Advertisements to the Public Service: Supporting Documentation
If you have any questions, comments or specific feedback related to these datasets, please contact the Public Service Commission's Open Government Secretariat.
Background Information
The GC Jobs website is the recruitment platform that lists federal public service job opportunities and inventories that are external (open to the public) and internal (open to federal public servants).
The Public Service Resourcing System (PSRS) is an electronic tool behind the GC Jobs website. HR specialists use it to post and manage federal public service jobs and inventories on behalf of hiring managers. Using the system, hiring departments and agencies can:
- prepare and post job advertisements
- create inventories
- screen applicants using a variety of screening tools and filters
- make sure hiring meets legislative requirements
- manage large volumes of applications
- communicate with applicants throughout a processFootnote1
Each dataset contains one fiscal year of advertisements. It includes regular and alternate recruitment advertisementsFootnote2 that closed within that fiscal year and that were not cancelled at the end of that fiscal year. Inventory advertisementsFootnote3 that span multiple fiscal years are counted in each fiscal year and will appear in multiple datasets.
All application data is suppressed for advertisements with a designated employment equity group used as a criterion for the area of selection.
Dataset documentation
Advertisements from the 2017-2018 fiscal year (CFPPSC_ADV_2017_2018)
Sources: Public Service Resourcing System (PSRS), Student Recruitment System (SRS)
Advertisements from the 2018-2019 fiscal year (CFPPSC_ADV_2018_2019)
Sources: Public Service Resourcing System (PSRS), Student Recruitment System (SRS)
Advertisements from the 2019-2020 fiscal year (CFPPSC_ADV_2019_2020)
Sources: Public Service Resourcing System (PSRS), Student Recruitment System (SRS)
Advertisements from the 2020-2021 fiscal year (CFPPSC_ADV_2020_2021)
Sources: Public Service Resourcing System (PSRS), Student Recruitment System (SRS)
Advertisements from the 2021-2022 fiscal year (CFPPSC_ADV_2021_2022)
Sources: Public Service Resourcing System (PSRS), Student Recruitment System (SRS)
Advertisements from the 2022-2023 fiscal year (CFPPSC_ADV_2022_2023)
Sources: Public Service Resourcing System (PSRS), Student Recruitment System (SRS)
Advertisements from the 2023-2024 fiscal year (Q1 - 2023-04-01 - 2023-06-30) (CFPPSC_ADV_2023_2024)
Sources: Public Service Resourcing System (PSRS), Student Recruitment System (SRS)
Advertisements from the 2024-2025 fiscal year (CFPPSC_ADV_2024_2025)
Sources: Public Service Resourcing System (PSRS), Student Recruitment System (SRS)
Glossary
| Variable name | Definition | Description (English) | Legend (if applicable) |
|---|---|---|---|
acting |
Employment/mobility type listed on advertisement indicator: acting |
An indicator identifying which employment/mobility types were listed as possible outcomes for the advertisement. |
1 = employment type was listed on the advertisement Blank (PSRS) = employment type was not listed on the advertisement Blank (SRS) = data for this field is not captured by the source system |
administrator_region_e |
Geographic region of the PSRS administrator (English) |
The English name of the region where the PSRS administrator works. |
Blank (PSRS) = data for this field is not always available for alternate recruitment advertisements Blank (SRS) = data for this field is not captured by the source system |
administrator_region_f |
Geographic region of the PSRS administrator (French) |
The French name of the region where the PSRS administrator works. |
Blank (PSRS) = data for this field is not always available for alternate recruitment advertisements Blank (SRS) = data for this field is not captured by the source system |
advertisement_type_e |
Advertisement type (English) |
The type of advertisement that the process is for. |
|
advertisement_type_f |
Advertisement type (French) |
The type of advertisement that the process is for. |
Annonce régulière = Regular advertisement Autres annonces de recrutement = Alternate recruitment advertisement Affiche de répertoire = Inventory advertisement |
advertisement_url_e |
Link to advertisement (English) |
Link to the GC Jobs website to view the poster in English. |
|
advertisement_url_f |
Link to advertisement (French) |
Link to the GC Jobs website to view the poster in French. |
|
assignment |
Employment/mobility type listed on advertisement indicator: assignment |
An indicator identifying which employment/mobility types were listed as possible outcomes for the advertisement. |
1 = employment type was listed on the advertisement Blank (PSRS) = employment type was not listed on the advertisement Blank (SRS) = data for this field is not captured by the source system |
caf_in |
Canadian Armed Forces (CAF) member applications screened in |
Total number of applications screened in for CAF members. |
Blank (SRS) = data for this field is not captured by the source system |
caf_out |
CAF member applications screened out |
Total number of applications screened out for CAF members. |
Blank (SRS) = data for this field is not captured by the source system |
caf_submitted |
Number of CAF member applications |
Total number of applications by CAF members submitted by the closing date. |
Blank (SRS) = data for this field is not captured by the source system |
car_chc_id |
Unique advertisement identifier |
Unique advertisement identifier. |
|
citizen_submitted_sup |
Count of applications by Canadian citizens |
Total number of applications by Canadian citizens submitted by the closing date. |
* = Suppressed if total count is less than 5. |
city_count |
Count of city names listed for work location on advertisement |
The number of work locations identified on the advertisement. |
Blank (PSRS) = data for this field is not always available for alternate recruitment advertisements |
city_name_e |
Name of city (or multiple) listed for work location on advertisement (English) |
The name of the work location (English). If more than one work location is identified, the record will indicate “multiple”. |
Multiple = more than one work location was identified Blank (PSRS) = data for this field is not always available for alternate recruitment advertisements |
city_name_f |
Name of city (or multiple) listed for work location on advertisement (French) |
The name of the work location (French). If more than one work location is identified, the record will indicate “multiple”. |
Multiple = more than one work location was identified Blank (PSRS) = data for this field is not always available for alternate recruitment advertisements |
classification_count |
Count of classification groups and levels on advertisement |
The number of classification groups and levels identified on the advertisement. |
Blank (SRS) = data for this field is not captured by the source system |
classifications |
Classification group and level on advertisement |
The occupational group and level advertised in the process. If more than one group is identified, they will be separated by a comma. |
Blank (SRS) = data for this field is not captured by the source system |
close_date |
Closing date |
The date beyond which applicants can no longer apply to the advertisement. |
|
creation_date |
Creation date |
The date the advertisement was created. |
|
days_to_open |
Count of days between creation date and opening date |
The number of calendar days between (but not including) the creation date and the opening date of an advertisement. |
|
deployment |
Employment/mobility type listed on advertisement indicator: deployment |
An indicator identifying which employment/mobility types were listed as possible outcomes for the advertisement. |
1 = employment type was listed on the advertisement Blank (PSRS) = employment type was not listed on the advertisement Blank (SRS) = data for this field is not captured by the source system |
pwd_submitted_sup |
Count of applications by persons with disabilities (post-suppression) |
The total number of applications submitted to the advertisement by the closing date by persons self-declaring as persons with disabilities. |
* = Suppressed if total count is less than 5. |
ee_criterion_indigenous |
Area of selection established using employment equity designated group criterion: Indigenous peoples indicator |
An indicator identifying that the area of selection on the advertisement was established using the specified employment equity designated group criterion. |
1 = the area of selection on the advertisement was established using the specified employment equity designated group criterion. 0= the area of selection on the advertisement was not established using the specified employment equity designated group criterion. Blank (SRS) = data for this field is not captured by the source system Blank (PSRS) = data for this field is not always available for alternate recruitment advertisements |
ee_criterion_pwd |
Area of selection established using employment equity designated group criterion: Persons with disabilities indicator |
An indicator identifying that the area of selection on the advertisement was established using the specified employment equity designated group criterion. |
1 = the area of selection on the advertisement was established using the specified employment equity designated group criterion. 0= the area of selection on the advertisement was not established using the specified employment equity designated group criterion. Blank (SRS) = data for this field is not captured by the source system Blank (PSRS) = data for this field is not always available for alternate recruitment advertisements |
ee_criterion_gender |
Area of selection established using employment equity designated group criterion: Woman indicator |
An indicator identifying that the area of selection on the advertisement was established using the specified employment equity designated group criterion. |
1 = the area of selection on the advertisement was established using the specified employment equity designated group criterion. 0= the area of selection on the advertisement was not established using the specified employment equity designated group criterion. Blank (SRS) = data for this field is not captured by the source system Blank (PSRS) = data for this field is not always available for alternate recruitment advertisements |
ee_criterion_vismin |
Area of selection established using employment equity designated group criterion: Visible minorities indicator |
An indicator identifying that the area of selection on the advertisement was established using the specified employment equity designated group criterion. |
1 = the area of selection on the advertisement was established using the specified employment equity designated group criterion. 0= the area of selection on the advertisement was not established using the specified employment equity designated group criterion. Blank (SRS) = data for this field is not captured by the source system Blank (PSRS) = data for this field is not always available for alternate recruitment advertisements |
ee_organiz_indigenous |
Organizational need identified for employment equity designated group: Indigenous peoples indicator |
An indicator identifying that the advertisement included an organizational need criterion that could be used to address a current or forecasted representation gap for the specified employment equity designated group. |
1 = advertisement included an organizational need criterion for specified employment equity designated group 0 = advertisement did not include an organizational need criterion for specified employment equity designated group |
ee_organiz_pwd |
Organizational need identified for employment equity designated group: Persons with disabilities indicator |
An indicator identifying that the advertisement included an organizational need criterion that could be used to address a current or forecasted representation gap for the specified employment equity designated group. |
1 = advertisement included an organizational need criterion for specified employment equity designated group 0 = advertisement did not include an organizational need criterion for specified employment equity designated group |
ee_organiz_gender |
Organizational need identified for employment equity designated group: Women indicator |
An indicator identifying that the advertisement included an organizational need criterion that could be used to address a current or forecasted representation gap for the specified employment equity designated group. |
1 = advertisement included an organizational need criterion for specified employment equity designated group 0 = advertisement did not include an organizational need criterion for specified employment equity designated group |
ee_organiz_vismin |
Organizational need identified for employment equity designated group: Visible minorities indicator |
An indicator identifying that the advertisement included an organizational need criterion that could be used to address a current or forecasted representation gap for the specified employment equity designated group. |
1 = advertisement included an organizational need criterion for specified employment equity designated group 0 = advertisement did not include an organizational need criterion for specified employment equity designated group |
ee_submitted_sup |
Count of applications by members of designated employment equity group members |
The total number of applications by members of designated employment equity groups submitted by the closing date. |
* = Suppressed if total count is less than 5.
|
english_submitted_sup |
Count of applications by English-first-language applicants |
The total number of applications submitted by candidates whose first official language is English by the closing date. |
* = Suppressed if total count is less than 5. |
external_indicator |
External advertisement indicator |
Identifies that the advertisement was for an external opportunity in which persons may apply regardless of whether they are employed in the public service. |
1 = the advertisement was for an external opportunity 0 = the advertisement was not for an external opportunity |
fiscal_year |
Fiscal year |
The fiscal year in which at least one application was received for an inventory advertisement, or in which a regular or alternate job advertisement closed. Fiscal year is from April 1 to March 31. |
|
french_submitted_sup |
Count of applications by French-first-language applicants |
The total number of applications submitted by candidates whose first official language is French by the closing date. |
* = Suppressed if total count is less than 5. |
indeterminate |
Employment/mobility type listed on advertisement indicator: indeterminate |
An indicator identifying which employment/mobility types were listed as possible outcomes for the advertisement. |
1 = employment type was listed on the advertisement Blank (PSRS) = employment type was not listed on the advertisement Blank (SRS) = data for this field is not captured by the source system |
indigenous_submitted_sup |
Count of applications by Indigenous peoples (post-suppression) The term “Indigenous peoples” aligns with international usage and in this document replaces the term “Aboriginal peoples” that appears in the Employment Equity Act and the Employment Equity Regulations. The definition has not changed. |
The total number of applications submitted to the advertisement by the closing date by persons self-declaring as Indigenous peoples. |
* = Suppressed if total count is less than 5. |
internal_indicator |
Internal advertisement indicator |
Identifies that the advertisement was for an internal opportunity in which only persons employed in the public service or persons with the appropriate mobility rights may be considered. |
1 = the advertisement was for an internal opportunity 0 = the advertisement was not for an internal opportunity |
naa |
Count of Notices of Acting Appointment |
The number of Notices of Acting Appointment (NAA) that resulted from the advertisement. An acting appointment occurs when an employee temporarily performs the work of a higher-level position. For acting appointments resulting from internal appointment processes that exceed a certain duration, organizations must post a Notice of Acting Appointment. |
Blank (SRS) = data for this field is not captured by the source system |
napa |
Count of Notifications of Appointment or Proposal of Appointment |
The number of Notifications of Appointment or Proposal of Appointment (NAPA) that resulted from the advertisement. A NAPA informs persons to be notified for internal appointment processes of a final decision by the manager and advises those persons of their right to make a complaint to the Federal Public Sector Labour Relations and Employment Board. |
Blank (SRS) = data for this field is not captured by the source system |
national |
Indicates that the job opportunity is national or not. |
An indicator identifying whether the advertisement had a national area of selection. A national area of selection must be applied for external advertised appointment processes, except as set out in Annex A of the Public Service Commission’s Appointment Policy. |
1 = the advertisement had a national area of selection 0 = the advertisement did not have a national area of selection Blank = indicate that the value is not yet set, or possibly does not apply because the process is internal. |
noc |
Count of Notifications of Consideration |
The number of Notifications of Consideration (NOC) that resulted from the advertisement. NOCs inform persons to be notified for internal appointment processes of whom the manager is considering for appointment. |
Blank (SRS) = data for this field is not captured by the source system |
number_days_open |
Count of days between opening date and closing date |
The number of calendar days between (but not including) the closing and opening dates of an advertisement. |
|
open_date |
Opening date |
The date on which applicants can apply to the advertisement. open_date is entered by the PSRS user. This field may not reflect the actual open date for some alternate recruitment advertisements; data consumers should use this field with caution. |
|
organization_code |
Federal government organization code |
The three-letter code identifying the organization responsible for the advertisement. |
|
organization_e |
Federal government organizations (English) |
The English applied title of the organization responsible for the advertisement. |
|
organization_f |
Federal government organizations (French) |
The French applied title of the organization responsible for the advertisement. |
|
permanent_resident_submitted_sup |
Count of applications by permanent residents |
The total number of applications by permanent residents submitted by the closing date. |
* = Suppressed if total count is less than 5. |
position_title_e |
Position title (English) |
The English title of the position that is identified on the advertisement. |
|
position_title_f |
Position title (French) |
The French title of the position that is identified on the advertisement. |
|
prov_cnt |
Count of provinces and territories listed as work locations on advertisement |
The number of provinces and territories for which there are work locations identified on the advertisement. |
Blank (PSRS) = data for this field is not always available for alternate recruitment advertisements |
province_name_e |
Name of province or territory listed for work location on advertisement (English) |
The name of the province or territory of the work location (English). If more than one province or territory is identified, the record will contain the word “multiple”. |
Blank (PSRS) = data for this field is not always available for alternate recruitment advertisements |
province_name_f |
Name of province or territory listed for work location on advertisement (French) |
The name of the province or territory of the work location(French). If more than one province or territory is identified, the record will contain the word “multiple”. |
Blank (PSRS) = data for this field is not always available for alternate recruitment advertisements |
psc_admin |
Process managed by the PSC indicator |
An indicator identifying that the process was administered by the Public Service Commission. |
1= the process was administered by the Public Service Commission 0= the process was not administered by the Public Service Commission |
psea_e |
Whether the data pertains to an organization that is included in the PSEA |
Indicates if the organization administering the selection process is subject to the Public Service Employment Act (PSEA). |
Yes = the organization administering the selection process is subject to the Public Service Employment Act (PSEA) No = the organization administering the selection process is not subject to the Public Service Employment Act (PSEA) |
psea_f |
Whether the data pertains to an organization that is included in the PSEA |
Indicates if the organization administering the selection process is subject to the Public Service Employment Act (PSEA). |
Oui = the organization administering the selection process is subject to the Public Service Employment Act (PSEA) Non = the organization administering the selection process is not subject to the Public Service Employment Act (PSEA) |
recruitment_program_e |
Recruitment program category (English) |
The recruitment mechanism that is being used for the selection process. |
INT = Internal jobs |
recruitment_program_f |
Recruitment program category (French) |
The recruitment mechanism that is being used for the selection process. |
INT = Internal jobs |
reference_number |
Reference number |
The system-generated unique identifier assigned to a selection process. |
Blank (SRS) = data for this field is not captured by the source system |
scrng_tool_education |
Screening tool programmed for the advertisement indicator: Education |
An indicator identifying that this screening tool was applied to the process. The Education screening tool captures detailed information on applicants' academic level achieved, the area of studies or specializations for graduate recruitment program advertisements |
1 = this screening tool was applied to the process Blank (PSRS) = this screening tool was not applied to the process Blank (SRS) = data for this field is not captured by the source system |
scrng_tool_exp_questionnaire |
Screening tool programmed for the advertisement indicator: Experience questionnaire |
An indicator identifying that this screening tool was applied to the process. Hiring managers select and rate experience statements from the PSRS Toolkit using a rating scale to set the minimum level required. Applicants self-report their own level of experience using the same rating scale. Applicants must meet the minimum rated level to be considered further. |
1 = this screening tool was applied to the process Blank (PSRS) = this screening tool was not applied to the process Blank (SRS) = data for this field is not captured by the source system |
scrng_tool_occ_cert |
Screening tool programmed for the advertisement indicator: Occupational certification requirements |
An indicator identifying that this screening tool was applied to the process. Hiring managers can use yes/no screening or text questions to confirm applicants have the required occupational certification. |
1 = this screening tool was applied to the process Blank (PSRS) = this screening tool was not applied to the process Blank (SRS) = data for this field is not captured by the source system |
scrng_tool_official_language |
Screening tool programmed for the advertisement indicator: Official language |
An indicator identifying that this screening tool was applied to the process. For bilingual imperative positions, applicants must self-report in their Applicant profile a minimum of beginner level proficiency in both official languages in order to submit their application. |
1 = this screening tool was applied to the process Blank (PSRS) = this screening tool was not applied to the process Blank (SRS) = data for this field is not captured by the source system |
scrng_tool_screening_questions |
Screening tool programmed for the advertisement indicator: Screening questions |
An indicator identifying that this screening tool was applied to the process. Screening questions are developed by the hiring manager based on required qualifications. Questions are based on an expected answer of either yes or no. Complementary questions may also be included to request supporting details. |
1 = this screening tool was applied to the process Blank (PSRS) = this screening tool was not applied to the process Blank (SRS) = data for this field is not captured by the source system |
scrng_tool_text_questions |
Screening tool programmed for the advertisement indicator: Text questions |
An indicator identifying that this screening tool was applied to the process. Hiring managers can request detailed information from applicants regarding specific qualifications. |
1 = this screening tool was applied to the process Blank (PSRS) = this screening tool was not applied to the process Blank (SRS) = data for this field is not captured by the source system |
scrng_tool_uit |
Screening tool programmed for the advertisement indicator: Unsupervised Internet Test |
An indicator identifying that this screening tool was applied to the process. An unsupervised internet test is administered online, without supervision. It is accessible at any location where the test-taker has access to a computer and an Internet connection. |
1 = this screening tool was applied to the process Blank (PSRS) = this screening tool was not applied to the process Blank (SRS) = data for this field is not captured by the source system |
secondment |
Employment/mobility type listed on advertisement indicator: secondment |
An indicator identifying which employment/mobility types were listed as possible outcomes for the advertisement. |
1 = employment type was listed on the advertisement Blank (PSRS) = employment type was not listed on the advertisement Blank (SRS) = data for this field is not captured by the source system |
selection_process_number |
Selection process number |
The identifier entered by the PSRS administrator to uniquely identify the advertisement. |
Blank (SRS) = data for this field is not captured by the source system |
source_system_e |
Source System (English) |
An indicator identifying whether the advertisement was posted on GC Jobs or the Student Recruitment System (SRS). |
PSRS = the advertisement was posted on GC Jobs SRS = the advertisement was posted on the Student Recruitment System |
source_system_f |
Source System (French) |
An indicator identifying whether the advertisement was posted on GC Jobs or the Student Recruitment System (SRE). |
SRFP = the advertisement was posted on GC Jobs SRE = the advertisement was posted on the Student Recruitment System |
specified_term |
Employment/mobility type listed on advertisement indicator: specified term |
An indicator identifying which employment/mobility types were listed as possible outcomes for the advertisement. |
1 = employment type was listed on the advertisement Blank (PSRS) = employment type was not listed on the advertisement Blank (SRS) = data for this field is not captured by the source system |
status_e |
Status of the process (English) |
The status of the advertisement in PSRS or SRS at the time the extract was processed |
Open = active advertisement, accepting new applications Closed = active advertisement, no longer accepting new applications Archived = inactive advertisement Cancelled = advertisement was cancelled by the PSRS administrator Not applicable = advertisement type was an alternate recruitment advertisement |
status_f |
Status of the process (French) |
The status of the advertisement in PSRS or SRS at the time the extract was processed |
Ouverte = active advertisement, accepting new applications Fermée = active advertisement, no longer accepting new applications Archivée = inactive advertisement Annullée = advertisement was cancelled by the PSRS administrator Sans objet = advertisement type was an alternate recruitment advertisement |
total_in_sup |
Total applications filtered in (post-suppression) |
The total number of applications submitted by the closing date that were automatically screened in by the system. |
* = Suppressed if total count is less than 5. |
total_out_sup |
Total applications filtered out (post-suppression) |
The total number of applications submitted by the closing date that were automatically screened out by the system. |
* = Suppressed if total count is less than 5. |
total_submitted_sup |
Total applications submitted (post-suppression) |
The total number of applications submitted by the closing date. |
* = Suppressed if total count is less than 5. |
various_work_location |
Work locations on advertisement indicator: various |
An indicator identifying that either the “various work” location field was selected in PSRS, or that multiple work locations were provided. |
1 = either the “various work” location field was selected in PSRS, or that multiple work locations were provided 0 = the “various work” location field was not selected in PSRS, or multiple work locations were not provided Blank (PSRS) = data for this field is not always available for alternate recruitment advertisements |
vismin_submitted_sup |
Count of applications by members of visible minorities (post-suppression) |
The total number of applications submitted to the advertisement by the closing date by persons self-declaring as members of visible minorities. |
* = Suppressed if total count is less than 5. |
women_submitted_sup |
Count of applications by women (post-suppression) |
The total number of applications submitted to the advertisement by the closing date by persons self-declaring as women. |
* = Suppressed if total count is less than 5. |
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