Statement of management responsibility including internal control over financial reporting 2022-23

Responsibility for the integrity and objectivity of the accompanying consolidated financial statements for the year ended March 31, 2023, and all information contained in these statements rests with the management of the Correctional Service of Canada (CSC). These consolidated financial statements have been prepared by management using the Government of Canada’s accounting policies, which are based on Canadian public sector accounting standards.

Management is responsible for the integrity and objectivity of the information in these consolidated financial statements. Some of the information in the consolidated financial statements is based on management's best estimates and judgment, and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of CSC’s financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada, and included in CSC’s Departmental Results Report, is consistent with these consolidated financial statements.

Management is also responsible for maintaining an effective system of internal control over financial reporting (ICFR) designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies.

Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training, and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards, and managerial authorities are understood throughout CSC and through conducting an annual risk-based assessment of the effectiveness of the system of ICFR.

The system of ICFR is designed to mitigate risks to a reasonable level based on an ongoing process to identify key risks, to assess effectiveness of associated key controls, and to make any necessary adjustments.

A risk-based assessment of the system of ICFR for the year ended March 31, 2023 was completed in accordance with the Treasury Board Policy on Financial Management and the results and action plans are summarized in the annex.

The effectiveness and adequacy of CSC's system of internal control is reviewed by the work of internal audit staff, who conduct periodic audits of different areas of CSC's operations, and by the Departmental Audit Committee, which oversees management's responsibilities for maintaining adequate control systems and the quality of financial reporting, and which recommends the consolidated financial statements to the Commissioner.

The consolidated financial statements of CSC have not been audited.

 

Original signed by                                                           Original signed by
­­­­­­­___________________________                                                 _______________________________

Anne Kelly,                                                                       Tony Matson,
Commissioner                                                                 Chief Financial Officer

Ottawa, Canada
September 5th, 2023


CONSOLIDATED STATEMENT OF FINANCIAL POSITION (unaudited)

As at March 31
(in thousands of dollars) 2023 2022
Restated note 16
Liabilities
Accounts payable and accrued liabilities (note 4) 725,649 720,313
Environmental liabilities and asset retirement obligations (note 5) 126,733 124,100
Vacation pay and compensatory leave 92,583 103,675
Employee future benefits (note 6) 39,187 45,573
Inmate Trust Fund (note 7) 33,983 23,943
Deferred revenue (note 8) 675 801
Total net liabilities 1,018,810 1,018,405

Assets
Financial assets
Due from Consolidated Revenue Fund 298,463 292,341
Accounts receivable, advances and loans (note 9) 102,074 91,566
Inventories held for resale (note 10) 12,410 14,636
Total gross financial assets 412,947 398,543

Financial assets held on behalf of Government
Accounts receivable, advances and loans (note 9) (1,130) (1,159)
Total financial assets held on behalf of Government (1,130) (1,159)
Total net financial assets 411,817 397,384
Organizational net debt 606,993 621,021
Non-financial assets
Inventories not for resale (note 10) 65,753 72,500
Tangible capital assets (note 11) 2,401,877 2,343,769
Total non-financial assets 2,467,630 2,416,269
Organizational net financial position 1,860,637 1,795,248

Contractual obligations (note 12)
Contingent liabilities and assets (note 13)

The accompanying notes form an integral part of these consolidated financial statements.
 

Original signed by                                                           Original signed by
­­­­­­­___________________________                                                 _______________________________

Anne Kelly,                                                                       Tony Matson,
Commissioner                                                                 Chief Financial Officer

Ottawa, Canada
September 5th, 2023


CONSOLIDATED STATEMENT OF OPERATIONS AND ORGANIZATIONAL NET FINANCIAL POSITION (unaudited)

For the Year Ended March 31
(in thousands of dollars) 2023 Planned Results 2023 Actual 2022 Actual Restated (note 16)
Expenses
Care and Custody 1,870,695 1,941,677 1,963,216
Correctional Interventions 609,056 575,510 562,419
Community Supervision 184,110 191,014 185,131
Internal Services 436,805 441,484 412,463
Expenses incurred on behalf of Government - (9) (21)
Total expenses 3,100,666 3,149,676 3,123,208

Revenues
Sales of goods and services 50,790 47,111 38,674
Miscellaneous revenues 4,170 7,564 7,932
Revenues earned on behalf of Government (4,170) (2,643) (3,665)
Total revenues
50,790 52,032 42,941

Net cost of operations before government funding and transfers 3,049,876 3,097,644 3,080,267
Government funding and transfers
Net cash provided by Government   2,977,425 2,978,665
Change in due from Consolidated Revenue Fund   6,122 (95,646)
Services provided without charge by other government departments (note 14a)   179,660 182,809
Other transfers of assets and liabilities (to) other government departments (note 14c)   (174) (111)

Total Government Funding and Transfers   3,163,033 3,065,717

(Revenue from) Net cost of operations after government funding and transfers (65,389) 14,550

Organizational net financial position - Beginning of year   1,795,248 1,809,798
Organizational net financial position - End of year   1,860,637 1,795,248

Segmented information (note 15)

The accompanying notes form an integral part of these consolidated financial statements.


Consolidated statement of change in organizational net debt (unaudited)

For the Year Ended March 31
(in thousands of dollars) 2023 2022
Restated (note 16)
(Revenue from) net cost of operations
after government funding and transfers
(65,389) 14,550
Change due to tangible capital assets
Acquisition of tangible capital assets (note 11) 199,699 147,050
Amortization of tangible capital assets (note 11) (129,475) (137,142)
Proceeds from disposal of tangible capital assets (2,319) (1,104)
Gain (loss) on disposal of tangible capital assets (9,555) 329
Tangible capital assets adjustments (note 11) (242) (4,239)
Total change due to tangible capital assets 58,108 4,894
Change due to inventories not for resale (6,747) (4,480)
Increase (decrease) in organizational net debt (14,028) 14,964
Organizational net debt - Beginning of year 621,021 606,057
Organizational net debt - End of year 606,993 621,021

The accompanying notes form an integral part of these consolidated financial statements.


CONSOLIDATED STATEMENT OF CASH FLOWS (unaudited)

For the Year Ended March 31
(in thousands of dollars) 2023 2022 Restated (note 16)

Operating activities

Net cost of operations before government funding and transfers 3,097,644 3,080,267

Non-cash items
Amortization of tangible capital assets (note 11) (129,475) (137,142)
Net (loss) gain on disposal of tangible capital assets (9,555) 329
Tangible capital assets adjustments (note 11) (242) (4,239)
Services provided without charge by other government departments (note 14a) (179,660) (182,809)

Variations in Consolidated Statement of Financial Position
(Increase) decrease in accounts payable and accrued liabilities (note 4) (5,336) 89,985
Decrease in vacation pay and compensatory leave 11,092 5,977
(Increase) in environmental liabilities and asset retirement obligations (note 5) (2,633) (2,634)
Decrease in employee future benefits (note 6) 6,386 6,855
(Increase) in Inmate Trust Fund (note 7) (10,040) (2,868)
Decrease (increase) in deferred revenue (note 8) 126 (620)
Increase (decrease) in accounts receivable, advances and loans (note 9) 10,537 (16,615)
(Decrease) in inventories (note 10) (8,973) (3,878)
Transfer of assets to other government departments (note 14c) 174 111

Cash used in operating activities 2,780,045 2,832,719

Capital investing activities

Acquisitions of tangible capital assets (note 11) 199,699 147,050
Proceeds from disposal of tangible capital assets (2,319) (1,104)

Cash used in capital investing activities 197,380 145,946

Net cash provided by Government of Canada 2,977,425 2,978,665

The accompanying notes form an integral part of these consolidated financial statements.

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS (unaudited)

For the Year Ended March 31

1. Authority and Objectives

The constitutional and legislative framework that guides the Correctional Service of Canada (CSC) is set out by the Constitution Act 1982 and the Corrections and Conditional Release Act (CCRA).

The purpose of the federal correctional system, as defined by law, is to contribute to the maintenance of a just, peaceful and safe society by carrying out sentences imposed by courts through the safe and humane custody and supervision of offenders; and by assisting the rehabilitation of offenders and their reintegration into the community as law-abiding citizens through the provision of programs in penitentiaries and in the community Corrections and Conditional Release Act, s.3).

It delivers its mandate under the following core responsibilities:

Care and Custody: CSC provides for the safety, security and humane care of offenders, including day-to-day needs of offenders such as food, clothing, accommodation, mental health services, and physical health care. It also includes security measures within institutions such as drug interdiction, and appropriate control practices to prevent incidents;

Correctional Interventions: CSC conducts assessment activities and program interventions to support federal offenders' rehabilitation and facilitate their reintegration into the community as law-abiding citizens. CSC also engages Canadian citizens as partners in its correctional mandate, and provides services to victims of crime;

Community Supervision: CSC supervises offenders in the community and provides structure and services to support their safe and successful reintegration into the community. Services include accommodation options, community health services, and the establishment of community partnerships. CSC manages offenders on parole, statutory release, and long-term supervision orders; and

Internal Services: Internal Services are those groups of related activities and resources that the federal government considers to be services in support of programs and/or required to meet corporate obligations of an organization. Internal Services refers to the activities and resources of the 10 distinct service categories that support program delivery in the organization, regardless of the Internal Services delivery model in a department. The 10 service categories are: Management and Oversight Services; Communications Services; Legal Services; Human Resource Management Services; Financial Management Services; Information Management Services; Information Technology Services; Real Property Management Services; Materiel Management Services; and Acquisition Management Services.

2. Summary of Significant Accounting Policies

These consolidated financial statements are prepared using CSC’s accounting policies stated below, which are based on Canadian public sector accounting standards. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian public sector accounting standards.

Significant accounting policies are as follows:

a)   Parliamentary authorities

CSC is financed by the Government of Canada through Parliamentary authorities. Financial reporting of authorities provided to CSC do not parallel financial reporting according to generally accepted accounting principles since authorities are primarily based on cash flow requirements. Consequently, items recognized in the Consolidated Statement of Operations and Organizational Net Financial Position and in the Consolidated Statement of Financial Position are not necessarily the same as those provided through authorities from Parliament. Note 3 provides a reconciliation between the bases of reporting. The planned results amounts in the “Expenses” and “Revenues” sections of the Consolidated Statement of Operations and Organizational Net Financial Position are the amounts reported in the Consolidated Future-Oriented Statement of Operations included in the 2022-2023 Departmental Plan. Planned results are not presented in the "Government funding and transfers" section of the Statement of Operations and Departmental Net Financial Position and in the Statement of Change in Departmental Net Debt because these amounts were not included in the 2022-2023 Departmental Plan.

b)   Consolidation

These consolidated financial statements include the accounts of the sub-entity for which the Commissioner is accountable. The accounts of this sub-entity, the CORCAN Revolving Fund, have been consolidated with those of CSC and all intra-organizational balances and transactions have been eliminated.

c)   Net Cash Provided by Government

CSC operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada. All cash received by CSC is deposited to the CRF and all cash disbursements made by CSC are paid from the CRF. The net cash provided by Government is the difference between all cash receipts and all cash disbursements including transactions between departments of the Government.

d)  Amounts due from or to the Consolidated Revenue Fund (CRF)

Amounts due from or to the CRF are the result of timing differences at year-end between when a transaction affects authorities and when it is processed through the CRF. Amounts due from the CRF represent the net amount of cash that CSC is entitled to draw from the CRF without further authorities to discharge its liabilities.

e)   Revenues

f)  Expenses

Expenses are recorded on an accrual basis:

g)   Employee future benefits

h)   Financial instruments

A contract establishing a financial instrument creates, at its inception, rights, and obligations to receive or deliver economic benefits. The financial assets and financial liabilities portray these rights and obligations in the financial statements. CSC recognizes a financial instrument when it becomes a party to a financial instrument contract.

Financial instruments consist of accounts and loans receivable. Accounts and loans receivable are initially recorded at cost. When necessary, an allowance for valuation is recorded to reduce the carrying value of accounts and loans receivable to amounts that approximate their net recoverable value.

i)   Inventories

j)   Tangible capital assets

The costs of acquiring land, buildings, equipment and other capital property are capitalized as tangible capital assets and, except for land, are amortized to expense over the estimated useful lives of the assets, as described in Note 11. All tangible capital assets and leasehold improvements having an initial cost of $10,000 or more are recorded at their acquisition cost. Tangible capital assets do not include immovable assets located on reserves as defined in the Indian Act, works of art, museum collections and Crown land to which no acquisition cost is attributable; and intangible assets.

k)   Contingent liabilities and Contingent assets

Contingent liabilities are potential liabilities which may become actual liabilities when one or more future events occur or fail to occur. If the future event is likely to occur or fail to occur, and a reasonable estimate of the loss can be made, a provision is accrued and an expense recorded to other expenses. If the likelihood is not determinable or an amount cannot be reasonably estimated, the contingency is disclosed in the notes to the consolidated financial statements.

Contingent assets are possible assets which may become actual assets when one or more future events occur or fail to occur. If the future event is likely to occur or fail to occur, the contingent asset is disclosed in the notes to the financial statements.

l)   Environmental liabilities and asset retirement obligations

An environmental liability for the remediation of contaminated sites is recognized when all of the following criteria are satisfied: an environmental standard exists, contamination exceeds the environmental standard, CSC is directly responsible or accepts responsibility, it is expected that future economic benefits will be given up and a reasonable estimate of the amount can be made. The liability reflects CSC’s best estimate of the amount required to remediate the sites to the current minimum standard for its use prior to contamination.

An asset retirement obligation is recognized when all of the following criteria are satisfied: there is a legal obligation to incur retirement costs in relation to a tangible capital asset, the past event or transaction giving rise to the retirement liability has occurred, it is expected that future economic benefits will be given up and a reasonable estimate of the amount can be made. The costs to retire an asset are normally capitalized and amortized over the asset’s estimated remaining useful life. An asset retirement obligation may arise in connection with a tangible capital asset that is not recognized or no longer in productive use. In this case, the asset retirement cost would be expensed. The measurement of the liability is CSC’s best estimate of the amount required to retire a tangible capital asset.

When the future cash flows required to settle or otherwise extinguish a liability are estimable, predictable and expected to occur over extended future periods, a present value technique is used. The discount rate used reflects the CSC’s cost of borrowing, associated with the estimated number of years to complete remediation.

The recorded liabilities are adjusted each year, as required, for inflation, new obligations, changes in management estimates and actual costs incurred.

m)   Measurement uncertainty

The preparation of these consolidated financial statements requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses reported in the consolidated financial statements and accompanying notes at March 31. The estimates are based on facts and circumstances, historical experience, general economic conditions and reflect the Government's best estimate of the related amount at the end of the reporting period. The most significant areas where estimates are used are contingent and settled claim liabilities, environmental liabilities, the liability for employee future benefits, the fair value of non-monetary transactions related to leased tangible capital assets and the useful life of tangible capital assets. Actual results could significantly differ from those estimated. Management's estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the consolidated financial statements in the year they become known.

Environmental liabilities and asset retirement obligations as discussed in Note 5 are subject to measurement uncertainty due to the evolving technologies used in the estimation of the costs for remediation of contaminated sites, the use of future estimated costs, and the fact that not all sites have had a complete assessment of the extent and nature of remediation. Changes to underlying assumptions, the timing of the expenditures, the technology employed, or the revisions to environmental standards or changes in regulatory requirements could result in significant changes to the environmental liabilities recorded.

n)   Related party transactions

Related party transactions, other than inter-entity transactions, are recorded at the exchange amount.

Inter-entity transactions are transactions between commonly controlled entities. Inter-entity transactions, other than restructuring transactions, are recorded on a gross basis and are measured at the carrying amount, except for the following:

i. Services provided on a recovery basis are recognized as revenues and expenses on a gross basis and measured at the exchange amount.
ii. Certain services received on a without charge basis are recorded for departmental financial statement purposes at the carrying amount. 

3. Parliamentary Authorities

CSC receives most of its funding through annual Parliamentary authorities. Items recognized in the Consolidated Statement of Operations and Organizational Net Financial Position and the Consolidated Statement of Financial Position in one year may be funded through Parliamentary authorities in prior, current or future years. Accordingly, CSC has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:

a) Reconciliation of net cost of operations to current year authorities used

(in thousands of dollars)
  2023 2022 Restated (note 16)
Net cost of operations before government funding and transfers

3,097,644 3,080,267
Adjustments for items affecting net cost of operations but not affecting authorities:
Add (Less):
Amortization of tangible capital assets (note 11) (129,475) (137,142)
Net loss on disposal of tangible capital assets and other adjustments (20,490) (3,817)
Services provided without charge by other government departments (note 14a) (179,660) (182,809)
Decrease in vacation pay and compensatory leave 11,092 5,977
Decrease in employee future benefits 6,386 6,855
(Increase) in environmental liabilities and asset retirement obligations (2,633) (2,634)
Refund of prior years' expenditures 9,754 7,631
Other 28,383 (14,097)
  (276,643) (320,036)
     
Adjustments for items not affecting net cost of operations but affecting authorities:
Add (Less):
Acquisitions of tangible capital assets (note 11) 199,699 147,050
(Decrease) in inventories (8,973) (3,878)
Other 3,709 6,519
  194,435 149,691
Current year authorities used 3,015,436 2,909,922

b) Authorities provided and used

(in thousands of dollars)
  2023 2022
Vote 1 - Operating expenditures 2,809,900 2,759,698
Vote 5 - Capital expenditures 255,499 234,454
Statutory items:
CORCAN Revolving Fund 13,225 11,966
Other Statutory Items 253,535 242,910
  3,332,159 3,249,028

Less:
Authorities available for future years (excluding CORCAN) 2,319 1,089
CORCAN Revolving Fund available authority 22,532 13,225
Lapsed authorities: Vote 1 - Operating expenditures 235,730 237,314
Lapsed authorities: Vote 5 - Capital expenditures 56,142 87,478

Current year authorities used 3,015,436 2,909,922

4. Accounts Payable and Accrued Liabilities

The following table presents details of CSC's accounts payable and accrued liabilities:

(in thousands of dollars)
  2023 2022
Accounts payable - Other government departments and agencies 50,163 44,118
Accounts payable - External parties 88,400 81,782
Total accounts payable 138,563 125,900

Accrued liabilities 587,086 594,413
Total accounts payable and accrued liabilities 725,649 720,313

5. Environmental Liabilities and Asset Retirement Obligations

(in thousands of dollars)
  2023 2022 Restated (note 16)
Remediation liability for contaminated sites 2,008 2,353
Asset retirement obligations 124,725 121,748
Total environmental liabilities and asset retirement obligations 126,733 124,100

a) Remediation of contaminated sites

The Government’s “Federal Approach to Contaminated Sites” sets out a framework for management of contaminated sites using a risk-based approach. Under this approach the Government has inventoried the contaminated sites identified on federal lands, allowing them to be classified, managed and recorded in a consistent manner. This systematic approach aids in identification of the high-risk sites in order to allocate limited resources to those sites which pose the highest risk to human health and the environment.

CSC has identified a total of 32 sites (39 sites in 2022) where contamination may exist and assessment, remediation and monitoring may be required. Of these, CSC has identified 14 sites (13 sites in 2022) where action is required and for which a gross liability of $1,249 thousand ($1,376 thousand in 2022) has been recorded. This liability estimate has been determined based on-site assessments performed by environmental experts.

In addition, a statistical model based upon a projection of the number of sites that will proceed to remediation and upon which current and historical costs are applied is used to estimate the liability for a group of unassessed sites. As a result, 6 sites are projected to have a liability (7 sites in 2022) where a liability estimate of $759 thousand ($977 thousand in 2022) has been recorded using this model.

These two estimates combined, totalling $2,008 thousand ($2,353 thousand in 2022), represents management’s best estimate of the costs required to remediate the sites to the current minimum standard for its use prior to contamination, based on information available at the financial statement date.

For the remaining 12 sites (19 sites in 2022), no liability for remediation has been recognized. Some of these sites are at various stages of testing and evaluation and if remediation is required, liabilities will be reported as soon as a reasonable estimate can be determined. For these sites, CSC does not expect to give up any future economic benefit (there is likely no significant environmental impact or human health threats). These sites will be re-examined and a liability for remediation will be recognized if future economic benefits will be given up.

The following table presents the total estimated amounts of these liabilities by nature and source and the total undiscounted future expenditures as at March 31, 2023 and March 31, 2022. When the liability estimate is based on a future cash requirement, the amount is adjusted for inflation using a forecast CPI rate of 2.0% (2.0% in 2022). Inflation is included in the undiscounted amount. 

NATURE & SOURCE OF LIABILITY

Nature & Source 2023 2022
Total Number of Sites(5) Number of Sites with a liability Estimated Liability and Total Undiscounted Expenditures(4)
(in thousands of dollars)
Total Number of Sites(5) Number of Sites with a liability Estimated Liability and undiscounted expenditures(4)
(in thousands of dollars)
Fuel Related Practices (1) 12 5 509 14 5 648
Landfills/Waste Sites (2) 11 7 902 16 7 942
Other (3) 9 8 597 9 8 763
Totals 32 20 2,008 39 20 2,353

(1) Contamination primarily associated with fuel storage and handling, e.g. accidental spills related to fuel storage tanks or former fuel handling practices, e.g. petroleum hydrocarbons, polyaromatic hydrocarbons and BTEX.
(2) Contamination associated with former landfill/waste site or leaching from materials deposited in the landfill/waste site, e.g. metals, petroleum hydrocarbons, polyaromatic hydrocarbons, BTEX, other organic contaminants, etc.
(3) Contamination from other sources, e.g. use of pesticides, herbicides, fertilizers at agricultural sites; use of PCBs, firefighting training areas, firing ranges and training facilities, etc.
(4) It was determined that the effects of discounting of these liabilities for each fiscal year is immaterial for CSC. Therefore, the present value technique has not been used to calculate the discounted value for each site.
(5) The total number of sites includes closed sites as reported below for the current fiscal year.

Also, during the year 7 sites (7 sites in 2022) were closed as they were either remediated or assessed to confirm that they no longer meet all the criteria required to record a liability for contaminated sites and no sites (no sites in 2022) were re-opened as additional remediation strategies are taking place.

b)  Asset Retirement Obligations

CSC has recorded asset retirement obligations for the removal of asbestos and other hazardous materials in buildings, closure and post-closure obligations associated with other works and infrastructure, retirement activities linked to machinery and equipment, and other asset retirement obligations.

The changes in asset retirement obligations during the year are as follows:

 

2023

2022

(in thousands of dollars)

Asbestos and other hazardous material in buildings

Storage tanks

Closure and post-closure obligations - other works and infrastructure

Total

Restated
(Note 16)

Opening balance

120,050

1,436

262

121,748

118,841

Accretion expense(1)

2,936

35

6

2,977

2,907

Closing balance

122,986

1,471

268

124,725

121,748


(1) Accretion expense is the increase in the carrying amount of an asset retirement obligation due to the passage of time.

The undiscounted future expenditures, adjusted for inflation, for the planned projects comprising the liability are $153,640 thousand ($153,640 thousand as at March 31, 2022). There were no new liabilities nor settlement of liabilities in 2022-2023.

Key assumptions used in determining the provision are as follows: 

  2023 2022
Discount rate 2.45% 2.45%
Discount period and timing of settlement 10 years 10 years
Long-term rate of inflation 2.00% 2.00%

CSC’s ongoing efforts to assess contaminated sites and asset retirement obligations may result in additional environmental liabilities and asset retirement obligations.

6. Employee Future Benefits

a) Pension Benefits

CSC's employees participate in the public service pension plan (the “Plan”), which is sponsored and administered by the Government of Canada. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Québec Pension Plan benefits and they are indexed to inflation.

Both the employees and CSC contribute to the cost of the Plan. Due to the amendment of the Public Service Superannuation Act following the implementation of provisions related to Economic Action Plan 2012, employee contributors have been divided into two groups – Group 1 relates to existing plan members as of December 31, 2012 and Group 2 relates to members joining the Plan as of January 1, 2013. Each group has a distinct contribution rate.

The 2022-2023 expense amounts to $167,478 thousand ($167,352 thousand in 2021-2022). For Group 1 members, the expense represents approximately 1.02 times (1.01 times in 2021-2022) the employee contributions and, for Group 2 members, approximately 1.00 times (1.00 times in 2021-2022) the employee contributions.

CSC's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the Consolidated Financial Statements of the Government of Canada, as the Plan's sponsor.

b) Severance benefits

Severance benefits provided to CSC’s employees were previously based on an employee’s eligibility, years of service and salary at termination of employment.  However, since 2011 the accumulation of severance benefits for voluntary departures progressively ceased for substantially all employees.  Employees subject to these changes were given the option to be paid the full or partial value of benefits earned to date or collect the full or remaining value of benefits upon departure from the public service.  By March 31, 2023, substantially all settlements for immediate cash out were completed.  Severance benefits are unfunded and, consequently, the outstanding obligation will be paid from future authorities. 

The changes in the obligations during the year were as follows:

(in thousands of dollars)

2023 2022
Accrued benefit obligation – Beginning of year 45,573 52,428
Expenses for the year (4,434) (4,760)
Benefits paid during the year (1,952) (2,095)
Accrued benefit obligation – End of year 39,187 45,573

7. Inmate Trust Fund

Pursuant to section 111 of the Corrections and Conditional Release Regulations, this account is credited with all moneys brought into the institution by an inmate on admission or readmission, and all moneys that are received on the inmate’s behalf while in custody, including, monetary gifts from a third party, payments for program participation, pay earned while on work release or conditional release in the community, moneys received from a third party for work performed in an institution or a CSC approved inmate operated business enterprise, sale of hobby craft or custom work, a  payment, allowance or income paid by either a private or government source. Deductions may be made from this account for issues such as debts to the Crown, the Inmate Welfare Fund, canteen expenditures, telephone calls, payments to assist in the reformation and rehabilitation of the inmate, and any other payments for which the inmate is liable.

(in thousands of dollars)

2023 2022
Beginning of year 23,943 21,075
Receipts 58,166 43,679
Disbursements (48,126) (40,811)
End of year 33,983 23,943

8. Deferred Revenue

Deferred revenue represents the balance at year-end of unearned revenues stemming from amounts received from external parties which are restricted to fund the expenditures related to specific projects, and amounts received for fees prior to services being performed. Revenue is recognized in the period that these expenditures are incurred or in which the service is performed. Details of the transactions related to this account are as follows:

(in thousands of dollars)

2023 2022
Opening balance 801 181
Amounts received 13,332 8,037
Revenue recognized (13,458) (7,417)
Ending balance 675 801

9. Accounts Receivable, Advances and Loans

The following table presents details of CSC’s accounts receivable and advances balances:

(in thousands of dollars)
  2023 2022
Receivables - Other government departments and agencies 19,922 8,787
Receivables - External parties 79,812 80,325
Employee advances 2,759 2,866
Parolee loans and advances to individuals other than employees 115 112
  102,608 92,090
Allowance for doubtful accounts on receivables from external parties (529) (519)
Allowance for doubtful accounts for parolee loans (5) (5)

Gross accounts receivable and advances
102,074 91,566
Accounts receivable held on behalf of Government (1,130) (1,159)
Net accounts receivable and advances 100,944 90,407

The following table provides an aging analysis of accounts receivable from external parties and the associated valuation allowances used to reflect their net recoverable value. 

(in thousands of dollars)

2023 2022
Accounts receivable from external parties
Not past due 77,282 76,048
Number of days past due
    1 to 30 199 313
    31 to 60 328 320
    61 to 90 5 94
    91 to 365 292 1,911
    Over 365 1,706 1,639
Subtotal 79,812 80,325
Less: Valuation allowance for accounts receivable (529) (519)

Total 79,283 79,806

10. Inventories

The following table presents details of CSC’s inventories: 

(in thousands of dollars) 2023 2022
Inventories held for resale
Raw materials 9,791 9,435
Work in progress 171 246
Finished goods 4,960 8,270
 

14,922 17,951
Provision for obsolete inventory

(2,512) (3,315)
Total inventories held for resale 12,410 14,636
Inventories not for resale
Pharmaceuticals and health care supplies 28,914 37,902
Other Supplies 11,583 9,952
Clothing 11,386 11,728
Building materials 5,023 4,686
Utilities 4,302 4,049
Other Inventory 4,545 4,183
Total inventories not for resale

65,753 72,500
Total Inventories 78,163 87,136

The cost of consumed inventories not for resale recognized as an expense in the Consolidated Statement of Operations and Organizational Net Financial Position is $139,620 thousand in 2023 ($122,375 thousand in 2022).

11. Tangible Capital Assets

Amortization of tangible capital assets is done on a straight-line basis over the estimated useful life of the asset as follows:

Asset Class Amortization Period
Buildings 25 to 40 years
Works and Infrastructure 20 to 25 years
Machinery and Equipment 10 years
Informatics Hardware and Software 3 to 10 years
Vehicles 5 to 10 years
Leasehold Improvements Straight Line over the lesser of useful life of improvement or lease term
Assets under Capital Leases Straight Line over the lesser of useful life of improvement or lease term

Assets under construction are recorded in the applicable asset class in the year they are put into service and are not amortized until they are put into service.
(in thousands of dollars)
  Cost Accumulated Amortization Net Book Value
Capital Asset Class Opening Balance Restated Acquisitions Adjustments (1) Disposals and Write-Offs Closing Balance Opening Balance Restated Amortization Adjustments (1) Disposals and
Write-Offs
Closing Balance 2023 2022 Restated (Note 16)
Land 14,545 - - - 14,545 - - - - - 14,545 14,545
Buildings 2,941,636 - 33,364 - 2,975,000 1,584,266 84,889 895 - 1,670,050 1,304,950 1,357,370
Works and infrastructure 844,777 - 16,844 (1) 861,620 554,558 21,154 (895) (1) 574,816 286,804 290,219
Machinery and equipment 138,620 2,239 (105) (2,542) 138,212 90,666 4,464 (67) (2,223) 92,840 45,372 47,954
Informatics Hardware and Software 119,247 27 3,627 (4) 122,897 93,094 7,284 - (1) 100,377 22,520 26,153
Vehicles 103,736 10,188 83 (5,812) 108,195 61,804 8,269 83 (5,188) 64,968 43,227 41,932
Leasehold Improvements 66,681 - 7,144 - 73,825 46,987 3,415 - - 50,402 23,423 19,694
Assets under construction 545,902 187,245 (61,183) (10,928) 661,036 - - - - - 661,036 545,902
Total 4,775,144 199,699 (226) (19,287) 4,955,330 2,431,375 129,475 16 (7,413) 2,553,453 2,401,877 2,343,769

 

(1)Adjustments include assets under construction of $60,975 thousand ($143,120 thousand in 2022) that were transferred to the other capital asset classes upon completion of individual projects. Other net adjustments of $242 thousand ($4,239 thousand in 2022) are as a result of the capital asset validation exercise undertaken during the fiscal year including the write-off of various projects that were deemed to not meet CSC’s capitalization criteria.

In April 2012, the Government of Canada announced it would close three institutions (Kingston Penitentiary, Ontario Regional Treatment Centre (ORTC) and Leclerc Institution). The closures were completed in September 2013 as planned. In December 2019, CSC received a market appraisal for the Kingston Penitentiary and ORTC. In accordance with PSAS 3150, this appraisal triggered an analysis of CSC's valuation of the properties and whether any adjustments to the net book values were required. In 2019, it was determined that Kingston Penitentiary and ORTC assets should be written-down to their combined net realizable value of $4,688 thousand, which resulted in a write-down of $40,512 thousand. This assessment of Kingston Penitentiary and ORTC's residual value was based on the market appraisal provided to CSC. CSC will continue to assess Kingston Penitentiary and ORTC yearly to determine if any future write-downs or other adjustments are required. There is no change from 2021-2022 to the Ontario RHQ net book value of $789 thousand. Should a further change in the Kingston Penitentiary's, ORTC's, or Ontario RHQ's net book values become known, any applicable amounts will be recorded at that time. Leclerc Institution remains a tangible capital asset of CSC and has been leased under a long-term operating agreement with the Province of Quebec.

CSC also has Buildings and Works and Infrastructure located on reserves as defined in the Indian Act which are not recognized above.

12. Contractual Obligations

The nature of the CSC's activities can result in some large multi-year contracts and obligations whereby the organization will be obligated to make future payments in order to carry out its transfer payment programs or when the services/goods are received. Significant contractual obligations that can be reasonably estimated are summarized as follows:

 


(in thousands of dollars)
2024 2025 2026 2027 2028 and
thereafter
Total
Acquisition of goods and services 166,020 2,040 1,692 - - 169,752
Operating Leases 272 272 272 272 - 1,088
Total 166,292 2,312 1,964 272 - 170,840

13. Contingent Liabilities and Contingent Assets

a) Contingent Liabilities

Claims & Litigation
Claims have been made against CSC in the normal course of operations. These claims include items with pleading amounts and others for which no amount is specified. While the total amount claimed in these actions is significant, their outcomes are not determinable. CSC has recorded an allowance for claims and litigations where it is likely that there will be a future payment and a reasonable estimate of the loss can be made. Other claims and litigations against CSC that have not been recorded in the allowance include class action suits for which the likelihood of liability is not determinable and/or a reasonable amount cannot be estimated.

b) Contingent Assets

CSC may bring a claim as part of its normal course of operations which could result in a contingent asset, however no claims with a likely outcome are known to exist as at March 31, 2023. 

14. Related Party Transactions

CSC is related as a result of common ownership to all government departments, agencies, and Crown corporations. Related parties also include individuals who are members of key management personnel or close family members of those individuals, and entities controlled by, or under shared control of, a member of key management personnel or a close family member of that individual.

CSC enters into transactions with these entities in the normal course of business and on normal trade terms.

During the year, CSC did not enter into material transactions at a value different from that which would have been arrived at if the parties were unrelated.

a) Common services provided without charge by other government departments

During the year, CSC received services without charge from certain common services organizations related to accommodation, legal services, the employer's contribution to the health and dental insurance plans, and worker's compensation coverage. These services without charge have been recorded at their carrying value in CSC's Consolidated Statement of Operations and Organizational Net Financial Position as follows: 

(in thousands of dollars)

2023 2022
Employer's contribution to the health and dental insurance plans 154,031 159,337
Accommodation 18,581 18,739
Workers' compensation 2,872 3,041
Legal services 4,176 1,692
Total 179,660 182,809

The Government has centralized some of its administrative activities for efficient, cost-effective, and economic delivery of programs to the public. As a result, the Government uses central agencies and common service organizations so that one department performs services for all other departments and agencies without charge. The costs of these services, such as the payroll and cheque issuance services provided by Public Services and Procurement Canada, audit services provided by the Office of the Auditor General, and information technology services provided by Shared Services Canada, are not included in CSC's Consolidated Statement of Operations and Organizational Net Financial Position.

b) Other transactions with other government departments

(in thousands of dollars) 2023 2022
Accounts receivable 19,922 8,787
Accounts payable 50,163 44,118
Expenses 482,953 450,179
Revenues 112,016 92,949

Expenses and revenues disclosed in b) exclude common services provided without charge, which are already disclosed in a).

c) Transfers of assets and liabilities from (to) other government departments
During the year, CSC transferred in amounts related to salary overpayments receivable from other government departments for a net amount of $174 thousand ($111 thousand were transferred to other government departments in 2022).

15. Segmented Information

Presentation by segment is based on CSC's departmental results framework. The presentation by segment is based on the same accounting policies as described in the Summary of Significant Accounting Policies in note 2. The following table presents the expenses incurred and revenues generated for the main programs, by major objects of expense and by major types of revenue. The segment results for the period are as follows:

(in thousands of dollars) 2023 2022
  Care and Custody Correctional Interventions Community Supervision Internal Services Intra-entity Transactions (with CORCAN) Total Total Restated
Note 16
Transfer payments
Organizations and municipalities 1,294 148 3,520 - - 4,962 3,472

Total transfer payments

1,294 148 3,520 - - 4,962 3,472
Operating expenses
Salaries and employee benefits 1,422,549 465,751 28,184 307,934 - 2,224,418 2,197,305
Professional and special services 168,660 70,013 139,401 60,610 (36,830) 401,854 377,107
Utilities, materials and supplies 161,912 36,325 3,284 5,213 (761) 205,973 175,917
Amortization of tangible capital assets 117,793 1,687 1,703 8,292 - 129,475 137,142
Payment in lieu of taxes 33,435 - - - - 33,435 33,031
Rentals 2,289 3,687 3,895 22,500 (17) 32,354 33,050
Machinery and equipment 20,503 2,509 234 12,159 (6,917) 28,488 20,823
Accommodation - - 9,580 9,001 - 18,581 18,739
Inmate pay - 16,971 - - - 16,971 17,231
Travel 5,879 2,953 226 4,748 (11) 13,795 9,007
Repairs and maintenance 27,943 5,016 912 941 (21,038) 13,774 9,798
Loss (gain) on disposal of tangible capital assets (1,464) 16 46 10,956 - 9,554 (328)
Damages and Claims Against the Crown 5,678 47 7 52 - 5,784 4,456
Relocation - - - 3,840 - 3,840 3,848
Telecommunications 193 9 657 2,305 - 3,164 3,329
Environmental liabilities and asset retirement obligations 2,617 - 16 - - 2,633 3,378
Other subsidies and expenses (2,384) 7,111 165 (4,071) (191) 630 75,924
Intra-entity Transactions (with CORCAN) (25,220) (36,733) (816) (2,996) 65,765 - -
Total operating expenses 1,940,383 575,362 187,494 441,484 - 3,144,723 3,119,757
Sub-Total Expenses 1,941,677 575,510 191,014 441,484 - 3,149,685 3,123,229
Expenses incurred on behalf of Government (28) 3 - 16 - (9) (21)
Total Expenses 1,941,649 575,513 191,014 441,500 - 3,149,676 3,123,208
Revenues
Sales of goods and services - 77,150 - - (30,039) 47,111 38,674
Miscellaneous revenues 2,364 35,766 - 5,160 (35,726) 7,564 7,932
Revenues earned on behalf of Government (2,364) (38) - (241) - (2,643) (3,665)
Intra-entity Transactions (with CORCAN) - (65,765) - - 65,765 - -
Total Revenues - 47,113 - 4,919 - 52,032 42,941
Net cost of operations before
government funding and transfers
1,941,649 528,400 191,014 436,581 - 3,097,644 3,080,267

16. Adjustments to prior year’s results

PS 3280 is a new accounting standard covering asset retirement obligations which came into effect on April 1, 2022. The objective of this new standard is to recognize the liability associated with the retirement obligations at the time of acquisition of the asset and to add those costs to the value of the asset. The Government of Canada has chosen to apply the modified retroactive transitional approach. As such, this change has been applied retroactively and comparative information for 2021-2022 has been restated. The effect of this adjustment is presented in the table below.

(in thousands of dollars)

2022 As previously stated

Effect of the adjustment

2022 Restated

Statement of Financial Position

Environmental liabilities and asset retirement obligations

2,353

121,747

124,100

Total liabilities

896,658

121,747

1,018,405

Tangible capital assets

2,330,861

12,908

2,343,769

Total Non-financial assets

2,403,361

12,908

2,416,269

Departmental net financial position

1,904,087

(108,839)

1,795,248

 

Statement of Operations and Departmental Net Financial Position

Total expenses

3,118,943

4,265

3,123,208

Net cost of operations before government funding and transfers

3,076,002

4,265

3,080,267

Net cost of operations after government funding and transfers

10,285

4,265

14,550

Organizational net financial position - Beginning of year

1,914,372

(104,574)

1,809,798

 

Statement of Change in Net Debt

 

 

 

Net cost of operations after government funding and transfers

10,285

4,265

14,550

Amortization of tangible capital assets

(135,815)

(1,327)

(137,142)

Total change due to tangible capital assets

6,221

(1,327)

4,894

Organizational net debt - Beginning of year

487,248

118,809

606,057

 

Statement of Cash Flows

 

 

 

Net cost of operations before government funding and transfers

3,076,002

4,265

3,080,267

Amortization of tangible capital assets

(135,815)

(1,327)

(137,142)

Decrease (increase) in environmental liabilities and asset retirement obligations

304

(2,938)

(2,634)

Tangible capital assets (Note 11)

 

 

 

Net Book Value

 

 

 

Buildings

1,345,676

11,694

1,357,370

Works and infrastructure

289,052

1,167

290,219

Leasehold improvements

19,647

47

19,694

Total

2,330,861

12,908

2,343,769

17. Comparative information

Comparative figures have been reclassified to conform to the current year’s presentation.

 

ANNEX TO THE STATEMENT OF MANAGEMENT RESPONSIBILITY INCLUDING INTERNAL CONTROL OVER FINANCIAL REPORTING (unaudited)

SUMMARY OF THE ASSESSMENT OF EFFECTIVENESS OF THE SYSTEMS OF INTERNAL CONTROL OVER FINANCIAL REPORTING FOR FISCAL YEAR 2022-2023 AND THE ACTION PLAN OF CORRECTIONAL SERVICE OF CANADA

1. INTRODUCTION

This document provides summary information on the measures taken by Correctional Service of Canada (CSC) to maintain an effective system of internal control over financial reporting (ICFR) including information on internal control management, assessment results and related action plans.

Detailed information on CSC’s authority, mandate, and program activities can be found in the Departmental Plan and the Departmental Results Report.

2. DEPARTMENTAL SYSTEM OF INTERNAL CONTROL OVER FINANCIAL REPORTING

CSC recognizes the importance of setting the tone from the top to ensure that employees throughout the organization understand their roles and responsibilities in maintaining an effective system of ICFR. CSC’s focus is to ensure that risks are well managed through a responsive and risk-based control environment that enables continuous improvement and innovation.

2.1 Internal Control Management

CSC has a well-established governance and accountability structure to support organizational assessment efforts and oversight of its system of internal control. CSC’s Internal Controls over Financial Reporting  (ICFR) Framework, approved by the Commissioner in May 2018, is in place and includes:

The Departmental Audit Committee provides advice to the Commissioner on the adequacy and functioning of the department’s risk management, control and governance frameworks and processes.

2.2 Service Arrangements relevant to financial statements

CSC relies on other organizations for the processing of certain transactions that are recorded in its financial statements as follows:

Readers of this annex may refer to the annexes of the above-noted departments for a greater understanding of the system of internal control over financial reporting related to these specific services.

3. CSC’S ASSESSMENT RESULTS FOR THE 2022-2023 FISCAL YEAR

The following table summarizes the status of the ongoing monitoring activities according to the previous fiscal year’s rotational plan. Due to operational and risk considerations, some scheduling modifications were made to the plan:

Progress during the 2022-2023 fiscal year

Processes in previous year's action plan

Status as at March 31, 2023

Financial Close and Reporting

Deferred to fiscal year 2023-2024.

Revenues, Receivables, Receipts (RRR)

Process mapping and risk assessment updates completed as planned; testing to be completed in 2025-2026.

Purchases, Payables, and Payments
- Contracting and Procurement; and,
- Government Acquisition Cards.

Testing substantially completed; reporting to be finalized in 2023-2024.

Pay Administration

Completed as planned; no remedial action required.

Inventory
- Held for resale (CORCAN)
- Not held for resale

Overall inventory process has been completed as planned.
Inventories not for resale: Food and Other testing has been deferred to fiscal year 2023-2024.
Inventories not for resale: Pharmaceutical testing delayed pending implementation of a new pharmacy inventory management system.

Capital Assets
- Real Property

Substantially completed as planned.

Inmate Accounting System Replacement (IASR) -  Information Technology General Controls (ITCG)

Completed as planned; remedial actions started.

The key findings and significant adjustments required from the current year’s assessment activities are summarized below.

New or significantly amended key controls:

CSC re-assesses key controls affected by new or significantly amended processes identified in its ongoing risk-based monitoring plan. Some minor amendments were made to existing controls as a consequence of the COVID‑19 pandemic and a shift to hybrid work for CSC personnel. For example, transaction approvals that had previously been given in writing were transitioned to electronic forms. CSC will monitor the impacts of the changing work environment on key controls and adapt ongoing monitoring activities accordingly. There were no significantly amended key controls in existing processes that required a reassessment.

Ongoing risk-based monitoring plan:

As part of its ongoing risk-based monitoring plan, CSC completed reassessments of the following processes, as planned:

Some scheduling changes were made due to operational and risk considerations for the following processes:

For the most part, the key controls that were tested performed as intended with some opportunities for improvement, and management action plans addressing recommendations were developed by process owners as required.

4. CSC’S ACTION PLAN FOR THE NEXT FISCAL YEAR AND SUBSEQUENT FISCAL YEARS

CSC’s rotational ongoing risk-based monitoring plan over the next three years, based on an annual validation of the high-risk processes and controls and related adjustments to the ongoing monitoring plan as required, is shown in the following table.

Rotational Ongoing Risk-Based Monitoring Plan

Key Control Areas Process 2023-2024 2024-2025 2025-2026
Entity Level Controls (ELC)
Entity Level Controls     x
Financial Management Processes
Forecasting x   x
Planning & Budgeting (including Investment Planning)   x  
Costing x   x
CFO Attestation   x  
Internal Control over Financial Reporting (ICFR)
Financial Close and Reporting x   x
Revenues, Receivables, and Receipts (RRR)     x
Purchases, Payables, and Payments   x  
Pay Administration x x x
Inmate Trust Fund x   x
Inventory x x  
Capital Assets x x x
Information Technology General Controls (ITGC)
IT General Controls1 x x x

1 ITGC – A risk assessment of CSC financial systems was conducted in 2020-2021 to identify IT controls review priorities. A review of the Food Services Information Management System (FSIMS) is planned for fiscal year 2023-2024.

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