Annual Report to Parliament 2018-2019: Access to Information Act
Introduction
The Access to Information Act (ATIA) provides Canadian citizens, permanent residents, and any person and corporations present in Canada a right to access records under the control of government institutions, in accordance with the principles that government information should be available to the public, that necessary exceptions to the right of access should be limited and specific, and that decisions on the disclosure of government information should be reviewed independently of government. There are roughly 260 government institutions currently subject to the ATIA.
This annual report on the administration of the Access to Information Act describes how the Department for Women and Gender Equality (WAGE) (formerly Status of Women Canada (SWC)) fulfilled its responsibilities under the Access to Information Act during the reporting period of April 1, 2018 to March 31, 2019.
The Minister for Women and Gender Equality and Rural Economic Development, as head of the Department for Women and Gender Equality, is required to prepare an annual report on the administration of the Act. This report is prepared and tabled in Parliament in accordance with section 72 of the Access to Information Act. Furthermore, pursuant to Standing Order 32(1) and the provision of section 20 of the Service Fees Act all fees collected be stated in the Statistical Report.
Part I: General Information
Department for Women and Gender Equality (formerly Status of Women Canada)
The mandate of the Department for Women and Gender Equality (WAGE) (formerly Status of Women Canada (SWC)) is to advance equality with respect to sex, sexual orientation, and gender identity or expression through the inclusion of people of all genders, including women, in Canada's economic, social, and political life. This application of a gender and diversity lens will help us to better understand the intersection of sex and gender with other identity factors. These factors include – but are not limited to – race, national and ethnic origin, Indigenous origin or identity, age, sexual orientation, socio-economic condition, place of residence and disability.
The vision of WAGE is a Canada where people of all genders, including women, are equal in every way and can achieve their full potential.
WAGE works to advance gender equality through an intersectional gendered lens. Working in partnership with key stakeholders, including civil society organizations, labour groups, the private sector, other orders of government, and First Nations, Inuit and Métis peoples, WAGE actively promotes the inclusion of all people in Canada's economic, social, and political life. WAGE works to uphold its mandate to advance gender equality by performing a central coordination function within the Government of Canada by developing and implementing policies, providing grants and contributions, delivering programs, investing in research, and providing advice to achieve equality for people of all genders, including women.
The Access to Information and Privacy (ATIP) office reports to the Director General, Communications and Public Affairs. The ATIP office coordinates all activities related to the legislation within the Department both at headquarters and in the regions.
Access to Information activities
The ATIP Coordinator acts on behalf of the Minister for Women and Gender Equality and Rural Economic Development, to ensure that the Department's responsibilities under the Access to Information Act, the Privacy Act and the Service Fees Act are met. The ATIP Coordinator reports directly to the Director General, Communications and Public Affairs.
The main activities of the Department's ATIP Office consist of:
- receiving and processing access requests under the Access to Information Act and the Privacy Act; creating request files and tracking the processing of requests using AccessPro Case Management software
- assessing required processing time and communicating with applicants regarding those assessments
- coordinating retrieval of records for response to Access requests
- sending statutory notices to applicants, third parties, and the Information Commissioner
- conducting necessary consultations
- advising applicants and third parties of their rights and obligations under the legislation
- negotiating with third parties to secure all the disclosure due under the Act
- processing records for disclosure in response to applicants' requests, using AccessPro Redaction software
- developing policies, procedures and guidelines in support of Access to Information and Privacy legislation and central agencies' requirements
- promoting awareness of both acts to ensure employees understand their roles and responsibilities
- monitoring compliance with both Acts and central agencies' requirements
- preparing annual reports to Parliament
- coordinating Privacy Impact Assessments (PIAs)
- coordinating the resolution of any complaints against the Department which have been submitted to the Information Commissioner under the Access to Information Act and to the Privacy Commissioner under the Privacy Act
- providing centralized management of privacy breaches
- providing the Department's staff with advice and guidance on ATIP issues
- providing support and recommendations to the Head and the Executive Committee
- supporting the Department in meeting its commitments to openness and transparency through proactive disclosure of information and the release of information via informal avenues
Processing of access to information and privacy requests is centralized within the Department's ATIP Office in Gatineau, Quebec. In 2018-2019, the Department's ATIP Office employed a total of two (2) full-time equivalents (FTEs).
Implementation of ATI activities and administrative issues
- Delegation order
Head of the Status of Women Canada, currently the Deputy Minister of Women and Gender Equality, has full authority, while the ATIP Coordinator has partial authority delegated by the Minister of Status of Women, currently Minister for Women and Gender Equality and Rural Economic Development for administration and decision-making responsibilities under the two Acts. Appendix A provides a more detailed description of the delegation of authority.
- Accomplishments
The Access to Information and Privacy Office (ATIP) received twenty-four (24) new requests, completed eleven (11) requests, completed three (3) informal requests, and completed forty two (42) consultations with other government of Canada institutions during 2018-2019. The ATIP office also processed three (3) Notice of Releases from other federal institutions. The ATIP office processed 5,157 pages during 2018-2019 and responded to ninety eight (98) calls for information from internal and external clients.
- Salary and Administrative Expenditures
In 2018-2019, the Access to Information and Privacy Office operated with two (2) full-time employees dedicated to the administration of both the Access to Information Act and the Privacy Act and their related functions.
The Department's allocation for the central coordination of the Access to Information Act amounts to $141,227.00 ($136,881.00 for salary expenditures and $4,346.00 for training and services costs for fiscal year 2018-2019).
- Reading Room
A reading room is available at the Department's headquarters, as needed. Should a reading room be needed elsewhere, the Department's regional offices in certain regions across Canada are available upon request.
Appendix A
Delegation order
The responsibilities associated with the administration of the Access to Information Act are delegated to departmental officials through a delegation order signed by the Minister of Status of Women, currently Minister for Women and Gender Equality.
Minister for Women and Gender Equality
| Section of the Act | Powers, Duties and Functions | Head, Minister for Women and Gender Equality | ATIP Coordinator |
|---|---|---|---|
| 7(a) | Notice where access requested | X | X |
| 8(1) | Transfer to – transfer from institution | X | X |
| 9 | Extension of time limits | X | X |
| 11(2), (3), (4), (5), (6) | Additional fees | X | X |
| 12(2) | Language of access | X | X |
| 12(3) | Access in an Alternative Format | X | X |
| 13 | Information obtained in confidence | X | X |
| 14 | Federal-Provincial affairs | X | X |
| 15 | International affairs and defense | X | X |
| 16 | Law enforcement and investigation | X | |
| 17 | Safety of individuals | X | |
| 18 | Economic interests of Canada | X | |
| 19 | Personal information | X | X |
| 20 | Third party information | X | X |
| 21 | Advice | X | X |
| 22 | Testing procedures | X | X |
| 23 | Solicitor/client privilege | X | X |
| 24 | Statutory prohibitions | X | X |
| 25 | Severance | X | X |
| 26 | Information to be published | X | X |
| 27(1)(4) | Third party notification | X | X |
| 28(1)(b) | Give written notice to a third party of the Department’s decision to disclose records containing information pertaining to that third party | X | X |
| 28(2) | Waive the requirement for a written representation by a third party | X | X |
| 28(4) | Disclose records for which a notice has been issued to a third party of the Department’s decision to disclose those records, unless the third party seeks a Court review of the decision under Section 44 | X | X |
| 29(1) | Disclosure on recommendation of Information Commissioner | X | X |
| 33 | Advise Information Commissioner of third party involvement | X | X |
| 35 | Right to make representations | X | |
| 37(4) | Access to be given complainant | X | X |
| 43(1) | Notice to third party (application to Federal Court) | X | X |
| 44(2) | Notice to applicant (application to Federal Court by third party) | X | X |
| 52(2)(3) | Special rules for hearings | X | |
| 69 | Excluded information | X | X |
| 71(2) | Exempt information severed from manuals | X | X |
| 77 | Responsibilities conferred on the head of the institution the regulations make under section 77 which are not included above | X | X |
Part II: Report on the Access to Information Act
Requests under the Access to Information Act
1. Statistical report
The annual statistical report for fiscal year 2018-2019 is included at the end of this chapter. An additional table is included to report on three (3) new exemptions in accordance with a new policy from Treasury Board Secretariat of Canada. The new exemptions report on the number of requests processed by the Department for Women and Gender Equality (WAGE) during the fiscal year 2018-2019, which would have applied the following sections: 16.3 (Investigation under the Elections Act), 16.6 (National Security and Intelligence Committee), and 23.1 (Patent or Trademark privilege).
Interpretation of the statistics
Introduction
Between April 1, 2018 and March 31, 2019, WAGE and formerly Status of Women Canada carried over four (4) requests from the previous year and received twenty-four (24) new requests. In addition, the ATIP program received three (3) informal requests and forty-two (42) requests for consultation from other federal institutions during 2018-2019. The ATIP program also processed three (3) Notice of Releases from other federal institutions.
The following table provides a comparison with previous years of request categories.
| 2016-2017 | 2017-2018 | 2018-2019 | |
|---|---|---|---|
| Carried over | 1 | 13 | 4 |
| New requests | 50 | 41 | 24 |
| Consultations | 19 | 25 | 42 |
| Informal requests | 12 | 8 | 3 |
| Notice of Release | 0 | 9 | 3 |
Source of requests
During the fiscal year 2018-2019, Media was the largest group of requesters, followed by the Public, Organizations, Business (Private Sector) and Academia. The following table provides a comparison with previous years of source of requests.
| Number of Requests | Percentage | |
|---|---|---|
| Public |
3 |
13% |
| Business (Private sector) |
2 |
8% |
| Media |
16 |
67% |
| Organizations |
2 |
8% |
| Academia |
1 |
4% |
| Decline to identify |
0 |
0% |
The following table provides a comparison with previous years of source of requests.
| 2016-2017 | 2017-2018 | 2018-2019 | |
|---|---|---|---|
| Public | 12 | 22 | 13 |
| Business (Private sector) | 0 | 41 | 8 |
| Media | 64 | 17 | 67 |
| Organizations | 12 | 7 | 8 |
| Academia | 0 | 2 | 4 |
| Decline to identify | 12 | 10 | 0 |
Requests completed
Twenty-four (24) requests were completed during this fiscal year and seventeen (17) requests were carried forward to be completed in fiscal year 2019-2020. The following table provides a comparison with previous years of requests completed.
| 2016-2017 | 2017-2018 | 2018-2019 | |
|---|---|---|---|
| Completed request | 38 | 50 | 24 |
| Carried over | 13 | 4 | 17 |
Dispositions of Requests Completed
Eleven (11) requests were completed during the fiscal year. Nine (9) requests completed with records "disclosed in part" and two (2) requests completed with "no records existed". The following table provides a comparison with previous years of disposition of requests completed.
| Number of requests | Percentage | |
|---|---|---|
| All disclosed |
0 |
0% |
| Disclosed in part |
9 |
82% |
| All excluded |
0 |
0% |
| All exempted |
0 |
0% |
| No records exist |
2 |
18% |
| Transferred |
0 |
0% |
| Request abandoned |
0 |
0% |
| Neither confirmed nor denied |
0 |
0% |
| Total | 11 | 100% |
The following table provides a comparison with previous years of disposition of requests completed.
| 2016-2017 | 2017-2018 | 2018-2019 | |
|---|---|---|---|
| All disclosed | 16 | 24 | 0 |
| Disclosed in part | 71 | 46 | 82 |
| All excluded | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 |
| No records exist | 10 | 28 | 18 |
| Transferred | 0 | 0 | 0 |
| Request abandoned | 3 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 |
Extensions
Seven (7) requests had their time limit extended as follows:
| Number of Days | Number of Requests |
|---|---|
| 30 days or under | 3 |
| 31 to 60 days | 0 |
| 61 to 120 days | 2 |
| 121 to 180 days | 1 |
| 181 to 365 days | 1 |
| More than 365 days | 0 |
The following table provides a comparison with previous years of extensions taken.
| 2016-2017 | 2017-2018 | 2018-2019 | |
|---|---|---|---|
| 30 days and under | 1 | 0 | 3 |
| 31 to 60 days | 1 | 3 | 0 |
| 61 to 120 days | 3 | 6 | 2 |
| 121 to 180 days | 0 | 0 | 1 |
| 181 to 365 days | 0 | 1 | 1 |
| More than 365 days | 0 | 0 | 0 |
The time limits were extended for seven (7) requests; they were extended due to interference with the operations of the department, or external consultations with other government institutions and third party notices, although internal consultations were also contributing factors.
Completion time
| Completion Time | Number of Requests | Percentage |
|---|---|---|
| 1 to 15 days | 2 | 29% |
| 16 to 30 days | 1 | 14% |
| 31 to 60 days | 0 | 0% |
| 61 to 120 days | 2 | 29% |
| 121 to 180 days | 1 | 14% |
| 181 to 365 days | 1 | 14% |
| More than 365 days | 0 | 0% |
The following table provides a comparison with previous years on completion time.
| 2016-2017 | 2017-2018 | 2018-2019 | |
|---|---|---|---|
| 1 to 15 days | 0% | 23% | 29% |
| 16 to 30 days | 31% | 33% | 14% |
| 31 to 60 days | 22% | 18% | 0% |
| 61 to 120 days | 31% | 16% | 29% |
| 121 to 180 days | 11% | 6% | 14% |
| 181 to 365 days | 5% | 2% | 14% |
| More than 365 days | 0% | 0% | 0% |
Method of access
Access to the relevant documents was given in whole or in part for eleven (11) requests. Paper copies were provided in six (6) cases and in an electronic format in three (3) cases. The other two (2) requests were nil responses.
Fees
Net fees collected amounted to $55.00 and represent eleven (11) application fees.
3. Access to Information education and training activities
Four (4) formal training activities were provided during the reporting period. Seventy seven (77) requests for advice and guidance were provided during the fiscal year to internal and/or external clients.
4. Significant changes to the institution
On December 13, 2018, Status of Women Canada became the Department for Women and Gender Equality. The report incorporates both institutions' statistics for the fiscal year 2018-2019.
5. Complaints or audits
Applicants have the right to register a complaint with the Office of the Information Commissioner (OIC) regarding any matter relating to the processing of their requests. The Department received no complaints during fiscal year 2018-2019.
No audits relating to the administration of ATIP legislation were concluded during the reporting period.
6. Appeals to the courts
There were no appeals filed to the courts between April 1, 2018 and March 31, 2019.
7. Monitoring time to process requests
A status report of all outstanding requests is prepared on a weekly basis for the review and oversight by the Director General, Communications and Public Affairs Directorate.
New additional exemptions
The Department had no requests which identified any of the new additional exemptions under the Access to Information Act for 2018-2019.
| Access to Information Act | |
|---|---|
| Section | Number of requests |
| 16.3 Investigation under the Elections Act | 0 |
| 16.6 National Security and Intelligence Committee | 0 |
| 23.1 Patent or Trademark privilege | 0 |
Statistical report to the Access to Information Act
Name of institution: Dept for Women and Gender Equality (formerly SWC)
Reporting period: 2018-04-01 to 2019-03-31
Part 1: Request under the Access to Information Act
1.1 Number of requests
| Number of Requests | |
|---|---|
| Received during reporting period | 24 |
| Outstanding from previous reporting period | 4 |
| Total | 28 |
| Closed during reporting period | 11 |
| Carried over to next reporting period | 17 |
1.2 Sources of requests
| Source | Number of Requests |
|---|---|
| Media | 16 |
| Academia | 1 |
| Business (private sector) | 2 |
| Organization | 2 |
| Public | 3 |
| Decline to Identify | 0 |
| Total | 24 |
1.3 Informal requests
| Completion Time | |||||||
|---|---|---|---|---|---|---|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total |
| 3 | 0 | 0 | 0 | 0 | 0 | 0 | 3 |
Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.
Part 2: Requests closed during the reporting period
2.1 Disposition and completion time
| Disposition of Requests | Completion Time | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 1 | 1 | 1 | 3 | 2 | 1 | 9 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| No records exist | 0 | 2 | 0 | 0 | 0 | 0 | 0 | 2 |
| Request transferred | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abondoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 3 | 1 | 1 | 3 | 2 | 1 | 11 |
2.2 Exemptions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|---|---|
| 13(1)(a) | 0 | 16(2) | 0 | 18(a) | 1 | 20.1 | 0 |
| 13(1)(b) | 0 | 16(2)(a) | 0 | 18(b) | 0 | 20.2 | 0 |
| 13(1)(c) | 1 | 16(2)(b) | 0 | 18(c) | 0 | 20.4 | 0 |
| 13(1)(d) | 0 | 16(2)(c) | 0 | 18(d) | 0 | 21(1)(a) | 4 |
| 13(1)(e) | 0 | 16(3) | 0 | 18.1(1)(a) | 0 | 21(1)(b) | 2 |
| 14 | 1 | 16.1(1)(a) | 0 | 18.1(1)(b) | 0 | 21(1)(c) | 0 |
| 14(a) | 0 | 16.1(1)(b) | 0 | 18.1(1)(c) | 0 | 21(1)(d) | 1 |
| 14(b) | 0 | 16.1(1)(c) | 0 | 18.1(1)(d) | 0 | 22 | 0 |
| 15(1) | 1 | 16.1(1)(d) | 0 | 19(1) | 7 | 22.1(1) | 0 |
| 15(1) - I.A.* | 1 | 16.2(1) | 0 | 20(1)(a) | 0 | 23 | 0 |
| 15(1) - Def.* | 0 | 16.3 | 0 | 20(1)(b) | 4 | 24.1(1) | 0 |
| 15(1) - S.A.* | 0 | 16.4(1)(a) | 0 | 20(1)(b.1) | 0 | 26 | 0 |
| 16(1)(a)(i) | 0 | 16.4(1)(b) | 0 | 20(1)(c) | 1 | ||
| 16(1)(a)(ii) | 0 | 16.5 | 0 | 20(1)(d) | 0 | ||
| 16(1)(a)(iii) | 0 | 17 | 0 | ||||
| 16(1)(b) | 0 | ||||||
| 16(1)(c) | 0 | ||||||
| 16(1)(d) | 0 |
* I.A.: International Affairs Def: Defence of Canada S.A. Subversive Activities
2.3 Exclusions
| Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
|---|---|---|---|---|---|
| 68(a) | 0 | 69(1) | 0 | 69(1)(g) re (a) | 4 |
| 68(b) | 0 | 69(1)(a) | 0 | 69(1)(g) re (b) | 0 |
| 68(c) | 0 | 69(1)(b) | 0 | 69(1)(g) re (c) | 0 |
| 68.1 | 0 | 69(1)(c) | 0 | 69(1)(g) re (d) | 1 |
| 68.2(a) | 0 | 69(1)(d) | 0 | 69(1)(g) re (e) | 4 |
| 68.2(b) | 0 | 69(1)(e) | 1 | 69(1)(g) re (f) | 1 |
| 69(1)(f) | 0 | 69.1(1) | 0 |
2.4 Format of information released
| Disposition | Paper | Electronic | Other Format |
|---|---|---|---|
| All disclosed | 0 | 0 | 0 |
| Disclosed in part | 6 | 3 | 0 |
| Total | 6 | 3 | 0 |
2.5 Complexity
2.5.1 Relevant pages procesed and disclosed
| Disposition of Requests | Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|---|
| All disclosed | 0 | 0 | 0 |
| Disclosed in part | 2,594 | 1,138 | 9 |
| All exempted | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 |
2.5.2 Relevant pages processed and disclosed by size of requests
| Disposition | Less than 100 pages processed | 100 - 500 pages processed | 501 - 1,000 pages processed | 1,001 - 5,000 pages processed | More than 5000 pages processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 5 | 112 | 2 | 214 | 1 | 533 | 1 | 279 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 5 | 112 | 2 | 214 | 1 | 533 | 1 | 279 | 0 | 0 |
2.5.3 Other complexities
| Disposition | Consultation required | Assessment of fees | Legal advice sought | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 7 | 0 | 0 | 0 | 7 |
| All exempted | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 7 | 0 | 0 | 0 | 7 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
| Number of Requests Closed Past the Statutory Deadline | Principal Reason | |||
|---|---|---|---|---|
| Workload | External Consultation | Internal Consultation | Other | |
| 7 | 1 | 5 | 1 | 0 |
2.6.2 Number of days past deadline
| Number of Days Past Deadline | Number of Requests Past Deadline Where No Extension Was Taken | Number of Requests Past Deadline Where An Extension Was Taken | Total |
|---|---|---|---|
| 1 to 15 Days | 0 | 2 | 2 |
| 16 to 60 Days | 0 | 1 | 1 |
| 31 to 60 Days | 0 | 0 | 0 |
| 61 to 120 Days | 0 | 2 | 2 |
| 121 to 180 Days | 0 | 1 | 1 |
| 181 to 365 Days | 0 | 1 | 1 |
| More than 365 Days | 0 | 0 | 0 |
| Total | 0 | 7 | 7 |
2.7 Requests for translation
| Translation Request | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Part 3: Extensions
3.1 Reasons for extensions and disposition of requests
| Disposition of requests where an extension was taken | 9(1)(a) Interference with operations | 9(1)(b) Consultation | 9(1)(c) Third-Party Notice | |
|---|---|---|---|---|
| Section 69 | Other | |||
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 3 | 1 | 3 | 3 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Total | 3 | 1 | 3 | 3 |
3.2 Length of extensions
| Length of extensions | 9(1)(a) Interference with operations | 9(1)(b) Consultation | 9(1)(c) Third-Party Notice | |
|---|---|---|---|---|
| Section 69 | Other | |||
| 30 days or less | 2 | 0 | 0 | 0 |
| 31 to 60 days | 1 | 0 | 0 | 0 |
| 61 to 120 days | 0 | 1 | 0 | 1 |
| 121 to 189 days | 0 | 0 | 2 | 1 |
| 181 to 365 days | 0 | 0 | 1 | 1 |
| 365 days or more | 0 | 0 | 0 | 0 |
| Total | 3 | 1 | 3 | 3 |
Part 4: Fees
| Fee Type | Fee Collected | Fee Waived or Refunded | ||
|---|---|---|---|---|
| Number of requests | Amount | Number of requests | Amount | |
| Application | 11 | $55.00 | 0 | $0.00 |
| Search | 0 | $0.00 | 0 | $0.00 |
| Production | 0 | $0.00 | 0 | $0.00 |
| Programming | 0 | $0.00 | 0 | $0.00 |
| Preparation | 0 | $0.00 | 0 | $0.00 |
| Alternative format | 0 | $0.00 | 0 | $0.00 |
| Reproduction | 0 | $0.00 | 0 | $0.00 |
| Total | 11 | $55.00 | 0 | $0.00 |
Part 5: Consultations received from other institutions and organizations
5.1 Consultations received from other Government of Canada institutions and organizations
| Consultations | Other Government of Canada institutions | Number of pages to review | Other organizations | Number of pages to review |
|---|---|---|---|---|
| Received during the reporting period | 42 | 1,353 | 0 | 0 |
| Outstanding from the previous reporting period | 4 | 38 | 0 | 0 |
| Total | 46 | 1,391 | 0 | 0 |
| Closed during the reporting period | 42 | 1,320 | 0 | 0 |
| Pending at the end of the reporting period | 4 | 71 | 0 | 0 |
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
| Recommendations | Number of Days required to complete consultation requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More than 365 Days | Total | |
| Disclose entierly | 14 | 12 | 4 | 0 | 0 | 0 | 0 | 30 |
| Disclose in part | 3 | 4 | 4 | 1 | 0 | 0 | 0 | 12 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 17 | 16 | 8 | 1 | 0 | 0 | 0 | 42 |
5.3 Recommendations and completion time for consultations received from other organizations
| Recommendations | Number of days required to complete consultation requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More than 365 Days | Total | |
| Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 6: Completion time of consultations on cabinet confidences
6.1 Requests with legal services
| Number of Days | Less than 100 pages processed | 100 - 500 pages processed | 501 - 1,000 pages processed | 1,001 - 5,000 pages processed | More than 5000 pages processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
| 1 to 15 | 1 | 7 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 1 | 4 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 1 | 5 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 1 | 121 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 3 | 16 | 1 | 121 | 0 | 0 | 0 | 0 | 0 | 0 |
6.2 Requests with Privy Council Office
| Number of Days | Less than 100 pages processed | 100 - 500 pages processed | 501 - 1000 pages processed | 1001 - 5000 pages processed | More than 5000 pages processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
| 1 to 15 | 2 | 5 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 2 | 5 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 7: Complaints and investigations
| Section 32 | Section 35 | Section 37 | Total |
|---|---|---|---|
| 0 | 0 | 0 | 0 |
Part 8: Court action
| Section 41 | Section 42 | Section 44 | Total |
|---|---|---|---|
| 0 | 0 | 0 | 0 |
Part 9: Resources related to the Access to Information Act
9.1 Costs
| Expenditures | Amount | |
|---|---|---|
| Salaries | $136,681 | |
| Overtime | $0 | |
| Goods and Services | $4,346 | |
|
$0.00 | |
|
$4,346 | |
| Total | $141,227 | |
9.2 Human resources
| Resources | Person Years Dedicated to Access to Information Activities |
|---|---|
| Full-time employees | 1.75 |
| Part-time and casual employees | 0.00 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.00 |
| Students | 0.00 |
| Total | 1.75 |
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