Travel Status Leave - Information Notices

Start counting the nights away from the permanent residence effective from April 1^st, 2001 for fiscal year 2001-2002 for employees subject to the following collective agreements:

• Program and Administration Services (PA)
• Operational Services (SV)
• Technical Services (TC)
• Health Services (SH)
• Ship Repair (all employees located on the East Coast) (SRE)
• Ship Repair (all employees located on the West Coast) (SRW)
• Ship Repair (all Chargehand and Production Supervisor Employees Located on the East Coast) (SRC)

For employees subject to the Audit, Commerce and Purchasing (AV) collective agreement and the Law (LA) collective agreement, start counting the nights only from April 1^st, 2002.

• Unless specified otherwise in the collective agreement, the employee may use the Travel Status Leave credits effective from the date of signature of the applicable agreement. The date of signature for the collective agreements which currently contain this leave are as follows:

In the case of the Audit, Commerce and Purchasing (AV) collective agreement and the Law (LA) collective agreement, as stated in the agreements, this leave will be earned and used commencing in fiscal year 2002-2003.

This is a total of nights during the fiscal year. The nights do not have to be consecutive.

No. For example, in the agreements signed to date, travel in connection with courses, training sessions, professional conferences and seminars does not count for this type of leave. Exclusions also apply to the General Labour and Trades Group (GL) and the Engineering and Scientific Support Group (EG) employees in the Sea Lamprey Control units covered under Appendix I of the SV and TC agreements, respectively. In addition, Appendices C, L, and S of the TC agreement state that the Travel Article (which includes the Travel Status Leave) does not apply.

All other travel where the employee is required to travel outside his or her headquarters area on government business and is away from the employee's headquarters area for one or more nights, each night away counts toward the accumulation of the nights required to earn this leave.

A night away requires that the employee would have been eligible for provision of accommodations or where the employee had been travelling for the night while on Travel Status. Managers must use their best judgement and common sense when determining if the night away is to be counted for this purpose.

The earned credits, which are not used by the end of the period specified in the relevant collective agreement, are to be paid out in accordance with the compensatory leave article of the applicable collective agreement.

Individual departments will determine the method to track this entitlement within their department. However, the manager is ultimately responsible to track the number of nights away.

Individual departments will put into place the controls to ensure that the leave forms are completed, and that earned but unused leave is paid out at the correct time in accordance with the relevant collective agreement.

The maximum number of days earned in a fiscal year cannot exceed five (5) days.

This type of leave is earned based on a regular workday of either seven and one half (7.5) or eight (8) hours for most full-time employees in accordance with the relative collective agreement. A day is pro-rated for part-time employees in the same proportion as their normal weekly hours of work compare with the normal weekly hours of work of full-time employees. For employees working variable hours of work, a day is as defined in the same manner as for a designated paid holiday.

The travel status leave codes are:

• 675 for earned travel status leave
• 676 for used travel status leave
• 677 for paid travel status leave.

The former manager provides the employee with a letter or document indicating the number of nights away in the current fiscal year for the employee. The employee provides this document to the new departmental manager. The employee's Record of Previous Service is updated with the credits and debits for this leave in the same manner as other leave types. The Leave Reporting System of the new department would be updated with the earned but unused credits from the Report of Previous Service.