of the Privacy Act.
Dated, at the City of Ottawa this 2nd day of December, 2021
Signed by: The Honourable Dan Vandal, Minister of Prairies Economic Development Canada
Page details
- Date modified: