2018-2019 Annual Report on the Administration of the Access to Information Act
Posted on : February 4, 2020
The Access to Information Act
The Access to Information Act (hereafter the “Act”) gives Canadian citizens, as well as individuals and corporations present in Canada, the right to access federal government records that are not of a personal nature. The public’s right of access to information is balanced against the legitimate need to protect sensitive information and to permit effective functioning of government, while promoting transparency and accountability in government institutions.
The Act complements but does not replace other procedures for obtaining government information. It is not intended to limit in any way access to government information normally available to the public upon request.
Section 72 of the Act requires the head of every government institution to submit an annual report to Parliament on the administration of the Act during the fiscal year. This report describes how the Canadian Security Intelligence Service (CSIS) administered the Act throughout the 2018-2019 fiscal year.
Overview of the Canadian Security Intelligence Service
In 1984, the Government of Canada passed an Act of Parliament for the creation of a civilian security intelligence service. This legislation not only gave birth to CSIS, it also clarified the differences between security intelligence activities and law-enforcement work, bringing to an end the 120-year interlocking of Canada's security intelligence service with the federal police force. CSIS came into existence on July 16, 1984.
CSIS is at the forefront of Canada's national security establishment; and as such, its programs are proactive and pre-emptive. Its role is to investigate activities suspected of constituting threats to the security of Canada, and to report on these to the Government of Canada. CSIS may also take measures to reduce threats to the security of Canada in accordance with well-defined legal requirements and Ministerial direction. Key threats include terrorism, espionage, foreign interference, the proliferation of weapons of mass destruction and cyber-threats against critical information systems and infrastructure.
Through its Security Screening Program, CSIS provides advice that prevents non-Canadians who pose security concerns from entering Canada or receiving permanent resident status or citizenship. CSIS also helps prevent individuals of security concern from gaining access to Canadian information, assets, sites or events.
The Access to Information and Privacy Section
The Access to Information and Privacy (ATIP) Section reported to the Assistant Director Intelligence via the Director General Litigation and Disclosure Branch throughout the 2018-2019 reporting period. The ATIP Section has an establishment of 16 fulltime employees to fulfill CSIS’ obligations under the Access to Information Act and the Privacy Act. When fully staffed, the ATIP Section is comprised of a chief, a deputy chief, three unit heads, eight analysts, a privacy advisor, an administrative officer and a researcher.
During the 2018-2019 reporting period, all 16 positions were filled with the exception of the researcher position which remained vacant for most of the year. The privacy advisor position was staffed in June of 2018. In addition, the Assistant Director Intelligence approved the transfer of three positions, from other sections of the branch, to create three new analyst positions in ATIP in order to address the increase in requests received throughout the year. The three analyst positions will be created and staffed during the 2019-2020 fiscal year.
All employees in the ATIP Section are fully dedicated to the administration of the Access to Information Act and Privacy Act programs within CSIS, providing high-quality and timely responses to internal and external clients including other government departments. The only exception is the privacy advisor who is not involved with the administration of the Access to Information Act. CSIS Legal Services Branch, which is staffed by Department of Justice (DoJ) lawyers, provides legal advice as required.
The ATIP Section’s responsibilities regarding the Act include, but are not limited to:
- receive and process all requests in accordance with the Act;
- assist requesters in formulating their requests when required;
- gather all pertinent records and ensure that the search for information is rigorous and complete;
- conduct the initial record review and provide recommendations to the program areas;
- conduct all internal and external consultations;
- consolidate the recommendations;
- apply all discretionary and mandatory exemptions under the Act;
- assist the Office of the Information Commissioner (OIC) in all access to information related matters including complaints against CSIS;
- represent CSIS in access to information litigation cases;
- coordinate the annual Info Source update and submission to Treasury Board Secretariat (TBS);
- prepare the annual report on the administration of the Act;
- provide ongoing advice and guidance to senior management and departmental staff on all matters related to the access to information program;
- promote access to information awareness and training sessions within the department to ensure all staff are aware of the obligations imposed by the legislation;
- monitor departmental compliance with the Act, regulations and relevant procedures and policies;
- respond to consultations received from external organizations;
- maintain the CSIS public reading room;
- develop and maintain access to information policies and guidelines; and
- participate in ATIP community activities, such as the annual Canadian Access and Privacy Association (CAPA) conference, TBS ATIP community meetings and various working groups.
Education and Training
During the 2018-2019 reporting period, members of the CSIS ATIP Section provided one presentation to the Executive as well as one presentation to a foreign agency. Additionally, the ATIP Section continues to conduct awareness sessions through ATIP e-learning narrated slides. The narrated slides form part of the new employee orientation program which is required for all new employees. All other Service employees have the ability to reference the narrative slides at any given time through the e-learning application. The narrated slides provides participants with an overview of the Act and the Privacy Act, promotes a better comprehension of individual responsibilities and obligations relating to the Acts and offers an greater understanding of the internal ATIP process. During the 2018-2019 fiscal year, 268 Service employees viewed the ATIP narrative slides.
Monitoring the Progress of Requests
There is a robust case monitoring system in place using reports produced by the ATIP Case Management software. Requests are monitored by the chief ATIP and the unit heads on an ongoing basis.
Compliance and Deemed Refusal Rates
A total of 1146 requests were received during the 2018-2019 fiscal year. Although faced with a significant increase in volume from the previous fiscal year, the Service closed 1181 requests and maintained a high on-time compliance rate of 98.1 % with a 1.9 % deemed refusal rate. As of April 1st, 2019, ten requests received during the 2018-2019 fiscal year were in a deemed refusal situation.
Other Requests
The ATIP Section also acted as a resource for CSIS officials, and offered advice and guidance on the provisions of the legislation. The ATIP Section was consulted on issues relating to a wide range of matters including, but not limited to, information management, security of information, draft policies and memoranda of understanding, Parliamentary question period notes (QPNs) and releases of information made by CSIS outside the parameters of the Act.
Delegation of Authority
In accordance with section 73 of the Act, a delegation order signed by the Minister of Public Safety Canada (Annex 1) designates the persons holding the positions of Director of CSIS, the Assistant Director Intelligence, the Director General, Litigation and Disclosure Branch and the Chief ATIP to exercise and perform the duties of the Minister as Head of the institution. The order was issued on March 8, 2016, by the Minister of Public Safety and Emergency Preparedness Canada, the Honourable Ralph Goodale.
Requests under the Act
The following statistics for the 2018-2019 reporting period were validated by Treasury Board Secretariat of Canada (TBS) (Annex 2):
- 1146 requests were received;
- 1181 requests were closed;
- 143 requests were outstanding from the previous reporting period;
- 108 requests were carried over to the next reporting period; and
- 543 requests were treated informally.
The requests covered mainly correspondence related to Briefing Notes, Intelligence Reports, Security Threat Assessments and security screening or immigration /citizenship application statuses.
| Request Status | Fiscal Year |
||
|---|---|---|---|
| 2016-2017 | 2017-2018 | 2018-2019 | |
| Received during the reporting period | 491 | 851 | 1146 |
| Closed during reporting period | 457 | 791 | 1181 |
| Outstanding from previous reporting period | 52 | 86 | 143 |
| Carried over to next reporting period | 86 | 146 | 108 |
| Treated informally | 342 | 187 | 543 |
Sources of Requests
Of the 1146 new requests received during the 2018-2019 reporting period:
- 102 came from the media;
- 95 came from academia;
- 368 came from businesses;
- 15 came from organizations;
- 513 came from the public; and
- 53 declined to identify.
Disposition of Completed Requests
The disposition of the 1181 requests completed in 2018-2019 was as follows:
- All disclosed: 3
- Disclosed in part: 318
- All exempted: 363
- All excluded: 3
- No records exist: 295
- Transferred: 3
- Abandoned: 52
- Neither confirm nor deny: 144
Request Disposition |
Fiscal Year |
||
|---|---|---|---|
| 2016-2017 | 2017-2018 | 2018-2019 | |
| All disclosed | 5 | 10 | 3 |
| Disclosed in part | 196 | 283 | 318 |
| All exempted | 17 | 151 | 363 |
| All excluded | 0 | 0 | 3 |
| No records exist | 77 | 125 | 295 |
| Request transferred | 6 | 14 | 3 |
| Request abandoned | 45 | 58 | 52 |
| Neither confirmed nor deny | 111 | 150 | 144 |
Completion Rate
During the 2018-2019 fiscal year, the CSIS ATIP Section completed 1181 requests under the Act within the following time frames:
- in 0 to 15 days: 527
- in 16 to 30 days: 420
- in 31 to 60 days: 99
- in 61 to 120 days: 93
- in 121 to 180 days: 30
- in 181 to 365 days: 11
- over 365 days: 1
Exemptions Invoked
The ATIP Section invoked a total of 2894 exemptions under the Act. These break down as follows:
- 66 times under paragraph 13(1) (a) (information obtained in confidence);
- 1 time under paragraph 13(1) (b) (information obtained in confidence);
- 5 times under paragraph 13(1) (c) (information obtained in confidence);
- 10 times under paragraph 13(1) (d) (information obtained in confidence);
- 1 time under paragraph 14 (a) (Federal-provincial affairs);
- 44 times under subsection 15(1);
- 7 times under subsection 15(1) (International Affairs);
- 4 times under subsection 15(1) (Defence of Canada);
- 702 times under subsection 15(1) (Subversive Activities);
- 2 times under subparagraph 16(1) (a) (i) (law enforcement and investigations);
- 4 times under subparagraph16(1) (a) (ii) (law enforcement and investigations);
- 639 times under subparagraph 16(1) (a) (iii) (law enforcement and investigations);
- 40 times under paragraph 16(1) (b) (law enforcement and investigations);
- 658 times under paragraph 16(1) (c) (law enforcement and investigations);
- 2 times under paragraph 16 (1) (d) (law enforcement and investigations);
- 15 times under paragraph 16(2) (security);
- 11 times under paragraph 16(2) (c) (vulnerabilities);
- 206 times under subsection 19(1) (personal information);
- 1 time under paragraph 20(1) (b) (third party information);
- 29 times under paragraph 21(1) (a) (advice, etc.);
- 30 times under paragraph 21(1) (b) (advice, etc.);
- 1 time under paragraph 21(1) (c) (advice, etc.);
- 5 times under paragraph 21(1) (d) (advice, etc.);
- 17 times under section 23 (solicitor-client privilege);
- 392 times under subsection 24(1) (statutory prohibitions against disclosure); and
- 2 times under subsection 26 (Refusal of access where information to be published).
Three new exemptions (16.31, 16.6 and 23.1) were added to the Access to Information Act during this reporting period. The Service did not rely on any of the new exemptions.
Exclusions Cited
The ATIP Section invoked exclusions under the Act a total of 80 times, as follows:
- 5 times under subsection 68(a) (Act does not apply to certain materials/information);
- 4 times under subsection 69(1) (confidences of the Queen’s Privy Council for Canada);
- 9 times under paragraph 69(1) (a) (confidences of the Queen’s Privy Council for Canada);
- 1 time under paragraph 69(1) (b) (confidences of the Queen’s Privy Council for Canada);
- 1 time under paragraph 69(1) (d) (confidences of the Queen’s Privy Council for Canada);
- 2 times under paragraph 69(1) (e) (confidences of the Queen’s Privy Council for Canada);
- 18 times under paragraph 69(1) (g) (a) (confidences of the Queen’s Privy Council for Canada);
- 5 times under paragraph 69(1) (g) (b) (confidences of the Queen’s Privy Council for Canada);
- 5 times under paragraph 69(1) (g) (c) (confidences of the Queen’s Privy Council for Canada);
- 6 times under paragraph 69(1) (g) (d) (confidences of the Queen’s Privy Council for Canada);
- 21 times under paragraph 69(1) (g) (e) (confidences of the Queen’s Privy Council for Canada); and
- 3 time under paragraph 69(1) (g) (f) (confidences of the Queen’s Privy Council for Canada);
Reasons for not meeting statutory deadline
20 requests were closed past the statutory deadline due to:
- workload: 9
- external consultations: 7
- internal consultations: 4
Number of Days Past Deadline
During the 2018-2019 fiscal year, 20 requests went over the deadline.
- 1 to 15 days: 10
- 16 to 30 days: 3
- 31 to 60 days: 2
- 61 to 120 days: 3
- 121 to 180 days: None
- 181 to 365 days: 2
- more than 365 days: None
Format of Information Released
During the 2018-2019 reporting period:
- 107 disclosures were made in hard copy; and
- 214 disclosures were made electronically.
Translation of Requests
No requests for translation were received during the 2018-2019 reporting period.
Extensions
Throughout the reporting period, a total of 214 extensions were pursuant to paragraph 9 (Extension of time limits) of the Act. The extensions were taken for the following reasons:
- 44 extensions under subparagraph 9(1) (a) (interference with operations);
- 2 extensions under subparagraph 9(1) (b) (consultation - section 69); and
- 168 extensions under subparagraph 9(1) (b) (consultation - other).
Length of Extensions
During the 2018-2019 fiscal year, the extensions cited above were taken for the following lengths of time:
- 30 days or less: 16
- 31 to 60 days: 38
- 61 to 120 days: 145
- 121 to 180 days: 13
- 181 to 365 days: 2
- More than 365 days: None
Fees
CSIS collected a total of $4,890 in application fees and waived a total of $995 in application fees.
Consultations Received from Other Government of Canada Institutions
During this reporting period:
- 324 consultation requests were received;
- 156 were outstanding from the previous reporting period;
- 286 consultations were closed; and
- 194 were pending at the end of the reporting period.
| Consultation Status | Fiscal Year | ||
|---|---|---|---|
| 2016-2017 | 2017-2018 | 2018-2019 | |
| Received during reporting period | 366 | 364 | 324 |
| Outstanding from the previous reporting period | 37 | 86 | 156 |
| Closed during the reporting period | 317 | 293 | 286 |
| Carried over the next reporting period | 86 | 157 | 194 |
Completion Time for Consultations Received from Other Government of Canada Institutions
During the 2018-2019 fiscal year, the CSIS ATIP Section completed the consultations within the following time frames:
- 0 to 15 days: 91
- 16 to 30 days: 60
- 31 to 60 days: 54
- 61 to 120 days: 30
- 121 to 180 days: 17
- 181 to 365 days: 8
- more than 365 days: 26
A significant backlog of consultations involving Library and Archives Canada (LAC) have continued to accumulate during this reporting period. The backlog is due to the immense number of records involving dated RCMP and CSIS security intelligence files as well as the complexity and sensitivity of the information contained therein. The Service is working on identifying solutions to address this growing challenge.
Consultations Received from Other Organizations
During this reporting period, one consultation was received from other organizations. The consultation was completed within 181 to 365 days.
Completion Time of Consultations on Cabinet Confidences
During this reporting period, one consultation response was sent to the Department of Justice and a response was received within 16 to 30 days.
Complaints and Investigations with the Office of the Information Commissioner during 2018-2019
- 25 – new complaints registered:
- 5 – Delay (Deemed Refusal) complaint
- 4 – No records/Incomplete search complaint
- 12 – Special Delegation complaints
- 1 – Time extension complaints
- 2 – Exemption/Exclusion
- 1 – Miscellaneous
- 83 – complaints assigned and active:
- 1 – Cabinet Confidence exclusion complaints
- 8 – No records/Incomplete Search complaints
- 66– Special Delegation complaints
- 2 – Time extension complaints
- 4 – Delay ( Deemed Refusal) complaints
- 1 – Exemption/Exclusion complaints
- 1 – Miscellaneous complaints
- 62 –complaints closed:
- 14 complaints were founded
- 30 complaints were not well-founded
- 18 complaints were discontinued/settled/resolved
The Service reviews the outcome of all investigations by the Office of the Information Commissioner (OIC) and where appropriate, integrates lessons learned into corporate processes.
Monitoring Compliance
The unit heads are responsible for monitoring compliance and reporting issues to the Chief ATIP. The monitoring is conducted continually via reports produced by the ATIP Case Management Software. The ATIP Coordinator conveys compliance issues to the Director General, Litigation and Disclosure Branch when required.
Costs Related to the Administration of the Access to Information Act
During the 2018-2019 fiscal year, the ATIP section incurred $638,821 in costs related to the Administration of the Act.
Expenditures |
Amount |
|---|---|
Salaries |
$638,522 |
Overtime |
$0 |
Goods and Services |
$299 |
TOTAL: $638,821 |
|
Significant Changes to Organization, Programs, Operations or Policy
None to report for the 2018-2019 reporting period.
Overview of New or Revised Access to Information Act-related Policies and Procedures Implemented
None to report for the 2018-2019 reporting period.
Changes As a Result of Issues Raised by the Office of the Information Commissioner
None to report for the 2018-2019 reporting period.
Changes As a Result of Issues Raised by Other Agents of Parliament
None to report for the 2018-2019 reporting period.
Federal Court Case
There are three cases under review by the Federal Court.
2018-2019 Statistical report on the Access to Information Act
Name of the institution: Canadian Security Intelligence Service
Reporting period: 01 April 2018 to 31 March 2019
Part 1 – Requests under the Access to Information Act
| Number of Requests | |
|---|---|
| Received during reporting period | 1146 |
| Outstanding from the previous period | 143 |
| Total | 1289 |
| Closed during reporting period | 1181 |
| Carried over to the next period | 108 |
Source |
Number of Requests |
|---|---|
| Media | 102 |
| Academia | 95 |
| Business (Private Sector) | 368 |
| Organization | 15 |
| Public | 513 |
| Decline to Identify | 53 |
| Total | 1146 |
| Completion Time | |||||||
|---|---|---|---|---|---|---|---|
| 1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
| 63 | 69 | 80 | 207 | 124 | 0 | 0 | 543 |
Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.
Part 2 – Requests closed during the reporting period
| Disposition of requests | Completion time | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
| All disclosed | 0 | 0 | 2 | 1 | 0 | 0 | 0 | 3 |
| Disclosed in part | 38 | 80 | 70 | 90 | 28 | 11 | 1 | 318 |
| All exempted | 233 | 117 | 9 | 2 | 2 | 0 | 0 | 363 |
| All excluded | 2 | 1 | 0 | 0 | 0 | 0 | 0 | 3 |
| No records exist | 161 | 125 | 9 | 0 | 0 | 0 | 0 | 295 |
| Request transferred | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 3 |
| Request abandoned | 45 | 7 | 0 | 0 | 0 | 0 | 0 | 52 |
| Neither confirmed nor denied | 45 | 90 | 9 | 0 | 0 | 0 | 0 | 144 |
| Total | 527 | 420 | 99 | 93 | 30 | 11 | 1 | 1181 |
Section |
Number of Requests |
|---|---|
| 13(1)(a) | 66 |
| 13(1)(b) | 1 |
| 13(1)(c) | 5 |
| 13(1)(d) | 10 |
| 13(1)(e) | 0 |
| 14 | 0 |
| 14(a) | 1 |
| 14(b) | 0 |
| 15(1) | 44 |
| 15(1) - International Affairs | 7 |
| 15(1) - Defence of Canada | 4 |
| 15(1) - Subversive Activities | 702 |
| 16(1)(a)(i) | 2 |
| 16(1)(a)(ii) | 4 |
| 16(1)(a)(iii) | 639 |
| 16(1)(b) | 40 |
| 16(1)(c) | 658 |
| 16(1)(d) | 2 |
| 16(2) | 15 |
| 16(2)(a) | 0 |
| 16(2)(b) | 0 |
| 16(2)(c) | 11 |
| 16(3) | 0 |
| 16.1(1)(a) | 0 |
| 16.1(1)(b) | 0 |
| 16.1(1)(c) | 0 |
| 16.1(1)(d) | 0 |
| 16.2(1) | 0 |
| 16.3 | 0 |
| 16.4(1)(a) | 0 |
| 16.4(1)(b) | 0 |
| 16.5 | 0 |
| 17 | 0 |
| 18(a) | 0 |
| 18(b) | 0 |
| 18(c) | 0 |
| 18(d) | 0 |
| 18.1(1)(a) | 0 |
| 18.1(1)(b) | 0 |
| 18.1(1)(c) | 0 |
| 18.1(1)(d) | 0 |
| 19(1) | 206 |
| 20(1)(a) | 0 |
| 20(1)(b) | 1 |
| 20(1)(b).1 | 0 |
| 20(1)(c) | 0 |
| 20(1)(d) | 0 |
| 20.1 | 0 |
| 20.2 | 0 |
| 20.4 | 0 |
| 21(1)(a) | 29 |
| 21(1)(b) | 30 |
| 21(1)(c) | 1 |
| 21(1)(d) | 5 |
| 22 | 0 |
| 22.1(1) | 0 |
| 23 | 17 |
| 24(1) | 392 |
| 26 | 2 |
Section |
Number of Requests |
|---|---|
| 68(a) | 5 |
| 68(b) | 0 |
| 68(c) | 0 |
| 68.1 | 0 |
| 68.2(a) | 0 |
| 68.2(b) | 0 |
| 69(1) | 4 |
| 69(1)(a) | 9 |
| 69(1)(b) | 1 |
| 69(1)(c) | 0 |
| 69(1)(d) | 1 |
| 69(1)(e) | 2 |
| 69(1)(f) | 0 |
| 69(1)(g) re (a) | 18 |
| 69(1)(g) re (b) | 5 |
| 69(1)(g) re (c) | 5 |
| 69(1)(g) re (d) | 6 |
| 69(1)(g) re (e) | 21 |
| 69(1)(g) re (f) | 3 |
| 69.1(1) | 0 |
Disposition |
Paper | Electronic | Other formats |
|---|---|---|---|
| All disclosed | 2 | 1 | 0 |
| Disclosed in part | 105 | 213 | 0 |
| Total | 107 | 214 | 0 |
2.5 Complexity
| Disposition of requests | Number of pages processed | Number of pages disclosed | Number of requests |
|---|---|---|---|
| All disclosed | 22 | 23 | 3 |
| Disclosed in part | 27572 | 16281 | 318 |
| All exempted | 12493 | 0 | 363 |
| All excluded | 75 | 0 | 3 |
| Request abandoned | 6 | 0 | 52 |
| Neither confirmed nor denied | 0 | 0 | 144 |
| Disposition | Less than 100 pages processed | 101 to 500 pages processed | 501 to 1000 pages processed | 1001 to 5000 pages processed | More than 5000 pages processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
| All disclosed | 3 | 23 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 265 | 8749 | 44 | 4875 | 6 | 1975 | 3 | 682 | 0 | 0 |
| All exempted | 358 | 0 | 4 | 0 | 1 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned |
52 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 144 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 825 | 8772 | 48 | 4875 | 7 | 1975 | 3 | 682 | 0 | 0 |
Disposition |
Consultation required | Assessment of fees | Legal advice sought | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 177 | 1 | 19 | 0 | 197 |
| All exempted | 3 | 0 | 0 | 0 | 3 |
| All excluded | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor |
2 | 0 | 0 | 0 | 2 |
| Total | 182 | 1 | 19 | 0 | 202 |
2.6 Deemed refusals
| Number of requests closed past the statutory deadline | Principal Reason | |||
|---|---|---|---|---|
| Workload | External consultation | Internal consultation | Other | |
| 20 | 9 | 7 | 4 | 0 |
| Number of days past deadline | Number of requests past deadline where no extension was taken | Number of requests past deadline where an extension was taken | Total |
|---|---|---|---|
| 1 to 15 days | 2 | 8 | 10 |
| 16 to 30 days | 2 | 1 | 3 |
| 31 to 60 days | 0 | 2 | 2 |
| 61 to 120 days | 0 | 3 | 3 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 2 | 2 |
| More than 365 days | 0 | 0 | 0 |
| Total | 4 | 16 | 20 |
Translation Requests |
Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Part 3 – Extensions
| Disposition of request where an extension was taken | 9(1)(a) Interference with operations |
9(1)(b) Consultation |
9(1)(c) Third party notice |
|
|---|---|---|---|---|
| Section 69 | Other | |||
| All disclosed | 3 | 0 | 0 | 0 |
| Disclosed in part | 35 | 2 | 165 | 0 |
| All exempted | 3 | 0 | 3 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 3 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Total | 44 | 2 | 168 | 0 |
Length of extensions |
9(1)(a) Interference with operations |
9(1)(b) Consultation |
9(1)(c) Third party notice |
|
|---|---|---|---|---|
| Section 69 | Other | |||
| 30 days or less | 14 | 0 | 2 | 0 |
| 31 to 60 days | 16 | 0 | 22 | 0 |
| 61 to 120 days | 11 | 2 | 132 | 0 |
| 121 to 180 days | 2 | 0 | 11 | 0 |
| 181 to 365 days | 1 | 0 | 1 | 0 |
| More than 365 days | 0 | 0 | 0 | 0 |
| Total | 44 | 2 | 168 | 0 |
Fee Type |
Fee Collected | Fee Waived or Refunded | ||
|---|---|---|---|---|
| Number of requests | Amount | Number of requests | Amount | |
| Application | 978 | $4,890 | 199 | $995 |
| Search | 0 | $0 | 0 | $0 |
| Production | 0 | $0 | 0 | $0 |
| Programming | 0 | $0 | 0 | $0 |
| Preparation | 0 | $0 | 0 | $0 |
| Alternative format | 0 | $0 | 0 | $0 |
| Reproduction | 0 | $0 | 0 | $0 |
| Total | 978 | $4,890 | 199 | $995 |
Part 5 – Consultations received from other institutions and organizations
Consultations |
Other Government of Canada Institutions | Number of pages to review | Other organizations | Number of pages to review |
|---|---|---|---|---|
| Received during reporting period | 324 | 8784 | 0 | 0 |
| Outstanding from the previous reporting period | 156 | 13182 | 1 | 124 |
| Total | 480 | 21966 | 1 | 124 |
| Closed during the reporting period | 286 | 20253 | 1 | 124 |
| Pending at the end of the reporting period | 194 | 1713 | 0 | 0 |
Recommendation |
Number of days required to complete consultation requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
| Disclose entirely | 16 | 9 | 9 | 2 | 1 | 0 | 0 | 37 |
| Disclose in part | 73 | 46 | 45 | 28 | 15 | 8 | 26 | 241 |
| Exempt entirely | 1 | 4 | 0 | 0 | 0 | 0 | 0 | 5 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 1 | 0 | 0 | 0 | 0 | 0 | 1 |
| Other | 1 | 0 | 0 | 0 | 1 | 0 | 0 | 2 |
| Total | 91 | 60 | 54 | 30 | 17 | 8 | 26 | 286 |
Recommendation |
Number of days required to complete consultation requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
| Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 1 | 0 | 1 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 1 | 0 | 1 |
Part 6: Completion Time of Consultations on Cabinet Confidences
| Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 1 | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 1 | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Number of Days | Fewer Than 100 Pages Processed | 101‒500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Section 32 | Section 35 | Section 37 | Total |
|---|---|---|---|
| 25 | 83 | 62 | 170 |
| Section 41 | Section 42 | Section 44 | Total |
|---|---|---|---|
| 3 | 0 | 0 | 3 |
Part 9: Resources Related to the Access to Information Act
| Expenditures | Amount | |
|---|---|---|
| Salaries | $638,522 | |
| Overtime | $0 | |
| Goods and Services | $299 | |
| Professional services contracts | 0$ | |
| Other | $299 | |
| Total | $638,821 | |
| Resources | Person Years Dedicated to Access to Information Activities |
|---|---|
| Full-time employees | 7.50 |
| Part-time and casual employees | 0.00 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.00 |
| Students | 0.00 |
| Total | 7.50 |
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